Best To-Do List apps: Stay productive with these 32 picks in 2024

Best To Do List Apps


To-Do List apps provide a centralized platform where you can list all your tasks and categorize them based on priority or due date. To-do list apps keep you organized and focused, Whether in task management, scheduling appointments, or grocery shopping.

With so many to-do list apps on the internet, it can be difficult to find the best one for your needs.

We have curated a list of the best to-do list apps to cater to the unique requirements of different teams. The list includes a range of options, from basic list-making tools to advanced software. Without delay, let’s delve into these top-rated apps and find the perfect one for your team.

Best to-do list apps for productivity

1. ProofHub

ProofHub as a to do list app

ProofHub is a project management and team collaboration tool, that can seamlessly double up as an effective To-Do List app. Within ProofHub, you can effortlessly create tasks, furnishing them with essential details like titles, due dates, priorities, and tags for easy categorization.

With ProofHub, your whole team can work on a common goal and strategy with the help of a customized workflow, where you can create a to-do list as per your needs and add any detail you want to add for better clarity on tasks. Furthermore, no matter if you need to prioritize a long list of work, ProofHub does this with ease.

Key features:

  • Streamlines everything at one centralized location

With ProofHub you and all your team can be in a loop to collaborate on all the tasks and related resources. With full transparency, every project is effectively streamlined and managed via board and table views. 

  • Identify what’s important

You can save your time by defining which work is essential at first and which later. It helps your team to better focus on their work. With ProofHub, you can effectively prioritize your work using labels and task filters.

  • Manage complex processes with ease

Complex projects with too many steps and guidelines might be not easy to handle to accomplish on time. With ProofHub’s customized workflow, an established roadmap and ease of sharing notes or files, it becomes easy to stay on the task, gain clarity on the work, and proceed in the right direction to achieve desired agile results.

  • Simplifies to-do lists

Need to collaborate with your team on a task? No problem!

Team members can create tasks, assign them to particular team members, or multiple assignees if needed, establish due dates, and track progress all in one spot. This eliminates the need for several to-do lists or spreadsheets, allowing everyone to stay on the same page.

  • Keeps project on track 

The bird’s eye view of overall workflow and keeping in touch with employees in real-time help you to keep track of the progress of all the work. Together with ProofHub, you can also track the real-time progress of tasks via Progress percentage. The team can also mark the progress % of projects to see how much work has been completed and how much remains.

  • Swiftly improve workflow efficiency

With ProofHub, you can simplify the whole task management process by easily dragging and dropping tasks from one stage to another. It helps to save your time and extra effort and the best part everyone can see this progress. 

  • Maximize team communication

When you can have a direct and instant conversation with your employees, the internal communication gets improved. With ProofHub, you not only can have group discussions on projects but also have quick chats with your team members on work. Here your problem of using multiple apps to share ideas, notes, and even files gets resolved. 

  • Better check on time and deadlines 

With ProofHub, you can set deadlines for each to-do list and keep track of them using a visual timeline. This ensures that your team is aware of the deadlines and can complete their tasks on time. Additionally, ProofHub also provides time tracking features, which help you keep track of the time spent on each task and ensure that you are not missing any deadlines and effectively managing your work life.


  • Offers powerful features in a single location
  • Does not charge a per-user fee 
  • Simplifies project management and improves team collaboration
  • Gives project managers the ultimate control over teams and projects 
  • Can be used by teams of any size, from any industry
  • Requires little to no learning curve


  • Overwhelming notifications are the only problem that you can face while using ProofHub.


  • ProofHub has a “flat pricing structure” with “no hidden fees.
  • To learn more about the tool, sign up for a 14-day free trial.
  • The essential plan is $45 per month, payable annually for “unlimited users.”
  • The unlimited control costs $89 per month, payable annually for “unlimited users.”

Available on Web | Android | iOS | Best to-do list app android

No matter how many works are lined up, manage every task smartly with ProofHub. Try it today at no cost.


bitai is well-rounded and simple enough to be used as a to-do app by an individual and powerful enough to be used as a full-fledged team collaboration and documentation. If you are looking for a new, advanced yet simple editor to jot down to-dos and tasks, look no further! Bit’s smart, minimal editor is perfect for distraction-free note-taking.

Key features:

  • Add any type of digital content to your notes, such as videos, social media content, music, cloud files, maps, and much more.
  • Connect your To-Do lists and project documents.
  • Track customer or partner involvement on shared to-do lists.


