TasksTask management made easier with ProofHub.

A task management software for teams who insist on managing tasks & achieving goals easier, smarter, and faster.

Task management software - ProofHub
Create tasks at one place

Create personal tasks or assign tasks to multiple people at one place. Break tasks into smaller and manageable subtasks. Add labels, set the start and due dates, set time estimates, track time spent, create recurring tasks, and attach files at one place using one task management software.

Assign tasks with task management system

Assign tasks

Add task lists, subscribe the entire task list or assign its tasks to one or multiple people, ensuring a clear distribution of responsibilities at one place.

Create subtasks

Break tasks down to smaller and manageable subtasks and select the assignees to define who works on what part.

Create subtasks with task management software
Add labels with task management tool

Add labels

Add a distinct context using custom labels to differentiate, prioritize, and organize tasks. Filter a list of all tasks under one label.

Set dates

Set dates

Set a start and due date for tasks and make priorities clear with deadlines to ensure tasks are getting completed on time.

Set time estimates

Set estimates

Set time estimates to define how much time it should take to complete a task. Get a clear indication if the time taken to complete tasks exceeds the estimated time.

Track time

Track time

Track time spent on tasks manually or using timers and save in timesheets from right where you are, all using one online task management software.

Create recurring tasks

Set a task to recur if it needs to be done on a regular basis so that you do not have to add it manually yet and again.

Create recurring tasks with task management tool
Attach files

Attach files

Attach files and documents from your computer, Dropbox, Google Drive, OneDrive, and Box to the tasks.

Proof files

Review files, proof them, collaborate, and approve them right where you are.

Proof files
Control access and security

Define roles, create private task lists, and control access with lists available only to the assigned people. Restrict your account to only selected IP addresses.

Define custom roles

Define custom roles

Create custom roles and assign them to the team members. Select what they get access to according to their responsibilities.

Create private task lists

Create private task lists

Limit visibility of tasks only to the assigned people with private task lists. Keep information limited to specific people whenever you want.

IP Restriction

IP restriction

Restrict your account access to only those IP addresses that you select, and avoid unauthorized access to keep your data secure.

Visualize and prioritize tasks

Choose Kanban board for a clear view of work in progress in a particular workflow. Manage dependencies between tasks using Gantt charts.

Kanban boards

See work moving through multiple stages in Kanban board. Empower teams to self-manage with better understanding of workflows as they get notified of tasks moving from one stage to another.

Kanban boards software

Gantt charts

Use Gantt charts to visualize and plan tasks to stay on your schedule. Set dependencies between tasks and easily adjust your plans as work changes and deadlines shift.

Gantt charts tool
Collaborate seamlessly

Add comments, feedback, and inputs seamlessly. @Mention people to grab their attention and loop them in whenever you need.

Communicate with comments

Share ideas, inputs or feedback adding comments on tasks and stay on the same page with your teams and clients.

Communicate with comments
Mention people

@Mention people

Mention someone easily and quickly to address them, grab their attention or loop them in tasks.

Keep track of progress

Create custom reports and get bird’s eye view of overdue tasks, upcoming tasks, completed tasks, and logged hours.

  • Completed tasks
    55
  • Overdue tasks
    23
  • Logged hours
    100
  • Milestones
    02
Project reporting tool
Key features
Import tasks

Import tasks

Import tasks from CSV files and create tasks in ProofHub without the need to start from scratch, making the most of ProofHub’s task management tool.

Download task lists

Download task lists

Download task lists in CSV and keep a documented record to use whenever and however you want.

Email-in tasks

Email-in tasks

Use email-in to add tasks via email without having to log in to your ProofHub account.

Create copies of task lists

Create copies of task lists

Create a copy of task lists and tasks to reuse them without having to create them from scratch.

Navigation made easier

Navigation made easier

Add tasks lists to bookmarks to access the tasks you work on frequently from right where you are.

Task history

Task history

Keep a track of who created the tasks, when and who all made any changes to tasks right from the beginning in the task history.

Progress percentage

Progress percentage

Mark progress percentage of tasks to get a clear picture of how much work has been done and how much is left.

Advanced search

Advanced search

Find what you’re looking for in tasks easily using relevant keywords and phrases with advanced search.

Online Task management system

With an online task management system like ProofHub, you can organize all your thoughts, projects, tasks, people, files, etc. in a simple clean manner. I have 3+ different companies with multiple projects going on in each, each company has several people using ProofHub. ProofHub allows me to keep a bird's eye on EVERYTHING – the best task management software we’ve used so far. And then there is the Awesome Gantt Chart. The Team at Flyhtlab.com loves ProofHub!

- Omari W, Flyht Lab, LLC

Get all the right tools to manage tasks smarter in
one task management software.

  • No installation
  • No credit card
  • No chaos
Getting started with a
task management software

ProofHub has all the right tools to help you manage work easier, faster, and smarter, all under one roof.

Like any other software, ProofHub is only as good as the people who use it. Here, we have pulled together our best advice to help you make the most of the above task management tools.

What is task management?

To manage tasks going through various states from beginning to end — discussed, assigned, defined a deadline, started, and completed — is task management. It’s clearly more than a to-do list and it certainly takes effort to manage tasks smartly.

Why manage tasks?

So, why is task management important? Projects are broken into smaller and manageable chunks called tasks. To manage a project and deliver the best work possible, one has to know how to manage these chunks.

When does task management go wrong?

Task management goes wrong when:

  • You find yourself searching for stuff in long email threads
  • You are lost in confusing and delayed feedbacks
  • Your team and projects get out of control
  • You have scattered and missing files
  • Your team is missing deadlines
  • You have to spend on multiple tools to manage work

To avoid all of the above, you have to manage your tasks and know whatever is about to come in next. Not only that, you have to manage your time to invest the right amount of it on tasks that are of the highest priority.

