Gantt chart icon

Online Gantt charts to stay on top of project plans

Gantt charts in ProofHub make project planning, and tracking easy by bringing together everything you need to plan ahead and meet project deadlines.

ProofHub’s Gantt chart software has got everything you need to plan projects like a pro!

Get a visual picture of your projects using Gantt chart software in ProofHub. Create project schedules, track progress made in tasks, set task dependencies, and plan & iterate projects effortlessly.

  • 1

    Visual timeline for better project planning

    Gantt charts in ProofHub provide you a visual timeline of the project so that you can schedule your tasks, and plan & iterate your projects quickly and more efficiently.

  • 2

    Track task progress to meet project deadlines

    Gantt chart tool in ProofHub gives you a clear idea of the progress made in tasks by team members so that you can manage resources and plan their schedules better.

  • 3

    Set task dependencies to share accountability

    Set dependencies between different tasks to reflect how change in their scheduling is going to impact the overall project progress and make teams more accountable.

  • 4

    Use critical chain to highlight important tasks

    By highlighting critical path in our Gantt chart software you can identify the tasks, which are putting a direct impact on the overall project progress, and iterate them to get them delivered on time.

  • 5

    Easy drag and drop for efficient scheduling

    From scheduling start and end dates of tasks to re-scheduling them, and setting dependencies between them, everything works with simple drag and drop.

  • 6

    Export Gantt charts to use as and when needed

    Keep your project information handy during meetings by exporting Gantt charts as PDF or directly taking a print of them from within ProofHub.

  • 7

    A single view of all Gantt charts

    With All Gantt feature you get a unified view of Gantt charts for all the projects at one central place, making it easy for you to handle team planning and scheduling.

And, this is how Gantt chart tool in ProofHub helps teams to stay on track and get projects completed on time!

ProofHub has become one of our day-to-day co-working partners.
— Jason Chong, Accord
Getting started with a
Gantt chart software

ProofHub’s online Gantt chart has all the right features that you and your team need to visualize, plan, and schedule tasks under one roof.

However, like any other software, Gantt chart too is only as good as the people who use it. Down here, we have pulled together our best advice to help you make the most of ProofHub’s online Gantt chart software.

What is a Gantt chart and why is it important?

A Gantt chart is more than just ‘a series of horizontal lines that shows the amount of work done in a certain period of time in relation to the amount planned for those periods,’ as Wikipedia suggests.

Then, what is a Gantt chart you ask?

Sure, a Gantt chart displays project-related tasks compared to time. However, simply put, Gantt chart lets you plan projects and modify schedules as deadlines shift. You can visually understand how the flow of the project will work, who you need to collaborate with, and what everyone’s responsibilities are in a timeline view.

In a Gantt chart, you’ll see the tasks (also milestones in ProofHub) represented in horizontal bars, and the length of those bars will indicate the amount of time that a task should require to complete.

One of the best ways to understand a Gantt chart is to actually have a look at one. So, here’s a look at a Gantt chart that displays the various tasks involved with a marketing campaign.

Getting started with a Gantt chart software

The above chart looks like the one you can create in ProofHub. While Gantt charts can be created manually using spreadsheets or other tools, it’s best to use an online Gantt chart software.

Why use an online Gantt
chart tool?

In the past, you might have built a Gantt chart manually and have visualized your project. However, as projects become more complicated or change direction, it becomes difficult to maintain the Gantt chart manually. But why does it matter? This leads us to our next question.

What are the benefits of using a Gantt chart?

With an online Gantt chart tool, you’ll have a much easier time updating the work plan if something changes. If, say, a task is way behind its deadline, or the order of the tasks needs to change, you can always change it using the Gantt chart.

A Gantt chart tool shifts your timeline and your task dependencies automatically when you make a change and you do not have to remake the entire chart from scratch.

To sum it up, a Gantt chart lets you see:

  • The order of tasks to complete in a project
  • You are lost in confusing and delayed feedbacks
  • If there is any overlap between tasks
  • Who is in charge of which task
  • The time it will take to complete each task
  • You are lost in confusing and delayed feedbacks
  • Task dependencies

So, using an online Gantt chart helps you in:

  • Boiling down multiple tasks and timelines at one place
  • Always remember about task dependencies — there are certain tasks that can’t be started until the previous one is completed.
  • Understanding the overall impact of project delays
  • Arranging tasks in the order they should be completed
  • Keeping different departments connected regarding the work they both are involved in
Know when to use a Gantt
chart software
  • To visualize tasks

    To visualize tasks

    As discussed above, Gantt charts help you visualize tasks in a timeline view. Visual to-do lists help you in boosting productivity — you can see the bigger picture better. Add to that, you can plan and schedule the order in which you want to complete tasks.

  • To assign tasks

    To assign tasks

    The online Gantt chart you choose should give you the ability to assign tasks and thus give a clear view of who is responsible to finish what in what time period. It also improves transparency since everyone can see who’s working on what and when are they supposed to complete it.