  • Powerful to-do list features
  • Multiple file support
  • Anti-distraction tools to improve user focus 
  • Free of cost 
  • Note taking support 


  • Paid plan might be expensive for some users
  • Is limited to document collaboration only


  • The free plan is valid for up to 5 members.
  • Pro Plan starts at $12 per member per month
  • Business Plan starts at $20 per member per month

3. ClickUp


ClickUp is an all-in-one project management tool with customizable features to help you organize and manage simple to complex tasks more efficiently. Get access to hundreds of features for checklists, project tracking, documentation, data reporting, team collaboration, and more to help you stay on top of your tasks and aligned with your team at all times.

Key features:

  • Fully customizable platform to adapt to any need and workflow preferences.
  • Organize and filter your work within Docs and tasks with ClickUp tags.
  • Set due dates, add priority flags, and assign single or multiple assignees to a task.


  • Choose from 15+ ways to view your tasks
  • User-friendly UI and drag-and-drop functionality
  • Ready-to-use and editable templates
  • Access your work from anywhere with the mobile app
  • Consolidate your apps and integrate ClickUp into 1,000+ work tools
  • Available on Windows, Mac, Linux, Web, Android, iOS.


  • No Table view in the mobile app
  • If you are a freelancer, then free ClickUp is best, but if you have a larger team, you have to pay for advanced plans


  • Free for personal use
  • The unlimited plan is billed $7 per user per month (billed manually)
  • Business plan is billed $12 per user per month (billed manually)
  • Enterprise plan (for large teams) available through contacting sales team

4. Spike


Spike is one of the best Email apps that brings everything in one place needed to get work done by combining email, calendar, notes, tasks, and to-dos into a single platform. Its conversational approach brings together the best of email and messaging in a simple, fast, and secure chat-like format. Spike’s Inbox also includes Group Chats, Voice and Video Calls, Tasks, and both personal and collaborative documents, with seamless sync to all of your devices.

Key features

  • Create, manage, and share To-do lists directly from your Inbox.
  • Turn your email into a chat-like conversation.
  • Unified Inbox for all personal and work accounts.


  • Spike’s advanced features (Groups, Note sharing, collaboration) can be used by people without Spike
  • Snooze and Scheduled Send put the user back in control of their Inbox
  • A unified feed for Email, Notes, and Tasks creates a streamlined workflow


  • A new approach to an email interface requires some relearning of habits
  • Not available for POP3 accounts


  • Free for personal users (iCloud, Gmail, Yahoo, Outlook, etc)
  • The team plan for growing teams costs $4 per user monthly when billed annually
  • Business plan costs $8/ per user/monthly when billed annually.

5. Nifty


Nifty allows you to manage projects and not tools. Stop switching between Chats, Tasks, Docs, Calendar, and Meeting tools – you can now bring your team and clients together in one collaborative app.

Key features:

  • Project portfolios make it simple to categorize projects and organize them into folders based on departments, locations, and managers.
  • Nifty’s software allows you to manage tasks in a Kanban flow or list format.
  • It also has a calendar that can be synced with Google and file and document sharing.


  • Set goals and timelines
  • Collaborate on tasks
  • Establish knowledge hub
  • Create docs and wikis
  • Balance workloads


  • Advanced features like resource allocation are not properly allocated.
  • You must purchase the subscription plans to use features like time management, money management, and others.


  • Free plan with limited features
  • Starter plan billed $39 per month when billed annually (10 members)
  • Business plan $124 per month when billed annually (50 members)
  • Unlimited plan $399 per month when billed annually (Unlimited members)

6. Chanty


While it’s not a traditional to-do app, Chanty is a great productivity tool because it lets you communicate and manage tasks at the same time. It has a neat feature that allows you to turn messages into tasks. All of the tasks are stored in a special tab and you can tick them off as you would in a to-do list.

Key features:

  • Send and receive team messages
  • Turn messages into tasks
  • Tick off and manage tasks from a special tab within the app


  • Intuitive interface
  • Easy to learn and use
  • Embedded videos
  • A great utility for multiple purposes
  • Unlimited searchable history


  • Still far behind on the integration front
  • Not ideal for large teams


  • Free for teams of up to 5 users
  • Business plan costs $3 per user per month when billed annually

7. TickTick


Millions of people are using TickTick to capture ideas, organize to-do’s, and accomplish more. In a nutshell, it is a to-do list, checklist, and task manager app that helps you make schedules, manage time, remember deadlines, and organize life at the click of a button.

Key features:

  • Set an instant reminder for all the schedules.
  • Share lists, and assign tasks to collaborate with colleagues.
  • Receive location-based alerts when on the go.


