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14 Best Airtable Alternatives Worth Considering In 2023


The best thing about apps like Airtable is that they are simple, intuitive, and fairly easy to get started. However, the challenge is that their functionality is limited and this is the reason that teams have to start looking for its alternative.

And this is exactly where you need a better replacement for it- Airtable alternatives. No doubt, Airtable is a popular data and project management tool, is trusted by many companies for it’s simple, intuitive interface. 

But seems like being popular among the masses doesn’t make Airtable the best choice. Time and again, users have been complaining about not being satisfied with Airtable due to its limited functionality. And, hence they are always on the lookout for alternatives to Airtable.

If you are also having second thoughts about Airtable, I am going to provide you with the list of best substitutes for airtable that can help you run things better. 

So, let’s go.

What is Airtable software?

Airtable Software

Airtable is an online project management solution designed to target data organization and collaboration within companies. Airtable uses a known-to-all spreadsheet format and is compatible with multiple devices. In addition to that, it integrates services such as Dropbox, Box, Evernote and Google Drive. 

With Airtable, you can put together the best aspects of spreadsheets and databases to organize anything, with anyone. You can the intuitive, easy-to-use software application use for customer-relationship management (CRM), task management, project planning, and tracking inventory.

Why Do You Need An Airtable Alternative?

Airtable excels at managing data, however it is insufficient for managing other aspects of a project. The days of project management using spreadsheets are long gone.

Here are a few reasons why you need to start using an Airtable substitute.

  • Limited task management features

Airtable is great when it comes to spreadsheets and data management but if you’re looking for a solution that provides you efficient task management solutions that then airtable is just not the right choice for you. Although it’s not a built-in capability, technically speaking, an Airtable basis does let you create a spreadsheet grid where you may assign tasks.

In order to assign a task, you must manually use and edit the Airtable grid. And if you’re a user who frequently needs to delegate responsibilities to your team, things might quickly get tiresome.

  • Lack of team collaboration tools

Airtable does not provide you any team collaboration features and the sole way to collaborate in this software is through comments. 

Yes, comments are a great way to provide feedback and ask for a task’s status but if you wish to have in-depth discussions or conversations with your team members, you would need a collaboration feature like chat application or discussion forum. 

  • Expensive

As mentioned above, Airtable provides you very limited features and in order to manage your projects seamlessly you’ll have to opt for other tools that will cost you a lot of time and money. 

Therefore, you must choose an Airtable alternative that not just provides you effective database management features but also takes care of all of your work management as well as team collaboration needs in one place.

If you’ve been relying on Airtable and searching for a better all-in-one alternative at the same time, not to worry. Below is the list of Airtable alternatives you can switch to today without worrying about your data or your work process getting messed up. 

14 Best Airtable alternatives

1. ProofHub

ProofHub airtable alternative

Yes, an all-in-one software should be simple and intuitive for all users—but that’s not it. Airtable has a simple and intuitive interface, yet teams won’t consider it as an ideal PM tool. And that’s because teams today aren’t just satisfied with simplicity, they need more features… and more features… and more features.

An ideal project management software should be packed with features that can help an individual, a team and even an entire organization plan, work, collaborate, deliver results faster and more effectively. ProofHub does the same. It is one of the best Airtable alternatives available today.

ProofHub is a cloud-hosted project management solution that comes packed with scalable features that make it a perfect alternative to software like Airtable. 

Here are some of the top features of ProofHub that make it the best alternative to Airtable:

  • Task Management  

If you solely use Spreadsheets to manage your tasks, you must be aware of the multitude of problems created by them. 

Yes, Spreadsheets are excellent for managing data, but depending only on them in today’s fast-paced environment when there are far superior alternatives is not the wisest course of action.

That is the key factor why ProofHub offers you robust task management features.

1. Table View

If you like to manage your tasks using traditional Spreadsheets only, ProofHub’s Table View has got your back. It lets you see your tasks and data in a powerful, and manageable table format. 

The Table View ensures that you receive a concise, accessible overview of everything going on in your projects. 

You can easily re-arrange, resize, hide, or sort the rows and columns. Custom fields in table view allow you to make way for additional information and customize everything according to your needs. 

2. Board View

Kanban boards are known to streamline task management and provide you with a clear picture of your work. The Board View in ProofHub allows managers to establish clear processes. It ensures that tasks proceed through each stage of the workflow by having access to all project tasks in one location.

