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12 Powerful Asana Alternatives for Project Management in 2020

asana Alternatives, replacement, substitute, competitors, app like asana

Asana has been around for a while, ballooned into one of the most popular project management software, evolved as a simple tool for managers to develop, plan, and track. It has stepped into the world of modern project management with features that really get the work done of a project manager. Having said that, Asana is not the only project management tool in the market. If Asana doesn’t come out to be your cup of team, you can pick any best Asana alternative.

If you’re in a similar situation, looking for Asana alternatives, check out these top Asana alternatives to find a new project management software solution that really works.

List of Asana Alternatives:

1. ProofHub

ProofHub as asana competitors

When looking for an Asana alternative, it’s important to invest in something that is not only loaded with functionalities but is also easy and simple to use. With ProofHub, you get both. It is both equally important for a project management tool to have lots of features and should be easy to understand. Here’s why ProofHub is one of the best alternatives to Asana.

ProofHub is a great alternative to Asana. Give it a try!

A Feature for Every Problem

One thing that makes ProofHub stand out from the crowd is it is packed with all features for teams and for every project management challenge. This project management tool works as a central place to manage and run projects, and collaborate with teams and clients.

  • Manage Tasks Smartly at One Place 

There is a lot of planning that goes into every project to have a clear and concise view of all the work that is to be done. With this you can create tasks and subtasks, assign them to multiple people, set their due dates and time estimates, create recurring tasks, attach files, add comments on tasks — all at one place.

  • Visualize Task Stages on Kanban Boards

There’s often a lot of confusion when a team is working on tasks: “Who’ll be working on this next?” but it doesn’t have to be so. To tackle this, ProofHub gives you the ability to have a clear view of work in progress. See work moving through multiple stages on Kanban board in a particular workflow.

  • Plan Projects on Gantt Charts  as Work Changes 

With Gantt charts in ProofHub, you can plan projects, set dependencies between tasks, and visualize tasks in a timeline view. The best part is that you can smartly adjust your plans as work changes and deadlines shift with task dependencies in Gantt chart.

  • Bring Clarity to Feedback Process With Built-in Proofing

A lot of time delayed feedback can be frustrating and confusing. You may have to check long email threads to look for feedback on your documents and designs. With ProofHub though, you can speed up the process with markup tools. Review, proof, annotate files, collaborate on them and approve them right away with one online proofing software.

  • Get Ultimate Control With Custom Roles

One of the problems that managers face is to decide who gets to access what and how to get it done smoothly? Therefore, ProofHub allows to define custom roles to stay in ultimate control of who gets to access what according to the workflow.

Create and assign custom roles, grant access levels, revoke access, and also assign default role such as normal user or admin to the team members. In a matter of seconds, you can assign all the roles you need to your team members.

  • Track Time Smartly

If you are using ProofHub, you don’t need not invest in an external time management software for time tracking. Add timesheets, set time estimates, track time manually or using timers, and create custom time reports at one place.

  • Collaborate on Discussions

Many times collaborating on tasks with teams and clients can be difficult. As a result, teams will have more doubts and revisions to go through. With ProofHub’s real-time collaboration, you can keep a track of what your team members are upto, have discussions with your teams and clients at one place. @Mention people to grab their attention and loop them in discussions.

  • Calendar to Manage Schedules at One Place 

Nobody wants missing deadlines and tapping into multiple calendar to view a project’s schedule. You no longer have to refer to multiple calendars with ProofHub. Organize your events, tasks, and milestones all at one place. Stay on top of your schedule with automatic reminders. Add recurring tasks and select from multiple views to schedule work suitably.

  • Bring All Your Files at One Central Place

No more frustration looking for scattered and missing files. With ProofHub, you can keep all your files organized at one place.  Keep multiple versions of the same file and use any of them as and when you want. Also, collaborate and share feedback on files in real-time, without switching between multiple tabs.

File sharing with clients is now smarter as you can share file links with guests to ask for review and feedback without having to log in to ProofHub.

  • Make Announcements With ProofHub 

ProofHub has got a quick and easy way to motivate teams, recognize good work, or share any information that may not be project-specific. Add announcements to recognize team’s achievements, give birthday wishes, office event details or any other important information, subscribe people to announcements, attach files, and set time durations.

  • Create Reports the Way You Want

Turn project reporting smarter with ProofHub – a reporting tool to help you analyze project progress. In a single click, get detailed resource and project reports. Create custom reports and visualize overall project progress to plan, manage projects ahead, and make the most of ProofHub’s online reporting tool.

  • Take Work Requests Through a  Request Form

Never miss a requirement again with ProofHub request forms. Creating request forms will help you escape from messing inbox and get work requests, support queries or even tickets through a form and get them added directly to ProofHub.

Can ProofHub Replace Asana?

ProofHub and Asana, both have enjoyed quite a success. Throughout the year, both tools have made quite a journey. However, they solve some different challenges. ProofHub in a couple of ways can solve your challenges easily.

