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16 Powerful Asana Alternatives for Project Management in 2021

asana Alternatives, replacement, substitute, competitors, app like asana

Asana has been around for a while, ballooned into one of the most popular project management software, and has evolved as a simple tool for managers to plan, schedule, and monitor projects. It has stepped into the world of modern project management tools with features that can help project managers with their everyday job responsibilities.

Having said that Asana is not the only project management tool in the market. If Asana doesn’t come out to be your cup of tea, you can pick any of the best Asana alternatives available out there.

It’s true that when Asana entered the market, it completely revolutionized the way organizations used to deal with project management. And honestly, Asana managed to hold on as the undisputed project management tool for quite some time. 

However, over the years, new project management tools have emerged that offer better functionality, and some even cost less than Asana.

If you are looking for an Asana alternative to manage your projects, you need to check out our list of top Asana alternatives. So, without wasting any time, let’s start with the  Asana alternatives:

List of Asana Alternatives:

1. ProofHub

ProofHub as asana competitors

When looking for an Asana alternative, it’s important to invest in a project management software that is not only loaded with features but is also easy and simple to use. With ProofHub, you get the best of both worlds. Here’s why ProofHub is one of the best alternatives to Asana.

ProofHub is a great alternative to Asana. Give it a try!

A Feature for Every Problem

One thing that makes ProofHub stand out from the crowd is that it packs all the essential features for teams to overcome every project management challenge in one central place. Whether you are looking to seamlessly manage projects or communicate and collaborate with teams and clients – ProofHub has a feature for everything you need.

  • Manage Tasks Smartly at One Place 

There is a lot of planning that goes into every project to have a clear and concise view of all the work that needs to be done. With ProofHub, you can create tasks and subtasks, assign them to multiple people, set their due dates and time estimates, create recurring tasks, attach files, add comments on tasks all from a  single interface.

  • Visualize Task Stages on Kanban Boards

There’s often a lot of confusion when a team is working on project tasks: “Who’ll be working on this next?” but it doesn’t have to be so. To tackle this, ProofHub gives you the ability to have a clear view of work in progress using its custom workflows and kanban boards. See work moving through multiple stages on the Kanban board in a particular workflow.

  • Plan Projects on Gantt Charts  as Work Changes 

Planning is imperative for a project to succeed. With Gantt charts in ProofHub, you can plan projects, set dependencies between tasks, and visualize tasks in a timeline view. The best part is that you can smartly adjust your plans as work changes and deadlines shift.

  • Bring Clarity to Feedback Process With Built-in Proofing

If not streamlined properly, getting feedback can be frustrating and confusing. With ProofHub though, you can speed up the process using its proofing and markup tools. Review, proof, annotate files, collaborate on them, and approve them right away with one online proofing feature.

  • Get Ultimate Control With Custom Roles

One of the problems that managers face is assigning the roles and responsibilities of each team member to make sure that  project work proceeds smoothly. ProofHub allows managers to define custom roles to stay in ultimate control of who gets to access what according to the workflow.

Create and assign roles, grant access levels, revoke access, and also assign default roles such as normal user or admin to the team members. In a matter of seconds, you can assign roles to all your team members.

  • Track Time Smartly

If you are using ProofHub, you don’t need to invest in an external time management software for time tracking. Add timesheets, set time estimates, track time manually or using timers, and create custom time reports for projects and tasks..

  • Collaborate on Discussions

Many times collaborating on tasks with teams and clients can be difficult. As a result, teams have more doubts and revisions to go through than expected. With ProofHub’s real-time collaboration feature, you can keep a track of what your team members are upto, have discussions with your teams and clients at one place. @Mention people to grab their attention and loop them in discussion topics.

  • Calendar to Manage Schedules at One Place 

Nobody wants missing deadlines and tapping into multiple calendars to view a project’s schedule. You no longer have to refer to multiple calendars and get every detail in a single project calendar with ProofHub. Organize your events, tasks, and milestones all at one place. Stay on top of your schedule with automatic reminders, add recurring tasks and select from multiple views to schedule work suitably.

  • Bring All Your Files at One Central Place

No more frustration looking for scattered and missing files. With ProofHub, you can keep all your files organized at one place.  Keep multiple versions of the same file and use any of them as and when you want. Collaborate and share feedback on files in real-time, without switching between multiple tabs. You can even share file links with guests to ask for review and feedback without them having to log in to ProofHub..

