21 Best Trello Alternatives: Compared Analysis & Reviewed in 2023

Top 10 Trello alternatives comparison:

Tools	Rating	Pricing	Free Trial	Learn more
	4.6 Capterra	Ultimate Control: $89/month when billed annually (unlimited users)	Yes	Learn more
	4.7 Capterra	Business: $12/user /month when billed annually	Yes	Learn more
	4.5 Capterra	Business: $24.99/month/member billed annually	yes	Learn more
	4.4 Capterra	Premium: $15.25/user/month	Yes	Learn more
	4.3 Capterra	Business: $24.80/user/month	yes	Learn more
	4.6 Capterra	Pro Plan: $16/seat /month (When billed annually)	Yes	Learn more
	4.3 Capterra	Basecamp Pro Unlimited: $299/month billed annually	Yes (On paid plans)	Learn more
	4.7 Capterra	Business: $45 per seat per month (billed annually)	Yes	Learn more
	4.4 Capterra	Project Plan 1: $10 per user per month Project Plan 3: $30 per user per month Project Plan 5: $55 per user per month	Yes	Learn more
	4.2 Capterra	No standalone plan available.	Yes	Learn more

Feeling frustrated by Trello’s limitations?

You’re not alone. 

Trello has been a beacon for project managers worldwide, with its intuitive interface and innovative features transforming how we manage our tasks and teams.

But as we move into an increasingly complex and fast-paced project landscape, is Trello keeping up?

That mounting stress, those growing piles of tasks, aren’t just a reflection of growing project complexities, but perhaps signals that your project management tool isn’t up to the mark. It’s time for a change.

Knowing this,  I’ve sifted through numerous project management tools and handpicked the top 21 based on their unique features, flexibility, and user feedback. These alternatives are here to fill the gaps left by Trello.

Whether you’ve been using Trello for a long time and want a new outlook, or you’re just starting out and need the ideal platform to get your projects going, come along with me as we explore the top 21 Trello alternatives in 2023.

21 Best Alternatives To Trello in 2023

To help you break out of Trello’s limitations and simplify your search, I have selected the top 21 Trello alternatives and platforms below –

1. ProofHub

ProofHub offers a compelling alternative to Trello that combines project management, task tracking, communication, collaboration, and time tracking within a single platform. 

This integrated functionality minimizes the need for multiple tools, providing a more streamlined experience.

In terms of features, ProofHub boasts Gantt charts, which Trello lacks, allowing for better project planning and visualization of timelines. 

ProofHub’s time tracking feature, absent in Trello, helps teams monitor project hours effectively.

Pricing-wise, while Trello’s pricing can escalate quickly with add-ons and power-ups, ProofHub’s straightforward pricing structure includes unlimited users at a fixed rate, which can result in significant savings.

Additionally, ProofHub outshines Trello in customization, allowing users to customize workspaces, roles, workflows, and branding.

Here’s a quick breakdown of some of the outstanding features that set ProofHub apart from Trello.

Pros:

🦾 Offers multiple task views, like Gantt chart view, table view, calendar view along with Kanban board to track project progress.

🦾Customized task management to set workflows and add recurring tasks. 

🦾 Offers a wider range of collaboration features, including built-in chat and discussions to avoid status meetings. File sharing and time tracking make it easier for teams to communicate and work together on projects.

🦾 Offer in-depth custom reporting on tasks or any team member to have a bird’s eye view. 

🦾 Centralized file management platform to store, collaborate, and share files, documents, and designs. 

➕ In addition to the points mentioned above, ProofHub excels in onboarding new users seamlessly with a minimal learning curve. It has a strong track record of providing a user-friendly experience, making it easy for teams (of any size) to get up to speed quickly.

Pricing

ProofHub offers flat-rate pricing: $45/month (billed annually) for Essential, and $89/month for (billed annually) Ultimate Control.

Trello offers freemium pricing: a free plan, $10/user/month (billed annually) for Standard, $12.50/user/month (billed annually) for Premium, and an Enterprise plan. 

For a detailed comparison, check the table below with the main features of popular plans.

Why Choose ProofHub?

With ProofHub, you don’t have to pay separately for apps like Slack, Trello, Evernote or Google Docs. ProofHub simplifies everything you need to work in one place and helps you save time and money.