-> Asana vs ProofHub Pricing: Asana is paid per user, ProofHub is not. There is no charge per user on ProofHub, so you can add as many users as you want without paying any extra charges. No matter if you have 30 or 300 users, every ProofHub package offers usage for unlimited people.

-> Asana vs ProofHub User Interface: In Asana tabs like ‘Favorites’ and ‘Portfolios’ come up right after signing in. this is quite confusing for new users to find out how it works. Whereas, ProofHub gives a clear interface for project overview and features. The interface is minimalistic with clearly defined projects, shortcuts, and me-view.

-> Asana vs ProofHub Signing up: In Asana, as you sign up you’ll not have any  product tour. If you have any questions, you can use Asana guide by clicking the (?) icon. But ProofHub gives a free quick walkthrough to understand the tool after you sign up. You can set your workflows, add projects and start working easily.

-> Asana vs ProofHub Email Notifications: You can choose which emails you want to receive when you are managing your projects with ProofHub. For example, if you want to receive an email for a task assigned to you but do not want an email when a file is attached – you can have an ultimate control over it. But Asana gives no ultimate control over which email notifications you want to receive.

Want to know why ProofHub is the best alternative to Asana? Click here

ProofHub Pricing :

Unlike Asana that prices you per-user, ProofHub does not charge for per-user. 5 users or 60, the price is the same. ProofHub offers plans with simple pricing and all essential features. You’ll not have to look for other tools when once you are using ProofHub. Thus, replacing the use (and price) of different apps that all charge per-user.

Plus, If you’re a part of a nonprofit organization, you will get a 20% discount on monthly billing and 20% +  10% discount on annual billing on ProofHub’s Essential Plan. 

ProofHub’s Ultimate Control Plan

  • $89 per month for unlimited users and unlimited projects (billed annually)
  • $99 per month for unlimited users and unlimited projects (billed monthly)

Asana’s Business Plan

  • $19.99 per user, per month, billed annually. Which means $99.95 for 5 users
  • $23.99 per user, per month, billed monthly. Which means $119.95 for 5 users

Does your team need an Asana alternative? Try ProofHub

2. LiquidPlanner

LiquidPlanner as asana alternative

If your team’s schedules are often changing, LiquidPlanner will help your team work rightly. Whenever the priority of a task changes, the changes can be made in the timeline automatically. It makes work management secure for teams to access their work anywhere, anytime. Companies like Cisco, Daimler, and Thermo Fisher Scientific use this tool to plan and execute their work.

  • Standout feature: Scheduling and Collaboration
  • Notable integration: Google Drive, DropBox, Box, Salesforce, Zapier, API and Email integration.
  • Pricing structure: Professional plan at $45 per month per user, for large organization $69 per month per user.
  • Mobile apps: iOS | Android

3. Mavenlink

Mavenlink as asana alternativesform collaborative features of Mavenlink helps to organize and manage all of projects in reasonable time. Managing multiple tasks with ease, advanced analytics and powerful business intelligence (BI) engine makes it a perfect Asana alternative.

  • Standout feature: Task scheduling and business intelligence
  • Notable integration: Google Apps, Intuit Quickbooks, PayPal, JIRA, Infusionsoft, Salesforce Sales Cloud and Zendesk
  • Pricing structure: The basic plan starts at $19/month and professional at $39/month/user.
  • Mobile apps: iOS | Android

4. Project insight

Project Insight as asana replacement

Project insight fits any team and project size. It comes with a simple and user-friendly interface, offering real-time reporting and a secure way to share data.

  • Standout feature: Real-time reports and manage projects from single location.
  • Notable integration: Box, Microsoft Office, Microsoft Outlook and Quickbooks
  • Pricing structure: Business plan starts at $45 per user per month.
  • Mobile apps: iOS | Android | Windows

5. Samepage

Samepage as asana competitor

A complete set of collaboration tools that compiles files, images, videos, conversations, and maps on one page. Samepage allows team collaboration through functionalities such as scheduling, discussion topics, files, instant messages, conversations, and task lists.

  • Standout feature: Collaboration management and group scheduling.
  • Notable integration: Dropbox, Box, Google Drive, OneDrive, Google Maps, Zapier, SalesForce, Marketo, Hubspot and many more.
  • Pricing structure: Pro plan at $7USD per member per month* billed annually
  • Mobile apps: iOS | Android

6. Accelo

Accelo - Asana alternative

Accelo lets you run your entire business on cloud. A powerful project management tool to gain visibility into the performance of each project, lets users manage projects against budgets and schedules.

  • Standout feature: Campaign Management and Collaboration
  • Notable integration: Office 365, Google for Work, Salesforce, MailChimp, QuickBooks and many more
  • Pricing structure: Free trial available. Sales Plus – $16/user/month (billed annually)
  • Mobile apps: iOS | Android

7. Getflow

Getflow as asana replacement

The easiest way to manage any project or workflow. You can plan ahead, balance workloads, set priorities, and track projects from start to finish. Unlike other chat apps, Getflow helps team stay focused by keeping messages actionable.