  • Make Announcements With ProofHub 

ProofHub has got a quick and easy way to motivate teams, recognize good work, or share any information that may not be project-specific in the form of announcements. You can add announcements to recognize team’s achievements, post birthday wishes, share office event details or any other important information. Subscribe people to announcements, attach files, and set time duration for which the announcement remains visible.

  • Create Reports the Way You Want

Turn project reporting smarter with ProofHub – a reporting tool to help you analyze project progress. In a single click, get detailed resource and project reports. Create custom reports to visualize overall project progress and  manage projects more efficiently.

  • Take Work Requests Through a  Request Form

Never miss a requirement again with ProofHub request forms. Creating request forms will help you escape from messing inbox and get work requests, support queries or even tickets through a form and get them added directly to ProofHub.

Can ProofHub Replace Asana?

ProofHub and Asana, both have enjoyed quite a success. Throughout the years, both tools have made quite a journey. However, they solve some different challenges. ProofHub in a couple of ways can solve your challenges easily.

-> Asana vs ProofHub Pricing: Asana has a pay per user pricing plan, whereas ProofHub has a simple, no per-user plan. You can add as many users as you want without paying any extra charges. No matter if you have 30 or 300 individuals on your team, every ProofHub package supports unlimited users.

-> Asana vs ProofHub User Interface: In Asana tabs like ‘Favorites’ and ‘Portfolios’ come up right after signing in. This is quite confusing for new users to find out how it works. Whereas, ProofHub gives a clear interface for project overview and features. The interface in ProofHub is minimalistic with clearly defined projects, shortcuts, and me-view.

-> Asana vs ProofHub Signing up: In Asana, as you sign up, you’ll not have any  product tour. If you have any questions, you have to use the Asana guide by clicking the (?) icon. But ProofHub gives a free quick walkthrough to help you understand the tool better after you sign up. You can even set your workflows, add projects and start working easily in ProofHub.

-> Asana vs ProofHub Email Notifications: You can choose which notifications you want to receive as emails when you are managing your projects with ProofHub. For example, if you want to receive an email for a task assigned to you but do not want an email when a file is attached – you can have an ultimate control over it. But, in Asana you don’t get any such option.

Want to know why ProofHub is the best alternative to Asana? Click here

ProofHub Pricing :

  • Unlike Asana that prices you per-user, ProofHub does not charge per-user. 5 users or 60, the price is the same. ProofHub offers plans with simple pricing and all essential features. You’ll not have to look for other tools when you are using ProofHub. Thus, replacing the use (and price) of different apps that all charge per-user.Plus, If you’re a part of a nonprofit organization, you will get a 20% discount on monthly billing and 20% +  10% discount on annual billing on ProofHub’s Essential Plan.In fact, looking at the current COVID-19 situation ProofHub has been made available for free for schools for the rest of 2020. ProofHub’s Ultimate Control Plan
    • $89 per month for unlimited users and unlimited projects (billed annually)
    • $99 per month for unlimited users and unlimited projects (billed monthly)

    Asana’s Business Plan

    • $19.99 per user, per month, billed annually. Which means $99.95 for 5 users
    • $23.99 per user, per month, billed monthly. Which means $119.95 for 5 users

Does your team need an Asana alternative? Try ProofHub

2. LiquidPlanner

LiquidPlanner as asana alternative

If your team’s schedules are often changing, LiquidPlanner will help your team work rightly. Whenever the priority of a task changes, the changes can be made in the timeline automatically. It makes work management secure for teams to access their work anywhere, anytime. Companies like Cisco, Daimler, and Thermo Fisher Scientific use this tool to plan and execute their work.

  • Standout feature: Scheduling and Collaboration
  • Notable integration: Google Drive, DropBox, Box, Salesforce, Zapier, API and Email integration.
  • Pricing structure: Professional plan at $45 per month per user, for large organization $69 per month per user.
  • Mobile apps: iOS | Android

3. Mavenlink

Mavenlink as asana alternativesform collaborative features of Mavenlink helps to organize and manage all of projects in reasonable time. Managing multiple tasks with ease, advanced analytics and powerful business intelligence (BI) engine makes it a perfect Asana alternative.

  • Standout feature: Task scheduling and business intelligence
  • Notable integration: Google Apps, Intuit Quickbooks, PayPal, JIRA, Infusionsoft, Salesforce Sales Cloud and Zendesk
  • Pricing structure: The basic plan starts at $19/month and professional at $39/month/user.
  • Mobile apps: iOS | Android

4. Project insight

Project Insight as asana replacement

Project insight fits any team and project size. It comes with a simple and user-friendly interface, offering real-time reporting and a secure way to share data.