ProofHub: All-in-one tool
$89 /month for unlimited users

• Kanban board
• Gantt charts
• Table view
• Chat
• Discussions
• Files & documents
• Proofing & approval
• Reports
• Time tracking
• Notes

$89/month, flat for
unlimited users

Trello Premium: To-do lists
$10 /month per user

Slack: Realtime chat
$7.25 /month per user

Dropbox for Teams: File storage
$24.00/month per user

Gsuite: Docs, calendar
$6.00 /month per user

Evernote for teams: Notes
$12.50 /month per user

$298.75 /month for 5 people,
$597.50/month for 10 people…

Try ProofHub for free

No credit card required. Cancel anytime.

⚖️ Final verdict: If you’re part of a small team seeking a straightforward task management solution, Trello’s free plan is a great choice. It effectively tracks tasks and sends timely notifications. However, if you’re in need of a more advanced and customizable task and project management solution, ProofHub might be the better fit. It offers a broader range of features to meet your needs.

2. ClickUp

ClickUp excels to be on the list of alternatives for Trello, allowing teams across industries to work together, stay connected, and increase productivity.

What distinguishes ClickUp from Trello is its hierarchy infrastructure and over 15 customizable views to manage teams and build clear and scalable workflows. Where Trello’s functionalities fall short.

But if you are still unsure about Clickup, then I have laid down a list of ClickUp alternatives to help you make a hassle-free choice.

Pros:

• More customizable than Trello
• Provides far more advanced workflow automation
• Reasonably priced than Trello, which has additional costs for Power Ups

Cons:

• A major drawback of Clickup is its complexity
• Prolonged and sluggish loading time.

Pricing:

Gantt charts, time tracking, and dashboards are major missing in ClickUp’s free plan which you can avail in paid plans only.

Unlimited Plan: $7 per user per month

Business Plan: $12 per user per month

9 Powerful ClickUp Alternatives Worth Your Consideration if ClickUp doesn’t satisfy your business desires.

3. Asana

With many comparable features to Trello, Asana with its broader range of project management features is one of the toughest competitors to take the edge over Trello.

For teams looking to handle multiple complex projects, Asana comes as a savior to help you assign tasks to individuals directly, instead of adding them on cards like Trello.

Also, specialized in workflow management like ProofHub, Asana outperforms Trello with its features like custom fields to customize your workflow and set priorities to optimize work efficiency.

Pros:

• Easy to use
• Has more built-in functionality than Trello and its add-ons
• Manage goal progress for challenging projects with the goal-tracking system 

Cons:

• Allows only single assignee for tasks
• Comes with a steep learning curve 

Pricing:

Asana has a free but limited version that can be used by teams of up to 15 individuals. However, the advanced project management functionalities are limited to its paid plans. 

Premium plan: $10.99 per month per member

Business plan: $24.99 per month per member

💡 If Asana doesn’t stand out on your expectations, then read 18 Powerful Asana Alternatives for Project Management in 2023 

4. Jira

The cloud and subscription-based tool, Jira, is another product of Trello’s parent company product (Atlassian) and a great alternative to Trello for teams seeking advanced project management features.

The major difference between Jira and Trello lies in the project management methodology they support. The former supports agile project management while the latter emphasizes the Kanban style.

Jira’s Scrum boards,  absent in Trello, are designed to handle complex workflows by providing a larger catalog of advanced features within sprints.

Pros:

• Offers Agile reporting, something Trello misses out
• Offers 100 integrations, whereas Trello offers 30 integrations
• Offers a much larger catalog of advanced features including a suite for bug tracking

Cons:

• Not properly integrated with chat for a quick conversation
• Lacks a separate note-taking feature

Pricing:

If you are a team of less than 10 members, Jira’s free plan will satiate almost all your project management needs for up to 100 projects. To exceed the limit, you need to purchase either of the pricing plans.

Standard Plan: $5/user/month

Premium Plan: $10/user/month

5. Wrike

Wrike being the well-known Trello alternative for growing teams, stands out in the face of Trello’s shortcomings i.e. multiple task views.

The platform offers way more organizational views than Trello, including a list, board, table, Gantt chart, Calendar, resources, files, and analytics, thereby ensuring you always stay on top.

According to Wrike’s new April 2023 addition, an exclusive compact mode with faster loading time condenses your table display for improved custom field management and tracking project progress.   