  • Standout feature: Agile methodologies and milestone tracking
  • Notable integration: Dropbox, Slack, Campaign monitor, Autotask, Bitium and Harvest
  • Pricing structure: Pricing starts at $4.79 per user/month for small business. Sign up for a free trial today.
  • Mobile apps: iOS | Android | Mac | Windows

8. Hitask

Hitask as asana competitor

Hitask enables you to synchronize your tasks between your desktop browser and mobile app. It helps to focus on team collaboration, get tasks done and manage an entire project.

  • Standout feature: File sharing, time management and robust reporting.
  • Notable integration: Hitask offers public API to users. Create a Hitask client app or integrate Hitask with your apps.
  • Pricing structure: $ 25 Per month for unlimited tasks and projects.
  • Mobile apps: iOS | Android

9. TaskQue

TaskQue as asana substitute

TaskQue is a robust task management app that automatically assigns tasks on the basis of resource workload. Thus, optimizing team productivity by effectively utilizing resources. It offers flexibility for your needs for better transparency within any organization.

  • Standout feature: Real-time team communication, automatic task assignment and task management
  • Notable integration: Slack, Facebook, LinkedIn, Dropbox and Google Drive
  • Pricing structure: Basic plan is free for up to 10 users. Business plan starts at $5 / User / Month.
  • Mobile apps: iOS | Android

10. eXo platform

eXo platform as asana alternatives

An award-winning online collaboration software, eXo Platform builds bridges between employees, tools, and information. An intuitive interface that is very “social” in design provides knowledge, document and content management.

  • Standout feature: Document management and social collaboration
  • Notable integration: Box, JasperSoft, Google Drive, BonitaSoft, DropBox, Alfresco, LinkedIn and many more.
  • Pricing structure: Professional plan starting from $6/user/month.
  • Mobile apps: iOS | Android

11. OpenProject

OpenProject as asana alternatives

OpenProject and Asana both offer classical task management features, OpenProject also allows release management through product roadmaps. Additionally, OpenProject makes communication easy: You can organize meetings directly within OpenProject and manage forums.

  • Standout feature: Gantt chart and time and cost tracking
  • Notable integration: MS PowerPoint and API available for further or custom integration
  • Pricing structure: Start now for free. Plans starting at €4,95 Per member per month, Billed monthly or annually.
  • Mobile apps: iOS | Android

12. GanttPro

GanttPro as asana alternative

GanttPRO Gantt chart software helps single users and teams track everything in their projects in a very appealing visual way. It concerns tasks, deadlines, assignees, workload, time, files, descriptions, statuses, and many more.

With GanttPRO, you can be 100% sure – your project is under your full control.

  • Standout feature: Scheduling and task management
  • Notable integration: JIRA Cloud, Google Drive
  • Pricing structure: Individual plan starts at $15 per user per month billed annually, Team plans start at $5.90 per user per month billed annually
  • Mobile apps: No

Find the right project management solution for your next project. Try ProofHub!

What To Look For in An Asana Alternative

  • Time tracking: Asana offers time tracking of projects by integration with TimeTracking app—a time tracking platform that allows you to track time spent on projects and tasks. When you have to track time spent on your Asana projects it will be added along with its project to your TrackingTime account. Your project management tool should have an in-built time tracking tool to track time and add time entries in timesheets. And this means more insight and of course – lower costs.
  • Simplicity: If you are using a tool for project management it is supposed to be easy-to-use. Remember it should simplify the process, not complicate it. When you’re looking for Asana alternatives, make sure that it’s user-friendly and easy to use. And you do not have to spend a lot of time understanding your tool instead of actually doing things. 
  • Faster response time and performance: Asana users experience slow loading and time lag when dragging and dropping items in a long list. Be sure that your project management tool has fast speed and a reduced number of clicks, and fast loading speed.

Why You Should Look for an Asana Alternative?

Though Asana has a lot of features and was quite popular years back, yet people are looking for it’s alternative. It was the old time when it was known for its sleek and simple design, the users found it an all-in-one solution for project management system coupled with good team communication and collaboration capabilities. Now, users are looking for a lot more than what Asana offers.

There are plenty of other alternatives to Asana out there. Before you make the final call, try at least a few of them.

Why people choose Asana?

Asana gives total clarity and accountability across your projects. It lets you know who is doing what and when, and teams can spend more time actually getting things done.

Where Does Asana Lag?

Asana is incredibly slow, has a slow user interface and lags many in-built features that add on the cost. It takes long to drag items in a long list.

Why Is ProofHub The Best Asana Alternative?

ProofHub is a great alternative to Asana as unlike Asana, ProofHub pricing plan doesn’t cost per-user. It is available for unlimited users and unlimited projects.

Who are Asana competitors and alternatives?

The top 10 competitors of Asana in 2019 are Wrike, Basecamp, Clarizen, Timesheets, Teamwork, ProofHub, Smartsheet, Podio, Zinc, and Mavenlink.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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