  • To set dependencies

    To set dependencies

    The reason Kanban boards do not work sometimes is that while you can always drag and drop tasks back and forth in various stages, you cannot set dependencies. However, setting dependencies comes handy when you want to define the order and stick to that order till the end of the project.

  • To drag and drop tasks

    To drag and drop tasks

    A Gantt chart tool lets you drag and drop tasks right on it. So, when you have set dependencies it also helps in quickly change the dependent tasks’ start or due dates or even duration accordingly. So look for a tool that helps you adjust the schedule of tasks as work changes and deadlines shift.

  • To track progress

    To track progress

    The right Gantt chart lets you also track the progress of tasks. ProofHub’s Gantt chart tool, as you can see above, gives you a clear picture of how much work has been done and how much is left right on the chart. You can also drag or edit the percentage on your own.

  • To associate milestones

    To associate milestones

    Milestones help you mark specific points along a project timeline. A Gantt chart tool should let you associate a milestone to your project plan. Besides these points may not affect the project duration, these points signal key dates such as desired completion dates and even project review meetings.

  • To highlight critical chains

    To highlight critical chains

    At times, the dates of individual tasks change and so does the ending date of the project. Using a Gantt chart tool, you can also highlight the critical chain whenever you want to see the tasks that will affect the start and finish date of your project and see just how much change in one task will push or pull in your project date.

  • To automatically adjust schedules when plans change

    To automatically adjust schedules
    when plans change

    There are times when you need to adjust plans as deadlines shift and plan changes. As soon as you mark cascade changes as active, any time you adjust the start and due date of a task, the changes will automatically made to the next dependencies and you don’t have to remake the entire chart.

  • To download or print the project timeline

    To download or print the
    project timeline

    You may need to keep a documented record to use for resource management, planning, and scheduling or maybe print the chart and use it in meetings or howsoever required to plan and schedule projects accordingly. For that, you can export the chart in PDF and also get its print out, if needed.

  • To import tasks and manage them using a Gantt chart

    To import tasks and manage
    them using a Gantt chart

    When you are tired of managing tasks on paper or maybe of using a tool that is not helping much as your project is getting complicated, a Gantt chart software, including any Gantt chart software for free (might have lesser features), allows you to import tasks from CSV files without having to start from scratch.

Who uses Gantt charts?

Gantt charts are not specific to a single industry. They’re designed to meet the needs of any organization – small or big – that needs to get work done. It can get as simple and as complex as you want, keeping in mind the complexity and the nature of work your team is involved in. Further, there are no boundations to the type of roles who use Gantt chart either.

Earlier in time, you may have seen projects with not more than one project manager leading a single team for one project. However, now, you may observe many people across the organization managing multiple projects and multiple teams. Not only that, but today’s time also emphasizes the need to plan tasks and manage resources in multiple projects across different departments too. All in all, regardless of who is using the Gantt chart tool, it’s important to make sure it supports resource management, workload management, and task management across projects.

Gantt charts will remain reliable and your right-hand tool, be it you want to build a swimming pool or you want to plan a memorable vacation.

Gantt chart is an effective tool for ANYONE who wants
an instant view of a project timeline.
Gantt chart examples and
templates for your help

As discussed above, one of the best ways to understand a Gantt chart is to actually see one. Another way to get comfortable using a Gantt chart is to create one. For that matter, you can create one in ProofHub, and play around it. You can practice using the different features that ProofHub has and see which columns give you the information that you want.

If you want an idea on what kind of tasks or milestones you can add according to your department or industry, down here, we’ve given some examples and Gantt chart templates that will come in handy before you try it on your ‘actual’ project plan.

Gantt chart for a construction project

Gantt chart for a construction project

In this Gantt chart, you can see a phase of a general construction schedule broken down in a group of tasks that may or may not be dependent on each other. They might also have certain milestones associated with them that may help you monitor progress and identify potential delays ahead.

Gantt chart for event planning

A project for event planning is eventually made up of several tasks. To make the project easier, you can organize and group tasks together. You can also set dependencies for tasks that are dependent on each other and associate key milestones too.

Gantt chart for event planning
Gantt chart for software development

Gantt chart for software development

Gantt charts come as bliss for software developers. In the example, you can see how a Gantt chart can be used for a software development project using the agile approach. You can also keep milestones for sprint planning and deployment.

Gantt chart for marketing teams

A Gantt chart also helps marketing teams to not let their tasks get messy. This way the project doesn’t take the wrong development path. So, using a Gantt chart you can bring your campaign’s goals to reality.

Gantt chart for marketing teams
Gantt chart for a web design project

Gantt chart for a web design project

You can build a well-defined Gantt chart timeline for your website design project plan too. Using the template that already includes typical tasks involved in web design projects, you can establish clear expectations with an organized and structured workflow.

Why manage tasks with
ProofHub’s Gantt chart software?

Now manage tasks and projects the smarter and easier
way with the right online Gantt chart tool.

  • No installation
  • No credit card
  • No chaos