Using a task management
software for work

How do you track team tasks? For how long can you go around managing your task lists with a notebook and a pen? Sooner or later you will need to move tasks around. You may want to group them or prioritize them too.

However, you’ll not be able to move them on paper without having to rewrite them. Simple task lists can still be managed this way but what about the time you have to manage multiple projects? This brings us to our next question.

What is a task management system?

A complete task management system with tools like Kanban boards solve the problem here. Kanban boards also empower your team to self-manage with better understanding of workflows.

A task management system lets you control all of that and a lot more. It gives you flexibility and saves you from spending on a whole lot of tools to manage work and teams.

So, do you want to manage tasks successfully and:

  • Not create confusion to the team regarding who is going to do what?
  • Inform exactly when a task is supposed to be completed with defined deadlines?
  • Not lose time spent on billable tasks and instead define estimated hours?
  • Make prioritization clear with different task labels?
  • Never miss deadlines with simple reminders?
  • Be able to share files, documents, and images?
  • Make the review, proof, and feedback process simpler and faster than ever?
  • See work moving through defined workflow stages?
  • Adjust plans as work changes and deadlines shift?
  • Keep track of progress with project reports?
Know which task management
tools to use & when
  • To create dedicated workspaces for projects

    To create dedicated
    workspaces for projects

    Use projects as your dedicated workspaces that have their own set of tasks, teams, clients, files, time data, plans, and discussions.

  • To add teams and clients

    To add teams and clients

    Use the people section to add teams and clients and assign tasks as per the roles and responsibilities. This way, manage tasks the smarter and simpler way.

  • To see work moving through defined workflow stages

    To see work moving through
    defined workflow stages

    Use Kanban boards to not only add tasks and assign them but also to see work moving through various stages as the team drags tasks across stages right there. Mark progress percentage on tasks making the most of ProofHub’s task tracking software.

  • To assign, prioritize work, and make responsibilities clear

    To assign, prioritize work, and make responsibilities clear

    Add tasks and assign them to one or as many team members as you want. You can also manage tasks by breaking them into smaller and manageable subtasks which will turn team and task management simpler and smarter.

  • To make prioritization clear

    To make prioritization clear

    Add labels to add a distinct context using custom labels to differentiate, prioritize, and organize tasks. They can be anything from ‘High priority’ to show urgency to ‘Designing’ to show it’s a part of the designing plan, etc.

  • To define and set deadlines

    To define and set deadlines

    Set time estimates so that you give a clear idea about when a task needs to get done. Get notified whenever time logged on a task exceeds its estimated time. Set start and end dates of your choice and make deadlines clear, making task tracking smarter.

  • To adjust plans as work changes and deadlines shift

    To adjust plans as work changes
    and deadlines shift

    Use Gantt charts to plan and schedule the order in which you want to complete tasks and visualize them in a timeline view. Set dependencies among tasks and adjust plans by dragging them right there as deadlines shift or work changes.

  • To share updates and key communication

    To share updates and
    key communication

    Have discussions with your team and your clients to share ideas or important updates in a dedicated space so that they don’t get derailed, unlike chats. Save yourself from going back and forth in lengthy email threads or losing information in chats.

  • To make review, proof, and feedback process simpler

    To make review, proof, and
    feedback process simpler

    Confusing feedback and delayed responses are a thing of past when you use a proofing tool. A proofing tool helps you preview, review, proof, and share feedback on files – all at one place. Markup tools make annotating and adding a clear and actionable feedback for specific regions even easier.

  • To have quick chats in a task management app or a browser

    To have quick chats in a task management app or a browser

    The chat tool will help you exchange quick Q&As and direct messages. To brainstorm ideas, you can also create chat groups that include the team members or even clients you want to chat with.

  • To keep notes the smarter way

    To keep notes the
    smarter way

    There are times when you want to save project information, minutes of meeting or even jot down ideas to remember. You can organize all of these and more in notes. You can also collaborate over notes with your teams and clients.

  • To track time spent on tasks

    To track time spent
    on tasks

    Tracking time is necessary when you want answers to questions like: Where is the team’s time going? What are the billable hours of the project? Did anyone keep track of the time spent on a task? In ProofHub, you can track time both manually or using a timer.

  • To keep track of project and team progress

    To keep track of project
    and team progress

    Be it a project report or an individual’s report, you will need reports to use them to plan and schedule projects, to conduct performance reviews, or to manage teams.

  • To let the software remember your frequently visited items

    To let the software remember your frequently visited items

    To easily access the projects, tasks, notes, and files you frequently work on, you can always bookmark them and find them listed at one place.

  • To take work requests through a form

    To take work requests
    through a form

    Do not let requests for work, support queries or even tickets clutter your inbox and avoid missing any of them with requests submitted through a form and getting directly added to ProofHub.

  • To make announcements and share important updates

    To make announcements and
    share important updates

    What better than having a dedicated space to make announcements? You can recognize a team’s achievements, give birthday wishes, wish on employees’ work anniversaries, congratulate on promotion or share any important information at one dedicated place where anyone of your choice can access it and it doesn’t get lost in bulk of information.

  • To jot down quick stuff and create personal checklists

    To jot down quick stuff
    and create personal checklists

    Not having to switch tabs to open your sticky notes is a bliss. With the right software, you’ll have all the needed task management tools under one roof. You can use quickies as your personal sticky notes to jot down your quick stuff and create personal checklists.

A task management software lets you manage dozens and hundreds
of tasks easily with only a few clicks.
Why manage tasks with ProofHub?

Now manage tasks the smarter and easier way with
the right task management system.

  • No installation
  • No credit card
  • No chaos