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The Best Airtable Alternatives (2019 List)

Best Airtable Alternatives
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Are you using Airtable for project management? Are you not satisfied with tools performance?

Looks like you can use something better—like Airtable alternatives. No doubt, Airtable is a popular data and project management tool, is trusted by many companies for it’s simple, intuitive interface. 

But seems like being popular among the masses doesn’t make Airtable the best choice. Time and again, users have been complaining about not being satisfied with Airtable due to its limited functionality. 

Having second thoughts about Airtable? Let’s take a look at some of the best Airtable alternatives that can help you run things better in terms of business. 

What is Airtable software?

Airtable Software

Airtable is an online project management solution designed to target data organization and collaboration within companies. Airtable uses a known-to-all spreadsheet format and is compatible with multiple devices. In addition to that, it integrates services such as Dropbox, Box, Evernote and Google Drive. 

With Airtable, you can put together the best aspects of spreadsheets and databases to organize anything, with anyone. You can the intuitive, easy-to-use software application use for customer-relationship management (CRM), task management, project planning, and tracking inventory.

Why you should look for Airtable alternatives?

The popularity of Airtable, a user-friendly spreadsheet app, has been significantly improving since 2012. Unlike other databases, Airtable offers a centralized database to help teams work together more seamlessly, unified location for ideas, projects, file attachments, photos, checkboxes, barcodes, and notes, to name a few. However, like most databases, Airtable isn’t perfect. That is why many businesses are considering the idea of using Airtable alternatives. 

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Here is the problem: Customers who have been using Airtable across various professional domains have said that the software is too generic. When it comes down to the modern-day project management, collaboration or data organization, Airtable doesn’t serve as an ideal tool for any business. Why? Well, here are a few reasons why Airtable might not work for you and why you should look for an alternative to Airtable.

  • It’s more like data storage and visualization tool 
  • The task and project management features are limited 
  • It lacks time tracking for projects/tasks

If you’ve been relying on Airtable and you’ve been searching for a better all-in-one alternative at the same time, not to worry. Below is the list of Airtable alternatives you can switch to today without worrying about your data or your work process getting messed up. 

Why choose ProofHub over Airtable?

ProofHub vs Airtable

Yes, an all-in-one software should be simple and intuitive for all users—but that’s not it. Airtable has a simple and intuitive interface, yet teams won’t consider it as an ideal PM tool. And that’s because teams today aren’t just satisfied with simplicity, they need more features… and more features… and more features.

An ideal project management software should be packed with features that can help an individual, a team and even an entire organization plan, work, collaborate, deliver results faster and more effectively. ProofHub does the same. 

ProofHub is a cloud-hosted project management solution that comes packed with scalable features that make it a perfect alternative to software like Airtable. 

ProofHub as best airtable alternatives

  • Unlike Airtable, ProofHub allows teams to keep track of their billable and non-billable hours of projects using Timesheet and time reports.
  • Unlike Airtable, ProofHub allows teams to plan and visualize various pieces of a project together in a timeline view using Gantt chart.
  • Unlike Airtable, ProofHub let project managers view overall project and resource progress with one click using Custom reports
  • Unlike Airtable, ProofHub allows teams to share ideas, files, and documents without drafting emailsthanks to ProofHub Discussions
  • Unlike Airtable, ProofHub’s pricing is reasonable. In Airtable, you have to pay per user month for a limited set of features. On the contrary, ProofHub offers subscriptions with simple pricing, unlimited users and all essential tools packed under one roof. Plus, If you’re a part of a nonprofit organization, you will get a 20% discount on monthly billing and 20% +  10% discount on annual billing on ProofHub’s Essential Plan. 
ProofHub – Essential PlanAirtable – Plus Plan 
$45 per month for unlimited users (billed annually)

  

$50 per month for unlimited users (billed monthly).

$10 per user per month (billed annually) = $50 per month for 5 people.

$12 per user per month (billed monthly) = $60 per month for 5 people.

ProofHub – Ultimate Control PlanAirtable – PRO Plan 
$89 per month for unlimited users and unlimited projects (billed annually)

 $99 per month for unlimited users and unlimited projects (billed monthly).

$20 per user per month (billed annually) = $100 per month for 5 people.

$24 per user per month (billed monthly) = $120 per month for 5 people.

