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9 Best Smartsheet Alternatives & Competitors for Work Management in 2023


In the world of project management software, Smartsheet is definitely climbing the charts these days. The users find it worthy because it is a great option for growing business. It visually resembles excel, combines project planning and team collaboration, resource management, and workflow automation under one roof.  But Smartsheet lacks important features like meeting organization and time management. Also, it is only available as a web-based solution which makes it a deal breaker for organizations with high-security standards. There’s a flip side! Not everyone is happy with Smartsheet.

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If you’ve been considering Smartsheet for your business but you’re looking for other options out there, look no further. There are alternative ways to do things, possibly better too.

What is Smartsheet?

Smartsheet is a high-rated Google project management app offering businesses an innovative solution to collaborate on projects and processes. It effectively combines the ease of use of a spreadsheet with visual timeline management, collaborative file sharing, and discussions, and automated workflow capabilities. 

Smartsheet project management is a SaaS application that uses spreadsheets to help streamline project management tasks and make project tracking and collaboration simple.

Smartsheet Pricing: 

Smartsheet has four pricing plans, which include: Individual, Team, Business and Enterprise.

  • The Individual package is $14 per month.
  • The Business plan costs $25 per month per user when billed annually. It has a minimum purchase of 3 users.
  •  The Enterprise plan offers industry-specific solutions and company wide plans. 
  • The Premier plan includes premium features.

Here, in this article, we’ve put together a list if Smartsheet alternatives based on what features are missing and other highly rated software. So, before you make a decision of using Smartsheet or making a switch from Smartsheet, let’s have a look at Smart competitors for collaboration and work management. Find the best that fits your needs. 

Top 9 Smartsheet Alternatives and Competitors to Keep Your Teams Productive.

Let’s take a look:

1. ProofHub

proofhub as best smarsheet aternatives

ProofHub is a smart alternative to Smartsheet. It is a trustable, easy-to-use online task and project management tool designed to help teams improve productivity. Users can generate interactive timelines using ProofHub. Being a strong-standing leader in project management, some users use this tool to collaborate and communicate around shared documents.

ProofHub includes:

  • Proofing documents
  • Time tracking and timelines
  • Collaboration on projects
  • Workflows and boards
  • Calendar
  • Project templates
  • Integrations

With advanced features, ProofHub takes care of your security, privacy, and workability needs.

Pricing: The software offers an initial 14 day-free trial. Users can choose from the available pricing plans, including the Essential plan starting at $45 per month for unlimited projects and the Ultimate control starting at $89 per month for unlimited users and unlimited projects.

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2. Workzone

workzone as best smartsheet competitor

Workzone is a spreadsheet-based project management tool much like Smartsheet, but if Smartsheet gives a feel too much like Excel, then check out Workzone. Work zone gives you project management the way you want it. It is comparatively easier to use with some other amazing features.

Workzone includes:

  • Task dependencies
  • Gantt charts
  • Secure file sharing
  • Time tracking
  • Unlimited, free support
  • Resource allocation charts
  • Visual dashboard reporting

As a Smartsheet alternative, Workzone provides unlimited support to every customer.

Pricing: Workzone excels for companies of all sizes. Request demo + pricing. 

3. Google sheets

Google Sheets as substitute to Smartsheet

With Google Sheets you can create, edit, and collaborate wherever you are. Google Sheet has a suite of productivity apps that let you create documents and keep them in Google Drive. It’s good for collaboration as multiple users can work on the same document simultaneously. You do not have to fear the loss of information as the changes get saved automatically.  

Google sheet includes:

  • Keyboard shortcuts
  • Forms
  • Import and export spreadsheets
  • Live co-edit spreadsheets with collaborators
  • Save revisions of files
  • iOS and Android apps available

Google Sheet is not designed specifically for project management, it is primarily used as a spreadsheet software.

Pricing:  Suite Basic will raise prices from $5 per user per month to $6. G Suite Business will go from $10 per user per month to $12 and $25 per user a month for Enterprise. Try it free for 14 days.

4. Microsoft Project

microsoft project is similar tool like smartsheet

It is likely that Smartsheet will not meet your needs. So, for portfolio and resource management, give Microsoft Project a try. It will help you keep track of projects successfully.

As Microsoft Project has been used for decades in project management, let’s see what all features it has for you.

Microsoft project includes:

  • Integration with Microsoft software suite
  • Project scheduling and budgeting
  • Interactive dashboards
  • Simplify IT management
  • Time and resource tracking
  • Built-in customizable templates

The web-based version of Microsoft Projects lets project managers collaborate with their team remotely using mobile devices.