Pros:

• Offers two-factor authentication support
• Significantly more scalable and adaptable
• Seamless onboarding process. 

Cons:

• Comes with challenging interface navigation
• Gantt chart view is only available in paid plans

Pricing:

Other than the four paid pricing plans, Wrike’s free plan is suitable for teams requiring not-so-advanced functionalities.

Team Plan: $9.80/user/month

Business Plan: $24.80/user/month

Read More: The 21 Best Wrike Alternatives to Try for Successful Project Management [2023]

6. Monday.com

Formerly known as DaPulse, Monday.com is the simple Trello alternative to consider when making the transition. 

Although Trello has been a success with teams looking for board-based project management, the 10+ task views and 200 automation recipes of Monady.com make investing in it way more sensible. 

Also, in competition with Trello, the real-time task management, reporting, customized workflows, and visualization features set Monday.com apart.

Pros:

• Controlled and customizable teamwork allocation
• Simple to use and intuitive
• Enables seamless team communication

Cons:

• Can be confusing when integrating with shop inventory
• Difficult to retrieve files from Google Drive

Pricing:

The free plan of monday.com is constrained to up to 2 team members and 3 boards. The other pricing plans include 

Basic Plan: $8 per seat per month

Standard: $10 per seat per month

Pro Plan: $16 per seat per month

Centralize and schedule your responsibilities in one place with ProofHub. Book yourself a demo today!

7. Basecamp

Basecamp is one of the best web-based solutions and absolutely a great Trello alternative to invest in for managing your projects. 

Its team communication applications Campfire (real-time chat), message board, commenting, and @-mentions are the supreme features to stay connected with team members that you might not witness in Trello.

The flat rate pricing model of Basecamp is recommended for teams larger in size or scaling, but it still falls on the expensive side compared to ProofHub. 

Pros:

• Has knowledge base, email, and phone support
• Offers centralized notifications and reminders to reduce interruptions
• You can divide your work into distinct projects to increase efficiency

Cons:

• Offers a wide range of features available only to paid users, Trello offers most features for free
• Lacks a thorough dashboard to manage tasks and track dependency

Pricing

Basecamp Plan:  $15/user/month 

Basecamp Pro Unlimited Plan: $299/month when billed annually

Read Here: Top 42 Basecamp Alternatives for Project Management

8. Airtable

Despite replicating the high-powered spreadsheet functionality of Excel, I believe it would be much more appropriate to call it a Trello twin rather than one of the Trello competitors.

The relational database functionality for what it is most commonly known for, Airtable lets you set the relation between your data – a feature that Trello does not provide. 

Like Trello, Airtable enables users to visualize and shift task progress and status with drag-and-drop functionality. However, as the tasks accumulate over time, managing them through Kanban can be a bit trickiest and questionable. 

Pros:

• Offers flexible and customizable database management capabilities.
• Advanced data aggregation feature to generate insightful insights.
• Large data storage compared to Trello

Cons:

• Sluggish mobile application. 
• Pricing falls more on the expensive side. 

Pricing:

If you are a business just getting started, you can rely on the free plan to avail of unlimited bases and 1000 records per base. For advanced features, you need to upgrade to one of its paid pricing plans. 

Team Plan: $20 per seat per month (billed annually)

Business Plan: $45 per seat per month (billed annually)

Not content with Airtbale being on the list?🤔 Here are intuitive Airtbale alternatives to consider in 2023. Read here.

9. MS Project

Well, if streamlining agile operations is a goal for you, then trying on MS Project is the best thing you can do to outperform your expectations.

MS Project’s major strength lies in its resource management, a facet that Trello can only achieve through add-ons. You can utilize Projects’ visual heat maps to identify underutilized and overused workforce for better resource allocation.

With advanced inbuilt task management functionalities, you can effectively plan, collaborate, manage, report projects, and address workflow challenges with MS Project.

Pros:

• Offers Seamless app integrations
• Reliable support to users in the form of partners, consultants, and third-party support services
• Can be customized for Agile project management

Cons:

• Can be overwhelming to new users
• Can be prohibitive for small businesses to purchase many licenses for an on-premise solution

Pricing

Project Plan 1: $10 per user per month

Project Plan 3: $30 per user per month

Project Plan 4: $55 per user per month

10. MS Planner

Microsoft Planner, belonging to the family of project management software, is a tough competition to Trello. The SMB-focused Tello alternative comes as a part of Microsoft 365 products. 

