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Top 10 Task Management Tools to Manage Workflows Effectively

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Are you finding it difficult to manage your tasks effectively? Do you often miss deadlines because it’s difficult to keep track of the due dates and progress of your tasks?

If yes, then you must be looking to switch yourself to a robust task management tool that can put you in a better position.

Well, I know that there are hundreds of task management tools out there in the market, and it’s challenging to choose one that aligns with the requirements of your business.

To help you out, I have done thorough research to come up with the 10 best of the best apps that you can use to manage your project tasks in the best possible way.

I know that you are eager to know more about these top apps, but before that, let’s have a quick look at what makes a tool suitable for task management.

What is a Task Management Tool?

As its name suggests, a task management tool allows you to plan, organize, and prioritize tasks to finish them efficiently and within the defined time limit.

Task management tools are specifically designed to address the requirements of project managers and rules out the possibility of missing deadlines and overshooting budgets. 

The best thing about the leading tool management tools is that you can use them quite easily no matter whether you have used any such app in the past or not.

So, if you have landed up a role where managing tasks for yourself and others is your prime responsibility, then a task management app is the perfect match for you.

Manage your workflows, tasks, teams using a single tool. Try ProofHub for Free

Now, it’s time to look at the best task management tools that you can start using today.

10 Most Powerful Task Management Tools To Count On

Before you start exploring, you have to keep in mind that some tools have edge over the others because of the abilities and features that are unique to them. I am pretty sure that you will find the perfect task management tool for yourself among these handpicked options: 

1. ProofHub

ProofHub as task management tool

ProofHub is a top-rated app for task management trusted by more than 85,000 organizations across the globe. As it is a dedicated project management and team collaboration tool, you will get all the leading features that you need to manage your tasks and projects efficiently.

Ranked among the best, ProofHub is well-capable of meeting the requirements of teams of any size, any industry, any department, and any type (in-house, remote, and cross-functional). For managing project tasks, it is important to have full control over team members to delegate tasks and get progress details in real-time, and ProofHub allows you to exercise this authority too.

From setting the start and due dates of tasks to visualizing tasks moving through different stages of project workflow in Kanban Boards, ProofHub is well-capable of simplifying all your task management responsibilities. 

Who Can Use ProofHub?

Any team from any industry can use ProofHub. It’s also meant for cross-functional, remote and in-house teams. ProofHub is developed keeping in mind the everyday work challenges faced by project managers and their teams. The best part about this software is that anyone who wants to manage tasks and projects can make its optimum use without going through any hassles. It has an intuitive interface with visually appealing yet simplified elements that you can interact with effortlessly.

Features:

 

  • Create and assign tasks

Leading a project means overseeing several tasks all at the same time and creating a workflow that assures smooth execution of all the project activities. With ProofHub, you can create task lists and even divide a task into smaller and manageable subtasks.

Whether you want to assign a single task or the complete task list to one or more team members, you are just a few clicks away from delegating tasks with ease. Additionally, you can add custom labels to each task to prioritize and differentiate them. 

  • Define task dependencies and schedule tasks using Gantt charts

Tasks may get delayed when you can’t view how they are dependent on one another. ProofHub kicks out this issue by offering Gantt charts that you can use to set dependencies among tasks and visualize them all in a timeline view.

With the power of the Gantt chart in your hand, you can even modify the schedules of tasks according to the shift of deadlines, highlight critical paths, and track progress without causing any adverse effect on the project.

  • Avoid missing deadlines with built-in calendar

By using a calendar, it becomes easy to keep a track of the deadlines and schedule tasks along with all the important events like group meetings, brainstorming sessions, etc. ProofHub integrates a project calendar so that you can always stay ahead of your schedules and avoid delays.

Also, you don’t want to waste your time creating tasks that recur periodically, and this is where ProofHub’s calendar comes in handy. You can set recurring tasks and events in the Calendar and save yourself from manually creating them again and again.

  • Chats and discussions to stay connected

It goes without saying that communication is an important aspect of task management and ProofHub excels at this too. It comes with a chat interface, which allows you and your team to communicate with each other via one-on-one or group chats.

You can even create discussion topics to bring together your team and even your clients to talk about different matters and even share ideas. With chats and discussions, every person on your team can share their thoughts and concerns with you at any time of the day in an interactive manner. 

  • Share and proof files for better collaboration

To complete tasks, you and your team may need to share files and collaborate on them. ProofHub has its own cloud storage, which you can use to upload, share, and organize files of different types. You can upload and attach files to different tasks from your computer or a third-party cloud storage service like Google Drive, Dropbox, etc.

Additionally, ProofHub allows you to proof files, documents, and designs in real-time. The online proofing and markup tools available within ProofHub lets you review and collaborate on files from a single place without the need to switch to other apps.

