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Basecamp organizes work as to-do lists with basic subtasks. But when projects get complex, there is no way to see what is blocked, what depends on what, or where timelines are slipping.
ProofHub gives every manager a live view of task status, ownership, and deadlines, so problems surface before they turn into delays.
Basecamp gives you a set of built-in tools, but no way to define your own workflow stages, approval steps, or team-specific processes.
ProofHub lets you set up work the way your team actually runs it, so the work fits the team, not the other way around.
Basecamp has no way to review files or creative work. Your team ends up describing feedback in words, attachments get buried in threads, and work never gets a formal sign-off.
With ProofHub, reviewers leave feedback directly on the file, so everyone sees exactly what needs to change and work moves to approval without constant follow-ups.
Basecamp shows you a detailed activity feed. But an activity feed is not a project report. It does not tell you whether a project is ahead, behind, or at risk. You still have to piece together the picture yourself before every stakeholder call.
ProofHub tracks project progress automatically, so you walk into every meeting knowing exactly where things stand.
One stream for everything sounds simple. It is not. A conversation about a file lives in the chat. The file lives somewhere else. A week later, neither tells you about the other.
ProofHub keeps every conversation attached to the work it belongs to, so when you open a task, you see every discussion that has ever happened around it.
Basecamp works well for small teams with straightforward needs. But as teams grow, so do the gaps. More projects, more moving parts, and more things to manage.
ProofHub gives growing teams the visibility and control they need to manage more work without paying anything extra for it.
Get a personalized walkthrough from our team. We'll show you how ProofHub's features work together, so you can see exactly what your team's day-to-day would look like.
Book a free demo
TIME SAVER! As a brand new user, I'm enjoying how easy it is to collaborate with my colleagues without having to send dozens of emails back and forth. Everyone is able to view the suggestions and changes as they happen to each file we proof together. An excellent investment as it saves all of us time and energy.
The most significant change since adopting ProofHub has been the improvement in visibility and accountability across our teams. With everyone working from the same platform, our teams can stay aligned and execute projects without losing control over day-to-day operations.
First and foremost advantage that we had with ProofHub is that we were able to eliminate unnecessary emails and skype calls seeking update. It was all there to see, right in front of our eyes, just a click away. All we had to do is log into ProofHub and we were able to see updates across all projects.
Since implementing ProofHub, our ability to generate daily reports for overdue tasks and tasks due on a given day has increased accountability. Workload reports alone have contributed to a 65-80% improvement in meeting our deadlines. The ability to see detailed progress statistics has allowed team leads to manage projects more effectively, ensuring nothing slips through the cracks.
After switching to ProofHub, we saved an estimated 6–8 hours per project per week that were previously lost to manual coordination and tracking via spreadsheets and emails. With 5–8 projects running concurrently and an average rate of €100/hour, this translates to monthly savings of approximately €1,500–€2,500. Beyond cost, ProofHub has improved team alignment, task visibility, and on-time delivery — all of which directly enhance client satisfaction.
ProofHub helped us stay aligned while handling regional complexity. The collaboration structure was a game-changer in keeping everything on track. Now, everyone—from strategy to creative—is aligned to the main objective, helping us create shared accountability and transparency for campaign success.
TIME SAVER! As a brand new user, I'm enjoying how easy it is to collaborate with my colleagues without having to send dozens of emails back and forth. Everyone is able to view the suggestions and changes as they happen to each file we proof together. An excellent investment as it saves all of us time and energy.
The most significant change since adopting ProofHub has been the improvement in visibility and accountability across our teams. With everyone working from the same platform, our teams can stay aligned and execute projects without losing control over day-to-day operations.
First and foremost advantage that we had with ProofHub is that we were able to eliminate unnecessary emails and skype calls seeking update. It was all there to see, right in front of our eyes, just a click away. All we had to do is log into ProofHub and we were able to see updates across all projects.
Since implementing ProofHub, our ability to generate daily reports for overdue tasks and tasks due on a given day has increased accountability. Workload reports alone have contributed to a 65-80% improvement in meeting our deadlines. The ability to see detailed progress statistics has allowed team leads to manage projects more effectively, ensuring nothing slips through the cracks.
After switching to ProofHub, we saved an estimated 6–8 hours per project per week that were previously lost to manual coordination and tracking via spreadsheets and emails. With 5–8 projects running concurrently and an average rate of €100/hour, this translates to monthly savings of approximately €1,500–€2,500. Beyond cost, ProofHub has improved team alignment, task visibility, and on-time delivery — all of which directly enhance client satisfaction.
ProofHub helped us stay aligned while handling regional complexity. The collaboration structure was a game-changer in keeping everything on track. Now, everyone—from strategy to creative—is aligned to the main objective, helping us create shared accountability and transparency for campaign success.
Log in to ProofHub and click "Manage" in the left-hand navigation panel.
Go to View logs, click on "Import", and choose your Basecamp version.
Enter your Basecamp account ID and credentials to connect your account.
Select your Basecamp account from the list.
Select the projects you want to import and confirm.
Send invitations to your imported contacts (or skip this and invite them later.)
No. You can add clients to your ProofHub account without any additional cost. Clients only see what you choose to share with them — nothing more.
Yes. ProofHub imports your projects, tasks, discussions, files, and team members directly from Basecamp — Classic, Next, or Basecamp 3. The process takes a few minutes and requires no manual data entry.
Yes. ProofHub is built around the same principle of simplicity — everything is in one place and easy to find. Most teams are up and running within a day, without any training or IT support.
Yes. ProofHub includes visual Gantt charts with drag-and-drop task dependencies and milestone tracking — so you can plan timelines, spot bottlenecks, and stay ahead of deadlines.
Unlimited. Both ProofHub plans are priced at a flat monthly rate. You can add as many users as your team needs without any additional cost.
Basecamp works well until your projects get complex. When teams need project planning, structured workflows, or project reports, they find that Basecamp wasn't built for that — and no workaround fully fills the gap.
The pricing holds up for large teams, but the tool starts to show its limits. Without workload visibility, custom roles, or reporting, it becomes harder to manage people and projects at scale.
For small teams running straightforward projects, Basecamp 5 is a meaningful upgrade. For teams that have grown beyond simple coordination and need custom workflows, workload management, and resource reports, the gaps become harder to work around.
Basecamp is built around simplicity — and that's also its ceiling. There's no way to visualize project roadmaps, review and approve work, build custom workflows, or report on project progress. For teams that need any of these, it means finding other tools to fill the gaps.
ProofHub is the best alternative to Basecamp. It keeps Basecamp's simplicity and flat-rate pricing, and adds the project management depth that growing teams need.
Yes, but only for the right team. If your main need is keeping communication organized and work centralized, Basecamp does that well. If you need to plan timelines, track time, review creative work, or report on progress, you'll find yourself reaching for other tools to fill the gaps.
Basecamp does have native time tracking, but it's not included in the free plan. You'll need to upgrade to the Pro Unlimited plan or add Timesheet to your Plus plan for an additional $50/month. ProofHub includes time tracking as a standard feature across all plans.
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