Both platforms share a commonality with their approaches centered around Kanban methodologies for comprehensive project and task management. On teh same grounds, both Trello and MS Planner facilitate collaboration and communication using external workspace tools.

In a nutshell, either is best suited for teams depending on their requirements. If you are a small team, you must prefer sticking to Trello due to potentially higher MS 365 pricing.

Pros:

• Make users updated about project deadlines via email notifications

• Help teams stay organized with a task-oriented interface 
• Doesn’t cause a hole in your pocket. (You just need to pay for Microsoft 365)

Cons:

• Team management with MS Planner is not possible.
• No desktop application available. 

Pricing:

No standalone pricing plan as it comes as a part of Microsoft 365. The pricing for Microsoft 365 is mentioned below – 

Microsoft 365 Business Basic: $5 per user per month

Microsoft 365 Business Standard: $12.50 per user per month

Microsoft 365 Business Premium: $20 per user per month

11. Nuclino

Despite not having a greater user community to boast about like Trello, Nuclino is a lightweight and modern Trello board alternative to seek after.

This platform combines Kanban-style project management with long-form content collaboration to easily manage and document your projects in one place which you cannot imagine achieving with Trello. 

You can also add notes in the Nuclino document, on the other hand, it is possible only through power-ups in a Trello board. 

Pros:

• Easy to use and organizes a large amount of information
• Enables users to collaborate in real-time with Comments and Mentions
• Has an efficient search feature that allows users to instantly find relevant results

Cons:

• Is suitable for only medium or small database
• Can be expensive when teams start growing 

Pricing:

Apart from its free plan is limited to only 50 items and 2 GB storage, you get to choose from the other two plans.

Standard Plan: $5/user/month

Premium Plan: $10/user/month

12. Teamwork

This Trello alternative with special functionalities for service businesses, is one of the easiest project management software that made a name for itself in the present cut-throat project management scenario.

While Trello places significant focus on task management, Teamwork excels in handling a comprehensive 360-degree project framework, from initiation to delivery.

You can use it to accelerate your team’s performance by integrating resource management and task tracking in one place as you can do in ProofHub, which Trello fails to offer.

Pros:

• Offers a flexible, fully-featured project management platform 
• Offers various time-saving, collaborative features
• Has an activity tracker that keeps members up to date on all tasks and task lists

Cons:

• Mobile app not up to the mark
• Has limited CRM functionality

Pricing:

Teamwork’s Forever plan lacks many advanced features and is limited to only 5 users. To enhance your project management experience, choose from either of the pricing plans mentioned below. 

Starter Plan: $5.99 per user per month

Deliver Plan: $9.99 per user per month

Grow Plan: $19.99 per user per month

Read More: Get to know top Teamwork alternatives in 2023.

13. Podio

Despite the supreme functionality, some project management systems like Trello, are way too rigid and inflexible for certain industries. That’s where Podio can offer a helping hand with its supreme flexible nature.  

From allowing you to customize your dashboard, this Trello replacement outshines its competitor by giving you an opportunity to select from numerous apps to tailor your system to match your business needs. 

But if you deal with mostly complex and technical projects, then you may think of sticking to Trello only. 

Pros:

• Easy to use and has an intuitive interface
• Has a built-in chat app that keeps the workforce connected 
• Has a spectacular reporting system

Cons:

• The free plan is limited in functionality such as automated workflows, contact syncing, and user management
• No built-in Gantt charts only an addon is available

Pricing:

Podio’s free plan hosts a maximum of five employees

Plus Plan: $11.20 /month

Premium Plan: $19.20/month

Read More: Here are some of the best Podio alternatives.

14. Kanbanize

Can’t help your obsession with a Kanban-based approach? Kanbanize with its agile effectuality steps is a great option to serve your purpose.

If your primary goal is to easily visualize dependencies while creating and customizing your own workflow, make a transition to Kanbanize from Trello to get unmatched transparency across an organization.

Major highlights of Kanbanize are its portfolio approach to Kanban, swimlanes, and the network interlinking of boards that are majorly missing in Trello.

