“There is always a choice, even if the alternatives don’t appear to be equal.”- Anonymous
With a long, long list of Dropbox alternatives available these days, the question still stands—which alternative comes with a set of powerful features that are apparently missing in this popular but limited file storage software?
If you are using Dropbox for storing all your files at a secure, centralized location but are looking for a more robust solution that can take care of your comprehensive project management needs, then you have found yourself at the right place.
Before we dig deep and analyze the top alternatives to Dropbox that give more bang for the buck, let us first take a look at what this popular cloud storage service offers to find out exactly what it lacks.
Table of Contents
- What Is Dropbox?
- Some Of The Most Obvious Dropbox Limitations
- 17 Powerful Dropbox Alternatives Worth Your Consideration In 2021
- The Final Thought
What Is Dropbox?
Dropbox is a cloud-based file management service that allows users to store all their important files, documents, and images at a single location and access them from any device synced up to the internet. You can use Dropbox for work as well as for personal use. Users can quickly share and collaborate on files and other documents, even with those who don’t have a Dropbox account.
Dropbox offers a Free Basic plan for a single user with 2 GB storage space. The Plus plan is priced at $9.99/user/month, with 2 TB of encrypted storage. The Family plan is priced at $16.99/6 users/month, with 2 TB of encrypted storage.
Some Of The Most Obvious Dropbox Limitations
Even though Dropbox is a fairly popular cloud-based file storage and sharing solution for project teams and individuals, it does not come without any drawbacks. For project managers and team members who are looking for a comprehensive solution to their project management needs, they must know about the limitations of Dropbox so they can make an informed decision.
Let’s take a look at some key areas where Dropbox is found lacking.
A Limited Tool
Project management is not just about file sharing and collaboration; it’s about way more than that, and Dropbox is found ineffective in catering to the varied needs of project management teams. Why would you use separate tools for file sharing, time management, project scheduling, and task management? So, Dropbox is the master of one trade and not the jack of all.
Limited Search Function
Dropbox lacks the basic search tools necessary for finding specific files. Users of Dropbox who have a large database of files struggle to find necessary files due to the lack of metadata search functionality.
Risk Of Information Hacking
There are some serious concerns raised over the security of crucial data stored in Dropbox. Many cases of servers being hacked and stolen information have come to light in the recent past. Users are not allowed to perform encryption on their information before uploading it to Dropbox.
Inactive Accounts May Lose Information
If your Dropbox account is not in use for a while, then the Dropbox developers may delete information if it’s a free account. You may lose stored documents on Dropbox if you don’t log in for a few months.
Only 2 GB Storage Space For Free Users
Dropbox’s free version offers 2 GB of space to users, which is not nearly enough either for professionals or individual users. And, then there are limits to file size as well; for instance, in the free version, the users are not allowed to upload files with a size larger than 100 MB.
Here’s what you must have gathered from the above-mentioned points — Dropbox is certainly not the best option when it comes to facilitating project management and team collaboration. So, what are some of the best alternatives to Dropbox that can help project managers and their teams not only with cloud-based file management but also with other aspects of project management?
I have burned through many Dropbox alternatives looking for a robust file management system that suits businesses as well as individuals. And hence, I have shortlisted nineteen of them as powerful replacements for the tool in question.
Why use separate tools for file management when you can have all project management features packed in a single location? Switch to ProofHub TODAY!
17 Powerful Dropbox Alternatives Worth Your Consideration In 2021
A solid, not to mention, top-notch Dropbox alternative for businesses and professionals alike is SugarSync. It provides uninterrupted cloud file sharing, file sync, and online backup service that is simple yet powerful to use. SugarSync enables you to back up, access, sync, and share all your documents, photos, music, and movies across all your computers and mobile devices. SugarSync enables users to access the cloud on their mobile devices and get more done on the go. Use SugarSync on your iOS or Android devices to access, share, and edit your files from anywhere.