Pros and Cons:

ProofHub ConsProofHub Cons
  • All task management and project management tools put under one roof 
  • Visualize tasks in multiple views – List view, Gantt chart view, Kanban board view, and Calendar view 
  • Create custom project reports for a detailed analysis of  task progress 
  • Time tracking for individual tasks and timesheets to record time data
  • Real-time notifications for every task activity

 

  • Limited app integrations as they are under development

Why ProofHub is the Best Task Management Tool?

ProofHub is a favorable choice for you as you can exploit its numerous features to have ultimate control over not only your tasks but also teams and projects. It combines various leading technologies that’ll help you to be at your best as a project manager. Furthermore, the software has proven itself as the first-choice of teams working in various spheres of the business world. Thus, you can always lean on ProofHub and forget all the hassles that you are facing due to the use of outdated and ineffective task and project management tools.

How Affordable is ProofHub?

Ultimate Control plan costs only $89 per month (limited-time offer)

Keep yourself in a powerful position in terms of task management with ProofHub. Sign up for Free!

2. TeamWork

Teamwork as task management tool

Next on this list is TeamWork, which is a project and work management tool. It comes with a wide range of features that are helpful when it comes to task management. If you want to hit deadlines and improve the performance of your team, then TeamWork is a good choice for you.

This tool comes with project templates that are meant to minimize the manual efforts required to streamline your project tasks. Its board view allows you to see the progress of all the tasks and activities of a project. Each task in the board view is represented as a card and you can add columns for each individual process through which the task cards will move.

Key Features:

  • Get an instant overview of team capacity using Workload
  • Keep every project and its tasks in clear sight with Portfolio
  • Gantt chart allows planning of project timeline
  • Meet deadlines by prioritizing tasks

Pros and Cons:

ProofHub ConsProofHub Cons
  • Easy to add team members and assign tasks
  • Manage workflows to keep projects on track
  • In-built timer for time tracking
  • The overall design is a little dull
  • Reporting feature  is not good

How Affordable is TeamWork?

Premium Plan costs $15/user per month

Teamwork Alternatives: Best 16 Project Management Solutions

3. Basecamp

Task and project management tool - Basecamp

Basecamp is yet another popular project management software that you can use to manage tasks of multiple projects simultaneously. The tool is well-known for its ability to make teams more productive and better organized.

With Basecamp, whether it’s the people, tasks, files, and documents, or deadlines, you can manage everything with relative ease. Moreover, the software allows you and your team to stay in touch with each other using group chats and direct messages. 

Key Features:

  • Activity view allows managers to see everything related to project tasks 
  • Create to-do lists and choose assignees and set due dates for tasks
  • Add events with their respective dates and times

Pros and Cons:

ProofHub ConsProofHub Cons
  • Easy to set up projects and add team members
  • Comment directly on tasks and lists 
  • Drag and drop files to upload them
  • Bookmark to-do lists, messages, etc. to gain quick access
  • Misses out advanced features like Gantt charts and timesheets.
  • Cannot assign priority levels to tasks

How Affordable is Basecamp?

Business Plan costs $99 per month

Further Read: Top 40 Basecamp Alternatives for Project Management

4. Asana

Task management software as Asana

If organizing tasks and meeting deadlines is your top priority, then Asana can make a good choice for you. You can stay focused on your project tasks and prioritize them to let your team know the tasks that they need to complete first.

The tool also allows you to see your tasks in different views, including List view, Boards view, and Timeline view. Asana is among the project management tools that are in the market for quite some time.

Key Features:

  • Prioritize tasks and set deadlines
  • View project status in real-time
  • Assess the workload on each member of the team

Pros and Cons:

ProofHub ConsProofHub Cons
  • User-friendly interface
  • Create realistic project plans with Gantt charts
  • Supports third-party app integrations
  • Communication features are not up to the mark
  • Notifications can be frustrating at times because of the excessive emails sent to users

How Affordable is Asana?

Business Plan costs $24.99/user per month

5. Trello

Trello as task management system

Trello makes it possible for you to get even the minute details of your project tasks with its boards, lists, and cards. The tool is exceptional in the way that you can organize and prioritize projects in a flexible and rewarding way.

The minimalist design of Trello allows you to exploit features right away with little to prior experience of using a task management application. It’s quite easy to create custom workflows for each project and segregate the whole project into various tasks.

Key Features:

  • Set due dates for tasks and add comments to a task card
  • Alerts and notifications for task activities
  • Supports file upload and attachments

Pros and Cons:

ProofHub ConsProofHub Cons
  • Great overview of tasks and projects
  • Plenty of dashboard customization options
  • Integration with several third-party apps
  • Fewer in-built features
  • Not suitable for large teams

How Affordable is Trello?