Pros: 

• Offers an easy way to track work and visualize all tasks
• Adaptable to create any imaginable workflow 
• Has an excellent customer support system

Cons:

• Minimum user limit is restricted to 15.
• Suffers from a clunky user Interface at times

Pricing

Standard Plan:  $149/month (billed annually) for 15 users

15. Hive

The greatness Hive can bring to your desk as a Trello alternative with its smooth interface and advanced functionalities cannot be overlooked. 

The platform bridges the void that Trello leaves open with its robust time tracking, analytics, reporting, Gantt charts, tables, calendars, collaboration, and instant messaging like ProofHub to enhance your experience to be more productive. 

It is highly recommended that teams seeking advanced customized workflows and multiple task views should definitely try Hive. 

Pros:

• Offers efficient team monitoring for specific projects.
• Has automated processes to drive growth
• Staying consistent in execution with action card templates is easy. 

Cons:

• Can be expensive 
• Provides just a few project views.

Pricing:

Hive’s Solo plan (free forever) is equipped with all the essential features and is ideal for solopreneurs or a team of two.

Standard Plan: $12 per user per month

However, specialized project management features like proofing, timesheets, automation, analytics, and more can only be utilized as add-ons at $5 each. 

But are you ready to pay additionally for all these add-ons? The choice is yours.

If your business needs have outgrown Trello’s functionality, make sure to check out ProofHub’s supreme project management capabilities that are sure to help you stay ahead of the curve!

16. LiquidPlanner

Both Trello and LiquidPlanner are closely related to each other as one uses the idea of boards whereas the other treats projects as living constructs where project lifecycle and plans are built on task priorities.

LiquidPlanner beats Trello with its effective time management and workload balance practices. The integrated time tracking helps projects stay on schedule, while the bandwidth of the team is optimized to enhance performance. 

What truly blew my mind was Planner’s intelligent predictive scheduling, making it an excellent choice for teams that prioritize proactive planning. 

Pros:

• Offers useful management and insight tools for a variety of resources
• Works as an Agile tool to help teams share recommendations, obstacles, and updates 
• Provides portfolio-level visibility to IT teams  

Cons: 

• Takes significant time to set up, learn, and use projects
• Lacks providing milestones

Pricing: 

LiquidPlanner has three price tiers.

• Essentials Plan: $15 per person per month
• Professional Plan:  $25 per person per month
• Ultimate Plan:  $35 per person per month

17. ActiveCollab

If you’re seeking a powerful Trello alternative with a firm hold on work management, time management, and team collaboration, ActiveCollab, much like ProofHub, is here to save the day. 

When comparing ActiveCollab Vs. Trello,  the effectiveness of the former excels over the latter by offering the ability to not only create, assign, and manage tasks but also to track the time your team invests in these tasks. 

Unlike Trello, ActiveCollabs provides a space to collaborate, discuss, and communicate making collaboration a breeze.

Pros:

• Customizable to suit different workflows
• Supports time tracking on all tasks across multiple projects
• Has relatively inexpensive pricing models than Trello

Cons:

• Lacks main project dashboard
• Data search is difficult within the app 

Pricing:

The prices of paid plans of Active Collab on annual billing are – 

Plus Plan: $9.5 for 3 members /month 

Pro Plan: $8/memeber/month

Pro+Get Paid: $11.75/member/month

18. Taiga

Taiga boasts its popularity among teams that are focused on agile work methodologies and seeking a customizable and intuitive platform. 

Where Kanban is the sole operational methodology for Trello, utilizing Scrum, Burndown chart, Kanban, Backlog view, and Epics make Taiga an excellent tool for agile management.

However, one factor where Taiga will never be able to replace Trello is its simplicity. Trello boasts a straightforward and user-friendly interface ideal for managing simple projects, tackling complex projects is the distinctive Taiga forte. 

Pros:

• Organizing tasks is feasible 
• Highly recommended for team scaling
• Effective interface for teams to stay connected

Cons:

• Some call it to be a bit expensive
• No mobile application. 

Pricing:

Taiga’s Cloud Basics Plan is a great option for teams not looking for an enhanced support system.

Taiga Cloud with Premium Support plan: $70 per month for Premium support

Self-Hosted: If your team boasts Linux and Docker experience, its Self-Managed Plan is a way to move ahead with Taiga. 

