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Top 22 Online To-do List Apps To Stay Ahead in 2020

to do list apps

It all started with notepads and has now evolved to advanced to-do lists applications.

You’re absolutely correct. We are talking about the process of creating and managing to-do lists. Something that was earlier as simple as picking up a notebook and making a list is now a head-spinning choice of selecting the best task management software from hundreds of tools out there.

Going by the numbers, there are more than 17 million software applications in the market to help you with creating and managing to-do lists. The real question is if all of them are useful or not?

To help you choose the best to-do list app for your needs, here is a list of 20 online to-do list apps for better task management. Let’s check them out.

22 Best to-do list apps to keep your life on track

1. ProofHub

to do list app


ProofHub is an efficient task management system and project management software to gather your thoughts and ideas in one place. You can create tasks, make to-do lists, and make notes to capture important information so that you don’t have to remember everything.

Key features:

  • Create tasks, sub-tasks, and add comments
  • Make to-do lists and notes
  • Add reminders and events in Calendar
  • Set start and end-date to define task deadlines
  • Add time estimates to make teams accountable

Cost: Essential plan starts at $45/month (billed annually)

Available on Web | Android | iOS

“ProofHub is everything you need to stay organized in one place. Start your free trial now.”

2. Bit.ai

Bit.ai to do list app

Bit is well rounded and simple enough to be used as a to-do app by an individual and powerful enough to be used as a full-fledged collaboration and documentation tool for teams. If you are looking for a new, advanced yet simple editor to jot down to-dos and tasks, look no further! Bit’s smart, minimal editor is perfect for distraction-free note-taking.

Key Features:
Rich note-taking with videos, images, GIFs and more
Markdown support
Workspaces to organize everything.

Cost: Free for Basic and Pro starts at $12/month

3. GanttPro

GanttPro online to do list app

GanttPRO offers an efficient way to work with tasks. Based on the Gantt chart approach, this project planning tool allows dividing tasks into an endless number of groups of tasks, subtasks, and sibling tasks. Each assignment is accompanied by start and end dates, statuses, priorities, duration and estimation time, cost, and some more powerful options what makes a to-do list management a breeze. Thanks to an intuitive visualization on a Gantt chart timeline, you will never lose a detail about your tasks.

Key features:

  • Ways to display tasks: the Gantt chart view, the Board view, the “My task” dashboard.
  • Notifications about start dates, deadlines.
  • Very intuitive interface with the nice UX/UI design.
  • Task assignment to team members and virtual resources.
  • Team collaboration: comments, attachments, mentions.
  • Time log for tasks.

Cost: Individual plan starts at $15 per user per month billed annually.

4. Todoist


With so much going around, Todoist lets you keep track of everything in one place, so you can get it all done and enjoy more peace of mind along the way. The online to-do list app has grown in popularity over the years and is helping over 10 million people to be in control of their lives.

Key features:

  • Create, organize, and prioritize tasks
  • Label tasks, add due dates, and color-code
  • Email notifications and SMS reminders

Cost: Free for Basic and Premium ($29 per year) plans.

Available on Android | iOS | Chrome

Read more: Todoist Alternatives: 13 Best Solutions Offered by Competitors

5. Google Tasks

Google tasks


Google Tasks is the latest product by the tech giant Google that comes fully integrated with other services by Google such as Gmail, Google Calendar and others.

Key features:

  • Create and organize to-dos
  • Organize tasks into lists.
  • Drag-and-drop tasks to organize
  • Drag Gmail emails into Google Tasks to schedule them

Cost: Free

Available on Android | iOS | Chrome

6. Chanty

Chanty to do list app

While it’s not a traditional to-do app, Chanty is a great productivity tool because it lets you communicate and manage tasks at the same time. It has a neat feature that allows you to turn messages into tasks. All of the tasks are stored in a special tab and you can tick them off as you would in a to-do list.

