Tasks icon

Task management software to get things done better, faster!

Our online task management software empowers teams to work together, get tasks delivered on time and become insanely productive.

Task management software that makes teams more accountable and productive

ProofHub takes care of all the time-consuming stuff that makes task management for teams stressful, and allows teams to focus on getting things done!

  • 1

    A simple and transparent way to assign tasks

    Our online task management tool brings clarity in work allocation. Create task lists with just one click, add tasks, assign them to team members and stay away from the hassle of writing and acknowledging emails.

  • 2

    Create recurring tasks to save time

    ProofHub allows a task to repeat periodically based upon its completion date rather than having to create it time and again. You can create daily, weekly, monthly, and yearly recurring tasks so that they automatically get recreated after a designated period of time.

  • 3

    Add labels to keep important tasks under radar

    Segregate tasks, set their priority and organize your tasks using custom labels. You can also use labels to highlight tasks that require your attention, so that the most important ones are always under your radar.

  • 4

    Set start and end date to define task deadlines

    With our project management tool, you can set a start and end date for each task to make sure deadlines are met. Every team member knows when the task needs to be delivered, and can set priorities accordingly.

  • 5

    Add time estimates to make teams accountable

    ProofHub’s task management software comes with the option to add time estimates in tasks so that everyone has an idea about how much time they need to spend on each task in order to deliver it on time.

  • 6

    Break tasks into subtasks for more targeted efforts

    Break down tasks into subtasks, add separate time estimate, and an independent start and end date for each subtask to make teams productive; and get their focus to complete work quickly and more efficiently.

  • 7

    Assign tasks to multiple people and complete complex tasks easily

    You can assign a task to more than one person or to an entire group at once using our task management software. This allows team members to work together, easily accomplish complex tasks and boosts team collaboration.

  • 8

    Add files to tasks for bringing clarity in task management

    Upload files in tasks either from your computer, or from third party applications like Google Drive, DropBox, Box and OneDrive or from within ProofHub itself, to make task management more transparent and precise.

  • 9

    Keep your tasks confidential with private task lists

    Keep your tasks confidential by limiting their visibility to only those people who are working in collaboration with you on these tasks. Private task lists give you the luxury of having a completely private workspace.

  • 10

    Post comments on tasks to simplify task execution

    In our task management tool, you get the option to post comments on tasks. This makes it easy to add additional information or specific client requirement; bringing clarity to the task execution process.

  • 11

    Email-in to manage tasks when you can’t access the tool

    Email-in feature in our task management tool lets you add tasks via email when you don’t have access to your ProofHub account. With Email-in you can also reply to the comments on the tasks and stay on top of things.

  • 12

    Track time spent on tasks to stay ahead of deadlines

    Our task management tool gives the option to track time using timer, which gets saved in timesheets. You can also track time manually, and use the time data to prepare invoices and bill the clients efficiently.

  • 13

    Indicate progress percentage to keep an eye on task status

    With each task in the task list you get an option to indicate its progress percentage, which provides a clear picture of how much work has been done, and how much is left to be done in the task.

  • 14

    Download task lists for performance evaluation

    To keep a documented record of how team members are performing, our task management software gives the option to download task lists in CSV, which you can further use for performance evaluation as well.

  • 15

    All tasks across all your projects brought together

    Take a quick look at all your tasks, across all the projects from All tasks section. No need to jump from one project to another for keeping an eye on work responsibilities and task dependencies.

  • 16

    Import tasks from CSV to give your team a head start

    In our task management software, you get the option to import tasks from CSV files. This saves a lot of time for managers and team leaders, which they have to spend on work distribution and management.

  • 17

    Create a copy of task lists/tasks to make allocation quick

    Copy task lists option in our task management tool speeds up task distribution and allocation process for projects with similar tasks. You can also create the same task across multiple projects and in different task lists.

  • 18

    Add task lists to quickies to access frequently used tasks

    Easily access task lists, which you frequently use, by adding them to quickies. You don’t have to jump into different task lists every time you have to access urgent tasks, or the ones that you work on frequently.

  • 19

    Task history to get an in-depth info of the task

    Who created the task? When was it updated? When was a change made in the progress percentage? Everything you need to know about the task, right from the time it was created until now, you can get to know about it in task history.

And, these are just a few of the features that make ProofHub a great task management tool for teams of all sizes!

With this task management software you can organize all your thoughts, projects, task, people, files, etc... in a simple clean manner. I have 3+ different companies with multiple projects going on in each, each company has several people using proofhub, ProofHub allows me to keep a bird's eye on EVERYTHING. And then there is the Awesome Gantt Chart. The Team at Flyhtlab.com loves ProofHub!
— Omari W, Flyht Lab, LLC
Getting started with a
task management software

ProofHub has all the right tools to help you manage work easier, faster, and smarter, all under one roof.

Like any other software, ProofHub is only as good as the people who use it. Here, we have pulled together our best advice to help you make the most of the above task management tools.

What is task management?

To manage tasks going through various states from beginning to end — discussed, assigned, defined a deadline, started, and completed — is task management. It’s clearly more than a to-do list and it certainly takes effort to manage tasks smartly.

Why manage tasks?

Projects are broken into smaller and manageable chunks called tasks. To manage a project and deliver the best work possible, one has to know how to manage these chunks.

When does task management go wrong?

Task management goes wrong when:

  • You find yourself searching for stuff in long email threads
  • You are lost in confusing and delayed feedbacks
  • Your team and projects get out of control
  • You have scattered and missing files
  • Your team is missing deadlines
  • You have to spend on multiple tools to manage work

To avoid all of the above, you have to manage your tasks and know whatever is about to come in next. Not only that, you have to manage your time to invest the right amount of it on tasks that are of the highest priority.