  • Standout feature: Real-time reports and manage projects from single location.
  • Notable integration: Box, Microsoft Office, Microsoft Outlook and Quickbooks
  • Pricing structure: Business plan starts at $45 per user per month.
  • Mobile apps: iOS | Android | Windows

5. Samepage

Samepage as asana competitor

A complete set of collaboration tools that compiles files, images, videos, conversations, and maps on one page. Samepage allows team collaboration through functionalities such as scheduling, discussion topics, files, instant messages, conversations, and task lists.

  • Standout feature: Collaboration management and group scheduling.
  • Notable integration: Dropbox, Box, Google Drive, OneDrive, Google Maps, Zapier, SalesForce, Marketo, Hubspot and many more.
  • Pricing structure: Pro plan at $7USD per member per month* billed annually
  • Mobile apps: iOS | Android

6. ProProfs Project

Proprofs project management tool

ProProfs Project is one of the most cost-effective and efficient project management software. You get every functionality you need for task creation, delegation, time- tracking, monitor team performance, create reports, project billing, and more. 

With this software, anyone can see what needs to be done, by whom, and till when. Increased transparency motivates team members to finish the tasks on time and with superior quality.

  • Standout feature: Kanban board, Gantt charts, and status updates. 
  • Notable integration: None
  • Pricing structure:  Take a 15-day free trial and switch to the paid plan starting at $2 per user per month.
  • Mobile apps: Android

7. Getflow

Getflow as asana replacement

The easiest way to manage any project or workflow. You can plan ahead, balance workloads, set priorities, and track projects from start to finish. Unlike other chat apps, Getflow helps team stay focused by keeping messages actionable.

  • Standout feature: Agile methodologies and milestone tracking
  • Notable integration: Dropbox, Slack, Campaign monitor, Autotask, Bitium and Harvest
  • Pricing structure: Pricing starts at $4.79 per user/month for small business. Sign up for a free trial today.
  • Mobile apps: iOS | Android | Mac | Windows

8. Hitask

Hitask as asana competitor

Hitask enables you to synchronize your tasks between your desktop browser and mobile app. It helps to focus on team collaboration, get tasks done and manage an entire project.

  • Standout feature: File sharing, time management and robust reporting.
  • Notable integration: Hitask offers public API to users. Create a Hitask client app or integrate Hitask with your apps.
  • Pricing structure: $ 25 Per month for unlimited tasks and projects.
  • Mobile apps: iOS | Android

9. TaskQue

TaskQue as asana substitute

TaskQue is a robust task management software for teams that automatically assigns tasks on the basis of resource workload. Thus, optimizing team productivity by effectively utilizing resources. It offers flexibility for your needs for better transparency within any organization.

  • Standout feature: Real-time team communication, automatic task assignment and task management
  • Notable integration: Slack, Facebook, LinkedIn, Dropbox and Google Drive
  • Pricing structure: Basic plan is free for up to 10 users. Business plan starts at $5 / User / Month.
  • Mobile apps: iOS | Android

10. eXo platform

eXo platform as asana alternatives

An award-winning online collaboration software, eXo Platform builds bridges between employees, tools, and information. An intuitive interface that is very “social” in design provides knowledge, document and content management.

  • Standout feature: Document management and social collaboration
  • Notable integration: Box, JasperSoft, Google Drive, BonitaSoft, DropBox, Alfresco, LinkedIn and many more.
  • Pricing structure: Professional plan starting from $6/user/month.
  • Mobile apps: iOS | Android

11. OpenProject

OpenProject as asana alternatives

OpenProject and Asana both offer classical task management features, OpenProject also allows release management through product roadmaps. Additionally, OpenProject makes communication easy: You can organize meetings directly within OpenProject and manage forums.

  • Standout feature: Gantt chart and time and cost tracking
  • Notable integration: MS PowerPoint and API available for further or custom integration
  • Pricing structure: Start now for free. Plans starting at €4,95 Per member per month, Billed monthly or annually.
  • Mobile apps: iOS | Android

12. GanttPro

GanttPro as asana alternative

GanttPRO Gantt chart software helps single users and teams track everything in their projects in a very appealing visual way. It concerns tasks, deadlines, assignees, workload, time, files, descriptions, statuses, and many more.