– send and receive team messages
– turn messages into tasks
– tick off and manage tasks from a special tab within the app

Cost: Free trial for up to 10 users, paid plans start at $3 per user per month

7. TickTick


Millions of people are using TickTick to capture ideas, organize to-do’s, and accomplish more. In a nutshell, it is a to-do list, checklist, and task manager app which helps you make schedules, manage time, remind about deadlines and organize life at the click of a button.

Key features:

  • Set an instant reminder for all the schedules
  • Share lists, assign tasks to collaborate with colleagues.
  • Constant data backups
  • Receive location-based alerts when on-the-go

Cost: Annual plan for $27.99 (less than $2.4/month)

Available on Web | Android | iOS

8. Trello


Trello is one of those rare project management tools that make collaboration easier than ever. You can use this visual list tool to organize grocery lists, personal to-dos, plan your next vacation, and practically anything with Trello.

Key features:

  • Create cards containing checklists, images, attachments, and more
  • Drag and drop cards onto other lists
  • Syncs your cards to your external calendar

Cost: Business class plan for $9.99 per user per month

Available on Web | Android | iOS | Windows

Read on: Top 17 Trello Alternatives: List of Project Management & Kanban Software

9. Evernote


If you are unable to keep your notes at one place, Evernote is the right tool for you. It helps you capture and prioritize ideas, projects, and to-do lists, so nothing falls through the cracks. Whether it’s personal moments or big projects, manage them easily with Evernote.

Key features:

  • Plan, keep records and manage projects from any device–even offline
  • Use notebooks, tags, or its powerful search to find everything you need quickly
  • Automatically syncs across your computers and devices

Cost: Try Business plan for $14.99/user/month

Available on Android | iOS

Further Reading: Evernote Alternatives: 12 Note-Taking Apps You Should Be Using Today

10. Remember The Milk

Remember The Milk

Remember The Milk is a popular online to-do list and task management app that’s everywhere you are: from your phone, to the web, to your Google apps, and more.

Key features:

  • Enter your task’s properties in one line, including due date, priority, repeat, tags, and more
  • Attach existing files from your Dropbox or Google Drive account to your tasks
  • Get reminded by email, text, IM, Twitter, and mobile apps

Cost: Pro version for $39.99 per year

Available on Web | Android | iOS | Apple Watch

11. Google Keep

Google Keep

It is a note-taking app that quickly captures what’s on your mind and gives you a reminder later at the right place or time. It can also speak a voice memo on the go and have it automatically transcribed. Keep offers a variety of tools for taking notes, including text, lists, images, and audio.

Key features:

  • Supports photo notes, voice notes, and checklists
  • The web app is fast, minimal, and functional
  • Everything you store will be available in Drive within seconds

Cost: Free

Available on Web | Android | iOS | Chrome

12. ToodleDo


Toodledo is an incredibly powerful tool to increase your productivity and organize your life. It acts as a centralized place for online to-do lists, task management, note-taking and more. Already being used by over 1.8 million people, ToodleDo is known for its intuitiveness and rich features.

Key features:

  • Make custom to-do lists
  • Create structured outlines
  • Collaborate seamlessly with friends, family, and coworkers
  • Synced across all your devices

Cost: Gold plan for $7.49 per month billed annually

Available on Web | Android | iOS

13. OmniFocus


OmniFocus is one of the best to-do list tools for Mac, iPad, and iPhone that organizes all your tasks in the most efficient way.

Key features:

  • Add actions so that you never forget anything
  • Add tags for things like location, people, energy level, and priority
  • Review your projects and actions from time to time so you can stay on track
  • Your data is the same on all your devices

Cost: Standard plan for $39.99

Available on MacOS | iOS

14. Habitica


Habitica is a habit-building app that motivates you to achieve your goals. Whether it’s about completing a particular task or reminding yourself to go to a gym, the app treats your real-life like a game and helps you become healthy, productive, and smart.

Key features:

  • Track and manage habits, daily goals, and to-do lists
  • Easy to keep track of your progress as you tackle your toughest tasks
  • Customize Habitica to fit your personal goals

Cost: Free
Available on Android | iOS

15. Any.do

Any do

Any.do is an award-winning app used by millions of people to stay organized and get more done. The to-do list app is simple and flexible to use. You can set reminders to make sure important things don’t slip away. With powerful one-time, recurring and location-based reminders, you can be sure critical things don’t get forgotten.