  • Easy drag-and-drop feature
  • User-friendly interface
  • Native time tracking, alongside the Pomodoro timer


  • Advanced features only available with the paid version


  • Free to get started
  • Annual plan costs $35.99 with additional features ($3.99 when billed monthly)

8. Trello


Trello is one of those rare project management tools that make collaboration with teams easier than ever. You can use this visual list tool to organize grocery lists, personal to-dos, plan your next vacation, and practically anything with Trello.

Key features:

  • Create cards containing checklists, images, attachments, and more.
  • Drag and drop cards onto other lists.
  • Syncs your cards to your external calendar.


  • Easy-to-use application
  • Flexible Kanban Board
  • Responsive interface
  • Real-time updates are amazingly fast 


  • Difficult to handle complex projects
  • Limited storage options


  • Free to get started with limited features
  • The Standard plan costs $5/per user monthly when billed annually
  • The Premium plan costs $10/per user monthly when billed annually
  • The Enterprise plan costs $17.50/per user monthly when billed annually

9. Evernote


If you are unable to keep your notes in one place, Evernote is the right tool for you. It helps you capture and prioritize ideas, projects, and to-do lists, so nothing falls through the cracks. Whether it’s personal moments or big projects, manage them easily with Evernote.

Key features:

  • Create and assign tasks based on your notes or to-do lists.
  • Connect your notes to your calendar for daily planning and scheduling.
  • Automatically syncs across your computers and devices


  • Multiple third-party application integrations
  • There’s always a local backup on your device 
  • Tagging and notebook features help to keep things organized
  • Web clipping
  • Storing businesses cards 


  • Can be overwhelming for starters
  • Not designed for large documents
  • The premium version might be expensive for some users to buy


  • Free plan available to get started
  • The Personal plan cost $14.99 per user when billed annually
  • The Professional plan costs $17.99 per user when billed annually
  • The Teams plan cost $24.99 per user when billed annually

Read more: Evernote alternatives: 15 best note-taking apps for 2024

10. Remember The Milk

Remember the milk

Remember The Milk is a popular online task management and to-do list tool that’s everywhere you are: from your phone to the web, to your Google apps, and more. With its intuitive interface and customizable features, Remember The Milk allows you to prioritize, organize tasks, and set deadlines for your workload with ease.

Key features:

  • Enter your task’s properties in one line, including due date, priority, repeat, tags, and more
  • Attach existing files from your Dropbox or Google Drive account to your tasks
  • Get reminded by email, text, IM, Twitter, and mobile apps


  • Quick to-do list management
  • Clutter-free interface 
  • Powerful third-party integrations
  • Multi-platform friendly application
  • The ability to sync tasks from other apps like Evernote, IFTTT, Zapier, and others is great


  • No advanced team collaboration features
  • You need to upgrade to get the most functionality 
  • Task lists can feel cluttered at times


  • Free to get started
  • The Pro account for $49.99 per year.

11. Google Keep


It is a note-taking app that quickly captures what’s on your mind and reminds you later at the right place or time. It can also speak a voice memo on the go and have it automatically transcribed. Keep offers a variety of tools for taking notes, including text, lists, images, and audio.

Key features:

  • Supports photo notes, voice notes, and checklists
  • The web app is fast, minimal, and functional
  • Everything you store will be available in Drive within seconds


  • Simple to-do list management
  • Voice command support
  • Fast and simple note-taker
  • Free of cost
  • User-friendly interface 


  • Does not have text formatting tools
  • Each note is limited to 20,000 characters
  • Intended for quick, in-the-moment notes rather than epic writings


  • Free to use, you just need a Google Gmail account for it.

12. ToodleDo


Toodledo is an incredibly powerful tool to increase productivity and organize your life. It acts as a centralized place for online to-do lists, task management, note-taking, and more. Already being used by over 1.8 million people, ToodleDo is known for its intuitiveness and rich features.

Key features:

  • Make custom to-do lists
  • Create structured outlines
  • Collaborate seamlessly with friends, family, and coworkers


  • Elaborate task management
  • Habits tracking 
  • Built-in time tracking
  • Offers a robust free version
  • Cross-platform support 


  • Changes made in Toodledo’s mobile apps do not always sync with those made in the desktop app
  • Limited project view options


  • Free starter version for personal use
  • The Standard plan starts at $3.99 monthly when billed annually (with 1 collaborator)
  • The Standard plan starts at $5.99 monthly when billed annually (up to 5 collaborators)

For personal use, you can opt for its free plan. However, to work within a team and collaborate more effectively, you need to take advanced plans that start from $3.99 per month billed annually.