- Remote wipe all your data within seconds in case of loss or theft
- Automatic file syncing
- Secure file sharing
- Accessible on mobile devices
- Easy to use and configure
- Simple interface
- Excellent transfer speed
- Can be costly for some teams
- Lack of collaboration features
- Difficult to cancel
Pricing: The 100 GB plan is priced at $7.49/month. The 250 GB plan is priced at $9.99/month and the 500 GB plan is priced at $18.95 per month.
“The recommended software for your file synchronizing.”- G2
“ It is frustrating to have to reboot or refresh which usually fixes the problem but not always.” – Capterra
pCloud is one of the best cloud storage solutions available today. You can use this versatile tool for securely storing photos, videos, music files, documents, and work files. pCloud offers elite-level security and a host of other features that make it one of the best in the biz. You can access this software platform on all devices at any time. This tool makes it easier for teams to share and collaborate on every file or folder. You can keep your private files confidential with the highest level of encryption with pCloud Crypto. Additionally, this amazing tool also offers easy integrations with workshare platforms like Google Drive.
- Flexible cloud storage service
- High-end security
- Easily accessible on all devices
- Flexible paid subscription plans
- Great value for money tool
- Integrated media player
- Digital Asset Management
- Free plan comes with a remarkable 10 Gigs storage space
- Zero-knowledge encryption costs extra
- No document integration
- No document integration
Pricing: The Premium plan comes with 500 GB storage at the price of $175 one-time payment. The Premium Plus plan comes with 2TB storage at the price of $350 one-time payment.
“It does not integrate an online file editor as well as Google Drive that allows you to edit Word files online without opening them on the computer.”– Capterra
“pCloud keeping our business documents in line and our team on the same page.”- G2
Sync.com is a strong Dropbox alternative and encrypted cloud storage platform that allows you to keep your files safe, secure, and 100% private. Only you can access your sensitive files and other data and share any kind of file quickly and easily. Multiple users can work from the same set of folders, and features such as file requests, password protection, notifications, expiry dates, and permissions ensure that you’re always in control. Sync.com excels at collaboration, and it has apps for all the major platforms, like iOS, Windows, Android, and macOS. All your files are backed up automatically and synced across all your computers and devices.
- Encrypted security
- Long-term versioning and file retention
- Competitive prices
- Real-time backup and sync
- Two-factor authentication
- Advanced share controls
- Share access to any file with a link
- Priority in-house support
- Remote lockout device services
- No monthly billing
- Clunky user interface
- Slow syncing
- No third-party app access
- Limited support
Pricing: The Teams Standard plan is priced at $5/user/month, billed annually. The Teams Unlimited plan is priced at $15/user/month/billed annually. The Enterprise plan pricing is available on quote.
“Started off great but have fallen fast.” – Capterra
“It keeps your data safe just like your bank.”- G2
4. Google Drive
Is there a pro who hasn’t heard (or used) about Google Drive yet? Google Drive is one of the best Dropbox alternatives for those who are looking for both cloud storage for personal and professional use. Google Drive allows you to store your files in the cloud and sync these files across multiple devices. You can back your files up, collaborate, sync, and share data easily. Other collaborators can edit files and perform tasks simultaneously, without any issues. Also, Google Drive offers a generous storage space that lets you save as many documents and important files as you need. Google Drive offers G Suite’s Enterprise and Business editions for additional storage options.
- Ease of usage
- Generous free plan
- Excellent for photos and documents
- Access your files anywhere
- Instant access to edit files
- 15 GB free storage space
- Best user interface
- File management and organization
- Quick search of your files
- Potential security risks
- File size limits
- Unpredictable third-party apps
- Poor privacy
Pricing: 100 GB for $1.99, 1 TB for $9.99, goes up to 30 TB for $299.99 (monthly prices)
“Google Drive, easy to use, almost too easy.”- Capterra
“The most complete and cost-effective solution for working jointly on the cloud.”- G2
5. Microsoft OneDrive
Microsoft OneDrive is also one of the more popular Dropbox alternatives. You can store all your files securely in one place, which can be accessed from anywhere. Microsoft OneDrive is very useful for cloud data storage and it offers 5 GB storage space by default. The legacy of Microsoft is one of its most profound sources of credibility. Needless to say, OneDrive has a wide range of useful features to offer to its users. All your data is backed up and protected on the cloud. MS OneDrive pricing plans are flexible, which allows you to choose a plan that meets your file storage and management needs. Microsoft OneDrive allows you to scan your documents using your phone and store them directly into your OneDrive account so you can keep them secure.