Here’s the thing—ProofHub and Airtable almost have the same set of project management and team collaboration features but what’s different is that ProofHub’s features are more advanced, and more likely to meet your growing business needs. Below is a brief comparison between the two software solutions to help you get a better idea of which one is better and why.

Tool/features Airtable  ProofHub 
Gantt Chart / Project MapAirtable does not offer Gantt chartProofHub offers gantt chart
Collaborative Project PlanningCollaborative Project Planning in AirtableCollaborative Project Planning in ProofHub
Chats and DiscussionsAirtable does not have Chats and DiscussionsProofHub offers Chats and Discussions
Task managementAirtable has Task managementProofHub offers task management tool
Documents and UploadsDocuments and Uploads in AirtableDocuments and Uploads in ProofHub
Calendar ViewCalendar view in Airtablecalendar view in ProofHub
User, Role, and Access ManagementAirtable offers User, Role, and Access ManagementProofHub has User, Role, and Access Management
What-If ScenariosWhat-If Scenarios AirtableWhat-If Scenarios ProofHub
Workflow Managementthumbs upthumbs up
Request ManagementRequest management in AirtableRequest management in ProofHub
Time Management/Time TrackingAirtable does not have Time Management/Time Tracking toolProofHub offers Time Management/Time Tracking tool
API / IntegrationsAPI Integration in AirtableAPI / Integrations in ProofHub
Reporting and DashboardsReporting and Dashboards in AirtableReporting and Dashboards in ProofHub
Proofing and Feedback SharingAirtable does not offer Proofing and Feedback SharingProofHub offers Proofing and Feedback Sharing
Customizationthumbs upthumbs up
Performance and ReliabilityPerformance and Reliability in AirtablePerformance and Reliability in ProofHub
Comments/AnnouncementsAirtable does not have Comments/AnnouncementsComments/Announcements feature in ProofHub
Nonprofit organization managementNonprofit organization management in AirtableNonprofit organization management in ProofHub
Mobile ApplicationAirtable does not have Mobile ApplicationProofHub have Mobile Application
PricingAirtable PricingProofHub Pricing

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9 Other Airtable alternatives

  1. Smartsheet

Smartsheet as airtable alternatives

Smartsheet is a SaaS, enterprise-ready work management and collaboration software. The software is trusted by over 80,000 businesses and teams in  175 countries. Smartsheet is regarded for its amazing project management, collaboration, and file-sharing functionality. It’s an intuitive application with which businesses and teams can track and manage everyday work-related stuff like projects, tasks, task lists, customer information, sales pipelines, event schedules, and more.

Smartsheet feature highlight:

  • Dashboards
  • Calendar view
  • Gantt view
  • Attach files
  • Reminders
  • Forms
  • Update requests
  • Alerts and automated actions
  • File sharing
  • Resource management
  • Reports
  • Export, email, and print
  • Custom branding
  1. Fusioo

Fusioo best airtable competitor

Fusioo is an online app for building and managing a custom online database. The app is designed to make it easier for teams to manage their projects, events, ideas, clients, workflows, store relevant data, create custom dashboards, visualize data, plan projects, track deadlines and more. One of the best things about Fusioo is that it can be easily tailored to meet the specific requirements of a team or an entire organization. 

Fusioo feature highlight:

  • Kanban board
  • Custom online databases
  • Graphical data presentation
  • Data visualization
  • Visual analytics
  • Task management
  • Dashboard creation
  • Customizable reporting
  • Configurable workflow
  • Workflow management
  • Role-based permissions
  • Data storage management
  • Project templates
  • Collaborative workspace
  • Discussion board
  1. Notion

notion as airtable competitor

Document management isn’t just about being able to save all the data in one place. Today, the real value of document management and project management comes from being able to share and collaborate on the data with others. Notion is the kind of app that is perfect for such a job. With Notion, teams and businesses have got multiple ways to connect to their data. They can make dashboards in minutes, publish live reports in seconds and invite your team to collaborate on them with in-app comments and a slack integration.