13. OmniFocus


OmniFocus is one of the best to-do list apps for iPhone, Mac, and iPad that organizes all your tasks most efficiently. Whether you’re working on personal projects or collaborating with a team, OmniFocus provides the flexibility, functionality, and features you need to achieve your goals.

Key features:

  • Add actions so that you never forget anything
  • Add tags for things like location, people, energy level, and priority
  • Review your projects and actions from time to time so you can stay on track
  • Your data is the same on all your devices


  • Powerful GTD features
  • Calendar integration
  • Location-based alerts
  • You can hide projects to reduce distractions


  • Steep learning curve
  • Costly as compared to other to-do list apps 


  • Standard plan for $9.99 per month (auto-renewing)
  • v4 Standard License version costs $74.99 with a one-off payment
  • v4 Pro License version costs $149.99 with a one-off payment

14. is an award-winning app used by millions of people to stay organized and get more done. The to-do list tool is simple and flexible to use. You can set reminders to make sure important things don’t slip away. With powerful one-time, recurring, and location-based reminders, you can be sure critical things don’t get forgotten.

Key features:

  • Create and organize tasks, lists, and reminders in one app
  • Syncs seamlessly across all of your devices
  • Add smart reminders


  • Easy to use
  • Great functionality
  • Recurring task management
  • Built-in Calendar app for syncing tasks
  • Availability on multiple platforms


  • Lack of advanced reporting functionality
  • Many useful features can only be used in the paid plan
  • Only good for basic tasks 


  • Free for personal use
  • The Premium version costs $4.99/month when billed annually (for 1 user)
  • The Family version costs $8.33/month when billed annually (up to 4 users)
  • The Teams version costs $4.99/month per user when billed annually

Get a Premium plan for $3/month (billed annually). However, if you want to collaborate with your team and are thinking of working together, you have to go for a team plan for $5/month (billed annually).

15. 2Do


2Do is a powerful task manager that is designed to meet your need for speed. It can be a simple to-do list helping you stay on top of your daily tasks or a full-featured tool for heavy taskers. It houses an incredibly powerful engine and can be as fierce as your workflow.

Key features:

  • Full-fledged task-editor
  • Group related tasks together and apply sorting, search filters, and focus filters
  • Multi-platform synchronization
  • Lock out individual lists with a single click


  • Ideal for GTD teams
  • Smart Lists
  • Advanced search options
  • Location-based reminders 
  • Notification center widget 


  • File attachment capability is limited
  • Limited archiving
  • Sometimes poor oversight


  • For single user license 2do costs $58.99 in one-off payment (user can log in on 5 Mac devices)
  • Multi-User License costs $176.99 in one-off payment (valid for 5 users)

16. Fiplab MiniNote

Fiplab mininote

MiniNote eases your problem of taking notes on your Mac. It is the quickest and most fun note-taking experience available. When you enable MiniNote’s full-screen editing mode, the software changes from a useful menubar applet to an attractive, distraction-free note-taking client.

Key features:

  • Friendly and usable interface.
  • Easy to set up.
  • Quick note-sharing with others.


  • Stable
  • User friendly
  • Syncs fast on all devices


  • Limited features


  • Buy MiniNote at $4.99. It is available on the Mac app store.

17. Simplenote


It is one of the best task management and to-do list software. As the name suggests, it is one of the simplest and easiest note-taking apps designed for users. It is light, clean, and free.

Key features:

  • Your notes stay updated across all your devices
  • Find notes quickly with instant searching and simple tags
  • Share a list, post some instructions, or publish your notes online


  • Simple user interface for minimalists
  • Supports Markdown format
  • Useful sharing and search option
  • You can record a virtually unlimited number of textual notes
  • Cross-device synchronization


  • Not very configurable in rich text format
  • Doesn’t support uploads and multimedia


  • You can get the Simplenote Sustainer plan at $19.99 per month or $199.99 per year.

18. Ayoa


Ayoa is a visual task management software that helps you manage projects, tasks, and to-dos individually or as part of a team. Organize your tasks and bring your projects to life using a range of unique and powerful views. DropTask’s flexible workspaces help you get more out of your day, whatever your style.