- Native integration with Office 365
- Block-level sync
- Freemium plan with 5 GB storage
- Easy organization of files
- Social networks can be linked to your OneDrive account
- Close collaboration with the office
- Excellent interface
- Powerful file-sharing and document collaborative editing
- MS Windows remains the primary target of hackers
- Some users have cited privacy concerns
- OneDrive is limiting when it comes to sharing files with groups
- Only allows syncing of specific folders
Pricing: For individuals- Freemium version comes with 5 GB storage space. Microsoft 365 personal version costs $69.99/year or $6.99/month. For Businesses- Plan 1 costs $5/user/month, billed annually. Plan 2 costs $10/user/month, billed annually. The Microsoft 365 Business Basic plan costs $5/user/month, billed annually. The Microsoft 365 Business Standard plan costs $12.50/user/month, billed annually.
“Overall, outstanding experience, and I would recommend it to all of my current and new colleagues.” – Capterra
“OneDrive isn’t the best when it comes to collaboration… although I will say it might just be because it is a bit of a learning curve and adjustment when we switched from DropBox premium.” – G2
6. Zoho Docs
Zoho Docs is one of the most underestimated Dropbox alternatives today. It is versatile and proficient online file management for teams and individuals. The tool allows you and your team to share a secure and collaborative workspace where everyone can access everything in real-time. From documents to images, pictures to spreadsheets, presentations to music and movies, you can carry all your files with you wherever you go. With all your files stored in a centralized location, you can conveniently share them with your friends and colleagues while on the go. Built-in Zoho Office editors allow you to write/edit documents and work in sync with your colleagues. Zoho Docs also lets you create a stunning presentation and publish the same to your audience.
- Easy file management
- Acts as an additional drive for your files
- Highly secure platform for file storage
- Advanced analytics and reporting
- Excellent online editing tools
- File sharing and collaboration is a breeze
- Integrates with Dropbox, Google Drive, and Adobe Sign
- In-app chat
- Per-user fees can add up
- Steep learning curve
- Complicated, inconsistent integration
- Call scheduling is cumbersome
- The mobile app is missing
Pricing: The Standard Plan is priced at $4/user/month, billed annually. The Premium plan is priced at $6.4/user/month, billed annually.
“ It is quite confusing to organize the folder and all my files in the storage.”- Capterra
“ I wish the menu was entirely visible in the document area, rather than clicking on the button in the left-hand corner.”- G2
Mega.io is a cloud storage and file hosting service with top-notch security. Mega.io offers excellent end-to-end encryption and is a solid Dropbox alternative due to its focus on the security and privacy of your data. Even though Mega’s sync is complex, it still gets the job done. You can sync any folder and share files by generating a link or sending them via email. Mega.io has a cross-platform app, which allows you to access your data from any device. Inbuilt chat functionality enables you to chat with other collaborators without leaving the app. The tool also offers browser extensions that give quick access to your files. All in all, Mega.io is a potent Dropbox alternative.
- Easy to set up
- Supports end-to-end encryption
- Fast upload and down rate
- Has mobile apps for iOS, Android, and Windows phone
- User-friendly apps
- Great paid plans that suit every type of user
- Allows FTP connection
- If you forget your encryption key, you can lose all your data
- Premium plans can be expensive
- Limited bandwidth can complicate things
- Slow speeds at peak hours
Pricing: The Pro Lite plan is priced at $5.88/user/month, the Pro I plan is priced at $11.78/user/month, the Pro II plan is priced at $23.57/user/month, and the Pro III plan is priced at $35.36/user/month. The Business plan is priced at $5/user/month.