Notion feature highlight:

  • Analytics
  • Unlimited data dashboards
  • Data visualizations
  • Strategic goal-based planning
  • Report generation
  • Data connectors
  • Slack conversation support
  • API access
  • Visual reporting
  • Public/private dashboards
  1. Quip

quip as airtable sustitute

If you are looking for a straightforward and simple alternative to Airtable, then Quip is the perfect option for you. It’s an easy app that allows teams to create living documents. It offers tools to create and edit documents, spreadsheets, and lists in the cloud. In addition to this, the app integrated well with chat, docs, task lists, and spreadsheets. No more endless chain of emails and overly-complicated document versions, Quip makes it super easy for you to simplify communication, collaboration, and document management. 

Quip feature highlight:

  • Document sharing
  • Tasklist
  • Chat and messaging
  • Spreadsheets
  • Access on any device, anytime
  • Import and export
  1. Zenkit

Zenkit as airtable alternative

Zenkit is one of the most project management apps with simple, user-friendly, and clutter-free design. The app is designed to help project managers better handle various aspects of projects. Whether its task management, scheduling, resource allocation, budgeting, and/or reporting—Zenkit is streamlines everything so that your projects are delivered to the exact specifications while enhancing both individual and collective productivity.

Zenkit feature highlight:

  • Collaboration
  • Calendar
  • File Sharing
  • Prioritization
  • Product Roadmapping
  • Project Management
  • Offline mode
  • Supports Agile
  • Supports Kanban
  • Supports Scrum
  1. ClickUp

Click up as airtable competitor

ClickUp is a simple and intuitive platform for project management and productivity. It’s basically a hybrid PM solution that comes packed with tools and capabilities for all user/business types—sales, marketing, design, and development. ClickUp also offers a number of customization/modification options for teams and businesses to tailor it to work as per their specific needs. 

ClickUp feature highlight:

  • Data import/export
  • Document management
  • File sharing
  • Multi-task management
  • Product planning and road-mapping
  • Supports Agile
  • Supports Kanban
  • Supports Scrum
  • Supports Waterfall
  • Task management
  • Testing / QA management
  • Workflow automation
  1. Procore

Procore - airtable competitor

Procore is a centralized hub for teams to connect and share information seamlessly. Procore offers a unified platform where teams can easily gain insights for most critical decisions and empower standardized operations. Procore facilitates unlimited, seamless collaboration, allowing people to work with anyone, from anywhere, in real-time. It is a super collaborative,  all-in-one platform designed to streamline project management. Furthermore, it provides reliable customer support that adds more value to the product.

Procore feature highlight:

  • Document management
  • Drawing management
  • Collaboration tools
  • Email tracking
  • Meeting minutes
  • Remote document access
  • Time and expense tracking
  • Productivity reporting
  • Procore drive
  • REIs
  1. Evernote

Evernote - best alternative to airtable

Evernote is undoubtedly the best of its kind. It’s a web-based application for professionals who need a better way to get their job done. The application offers plenty of features for project collaboration, scheduling, and task management within one suite. It allows you to create project task lists, assign tasks, collaborate on them with others, share updates when required, all in one place. Evernote supports multiple devices, thereby allowing you to stay connected to work on any device (such as laptops, tablets, and smartphones). 

Evernote feature highlight:

  • Web clipping support
  • Store notes, web clips, files, and images
  • Edit rich text and sketches
  • Geolocation
  • Snap photos, record audio, save documents
  • Save favorite webpages
  • Sketch on a page and sync notes to any device
  • Share notes and collaborate on files
  • Annotation and markup
  • Give feedback and share ideas
  1. Basecamp

basecamp as airtable alternative

Basecamp is an online communication and information sharing tool that makes it easier for teams to stay on the same page while working on a common project. The tool provides a simple interface in which managers can create projects, assign tasks, document progress, and manage teams the way they want. 

Basecamp feature highlight:

  • Calendar
  • Gantt charts
  • Project templates
  • Scheduling
  • Recurring Tasks
  • Set Priorities
  • Task History
  • Document Management
  • Forums
  • Instant messaging
  • Social collaboration platform
  • Resources allocation and forecasting
  • Project tracking

Conclusion 

You shouldn’t expect Airtable to be the best solution because it still has a long way to go in terms of project management functionalities. What we have given you is the list of tools and apps that could easily replace Airtable from your work process and offer you something better in return. Study each of these Airtable alternatives carefully to find what’s best suited for your projects, teams, data, and business. 

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Marketing Manager at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.


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