Key features:

  • You can add details and create sub-tasks
  • It has an inbuilt planner that allows users to organize tasks and manage the resources needed for each project.
  • Automatically sync your DropTask projects with your Google Calendar account


  • Enables visual project and task management
  • Superb interface
  • Cross-device synchronization
  • The auto-layout


  • No budget management
  • Not perfect to handle multiple projects at a time


  • Free basic plan
  • Ayoa Mind Map costs $10 per user / Month / When billed annually
  • Ayoa Ultimate costs $13 per user / Month / When billed annually

If you want to develop ideas and boost creativity, you can get its Mind Map plan at Rs 620 per user, per month, billed annually. Its ultimate plan costs you Rs 810 per user, per month, billed annually.

19. Microsoft OneNote

Microsoft OneNote

OneNote is a digital note-taking and to-do list app that has made notebook organizer tools even better and stronger. Its biggest strength is the ease of navigation it offers to its users – you’ll always find your notes right where you left them. As an effective to-do list app, OneNote lets you gather your thoughts, organize, share, and collaborate over them.

Key features:

  • You can divide it into sections and pages in Notebooks.
  • Highlight can’t-miss notes with Important and To-Do tags.
  • Record audio notes, insert online videos, and add files.
  • Share notebooks with coworkers, friends, and family.


  • Improves workflow and daily organization
  • Improves transparency
  • Easy access
  • Automatically saves, no data lost
  • Flexibility


  • Users using OneNote for free get 5GB of storage capacity.
  • Some users may find it difficult to locate specific notes or information.


  • Microsoft OneNote is included in the Microsoft 365 suite. For pricing information, you can check Microsoft 365 Pricing.

20. TeuxDeux


TeuxDeux is a dedicated to-do list app with a minimalist design and easy-to-use interface. The app is perfect for organizing everyday tasks and allows teams to check off the completed tasks with a single click. The ability to automatically roll over the unfinished tasks to the next day makes TeuxDeux one of the best to-do list apps.

Key features:

  • Make important words bold and add clickable links.
  • Recurring to-dos ensures that you never skip your everyday tasks. 
  • Easy to download to-do lists at any time.


  • Text formatting tools available
  • Recurring to-do management with task roll-over functionality
  • The free trial users can download their data anytime if they decide not to use it when the trial ends
  • A user-friendly interface makes the tool easy to use 


  • Offers a fewer number of features as compared to other similar tools
  • Team collaboration features are limited


  • Teuxdeux offers a single plan costing $4 per month or $36 when billed annually

21. Checklist


Checklist is yet another popular to-do tool and is also among the best to-do list apps suitable for both personal and professional use. The app offers several checklist templates ranging from personal hygiene to marketing automation to-do lists. The checklist aims to improve the productivity of users by allowing them to share their workloads with others.

Key features:

  • Break big tasks into an unlimited number of subtasks.
  • Jot down important information related to tasks using built-in notes.
  • Cloud sync allows users to back up and access to-do lists from different devices.


  • A wide range of built-in templates
  • Smart checklist management features
  • Even the free version offers a lot of features
  • Cross-platform support is available


  • No Gantt charts
  • No time tracking system
  • Kanban view is only available with the Enterprise plan 


  • Free for individual users
  • The pro version for working in teams costs $5.95 per user per month
  • Enterprise plan for extra compliance costs $11 per user per month

22. nTask


nTask is one of the most popular to-do list apps today that can be used easily by both individuals and teams. Users can create tasks and subtasks, and schedule them as one-time or repetitive tasks. You can use checklists to list down things to be done as well as organize, prioritize tasks, and monitor task status.

Key features:

  • Task planning with to-do lists, estimates, and much more is available.
  • An integrated issue and bug tracking application that allows teams to prioritize concerns.
  • Dedicated workplaces for storing and organizing information


  • Timesheets management for time tracking 
  • Comprehensive meeting management module
  • Set repeat tasks
  • To-do list progress bar
  • Easy-to-navigate tool for project management 


  • No team chat functionality
  • Missing customization and formatting options


  • The Premium plan costs $3 per user/ monthly when billed annually
  • The Business plan costs $8 per user/ monthly when billed annually
  • For the Enterprise plan you have to contact the sales team

23. Keep & Share

Keep & Share

Keep & Share is one of the most simple and easy-to-use to-do list apps as it boasts extensive and practical features. It is the easiest and most customizable calendar that you can access anywhere, anytime. You can use text, images, and files to plan your day on the calendar. Selective sharing is a great feature so your plans are only visible to people you want.

Key features:

  • You may add anything to your Calendar, including icons, links, tags, connected notes, files, and more.
  • Using powerful yet simple to-do lists, you can organize your life or your entire team.
  • You may access your To-Do Lists from any device, anywhere, at any time, 24 hours a day, 7 days a week.