You may label columns to according your work process, then drag and drop Kanban cards from one stage to the next. Each card contains the due date, assignee, and subtasks, hence, the board becomes the best source for project progress updates in real time. It is the best way get bird’s eye view of your tasks and avoid any sort of bottlenecks.

3. Gantt Charts

You can easily create project plans that help you remain on track and meet deadlines using the powerful Gantt charts provided by ProofHub. They enable you to see how tasks and due dates relate to one another so that you may spot issues and resolve dependencies easily. 

It becomes simple for you check if things are going according to the plan and come up with strategies to make sure that everyone is on the same page. Using Gantt Charts, you can simply update your plan to maintain the direction of your project even as work changes and deadlines vary.

  • Communication

Chat Feature in ProofHub
Yes, Airtable does allow you to communicate and share feedback with your team members through comments but do you think that’s the best way to collaborate?

Not really! At least we don’t think so.

You can’t just rely on comments to communicate with each other.

ProofHub provides you efficient team communication solutions to make sure that you can connect to your team instantly. 

The in-built chat application allows you to send instant messages to your co-workers.You may communicate with your team members in a group or one-on-one chat session with ease.

Not just that,

ProofHub also offers you a dedicated space to have real-time discussions with your team. There, you can create topic-based channels and brainstorms ideas seamlessly. 

The list is still not over!

You also get features like a Proofing tool where you can easily provide feedback to your team by adding comments and annotate changes by using markup tools. The Notes section allows you jot down important information in specific notebooks and share them with your team.

  • Time management

Time management feature in ProofHub

There is no doubt that Airtable is an excellent work management tool but it lacks a lot of essential features like time tracking.

Yes, it does provide you amazing integrations for the same but why rely on an integration when you can have all the required features in-built in a single application?

ProofHub’s built-in automatic time tracker allows you keep a track of your team’s time and productivity. 

You can easily record how much time you spend on projects using ProofHub’s time tracking software. You can also define time estimates, upload timesheets, create time reports, and gather all of your time data in one place.

  • Project Reporting

ProofHub’s project reports provide you a consolidated view of your project’s overall progress. You can see and follow your work from every perspective. 

You can check the status of your work’s progress using a reporting tool, and assess the performance of your complete team in one location. 

Additionally, you may view project details including the project manager, status, deadline, and status of the work.

ProofHub’s Pricing:

ProofHub – Standard PlanAirtable – Plus Plan 
$45 per month for 5 users (billed annually)$10 per user per month (billed annually) = $50 per month for 5 people.

For more information on our pricing plans, kindly visit our pricing page.

Best Suited For: Teams of all sizes and types

Collaborate and get projects delivered, faster. Switch to ProofHub!

2. Smartsheet

Smartsheet as airtable alternatives

Smartsheet is a SaaS, enterprise-ready work management and collaboration software. This alternative to Airtable is trusted by over 80,000 businesses and teams in  175 countries. Smartsheet is regarded for its amazing project management, collaboration, and file-sharing functionality. It’s an intuitive application with which businesses and teams can track and manage everyday work-related stuff like projects, tasks, task lists, customer information, sales pipelines, event schedules, and more.

Smartsheet feature highlight:

  • Dashboards
  • Calendar view
  • Gantt view
  • Attach files
  • Reminders
  • Forms
  • Update requests
  • Alerts and automated actions
  • File sharing
  • Resource management
  • Reports
  • Export, email, and print
  • Custom branding

Best suited for: Companies of all sizes

Pricing: Smartsheet’s Pro plan is available at $7 user/month and Business plan is available at $25 user/month.

3. Fusioo

Fusioo as airtable alternatives

Fusioo is another excellent Airtable alternative that is an online app for building and managing a custom online database. The app is designed to make it easier for teams to manage their projects, events, ideas, clients, workflows, store relevant data, create custom dashboards, visualize data, plan projects, track deadlines and more. One of the best things about Fusioo is that it can be easily tailored to meet the specific requirements of a team or an entire organization. 

Fusioo feature highlight:

  • Kanban board
  • Custom online databases
  • Graphical data presentation
  • Data visualization
  • Visual analytics
  • Task management
  • Dashboard creation
  • Customizable reporting
  • Configurable workflow
  • Workflow management
  • Role-based permissions
  • Data storage management
  • Project templates
  • Collaborative workspace
  • Discussion board

Best suited for: Small to large businesses

Pricing: Fusioo’s Standard plan is available at $19 user/month. 