Key features:

  • Create and organize tasks, lists, and reminders in one app
  • Syncs seamlessly across all of your devices
  • Add smart reminders

Cost: Get Premium plan for $2.99/month (billed annually)

Available on Android| MacOS | iOS | Web | Apple Watch

16. 2Do


2Do is a powerful task manager that is designed to meet your need for speed. It can be a simple to-do list helping you in staying on top of your daily chores or a full-featured tool for heavy taskers. It houses an incredibly powerful engine and can be as fierce as your workflow.

Key features:

  • Full-fledged task-editor
  • Group related tasks together and apply sorting, search filters, and focus filters
  • Multi-platform synchronization
  • Lock-out individual lists with a single click

    Cost: 2Do iOS costs $14.99
    Available on Android| MacOS | iOS

17. MiniNote



MiniNote is a beautiful note-taking app that features real-time syncing between its iPhone, iPad, Mac, and Windows 8 apps. It is often touted as Evernote’s biggest competitor that makes note-taking easier and smarter.

Key features:

  • Friendly and usable interface
  • Easy to setup
  • Quick note-sharing with others
  • Can be exported as TXT or RTF files
  • Keyboard shortcuts are available for Mac power-users.

    Cost: Can be quoted on website
    Available on MacOS | iOS

18. Simplenote


It is one of the best task management software and to-do list apps for task management. As the name suggests, it is one of the simplest and easiest note-taking app designed for users. It is light, clean, and free.

Key features:

  • Your notes stay updated across all your devices
  • Find notes quickly with instant searching and simple tags
  • Share a list, post some instructions, or publish your notes online
  • Write, preview, and publish your notes in Markdown format

Cost: Basic version free

Available on MacOS | iOS | Android | Windows | Linux

19. DropTask


DropTask is a visual task management software that helps you manage projects, tasks, and to-dos individually or as part of a team. Organize your tasks and bring your projects to life using a range of unique and powerful views. DropTask’s flexible workspaces help you get more out of your day, whatever your style

Key features:

  • Prioritize your to-dos by scheduling tasks for Now, Next or Soon
  • You can add details and create sub-tasks
  • Edit a task’s Status or mark its Importance with a universal red flag
  • Set Due dates for each task will keep you on track so you can manage your time effectively
  • Automatically sync your DropTask projects with your Google Calendar account

Cost: DropTask Business for $10/month

Available on MacOS | iOS | Android | Web

20. Microsoft OneNote

Microsoft OneNote

OneNote is a digital note-taking app that has made notebook organizer tools even better and stronger. It’s biggest strengths is the ease in navigation it offers to its users – you’ll always find your notes right where you left them. As an effective to-do list app, OneNote lets you gather your thoughts, organize, share and collaborate over them.

Key features:

  • You can divide into sections and pages in Notebooks
  • Revise your notes with type, highlighting, or ink annotations
  • Highlight can’t-miss notes with Important and To-Do tags
  • Record audio notes, insert online videos, and add files
  • Share notebooks with coworkers, friends, and family.

Cost: Can be requested on the website

Available on MacOS | iOS | Android | Web

21. TexuDeux

TeuxDeux as best to do list app

TexuDeux is a dedicated to-do list app with minimalist design and easy to use interface. The app is perfect for organizing everyday tasks and allows users to check off the completed tasks with a single click. The ability to automatically roll over the unfinished tasks to the next day makes TeuxDeux one of the best to-do list apps.

Key features:

  • Make important words bold and add clickable links
  • Recurring to-dos ensure that you never skip your everyday tasks 
  • Easy to download to-do lists at any time

Cost: Skeptic plan available for $3/user/month

Available on Web | iOS

22. Checklist

Checklist as best to do list app

Checklist is yet another popular to-do tool and is also among the best to-do list apps suitable for both personal and professional use. The app offers several checklist templates ranging from personal hygiene to marketing automation to-do lists. Checklist aims to improve the productivity of users by allowing them to share their workloads with others.