“I used it for a short time as my main cloud, but I think it is not for me. It is for people who store a large number of files, mainly multimedia.” – Capterra
“It’s good but there are some concerns over its security. Can be expensive for small teams and startups.” – G2
Icedrive is another Dropbox alternative that is quickly gaining traction among businesses of every size and scale across the globe. This software platform is a next-generation cloud storage tool that offers great file synchronization options, beautiful interface design, solid security, and pocket-friendly pricing plans that makes it very impressive for users looking to move on from Dropbox. Icedrive offers robust security and privacy to its users. If you’re on one of the paid plans, your files will be protected with zero-knowledge encryption, which means only you and no one else can decrypt your files.
- Excellent privacy and security
- Generous free plan
- Zero-knowledge encryption
- File previews
- Virtual drive on the desktop
- Pocket-friendly pricing
- User-friendly interface
- Lacks collaboration options
- No upload links
- No chat support
- No selective Sync
Pricing: A Free plan is available. The Lite plan is priced at $19.99/user/billed annually. The Pro plan is priced at $49.99/user/billed annually. The Pro Plus plan is priced at $179.99/user/billed annually.
“Their iOS app does not allow you to play a video or audio file while the screen is locked. I was hoping to listen to audio and lessons while exercising but it shuts off when I lock the screen.” – Capterra
“Save money with ProofHub’s fixed pricing plans and onboards new members without worrying about rising costs. Subscribe ASAP!”
Tresorit is a swiss cloud storage system that offers amazing document and image storing capabilities. Another feature-packed Dropbox alternative to businesses, Tresorit allows you to store, sync, and share files within your organization and with external partners. The tool empowers you to send and receive files safely from anyone, even non-Tresorit users. Tresorit comes with a default 5 GB storage space for free users. Paid users can go up to 2 TB storage options for a measly $14.50. Overall, Tresorit is a reliable solution for businesses looking to store videos, photos, and other documents.
- End-to-end encrypted
- Secure file exchanges with external users
- Gmail and Outlook integration
- 24/7 support
- Telephone, email, live chat support
- Data retrieve speed is good
- Sharing rights can be set
- Paid versions are expensive
- Can be complicated
- The app freezes often
- Limited amount of integration
Pricing: The Business Standard plan is priced at $14.50/user/month. The Business plan is priced at $19.17/user/month. The Enterprise plan is priced at $24/user/month.
“One of the things that I’ve found to be a little tough is file deletion, as of now if you delete a file it’s gone forever since it’s synced among your devices (there is no trash folder/function).”- Capterra
“Certain features are not included in the lower tier levels and the higher tier levels require minimum user counts.”- G2
SpiderOak is strongly recommended as one of the top-rated Dropbox alternatives for businesses because it is the first and only firm to incorporate blockchain technology for security. SpiderOak is a multiple user and device backup solution with a centralized management console. When it comes to cloud data management, this tool is fast, reliable, and secure. The only drawback is that the tool does not offer any free plan. SpiderOak focuses heavily on advanced security features, including end-to-end encryption and Zero-knowledge service, and is easily one of the most cloud data management platforms available today. The tool is best for those who want more control over the settings and preferences.
- Top-notch security and privacy
- Can be used on multiple devices
- Sync functionality
- Excellent speed
- Professional customer support
- End-to-end encryption
- Supports an unlimited number of computers per account
- Well-designed, full-featured desktop application
- No disk imaging
- No phone or chat support
- No unlimited plans
- No longer offers mobile apps
Pricing: A Free 21-day trial is available. The paid personal plan starts at $69 per year for 150 GB of space. For $149 annually, you can get 2TB of space. The largest Personal plan offers 5TB of online storage for a whopping $320 per year.
“I prefer to use spideroak groups because of its robust privacy and security features. I can store my work online, and share with my collaborators, without being concerned about security issues.”- Capterra
“The desktop applications are incredibly resource-heavy for a backup program even beyond the overhead I would expect for encryption.” – G2
Box is another secure file storage and sharing alternative to Dropbox, which is getting popular quite fast. Trusted by the world’s leading organizations for protecting sensitive files in the cloud, Box offers advanced security controls, intelligent threat-detection, and complete information governance. The tool allows you and your team to have seamless collaboration for improved workflow. You can upload your files to the secure server and access them from any device you log into. Permission control, real-time collaboration, and access restriction are among Box’s more innovative features.