Pricing: Microsoft Project pricing has three paid options for its Cloud version: Project Online Essentials at $7 per user, per month; Project Online Professional at $30 per user, per month; and Project Online Premium at $55 per user, per month.

Be successful in leading your team. Start using ProofHub for project management.

5. Taiga.io

Taiga.io is an open-source, simple to use, agile project management tool.  It is designed for agile developers, designers, and project managers to monitor and fix issues by assigning a person to them.

Taiga includes:

  • The built-in wiki feature
  • Import current projects from Trello, JIRA, Asana, GitHub, etc.
  • Scrum and Kanban workflow
  • Team collaboration
  • Bug tracking
  • Reporting
  • Time tracking
  • Social management, and an open API

Taiga also offers Android, iOS and Windows mobile apps to help you work when you are on the move. It’s free for use, with additional plans as well.

Pricing: Basic plan is free for up to 3 members on a private project. Premium plan at $5/ month per team member when on a yearly plan and $7/month per team member when on a monthly plan.

6. LeanKit

LeanKit as smartsheet alternative

LeanKit is on a mission to build business fitness and strength from within. A cloud-based visual management tool based on the Kanban-style platform. Like Smartsheet it has features that include discussion board, project management, and collaboration tools. What makes it an alternative for Smartsheet?

LeanKit includes:

  • Private cloud
  • Unlimited board sharing
  • Enhanced security administration
  • RSS updates
  • Reporting and analytics module
  • Lean metrics and reports

The software is used by both small firms and large enterprises including top brands such as PayPal, Verizon, Adobe, and Siemens. LeanKit offers a free plan for up to 10 users. Start your free trial now!

Pricing: LeanKit for the team at $19 per user/month, billed annually, for scaled teams at $29 per user/month, billed annually.

7. Azendoo

Azendoo is best alternative to Smartsheet

To start with, Azendoo is a teamwork application that helps teams plan and share tasks, sync on projects, and communicate with team members in real time. The teams can better synchronize their work with Azendoo.

Azendoo includes:

  • A modern approach to collaboration
  • Integration with Google Drive, Dropbox, Box, and Microsoft OneDrive
  • Shares files and knowledge
  • Template task-list import
  • Enterprise-grade security

The solution provides a new, interactive take on team task management. Azendoo is priced on a per-user-per-month basis.

Pricing: Team plan at $ 7.50 Per user and per month, Business plan at $ 15.00 per user and per month, and Enterprise plan at $ 24.17 per user and per month.

8. MindManager

With MindManager, businesses become more adept at brainstorming, managing, and planning projects with ease and speed. It keeps teams aligned on the decisions that find if a project will meet goals and deadlines. MindManager is a powerful mind mapping software to grow your business.

MindManager includes

  • Integration with Microsoft Office
  • Visual mind maps
  • Information management
  • Budgeting and forecasting
  • Manage resources

It allows you to turn ideas to reality using the tool’s mind mapping features. Try the MindManager version that’s right for your business.

Pricing: MindManager 2019 for Windows ($349 per perpetual license) and MindManager 12 for Mac ($199 per perpetual license).

9. Nutcache

Nutcache as smartsheet alternatives

Nutcache brings the best of Agile for your business workflow. It provides teams of all sizes with a solution for managing the entire project delivery. It has all the Agile features to manage project seamlessly.

Nutcache includes:

  • Agile Methodologies
  • Budget Management
  • Client Portal
  • Cost-to-Completion Tracking
  • Kanban Board
  • Milestone Tracking
  • Resource Management
  • Time & Expense Tracking

Nutcache offers two paid plans. Select the plan that fits your needs. A free trial is also available.

Pricing: Nutcache Pricing Plans: Freelancer – $8.95/month (annual billing) or $11.95 month-to-month. Pro – $6/user/month (annual billing) or $8 month-to-month. Enterprise – $12/user/month (annual billing). 

These Smartsheet alternatives perform well for small and large business. However, the key difference lies entirely on personal preferences. Are you ready to switch or happy with Smartsheet?

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Is Smartsheet any good?

Smartsheet is to help people move quickly from ideas to action. It uses spreadsheets to streamline project management tasks and has many collaboration options.

Is Smartsheet cheaper than its alternatives?

Unlike some of its alternatives like ProofHub, Smartsheet plans are for per user while ProofHub gives unlimited users in all its plans.

What are the drawbacks of Smartsheets?

A major drawback of Smartsheet is that it runs slowly when storing large amounts of data, which is a trouble for the users.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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