  • Recurring events management
  • Easy sharing of the personal calendar
  • Extensive calendar management features


  • Limited storage space
  • Limited customization options
  • Steep learning curve


  • The basic plan is free for individuals
  • The Solo plan costs $110 per year for individual users
  • The team plan costs $250 per year for up to 3 users



Notion is an all-in-one platform for maintaining a record of all your vital documents and organizing your to-do lists. This application eliminates the need to juggle multiple applications to keep track of things. Users can use its flexible interface for creating to-do lists, taking notes, and managing spreadsheets and databases.

Key features:

  • Notion provides a mobile version of its software for iOS and Android users, allowing you to stay in touch with your team and organize project work while on the road.
  • If the viewer has access to those tasks, Notion’s team calendar displays ongoing as well as one-time chores. 
  • Notion’s collaborative workspace comes with a collection of building pieces that users may use to customize to their individual needs.


  • Easy checklists management
  • Cross-platform support
  • Can be used across different devices
  • Has a suite of features
  • Offers a free trial


  • It lacks advanced project management capabilities
  • Managing many projects can be time-consuming


  • Free for individuals
  • The Plus plan is priced at $8 / month when billed annually
  • The Business plan is priced at $15 / month when billed annually

25. Antnotes


Antnotes is for users who enjoy making colorful and fun sticky notes. This application is considered especially useful for reminders and staying productive. You can enjoy using Antnotes for free even with its basic features. Users can easily search and archive notes as it does not delete closed notes. It is shareable, which means you can work with up to six members.

Key features:

  • Customizable, on-screen sticky notes
  • Option to drag text and files to the note 
  • Standard rich text editing features including bold, italic, and underline


  • Just download it, run and use
  • Import and export notes manually via the File menu
  • Has a lot of customizable options


  • No elaborate task management features
  • No calendar view


  • The simple Antnotes version is available for free
  • The Antnotes paid version costs $2.99


Casual is primarily a project management tool but comprises features quite similar to that of a to-do list app. This application makes work casual and burden rather than overwhelming and burdening users with heavy modules and complex features. Visual representations and flowcharts help users to track the project progress and who’s doing what.

Key features:

  • Users can utilize visual project maps to create project plans.
  • Add and delegate jobs to other people using a drag-and-drop interface.
  • Users can also add sub-processes within each task.


  • Free project templates and samples
  • Intuitive user interface
  • Excellent customer support
  • Every person gets the predefined task list in order of execution.


  • Might not be suitable for a complex project


  • The Personal plan starts at $10/ monthly when billed annually (for 2 users)
  • The Starter plan starts at $25/ monthly when billed annually (for 5 users)
  • The Team plan starts at $50/ monthly when billed annually (for 10 users)
  • For the Enterprise plan you have to contact the sales team

27. Bear

Bear is a wonderfully designed tool that offers a range of brilliant features for users who like to get things done right the first time. This app allows you to write almost entire articles in notes with suitable formatting and styling. Moreover, you can set word count. Users can also convert notes to Word or PDF files.

Key features:

  • Bear’s specific searches assist you in finding notes when you need them the most. @mentions such as @task, @today, @images, and others are available.
  • The ability to export notes in various formats.
  • The Bear app’s focus mode covers everything on your screen, leaving you to concentrate solely on your message. 


  • Awesome user interface
  • Notes linking functionality
  • Unique hashtag categorization system
  • Ability to tag notes


  • Only iOS and Mac-compatible
  • Note linking process is a little clunky
  • Very limited features in the basic version


  • The basic feature plan is available for free
  • Bear Pro costs $2.99/ month or $29.99/ year

28. Quire


Quire is an online project and task management software that allows users to streamline their to-dos visually. You can arrange, prioritize, and focus on the tasks that matter most to you with Kanban boards. The overall user interface of the software is lined up with some excellent tools, shortcuts, and minimalistic design.

Key features:

  • Managing and monitoring the tasks with individual views across all projects
  • Customize templates as per your requirements
  • Visual management of projects 


  • Simplifies task management
  • You can always keep track of tasks and projects
  • Gives managers the ultimate control over the team’s performance
  • Allows you to invite external collaborators
  • Very intuitive and can be customized by every user


  • Can be confusing for some users
  • Has no templates
  • Very basic task software


  • Free plan with basic features
  • The Professional plan costs $7.65/ user per month
  • The Premium plan costs $13.95/ user per month
  • The Enterprise plan costs $19.95/ user per month

It has free plans for those who just want to begin to keep track of their work, however, to get everything in one place and more extensive features, you can start with paid plans starting from US$7.65 per member per month. 