- Powerful and versatile cloud storage
- File sharing and synchronization
- Unlimited storage and users
- User-friendly interface
- User administration features
- Easy to use
- Facilitates seamless collaboration
- Slow navigation at times
- Missing online editing
- External users are granted only “read-only” access
- Low storage amount for a paid account
Pricing: The Business Plan is priced at $15/user/month, billed annually. The Business Plus plan is priced at $25/user/month, billed annually. The Enterprise plan is priced at $35/user/month, billed annually. The Enterprise Suites plan pricing is available on quote.
“Instead of doing these things locally on your computer, you use the services of the cloud to perform these tasks. Is a fine alternative to dropbox and my experience has been superb.”- Capterra
“The best thing I like is Security and Compliance, which will protect your data from threats. The easy to use feature makes it very pleasant for the end-user.”– G2
Nextcloud is a self-hosted productivity platform that allows users to collaborate on documents, send and receive emails, manage calendars, and have video chats without data leaks. You can choose your server where you want to store your files and access, manage, share, and sync them with ease. A full on-premises solution, Nextcloud facilitates collaboration without compliance and security risks. Its flexibility allows you to have complete control of your data, which makes it one of the most remarkable Dropbox alternatives. With Nextcloud, you can protect, control and monitor data and communication across your company.
- File versioning
- Free and open source
- Easy file sharing
- GDPR compliant cloud solution
- Integrated personal information management
- Optional version tracking
- Optional integration with third-party apps
- Third-party scanning of your system
- Clunky at times
- Web interface can be slow at times
Pricing: A Free trial is available. The Basic plan is available for 100 users for €36/user/year, the Standard plan is available for 100 users for €65/user/year, the Premium plan is available for 100 users for €95.50/user/year.
“It’s a reliable Cloud solution, also for files, calendar, and contacts. It comes as free software and you can extend it to your liking.” – Capterra
“I can manage a full network of collaborators by sharing documents, calendars, maps, notes, todos and even by videoconferencing, all from within my private server.”- G2
MediaFire allows users to simplify workflow and share photos, videos, audio, or docs. You can count on MediaFire for fast and secure storage and collaboration on files. The tool supports a wide range of formats for easy storage of all your files and accesses them from anywhere. Users can also share files through links and the tool also supports bulk uploads and downloads. MediaFire is available across platforms like Windows, macOS, iOS, and Android. Free users get 10 GB storage and up to 50 GB with bonuses. MediaFire is more than a file sharing and storage tool as it offers a list of handy features to facilitate users with more flexibility and convenience.
- 10 GB free storage
- Very large file size upload allowed
- Great transfer speeds
- Minimal interface
- Easy to use for even non-technical employees
- Reliable and secure platform
- Cost-effective consumption-based model
- Regular virus checks
- No file encryption
- Average customer support
- App hangs often
- Very few integrations
Pricing: The Pro plan is priced at $3.75/user/month. The Business plan is priced at $40/month for 100 users.
“It offers different functionalities even without registration, which is perfect for people who prefer to use it occasionally.” – Capterra
“There are not many updates nowadays and it’s hard to copy stuff into some other devices. It’s also has to sync between other devices.”- G2
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Cloudup is a notable Dropbox alternative for businesses and individuals alike. It offers free storage of up to 200 GB, which is more than adequate for users to store their photos, videos, and music. Though the tool is not as flexible and efficient as some other file storage tools, its hassle-free sharing process makes it a serious contender to be considered when you go looking for an alternative to Dropbox. Cloudup lets you instantly and securely share anything, without having to wait for uploads or downloads. And, it offers all of that without any additional costs. Cloudup streams can be shared using secure URL links which can even be password-protected.