4. Notion

Notion as airtable competitor
Document management isn’t just about being able to save all the data in one place. Today, the real value of document management and project management comes from being able to share and collaborate on the data with others. Notion is an Airtable competitor that is perfect for such a job. With Notion, teams and businesses have got multiple ways to connect to their data. They can make dashboards in minutes, publish live reports in seconds and invite your team to collaborate on them with in-app comments and a slack integration.

Notion feature highlight:

  • Analytics
  • Unlimited data dashboards
  • Data visualizations
  • Strategic goal-based planning
  • Report generation
  • Data connectors
  • Slack conversation support
  • API access
  • Visual reporting
  • Public/private dashboards

Best suited for: Individuals and teams of all sizes

Pricing: Notion’s Person Pro plan is available at $4 user/month and Team plan is available at $8 user/month.

5. Quip

Quip alternatives to airtable
If you are looking for a straightforward and simple
Airtable alternative, then Quip is the perfect option for you. It’s an easy app that allows teams to create living documents. It offers tools to create and edit documents, spreadsheets, and lists in the cloud. In addition to this, the app integrated well with chat, docs, task lists, and spreadsheets. No more endless chain of emails and overly-complicated document versions, Quip makes it super easy for you to simplify communication, collaboration, and document management. 

Quip feature highlight:

  • Document sharing
  • Tasklist
  • Chat and messaging
  • Spreadsheets
  • Access on any device, anytime
  • Import and export

Best suited for: Companies of all sizes

Pricing: Quip’s Starter plan is available at $10 user/month and Plus plan is available at $25 user/month.

6. Zenkit

Zenkit alternative to airtable
Zenkit is one of the best Airtable alternatives that offers you robust
project management apps with simple, user-friendly, and clutter-free design. The app is designed to help project managers better handle various aspects of projects. Whether its task management, scheduling, resource allocation, budgeting, and/or reporting—Zenkit is streamlines everything so that your projects are delivered to the exact specifications while enhancing both individual and collective productivity.

Zenkit feature highlight:

  • Collaboration
  • Calendar
  • File Sharing
  • Prioritization
  • Product Roadmapping
  • Project Management
  • Offline mode
  • Supports Agile
  • Supports Kanban
  • Supports Scrum

Best suited for: Companies of all sizes

Pricing: Clickups Unlimited plan is available at $5 user/month and Business plan is available at $12 user/month.

7. ClickUp

ClickUp app like airtable
When you compare ClickUp with other project management solutions, you’ll see that it’s cheaper, easier to use, and
better than Airtable. In fact, it’s a hybrid PM solution that comes packed with tools and capabilities for all user/business types—sales, marketing, design, and development. ClickUp also offers a number of customization/modification options for teams and businesses to tailor it to work as per their specific needs.

ClickUp feature highlight:

  • Data import/export
  • Document management
  • File sharing
  • Multi-task management
  • Product planning and road-mapping
  • Supports Agile
  • Supports Kanban
  • Supports Scrum
  • Supports Waterfall
  • Task management
  • Testing / QA management
  • Workflow automation

Best suited for: Companies of all sizes

Pricing: Clickup’s Pro plan is available at $7 user/month and Business plan is available at $25 user/month.

8. Procore

Procore best airtable alternative
Procore is a centralized hub for teams to connect and share information seamlessly. Procore offers a unified platform where teams can easily gain insights for most critical decisions and empower standardized operations. Procore facilitates unlimited, seamless collaboration, allowing people to work with anyone, from anywhere, in real-time. It is a super collaborative,  all-in-one platform designed to streamline project management. Furthermore, it provides reliable customer support that adds more value to the product.

Procore feature highlight:

  • Document management
  • Drawing management
  • Collaboration tools
  • Email tracking
  • Meeting minutes
  • Remote document access
  • Time and expense tracking
  • Productivity reporting
  • Procore drive
  • REIs

Best suited for: Large teams

Pricing: Procore customized its pricing according to your team size and type. 

9. Evernote

Evernote best airtable alternative
Evernote is undoubtedly the best of its kind. It’s a web-based
Airtable competitor for professionals who need a better way to get their job done. The application offers plenty of features for project collaboration, scheduling, and task management within one suite. It allows you to create project task lists, assign tasks, collaborate on them with others, share updates when required, all in one place. Evernote supports multiple devices, thereby allowing you to stay connected to work on any device (such as laptops, tablets, and smartphones). 