29. Todoist


With so much going around, Todoist lets you keep track of everything in one place, so you can get it all done and enjoy more peace of mind along the way. The online to-do list app has grown in popularity over the years and is helping over 10 million people to be in control of their lives.

Key features:

  • Delegate certain tasks to team members or collaborators. This ensures that everyone understands their roles and can collaborate effectively.
  • Provides a graphical picture of project progress throughout time. This approach allows you to see upcoming deadlines and adapt your plans accordingly easily.
  • Track budgets to ensure that they stay on track financially.


  • A huge library of project templates to get started
  • Powerful third-party application integrations 
  • Cross-platform support
  • Minimalist User Interface


  • A few useful features not available to users in the free version


  • The Beginner plan is available for free
  • Pro Plan costs $4/ user per month when billed annually
  • The Business plan costs $6/ user per month when billed annually

30. Google Tasks

Google Tasks

Google Tasks is the latest product by the tech giant Google that comes fully integrated with other services by Google such as Gmail, Google Calendar, and others.

Key features:

  • Gmail and calendar connection are included in Google Tasks.
  • To-do lists are simple to build and share with coworkers.
  • Overdue duties are highlighted visually.
  • It is possible to set up reminders and notifications.
  • Drag Gmail emails into Google Tasks to schedule them


  • Excellent for basic to-do list management
  • Simple User Interface 
  • Best Google Calendar view
  • The “Clear Completed Tasks” button


  • Team communication features missing


  • Google Tasks is completely free. All you need is an active Google account, which most internet users have.

31. Habitica


Habitica is a habit-building app that motivates you to achieve your goals. Whether it’s about completing a particular task or reminding yourself to go to a gym, the app treats your real life like a game and helps you become healthy, productive, and smart.

Key features:

  • Track and manage habits, daily goals, and to-do lists
  • Easy to keep track of your progress as you tackle your toughest tasks
  • Customize Habitica to fit your personal goals


  • Gamifies the process to motivate 
  • Simple, but interesting user interface


  • Occasional bugs and laggy
  • Initial setup can be complex and difficult
  • Offers fewer features for elaborate task management


  • Habitica has 4 subscription plans $4.99 every month; $14.99 every three months; $29.99 every six months; and $47.99 every year

32. GanttPro


GanttPRO offers an efficient way to work with tasks. Based on the Gantt chart approach, this project planning tool allows dividing tasks into an endless number of groups of tasks, subtasks, and sibling tasks. Each assignment is accompanied by start and end dates, statuses, priorities, duration and estimation time, cost, and some more powerful options that make to-do list management a breeze.

Key features:

  • Multiple ways to display tasks: the Gantt chart view, the Board view, and the “My task” dashboard.
  • Notifications about start dates, and deadlines.
  • Task assignment to team members and virtual resources.


  • Time Management
  • Easy visualization 
  • User-friendly interface
  • Managing teams and ensuring clarity of tasks allocated
  • Resource management


  • Can become too complex for larger projects


  • The basic plan for smaller teams starts at $7.99/ user per month
  • Pro plan costs $12.99 / user per month
  • The Business costs $19.99 / user per month

These are the best to-do list apps available. But, to know which one is best for you, you must first find the answer to the three questions below.

What are the key features of a good to-do list app?

When it comes to app usage, ease of use and security are undoubtedly essential features that everyone seeks. However, other aspects make an app the perfect choice for what you need.

An excellent to-do list software isn’t only for adding dates or tasks and then ticking them off when finished. It’s a lot more than that. It is, in my opinion, a combination of a necessary workflow, improved collaboration, and optimal synchronization.

Good-to-do list apps should have the following features:

  1. Easy task organization – The app you are choosing must allow you to create, add, and manage tasks hassle-free.  
  2. Multiple methods to organize tasks – A good to-do list app should have options to organize the tasks in multiple ways, including due dates, sub-tasks, and more. So that employees can create different types of lists, set reminders, manage their project time, and prioritize tasks based on their own needs.
  3. Notifications to give reminders – This can be the best feature to look upon, so you don’t miss any important tasks.
  4. Synchronization at different platforms – The app should sync seamlessly between every platform you use, including desktop and mobile so that the access to tasks becomes easy.
  5. Easy collaboration with a team – You should be able to share your lists with others to make your progress more visible. It’s also critical to have multiple privacy options so you can choose what you want to share.
  6. Easy filtering through big data – A good to-do list app should let you sort and filter items by due date, priority, or category, allowing you to focus on the most essential tasks.

