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Project Subtasks: What Are They And How To Use Them?

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Project management is heavily reliant on tasks, and it is critical to know how to handle tasks effectively to accomplish your project goals. Project tasks are further divided into sub-tasks, which are more doable and easily managed.

Subtasks are a popular method to structure large and complex projects. Project managers feel empowered and secure in completing a large project by breaking it down into smaller, more manageable chunks.

This article will teach you about project management tasks and subtasks and how to get the most out of a powerful project management tool.

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What Are Project Management Tasks?

Task management is quintessential to each and every project. 

Every project, no matter how large or small, simple or complex, is made up of distinct tasks. These tasks must be accomplished following the project’s deadline to be completed successfully. A task can be split down into subtasks if it is too difficult to handle on its own. 

In terms of definition, a task is a single unit of work that must be completed to execute a project successfully. It can be viewed as one step in the overall workflow of a project. Every task has a deadline, and it is only a task if it adds to the project’s overall objectives.

It also has its own time limit, goals, subtasks, dependencies, and people and resources in charge of completing it. As a result, there are a number of important factors to consider when managing project tasks.

The coordination of these individual tasks is what project management is all about.

What Are Subtasks?

Many times, in order to make project tasks accessible and easy to manage they are broken down into manageable chunks referred to as Subtasks.

Subtasks are smaller tasks that can be split down further in a project. These should have defined deadlines for completion. Evidently, task management may be a difficult process to handle when managing a project, especially if the project is huge and has several tasks and subtasks.

Subtasks are significant because they allow project managers to assign resources to each task accurately. They’re also helpful in predicting because they show where potential disputes can arise inside the project.

Upsides Of Using Subtasks 

Subtasks are the additional steps that make up a task. They’re instrumental while working on massive projects with many different tasks. You must first choose the parent task before you can create a subtask, and you will be able to create as many subtasks as you need in the task view.

When a project goes past its due date, it is almost always owing to poor estimating. Subtasks can be extremely useful in this situation. You don’t want to micromanage, and you don’t want to overdo a to-do list. However, depending on the scope of your project, sector, and participants, skipping over task details could be pricey.

Listed below are the upsides of using Subtasks in ProofHub and making the most of the tool. 

  • Cost and time forecasts that are more accurate
  • Identify bottlenecks, difficulty spots, and inefficiencies, and then resolve the issues.
  • Adaptability to day-to-day operations while planning
  • Ability to set up checkpoints
  • In order to improve productivity and efficiency, glean information.
  • Improve communication and provide complete transparency.

Challenges Of Using Subtasks

Subtasks can get out of hand with multiple layers, making it challenging to identify the parent task.

If you’re in charge of several distinct projects, each with its own set of chores, trust that your teammate or resource in charge has everything under control for successful completion. Micromanaging and keeping an eye on every minute detail is inefficient for every project manager.

Rather than creating subtasks, individual tasks can sometimes promote and enhance morale.

Subtasks can stifle productivity in a variety of ways. Breaking down a task takes time as a project manager, and when it’s not necessary, you wind up squandering time on continual re-prioritization.

Many team members lose sight of their role in the mission when they are only given a task with no knowledge of the more comprehensive vision.

It’s not always about task management but rather about team management.

Another option is managing the goals for the week and ensuring that everyone understands their role within the team.

Consequently, you’ll be able to prioritize what’s vital and keep everyone focused; you’ll be confident that everyone will achieve their deadlines, and individual team members will be able to take their self-management initiative and earn due appreciation due to success.

How To Use Subtasks In ProofHub?

ProofHub is a robust project management and team collaboration tool used by teams across the globe looking to plan and execute projects in a timely manner. It has a robust task management system with a plethora of features making everyday work a cakewalk. 

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Creating tasks and subtasks in ProofHub is super easy, and we shall discuss how you can create subtasks easily with ProofHub.

Subtasks are significant because they allow project managers to accurately assign resources to each task. They’re also helpful in predicting the progress of tasks because they show where potential disputes can arise inside the project.

Each task has several components that must be attended to. Previously, you could add a task, set a deadline, assign individuals, and describe to help clarify things. However, you can now divide each assignment into subtasks thereby making tasks manageable and way less complicated as well as bulky. 

Each subtask functions as its task, with deadlines and individuals, assigned. You don’t have to allocate people to the main task; you can do so immediately on the subtask or assign a group of people to the main task before assigning them to individual subtasks. 

Mentioned below are a few easy steps to create subtasks with ProofHub. 

  • Click on a task and create a subtask.
  • Add the subtask’s title to the task detail window and press Enter.

Please note, 

  • The subtasks can have different assignees and deadline dates.
  • To see a subtask’s details, open the task detail window and select the required subtask.
  • Users can also convert subtasks into main tasks by right-clicking on the same.

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Wrapping Up

Subtasks can effectively distribute work and break down jobs into distinct components while remaining connected to the parent task’s overarching context. They are meant to augment and support the parent task’s primary job. 

Subtasks are a terrific way to split down work into smaller chunks, clarify who’s working on what, and get things done. In conclusion, we can all agree that subtasks make project management easy and ensure all deadlines are met and tasks covered. 

Here’s hoping this blog educates our readers about what subtasks are, how to use them, and the importance of using subtasks in everyday project management. 

Happy reading!

 Nandini Sharma
Nandini Sharma

Nandini Sharma is the Assistant Marketing Manager at ProofHub - a powerful project management software loved by more than 85000+ teams and businesses worldwide. She brings unparalleled expertise in digital marketing through her years of experience in the field; especially when in the area of brand building, targeting a large audience and building strong connections with them. When not busy in creating winning marketing strategies, she can be found involved in art and craft activities.


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