- Plenty of free storage
- Fast sharing using links
- Password protection
- Share and view files on any platform
- Simple drag-and-drop files
- Instant sharing and uploading without additional costs
- Speed can get slow at times
- Risk of data hacking
- Lack of adequate support to the user
Pricing: Completely Free with 200 GB storage
“ We use MediaFire every now and then when we need to send files that are either too big or too small over the internet and we want it to stay up as long as we want.” – Capterra
“ Sometimes the speed and qualities of services are not according to your expectations. Users may suffer if internet connectivity is lost.”- G2
Redbooth is another popular alternative to Dropbox. This web-based tool helps teams manage tasks and communication so projects get completed faster and easier. Used by corporate giants like Coca-Cola and Starbucks, Redbooth helps teams manage tasks simultaneously, stay on track with existing projects, and start new ones instantly with pre-built templates. Project managers can stay connected with their teams through iOS and Android apps. Based on the to-do list system, the platform has advanced features and has integrations with apps like Slack, Dropbox, and Gmail.
- Well-designed user interface
- Easy to learn and use
- Low monthly cost
- Smooth and easy project management
- Facilitates team collaboration
- Packed with many thoughtful features
- Limited features
- Limited customer support
- Weak mobile app
Pricing: The Pro plan is priced at $9/user/month, the Business plan is priced at $15/user/month, and the Enterprise plan is available on quote.
“It was a very positive experience but I don’t really understand how Redbooth is different from Clubhouse, Jira, or Trello. I would look to use one tool so it’s consistent across the organization.” – Capterra
“Redbooth is a powerful platform for collaboration and project management.”- G2
Quip is Salesforce’s productivity platform that enables enterprises to work together, delivering modern collaboration securely and simply across any device. Its advanced security features help build trust, transparency, and compliance for the most security-conscious organizations. Quip is a collaborative productivity software suite that allows groups of people to create, edit documents and spreadsheets as a group, usually for business purposes.
- Quick to set up
- Easy to use
- Free version available
- Supported by Zapier
- Combines team messaging with collaborative document creation
- Rich communication features
- Easy access to information
- No team calendar
- Interface could be more sophisticated
- No rich markup tools
- Limited integrations
- Lacks explicit limits on storage space for free accounts
Pricing: The Quip starter is priced for $10/user/month, billed annually. The Quip Plus plan is priced at $25/user/month, billed annually. The Salesforce Anywhere Advanced plan is priced at $100/user/month, billed annually.
“ Beautiful design & overall a great tool to have for any business owner.” – Capterra
“Viewing docs on my mobile phone can be a bit of a chore. I’d also like to see more security protocols.” – G2
CloudMe is a top-ranking Dropbox alternative for businesses and professionals across the world. CloudMe combines cloud storage with the synchronization of data, which allows you to sync your mobile camera roll with your tablet or TV. Apart from that, it also allows users to sync doc files and media across computers and mobile devices. This feature makes it easy for you to share and receive files with friends and colleagues. CloudMe is considered the best cloud/sync storage service in Europe and offers a secure and rich experience across all types of clients.
- Advanced features
- Quick downloads
- Supports Android and iOS
- Lots of sharing options
- Servers based on the privacy-focused Sweden
- File restoration
- File backup
- The data doesn’t get encrypted with the server
- Slow upload speeds
- Max storage limit of 500 GB
Pricing: The Team plan is priced at 149 Euros per month for 5 users. The Business plan is priced at 279 Euros for 15 users. The Enterprise plan is priced at 759 Euros with 50 users.
“ It is a fast file storage and solution, but only for small teams.” – G2
“ Not satisfied with the upload speed and security of files.” – Capterra
The Final Thought
Even though Dropbox is a quite handy file storage and management tool, it definitely is not the best solution for comprehensive project management needs. 19 of the best Dropbox alternatives for businesses and professionals listed in this article provide you with much more freedom and flexibility as you try to get greater control over your projects and teams.
In other words, why should you settle for less when you can get more bang for your bucks? Using Dropbox alternatives that are packed with powerful features on a single platform can save your precious time and money that is not possible in a limited file storage and management tool.
Do you want to move on to something better, or just remain stuck at Dropbox and lose out on precious time and money? The decision is yours. Good luck.