Automated Hosting Plan: From $10 and ideal for teams with limited Linux/Docker experience 

Managed For You Plan: Contact Sales for priority support

19. Workzone

When I was analyzing and listing down the greatest of all Trello alternatives, Workzone’s simplicity and award-winning parameters blew my mind. 

Boasting its ability to collaborate on files and documents for review and approval, Workzone’s functionality resembles PrfoofHub’s proofing features to save time, improve collaboration, and drive greater productivity.

And with its time tracking, resource management, and project dashboard for a holistic project overview, it is a ‘just-right’ solution for marketing and service businesses.

Pros:

• Offers a unique and secure workspace
• Has a wide range of templates and advanced reporting 
• Less complicated than high-end tools

Cons:

• Comes with a steep learning curve
• Only offers basic communication features

Pricing 

• Team Account: $24 per month per user
• Professional Account: $34 per month per user
• Enterprise Account: $43 per month per user (Customization available)

20. Paymo

If you are looking for a powerful Trello alternative, Paymo’s enriched platform is sure to enhance your overall performance standards.

In contrast to Trello, you can effortlessly delegate tasks to multiple team members and oversee them in an organized and structured manner using Paymo’s customizable dashboard. 

Entrusted amongst thousands of creative agencies all around the world, Paymo surpasses Trello for its comprehensive team collaboration, time tracking, and end-to-end project management solutions. 

Pros:

• Easy to use
• Offers robust timesheet reports
• Provides free community support 

Cons:

• Has no advance task management for free plan 
• Integrations available with paid plans only 

Pricing:

For basic task assessment and views, the free plan can be a suitable choice for businesses with up to  3 clients. But if you exceed the limit, switch to either of the plans. 

Starter Plan: $4.95/user/month for 6 clients and 300 tasks 

Small Office: $9.95/user/month for unlimited clients 

Business Plan: $20.79/user/month

21. Sortd

If you are a dedicated email user, consider Sortd your go-to option to handle sales, support, and projects all together in one place.

Through the establishment of a collaborative and communicative workspace, Sortd transforms your Gmail inbox for managing all emails, daily tasks, and teamwork all in one central place. 

One thing that differentiates Sortd from Trello is its intention to effortlessly serve both internal and external work for teams and individuals. In contrast, Trello primarily benefits the internal segments of an organization. 

Pros:

• Offers email-based task management
• Has Kanban and spreadsheet views for better task management
• Spectacular CRM capabilities

Cons:

• Has really slow customer service
• Overloaded execution

Pricing:

In the starter plan, you can avail of a personal board that reflects a 30-day history. Other pricing plans include – 

• Essentials Plan: $8 monthly per user (billed annually)
• Business Plan: $12 monthly per user (billed annually) 

Bid farewell to all your project management worries while streamlining your operations. Sign up for a 14-day free trial. We won’t ask for card details. Promise. 🤗

How did I pick the alternatives to Trello?

With the 267 tools and technologies ruling the market in the project management category so far (while others make their way to existence😝), I am presenting you the factors I took into consideration while shortlisting this series of tools for you. 

👉 User reviews and feedback – The value of real user reviews is unmatchable in my eyes. And you all would agree with me that the authentic opinion you can get from a user is incomparable. And my choice of tools is highly motivated by user reviews. 

👉 Ease of use – Easy onboarding and adaptability are what I, and you being a manager, would expect from a tool before introducing it to our organizations.  Won’t we? Who would want their team to struggle with the tool more than otherwise? 

👉 Pricing – I understand that we all have budget constraints or have a specific budget limit to adhere to. Having said that, this reason turned into another crucial aspect that I had to address and take into account making it easy for you to find your best fit. 

👉 Multiple views – Trello’s restriction to the Kanban board in its free plan is the other reason behind my looking for a Trello alternative. That’s why I looked for replacements that were able to provide users with multiple task views to track task progress and stay on top. 

👉 Features – Trello’s inability to provide storage, and the absence of a wide range of integrations, customizations, and in-depth reporting mapped out for me the exact shortcomings that I needed to look out for in the Trello alternatives. 

👉 Scalability – My reason behind the consideration of this factor is to present you with options that do not fail you when you are on your way to scale.  After all, the tool should be able to address your dynamic work requirements with its functionalities and integrations. 