Using a task management
software for work

For how long can you go around managing your task lists with a notebook and a pen? Sooner or later you will need to move tasks around. You may want to group them or prioritize them too. However, you’ll not be able to move them on paper without having to rewrite them.

Simple task lists can still be managed this way but what about the time you have to manage multiple projects? A complete task management system with tools like Kanban boards solve the problem here. Kanban boards also empower your team to self-manage with better understanding of workflows.

A task management system lets you control all of that and a lot more. It gives you flexibility and saves you from spending on a whole lot of tools to manage work and teams.

So, do you want to manage tasks successfully and:

  • Not create confusion to the team regarding who is going to do what?
  • Inform exactly when a task is supposed to be completed with defined deadlines?
  • Not lose time spent on billable tasks and instead define estimated hours?
  • Make prioritization clear with different task labels?
  • Never miss deadlines with simple reminders?
  • Be able to share files, documents, and images?
  • Make the review, proof, and feedback process simpler and faster than ever?
  • See work moving through defined workflow stages?
  • Adjust plans as work changes and deadlines shift?
  • Keep track of progress with project reports?
Know which task management
tools to use & when
  • To create dedicated workspaces for projects

    To create dedicated
    workspaces for projects

    Use projects as your dedicated workspaces that have their own set of tasks, teams, clients, files, time data, plans, and discussions.

  • To add teams and clients

    To add teams and clients

    Use the people section to add teams and clients and assign tasks as per the roles and responsibilities. This way, manage tasks the smarter and simpler way.

  • To see work moving through defined workflow stages

    To see work moving through
    defined workflow stages

    Use Kanban boards to not only add tasks and assign them but also to see work moving through various stages as the team drags them right there.

  • To assign, prioritize work, and make responsibilities clear

    To assign, prioritize work, and make responsibilities clear

    Add tasks and assign them to one or as many team members you want. You can also manage tasks by breaking them into smaller and manageable subtasks which will turn task management simpler and smarter.

  • To make prioritization clear

    To make prioritization clear

    Add labels to add a distinct context using custom labels to differentiate, prioritize, and organize tasks. They can be anything from ‘High priority’ to show urgency to ‘Designing’ to show it’s a part of the designing plan, etc.

  • To define and set deadlines

    To define and set deadlines

    Set time estimates so that you give a clear idea about when a task needs to get done. Get notified whenever time logged on a task exceeds its estimated time. Set start and end dates of your choice and make deadlines clear.

  • To adjust plans as work changes and deadlines shift

    To adjust plans as work changes
    and deadlines shift

    Use Gantt charts to plan and schedule the order in which you want to complete tasks and visualize them in a timeline view. Set dependencies among tasks and adjust plans by dragging them right and there as deadlines shift or work changes.

  • To share updates and key communication

    To share updates and
    key communication

    Have discussions with your team and your clients to share ideas or important updates in a dedicated space so that they don’t get derailed, unlike chats. Save yourself from going back and forth in lengthy email threads or losing information in chats.

  • To make review, proof, and feedback process simpler

    To make review, proof, and
    feedback process simpler

    Confusing feedbacks and delayed responses are a thing of past when you use a proofing tool. The tool will help you preview, review, proof, and share feedback on files – all at one place. Markup tools make annotating and adding a clear and actionable feedback for specific regions even easier.

  • To have quick chats in a task management app or a browser

    To have quick chats in a task management app or a browser

    The chat tool will help you exchange quick Q&As and direct messages. To brainstorm ideas, you can also create chat groups that include the team members or even clients you want to chat with.

  • To keep notes the smarter way

    To keep notes the
    smarter way

    There are times you’ll want to save project information, minutes of meeting or even jot down ideas to remember. You can organize all of these and more in notes. You can also collaborate over notes with your teams and clients.

  • To track time spent on tasks

    To track time spent
    on tasks

    Tracking time is necessary when you want answers to questions like: Where is the team’s time going? What are the billable hours of the project? Did anyone keep track of the time spent on a task? In ProofHub, you can track time both manually or using a timer.

  • To keep track of project and team progress

    To keep track of project
    and team progress

    Be it a project report or a person report, you will need reports to use them to plan and schedule projects, to conduct performance reviews, or to manage teams.

  • To let the software remember your frequently visited items

    To let the software remember your frequently visited items

    To easily access the projects, tasks, notes, and files you frequently work on, you can always bookmark them and find them listed at one place.

  • To take work requests through a form

    To take work requests
    through a form

    Do not let requests for work, support queries or even tickets clutter your inbox and avoid missing any of them with requests submitted through a form and getting directly added to ProofHub.

  • To make announcements and share important updates

    To make announcements and
    share important updates

    What better than having a dedicated space to make announcements? You can recognize a team’s achievements, give birthday wishes, wish on employees’ work anniversaries, congratulate on promotion or share any important information at one dedicated place where anyone of your choice can access it and it doesn’t get lost in bulk of information.

  • To jot down quick stuff and create personal checklists

    To jot down quick stuff
    and create personal checklists

    Not having to switch tabs to open your sticky notes is a bliss. With the right software, you’ll have all the needed task management tools under one roof. You can use quickies as your personal sticky notes to jot down your quick stuff and create personal checklists.

A task management software lets you manage dozens and hundreds
of tasks easily with only a few clicks.
Why manage tasks with ProofHub?

Now manage tasks the smarter and easier way with
the right task management system.

  • No installation
  • No credit card
  • No chaos