The components in a to-do list app can assist you and your team in being organized, focused, and productive.

Why did we pick these tools in our list?

When it comes to finding a tool, I pay strong attention to its capabilities in task organization and team collaboration. After all, these two elements build the foundation for progressive success and higher productivity.

We carefully looked upon certain criteria that can fit everyone’s needs.

We choose multiple tools based on different criteria that can fit everyone’s needs, including corporate offices, remote employees, field workers, and more. With these factors in mind, We scrutinize the best apps for you:

So, what to look for in a to-do list app?

When you choose a good to-do app, the following qualities in an app are a must. We take care that the apps we are selecting have such qualities:

1. Smart but simple-to-use app design 

Because you will be glancing at your to-do list app frequently, a smart and simple design is very crucial in this type of app. It feels intuitive, allowing you to rapidly jot down ideas.

2. Special features for task management and organization

Every to-do list app includes some special features for organizing your tasks and lists, and in the ideal scenario, these tools or features correspond to how you think. 

  • Color-coding your lists to signify priority, for example, may be useful if you are a highly visual person. 
  • Some tasks must be completed regularly. To-do list apps with recurring task capabilities can automate the process of adding these activities to your list, eliminating the need for you to remember to do so each time.
  • Tags or categories can be used to organize your tasks by project, client, or any other applicable criteria. This might help you keep organized and identify the tasks you need to complete fast.
  • If you work by deadlines, you’ll want an app that organizes your tasks by due date and/or displays them in a calendar view. 

3. Streamlines collaboration

A to-do list app with collaboration features might help you stay on the same page whether you operate on a team or with others. You can assign tasks to team members, leave comments, and collaborate on progress.

Why a to-do list app is important?

Some days, it seems like there are an infinite number of tasks to fulfill, both professionally and personally. To keep on track and avoid feeling overwhelmed, you must be at the top of your game.

Having personally seen the benefits, I strongly believe that using a To-Do list software boosts your productivity and efficiency, whether for work or personal tasks.

Here are four compelling reasons to use a To-Do list app in your everyday routine at your workplace:

  • You organize things better

It keeps you organized and on top of activities that must be accomplished. With so many duties and deadlines to manage, it’s easy to forget or neglect important activities if you don’t have a system in place to manage them.

  • You know what to do when

A to-do list app allows you to prioritize work and better organize your time and resources. You may ensure that you are working on the things that will have the most influence on your team and organization by identifying the most urgent or critical activities and assigning deadlines to them.

  • Makes you feel less burdened

When we procrastinate, we put off completing activities until the last minute, resulting in hurrying, errors, and poor-quality work, which leads to missed deadlines, dissatisfied clients, and lost business prospects. 

It keeps on building up. But with a to-do list, you get so much done in an organized way as you can tick off all your accomplishments and you need to deal with today’s work only. 

  • You know who’s working on what

A to-do list app can help you assign tasks and collaborate with your team more successfully. You can ensure that everyone is on the same page and working toward the same goals by sharing lists and assigning tasks within the app.


Finally, if you’re seeking the best to-do list apps and task management software, there are a few standouts. 

Take advantage of the free trials offered by these applications and put them to the test to guarantee you make the right decision. With a little digging, you’re bound to find the ideal software to keep you organized and on schedule in 2023. ProofHub, an all-in-one platform, can be the perfect choice to opt-out. ProofHub can assist individuals and teams in staying on top of their to-do lists and effectively achieving their objectives because of its user-friendly interface and extensive capabilities.

Don’t miss your deadline by collaborating on your projects and team hasslefree. Try ProofHub for free!


How to choose the best to do list app for yourself?

Consider features, simplicity of use, and affordability while selecting the best to-do app. Take free trials of the best ones to discover which one works best for you.

Does Google have a to do list app?

Yes, Google Tasks is a to-do list program that combines with other Google apps.

How can To do list apps help with productivity?

To-do list apps boost productivity by organizing tasks, reminding users, and creating a sense of achievement when tasks are accomplished.

What are the most popular To do list apps?

Along with ProofHub, Todoist, Wunderlist, and Trello are some popular to-do list apps.

Can To do list apps be synced across multiple devices?

Yes. For convenience and accessibility, many to-do list apps may be synced across numerous devices.

Can To do list apps integrate with other productivity tools and software?

Yes, many task management apps integrate with other productivity tools and software, such as Google Calendar, Slack, and Evernote.

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