Why look for alternatives to Trello?

Admit it, we’ve all liked Trello at one point or another, but…

 ❌ Lack of overall goals and a deeper hierarchy of subtasks.

 ❌ Lack of order – A must be finished before B can start 

 ❌ Lack of alternate views on tasks, among other things.

….These all lead most of us to look for project management tools like Trello. 

So, without wasting our time, let us move ahead to get to know some more intricate limitations of Trello –

➡️ Limited reporting:

Trello does not come with built-in reporting and analytics to provide a detailed overview of a project and team performance.

Does ProofHub solve this?

ProofHub’s smart platform provides quick access to critical insights into how things are progressing with its complete overview of detailed reports – both default and customized.

➡️ Complicated project management

Trello doesn’t allow you to see multiple boards at once, making its maintenance overwhelming. 

Does ProofHub solve this?

ProofHub allows you to manage all of your projects in one location. You can identify overbooked employees and scheduling conflicts by viewing all the tasks associated with each project, who they are assigned to, and the dates they fall under.

➡️ Inability to track progress

Also, Trello doesn’t allow you to track the time spent on each task by an individual and gauge project progress.

Does ProofHub solve this?

With ProofHub’s multiple task views, like the Gantt chart, tracking task progress is a nightmare no more. It has built-in software to track the progress of all tasks, and job dependencies, from all the projects and across all the teammates, without having to jump through projects.

➡️ Confined team management

You can not add multiple assignees to a project and get insights into their workload to achieve team management.

Does ProofHub solve this?

ProofHub’s custom workflows and work stages make it an excellent alternative to Trello for working within large departments or with cross-functional teams.

Also, you can bring collaboration to the center of your organization by allocating a task to more than one team member while defining their role.

➡️ Scalability is not a thing

Trello could work fine if you have a small team. But, as your team grows in size, so does the per-user amount.

Does ProofHub solve this?

With its ultimate workload management solution, ProofHub is here to assist teams of any size or use case, thanks to its wide set of advanced features. You can even use Workload reports in ProofHub to visualize and compare the capacity of your team members.

What to look for in alternatives to Trello?

Look for your choices, pick the best one, then go with it. – Pat Riley

Since you have now evaluated the best out of the vast sea of robust solutions available, picking the best one is the sole decision you need to make. 

To further help you out there, I have provided insights into what you need to look for in a Trello alternative. 😇

✅ Project planning

The major point where Trello fails, is its inability to serve your project planning needs with a Gantt chart. Although available via third-party integrations, this only adds an added layer of cost. So, make sure the tool you choose is able to help you plan and schedule your projects better. Consider looking for a PM solution that comes with the Gantt chart tool.

✅ Task management 

Managing tasks is like juggling multiple things together – sometimes for once and sometimes repetitively. But you can’t imagine creating repetitive task lists with Trello. That is why you should look for alternative tools similar to Trello that support effective task management, including recurring tasks.

✅ File management

Trello lets you attach files to tasks and search for them. However, if you forget the name of the attachment or the task it was attached to, you’ve got a problem right there buddy. You will have a hard time searching for the file as there is no centralized file management directory in Trello 😐. So look for a Trello alternative that does.

✅ Team collaboration 

Any ideal Trello replacement should be able to bring people with ease, and effectiveness. So, find software like Trello that offers communication channels to address your concerns and make it easier to collaborate. However, Trello can provide all of that only with integrations. But, do you want to get into a load of extra integration payments? 🤔 

✅ Shortest learning curve

Not to discredit Trello, it is the only quality of Trello that I would like you to search for in Trello competitors. A great tool doesn’t erect an overwhelming wall of complexities to users; instead, makes it easy for them to adapt to its interface. 

My final verdict

Trello excels as a simple to-do list app for businesses with small teams or just getting started, but it fails to provide enough control over resources, project progress, and threats when it comes to managing intricate tasks. 

That’s because, despite the fact that many people use it, Trello isn’t actually a project management tool.

While I have provided you with multiple options out there,  every tool offers certain distinct functionalities that are there to cater to the needs of a specific audience.

Lastly, without being biased, I certainly believe and recommend that ProofHub could be the ultimate choice for YOU when you run into Trello’s limitations!

Trello alternatives FAQs