Key features:

  • Break big tasks into an unlimited number of subtasks 
  • Jot down important information related to tasks using built-in notes
  • Due dates and reminders ensure you always keep yourself on track
  • Cloud sync allows users to back up and access to-do lists from different devices

Cost: Pro plan available for $5.95/user/month

Available on Web | Android | iOS | Kindle

“Use ProofHub for home, work, and everything in between. Sign up now

What makes a great to-do list app?

What makes a great to-do list app?

A good to-do list can be a control room that makes it possible to keep away chaos. But it is important to know what makes a great to-do list app because that will help you find the right app. 

The best to-do list apps need not be complicated. It should have the following features:

  • Make it quick to organize tasks. 
  • Multiple ways to organize tasks: Tags, lists, projects, and due dates.
  • Notifies you about self-imposed deadlines. 
  • Offer clean user interfaces so you can do what you are supposed to be doing.
  • Assign tasks to multiple people for a clear distribution of responsibilities. 
  • Sync between every platform you use. 
  • Connected to a timer to track time and save in timesheets. 
  • Allow adding subtasks to existing tasks. 

What to look for in a to-do list app?

What to look for in a to-do list app?

To know what makes a good to-do app and what you should look for in a to-do app is a different scenario. There are a few qualities I look for in a good to-do list. 

If you are a beginner, the first thing that you make sure is the way it looks. Why? Well, its because you’ll probably won’t be able to get stuff done in order if you can’t understand the placement of tasks and can’t stand how the list looks. Choose an app that has a simple, navigable interface.

Second, if you look for to-do apps with a range of tools for organizing your tasks you’ll be having better control over your projects. For instance, the to-do app I use lets me sort my work tasks from my personal tasks or know which ones are overdue. I am able to see my tasks according to the deadline and set priorities to complete first what needs to be done. Your to-do app should offer capabilities like tags, lists, due dates, and reminders to spend more time accomplishing tasks.

Third, always go for the app that lets you make your to-do list collaborative. That means you’ll be able to assign tasks to make the workload seem more manageable and create sub-tasks as well. 

Nevertheless, having a to-do list can actually produce sufficient force to get you started with your daily tasks. With to-do apps, people keep track of tasks that need to get done or when you’ve got hundreds of tasks to get done. 

Feel like having too much to do but not enough time? Try ProofHub to manage an overwhelming workload. 

Why do you need to get a to-do list app?

Why do you need to get a to-do list app?

We all have those when we have millions of things to do, small and big tasks, and we have no idea how we’ll get it done. The to-do list app comes for the rescue. I made to-do lists mostly and I can say that when I am the most productive, I’m following a to-do list. The to-do list is invaluable. Here are the top five benefits of using them.

  1. Helps you get organized

Organizing your tasks can make everything more manageable. When you’ve got several projects running, you are likely to lose track of what needs to be done at certain times. The to-do list apps will help you get organized with a great to-do list app as you set an outline of completed and uncompleted tasks and ensure that nothing gets left undone.

  1. Helps you keep track of your life

An overwhelming to-do list can make you overwhelmed. The to-do apps are helpful to keep the commitments at work and with families, to keep things organized in a way that it doesn’t mess up your time for your family. 

  1. Keeps you motivated

The to-do lists are a useful motivational tool to clarify the project goals. Having goals is a great step to success but taking steps to accomplish that goal can help clarify your thoughts.

  1. Improves your memory

Keeping a to-do list can keep a record of things you need to do and you can effortlessly keep space for other equally important thoughts. It makes it easier to remember stuff.

  1. Makes you feel you have less work

70 percent of the workload you feel is the one due to procrastination. It keeps on building up. But with a to-do-list, you get so much done in an organized way as you can tick off all your accomplishments and you need to deal with is today’s work only. 


These are the best picks for the best to-do list apps and task management software. Give them a spin with their free trials and select the best to-do list app to stay organized in 2019.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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