Evernote feature highlight:

  • Web clipping support
  • Store notes, web clips, files, and images
  • Edit rich text and sketches
  • Geolocation
  • Snap photos, record audio, save documents
  • Save favorite webpages
  • Sketch on a page and sync notes to any device
  • Share notes and collaborate on files
  • Annotation and markup
  • Give feedback and share ideas

Best suited for: Individual and teams of any size

Pricing: Evernote’s Personal plan is available at $7.99 user/month and Professional plan is available at $9.99 user/month.

10. Basecamp

airtable alternative

Basecamp is an online communication and information sharing tool that makes it easier for teams to stay on the same page while working on a common project. The tool provides a simple interface in which managers can create projects, assign tasks, document progress, and manage teams the way they want.  It is one of the top atlternatives to Airtable.

Basecamp feature highlight:

  • Calendar
  • Gantt charts
  • Project templates
  • Scheduling
  • Recurring Tasks
  • Set Priorities
  • Task History
  • Document Management
  • Forums
  • Instant messaging
  • Social collaboration platform
  • Resources allocation and forecasting
  • Project tracking

Best suited for: Large teams

Pricing: Basecamp has two pricing plans; the $0 and the $99 per month plan.

11. Hansoft



Hansoft best airtable alternative

As an agile planning tool, Hansoft helps large teams stay on the right track in their projects. Scalability is one of the biggest positive points of Hansoft, making it one of the best Airtable alternatives. You can easily plan, manage, and track your projects using this agile software. The reporting features are an added advantage that makes Hansoft a highly sought after option for agile teams. 

Hansoft feature highlight

  • To-do list
  • Kanban boards
  • Gantt charts
  • Portfolio management
  • Time tracking
  • Bug and issue tracking
  • Reporting
  • Dashboards
  • Integrations 

Best suited for: Large teams

Pricing: Hansoft has a quote-based pricing policy.

12. Google Workspace (Formerly G Suite)

Google Workspace best airtable alternative
Google Workspace is a collection of apps from Google that are meant to help teams with their productivity, and boost their collaboration efforts. As part of G Suite, you get everything that your team needs for managing their day-to-day activities. Right from emails to content management, collaboration, presentations, video conferencing, instant communication, and a lot more – you get it all bundled together in one place. 

G Suite feature highlight 

  • Professional email
  • Online storage
  • Instant communication
  • Video conferencing
  • Calendar
  • Employee engagement
  • Spreadsheets, notes, and lists

Best suited for: Teams of any size and type

Pricing: Google Workspace’s Start plan is available at $6 user/month and Standard plan is available at $12 user/month.

 13. Workfront

Workfront best airtable alternative
Workfront is a work management tool designed for enterprises to help their teams get work done faster. Whether you are working on website design, marketing campaign, or software product development, Workfront is made to simplify the way people work and it is one of the best
Airtable alternatives. One of the best things in Workfront is the long list of integrations that make it a powerful tool for all types of teams.

Workfront feature highlight

  • Consolidated task management 
  • Project management 
  • Gantt charts
  • Project budgeting
  • Issue tracking
  • Critical path
  • Time and expense management
  • Resource management 
  • Project monitoring
  • Automation 
  • Workflow management
  • Cost management 
  • Communication channels

Best suited for: Large teams

Pricing: Available on request.

14. LeanKit

LeanKit airtable competitors
Leankit is another popular project management software that works great for project managers to plan and execute their projects. The software stresses on the kanban method of getting work done methodology. Owing to its ease of use, LeanKit is a popular choice for teams from various industries. The best thing about LeanKit is that it helps in carrying out connected work across teams with its powerful collaboration features. 

LeanKit feature highlight

  • Kanban boards
  • Real-time work tracking with updates
  • Risk management
  • Project planning
  • Process mapping
  • Work history
  • Powerful analytics functionalities
  • Integrations 

Best suited for: Teams of any size and type

Pricing: Leankit’s team plan is available at $19 user/month and Scaled team plan is available at $29 user/month.


Airtable is without a doubt a top-notch spreadsheet software, but it’s a still far from the perfect project management tool. It lacks built-in tools for work management and team communication. 

Simply said, you cannot perform various tasks with different tools. You’ll waste a lot of money and time doing it.

But fear not—you now have a long list of Airtable alternatives to evaluate before settling on the ideal programme.

How about getting started with first option on the list? 

ProofHub is an all-in-one task management and team collaboration solution that provides you everythin to manage your work in one place and that too at a very reasonable price.

Sign up right now and see for yourself!

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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