With GanttPRO, you can be 100% sure – your project is under your full control.

  • Standout feature: Scheduling and task management
  • Notable integration: JIRA Cloud, Google Drive
  • Pricing structure: Individual plan starts at $15 per user per month billed annually, Team plans start at $5.90 per user per month billed annually
  • Mobile apps: No

13. Wrike

Wrike as best competitor to Asana

Wrike is another popular online project management software and is best known for its ability to simplify how you plan and execute a project strategy. Incorporating several handy features, the software will make it easy to streamline workflows and gain full control over the communication and collaboration among team members, clients, and stakeholders.

  • Standout features: Interactive Gantt charts, in-built proofing tool
  • Notable integrations: Google Drive, Gmail, Github, Salesforce
  • Pricing structure: Professional plan for small teams costs $9.80/user/month and Business plan for medium and large teams starts at $24.80/user/month.
  • Mobile apps: iOS | Android

14. nTask

Alternative to Asana - Ntask

Whether you are a freelancer, a regular employee or a project manager, you can use nTask to manage your work without any trouble. The project management tool has a simple user interface so that you can easily operate it to manage multiple projects at the same time.

  • Standout features: Timesheet management, powerful search and filter tools 
  • Notable integrations: Slack, Dropbox, Google Calendar, Office 365
  • Pricing structure: Premium plan starts at $2.99/user/month and Business plan starts at $7.99/user/month
  • Mobile apps: iOS | Android

15. ClickUp

Click up as online asana alternatives

ClickUp is a project management software that combines various project management features together to help you boost your productivity. It allows you to quickly add new tasks to a project, select multiple assignees for each task, and create recurring tasks and checklists.

  • Standout features: Several task and project viewing modes, workload chart
  • Notable integrations: GitHub, Toggl, Google Drive, Dropbox
  • Pricing structure: Unlimited plan starts at $5/user/month and Business plan starts at $9/user/month
  • Mobile apps: iOS | Android

16. Accelo

Accelo - Asana alternative

Accelo lets you run your entire business on cloud. A powerful project management tool to gain visibility into the performance of each project, lets users manage projects against budgets and schedules.

  • Standout feature: Campaign Management and Collaboration
  • Notable integration: Office 365, Google for Work, Salesforce, MailChimp, QuickBooks and many more
  • Pricing structure: Free trial available. Sales Plus – $16/user/month (billed annually)
  • Mobile apps: iOS | Android

Find the right project management solution for your next project. Try ProofHub!

What To Look For in An Asana Alternative

  • Time tracking: Asana offers time tracking of projects by integration with TimeTracking app—a time tracking platform that allows you to track time spent on projects and tasks. When you have to track time spent on your Asana projects it will be added along with its project to your TrackingTime account. Your project management tool should have an in-built time tracking tool to track time and add time entries in timesheets. And this means more insight and of course – lower costs.
  • Simplicity: If you are using a tool for project management it is supposed to be easy-to-use. Remember it should simplify the process, not complicate it. When you’re looking for Asana alternatives, make sure that it’s user-friendly and easy to use. And you do not have to spend a lot of time understanding your tool instead of actually doing things. 
  • Faster response time and performance: Asana users experience slow loading and time lag when dragging and dropping items in a long list. Be sure that your project management tool has fast speed and a reduced number of clicks, and fast loading speed.

Why You Should Look for an Asana Alternative?

Though Asana has a lot of features and was quite popular years back, yet people are looking for it’s alternative. It was the old time when it was known for its sleek and simple design, the users found it an all-in-one solution for project management system coupled with good team communication and collaboration capabilities. Now, users are looking for a lot more than what Asana offers.

There are plenty of other alternatives to Asana out there. Before you make the final call, try at least a few of them.

Why people choose Asana?

Asana gives total clarity and accountability across your projects. It lets you know who is doing what and when, and teams can spend more time actually getting things done.

Where Does Asana Lag?

Asana is incredibly slow, has a slow user interface and lags many in-built features that add on the cost. It takes long to drag items in a long list.

Why Is ProofHub The Best Asana Alternative?

ProofHub is a great alternative to Asana as unlike Asana, ProofHub pricing plan doesn’t cost per-user. It is available for unlimited users and unlimited projects.

Who are Asana competitors and alternatives?

The top competitors of Asana in 2020 are ProofHub, Wrike, Basecamp, Clarizen, Timesheets, Teamwork, Click up, & more.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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