Enterprise Plan costs $20.83/user per month

Trello Alternatives: List of Project Management & Kanban Software

6. Airtable

Best task management tool airtable

Airtable is a collaboration platform that comes with several task management features. Its layout is quite simple and you can readily use it to manage your tasks in a convenient manner.

The tool is flexible enough to handle most of your projects and tasks, and you can arrange all your work in the way you like. 

Key Features:

  • Grid interface allows grouping of projects based on different criteria such as status and project owner
  • View and move tasks to different stages as cards using Kanban boards
  • Gallery view makes it easy to find photos, documents, etc. 

Pros and Cons:

ProofHub ConsProofHub Cons
  • Drag and drop tools make it easy to manage tasks
  • Milestones and due dates visible in calendar view
  • App integrations 
  • Limited features compared to other top-tier task management tools
  • Reporting tools are not available

How Affordable is Airtable?

Pro plan costs $20/user per month

Also Read: The Best Airtable Alternatives

7. Wrike

Online task management tool wrike

From tasks to team members, Wrike allows you to organize everything so that you complete your projects in a timely manner. The tool is ideal for streamlining workflow and enables collaboration to get things done faster.

Wrike is one of the high-rated tools for task management all thanks to its extensive list of features.

Key Features:

  • Customizable dashboard
  • Visualize tasks and dependencies with Gantt charts
  • Set and adjust task dates and deadlines

Pros and Cons:

ProofHub ConsProofHub Cons
  • Suitable for managing multiple projects
  • Real-time project reports
  • Prioritize tasks  
  • Managing work in calendar view is tricky
  • User interface is certainly not the best

How Affordable is Wrike?

Business plan costs $24.80/user per month

Also Read: The 11 Best Wrike Alternatives to Try for Successful Work Management

8. Quire

web based task management tool quire

Quire lets you arrange, prioritize, and focus on tasks that matter the most for a project. The tool allows you to visualize your workflow and track all tasks in an interactive manner.

With this tool, it becomes easier to collaborate with your team and keep everyone on the same page. You can get your attention to even the smallest activities of a project without losing the bigger picture.

Key Features:

  • Set start and due dates for each task
  • Integrated Kanban boards
  • Detailed project summary and project stats

Pros and Cons:

ProofHub ConsProofHub Cons
  • Break tasks into subtasks
  • Add descriptions and comments to tasks
  • Simple and elegant user interface
  • Most features are pretty basic
  • No time tracking option

How Affordable is Quire?

Pricing can be requested on their website

9. Taskworld

Taskworld as task management tool

Taskworld is a project management and project planning software that allows you to manage your projects easily with its built-in timeline view. The tool allows you to set up your projects and add tasks to them almost instantaneously.

By using Taskworld, you can seamlessly handle all your projects, track tasks, and collaborate with your team. 

Key Features:

  • Track time spent on tasks and time logs for each project
  • Set due dates and tag tasks with descriptions
  • Get status of all project tasks with performance reports 

Pros and Cons:

ProofHub ConsProofHub Cons
  • Attach files with tasks
  • Instant team messaging
  • Activity logs
  • Slow loading time
  • Calendar not available 

How Affordable is Taskworld?

Professional plan costs $10.99/user per month

10. Ayoa (DropTask)

Task management tools - Ayoa

Ayoa combines many handy features that’ll help you and your team to manage tasks and get work done on time. The tool is easy to use and allows your team to share ideas, and collaborate with one another to complete tasks easily.

You can use Ayoa to break tasks into smaller details, select assignees for each task, add comments, and even add files with a task. 

Key Features:

  • Set due dates for each task and add milestones
  • Gantt charts allow better time management
  • Mark progress percentage for tasks

Pros and Cons:

Task management tools prosTask management tools Cons
  • Attractive UI design
  • Direct messaging and group chats
  • Supports app integrations 
  • A bit overwhelming for new users
  • Difficult to manage complex projects

How Affordable is Ayoa?

Advanced plan costs $10/user per month

What are the Prime Benefits of Using a Task Management Tool?

The primary role of a task management tool is to make it easier for managers to handle the tasks associated with different projects and the teams who are working on those tasks. However, individuals can also use task management tools to get more work done in less time.

Following are some of the key benefits that you can enjoy by using project management tools:

  • Manage all tasks from a single place
  • Team collaboration becomes effective
  • Better utilization of resources
  • Improved quality of work
  • Timely completion of projects
  • Promotes remote working

Want to keep a track of all the tasks associated with a project and stay on your schedule? Switch to ProofHub today!

Conclusion

Managing project tasks as efficiently as possible is a must for businesses to thrive in today’s competitive markets. As a manager, you are responsible to make sure that your team accomplishes every task on time and you will need a task management tool for that. The task management tools featured in this article are the best ones available right now and you just need to choose one that suits your managerial requirements and your organization’s budget.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.


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