11 best online collaboration tools of 2017 for business

11 best online collaboration tools of 2017 for business

At ProofHub, we are much obsessed with teamwork, collaboration, and productivity. We are defined by our effective teamwork collaboration. We believe that when teams have a good base of collaboration, they are less susceptible to waste their time being lost in email and getting things done. And a strong base can be built with the help of online collaboration tools that will not only help in productivity but also result in successful projects.

Effortlessly manage your remote teams and clients from one place.

What is online collaboration tools?

Imagine managing teams from one part of the globe and your designer or writer or developer or marketing team sitting on the other side of the globe. How do you collaborate with your remote workers frequently and conveniently? How do you manage to get everyone the same page and ensure that they get the latest updates of projects? It can be challenging for not only the remote business workers but also in-house teams to keep pace with the upcoming tasks. Thanks to online collaboration tools that help in managing small and big businesses and in managing the workflow.

There are plenty of collaboration tools in the market today. Online collaboration software is not made for just remote location workers but is also a valuable tool for any business that wants to be more efficient and effective. It empowers teams to optimize resources, execute projects, promote transparency and achieve unparalleled collaboration.

What are the key features in an online collaboration tool?

First of all, an online collaboration tool for business is an easy way out to how to collaborate because of its unique features. There are some useful features like calendar, ability to upload documents, send notifications by e-mail and other updates. So, if you mainly want to have a good collaboration, your collaboration software needs to be secure and to have the features that will fit your purposes. It is important that the tool you choose has a good functionality.

How can online collaboration help business?

It has become quite common to see employees working from all over the world on a single project. This increasingly dispersed workforce is becoming the trend and thus making online collaboration the need. Collaborating online is used to remove the gap between employees due to far-away locations, run effective meetings online and ensure that they work together at the same time on the same page. And this will help to run projects faster and an improved communication between employees.

Below is a list of tools online collaboration tools for business to collaborate and be more efficient.

  • Project Management Tools
  • Communication Tools
  • Design Tools
  • Documentation Tools
  • File Sharing Tools
  • Organizational Tools

Project Management Tools

  1. ProofHub

If you have ever looked into collaborations tool and project management system, then you would have undoubtedly come across ProofHub. It is an advance online task collaboration software for project management.  It is one place to run your business and plan everything in your projects and stay more productive at work. It makes it easy to collaborate with teams and clients and deliver projects on time. You can easily assign tasks to individual and assign them different roles by defining who will be doing what. And, the option to set dependencies on tasks and proofing of documents makes it even easier to plan your project activities.

Communication

  1. Skype

Skype is an instant messaging and calling app and a popular communication tool. It allows audio and video calls between multiple devices like one on the laptop and the other on phone. Bring your teams together through group video calls and give great presentation online with the help of screen sharing. You can make free or low-cost calls locally or internationally.

  1. Hipchat

HipChat is designed for business team communication helping teams to collaborate more efficiently. It is a system that makes internal private chat and instant messaging much simpler. You can initiate a group chat with the team to avoid any miscommunication and redundancies. To avoid inconvenience, Hipchat saves the conversation of users for future assistance and upload and collaborate on documents and tasks.  

Design Tools

  1. Viewflux

The better collaboration will result in better designs. Viewflux is a tool designed for small businesses and remote workers, allowing you to see all of your projects in one place. You can now communicate with your clients visually and get visual feedback so that all stakeholders are on the same page throughout the design process. You can sync your designs from Dropbox and do the changes.

  1. Canva

Canva is a simple graphic design tool to make visual content look decent. You can make unique designs in just a few minutes and share it with your team. Collaborating with teams is much easier with canva. Designers can share their designs with anyone and other team members can leave their comments. Pick from thousands of layouts for your designs and also create your custom template.

Documentation Tools

  1. Google Docs

Google docs is another simple way of collaborating with a small or big team. You can easily share, edit, and eventually, publish documents of all kinds, make spreadsheets and presentations. Everything here is for free and easy to use. And once you have set the offline mode on your Google docs, you will not need an internet connection to use the docs.

  1. Office online

Office online is Microsoft’s free version where you get the core of Office: Excel, PowerPoint, Word, and Onenote.  However, all the features are not available for free but it is quite in the budget. The basic documentation and editing tools are available on the free version and will suit your needs just fine. Save documents, presentations, communicate, collaborate and get great work done.

File sharing tools

  1. Dropbox

Dropbox is a simple and powerful way to keep your team on sync. Its business version allows more space (1 terabyte, or enough to store 250 movies) and more features and higher sharing limits. You can sync your Dropbox content to ProofHub for managing tasks and projects. Send files and folders and keep your work safe in Dropbox.

  1. OneDrive

With OneDrive your team can share can store photos, documents, videos and all file type.  You can store, sync and access your files anytime, anywhere on the web. OneDrive allows you and your colleagues to collaborate with Word, Excel, PowerPoint, and OneNote from your desktop, mobile device, and the web. Now work seamlessly with tools you use every day to create, communicate and collaborate effectively with your system.

Organizational tools

  1. Pocket

The pocket is for your teams to save directly from your browser or apps to view late. You can save articles, videos, and almost anything into Pocket to view them later on any device. You do not even need an internet connection to view it later.

  1. Evernote

Keep your and your team’s best ideas always with you and in sync. Evernote tool is a collaboration tool for businesses that make it possible to share your ideas with a large team. You can capture, organize and share notes from anywhere. The teams can give their best ideas and knowledge in seconds and keep everything in one place.

How do I choose?

Now as you know the importance of collaboration tools and some common use tools, how do you choose one for your teams? Companies should choose a software according to their needs and identify the best service for your team.

Prefer multiple features

Pick tools that offer excellent service and multiple features for team collaboration. Choosing multiple features will improve your work efficiency and allows people to use it in many different ways.

Easy to use

Nobody wants a complex structure to work. Make sure that the tool you use delivers services that do not take a lot of time to get used to and keep an eye out for an intuitive interface and simple navigation.

Prefer a cloud-based

Cloud-based technology is far better to others as you are saved from the headache of version controls. Every information is stored online and you can access it from anywhere.

Check for integration

Integrations are key to convenient work. Look for tools that seamlessly integrate with some important tools and are also compatible with various devices.

So, pick one that brings out the best for your teams.  These tools are increasingly making every kind of business likely to be successful.

No communication gaps, no more disorganized work, no more failed project in 2017.

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