Introduction
Todoist is an easy-to-use task management and lightweight teamwork app. It focuses on improving productivity by keeping things organized and well-structured. It provides separate space for personal tasks, projects, and team collaboration to keep track of everything in one place and get it all done easily.
But like any other software, Todoist comes with some significant limitations such as a fairly high price, lack of project management features, and limited integrations, to name a few. Thus, you need a powerful Todoist alternative.
In this article, we will share the 11 best Todoist alternatives that possess the power to give your life a productive makeover.
Why should you look for alternatives to Todoist?
Todoist is a good app for personal task management and lightweight teamwork. But for complex and large projects, it poses a series of challenges. Here are the top five reasons to look for alternatives to Todoist.
1. It is more expensive than other task management apps
Todoist is an expensive task management app. Features like task reminders, calendar layout, team roles & permissions, AI assistant, and advanced filters and labels are available only in the paid plans. It gets expensive to scale with Todoist.
2. Missing project management features
Todoist does not provide basic project management features like Gantt charts, time tracking, project reports, multiple project views, and invoicing. You need to rely on third-party app integrations for these features.
3. UI gets clumsy with a large number of projects
Todoist is not designed to handle a large number of projects. Its user interface gets clumsy and finding the project information becomes quite difficult when the number of projects increases.
4. Collaboration is not easy
Todoist allows you to create space for team collaboration. You can share files, add comments, and create tasks from discussions, but finding files, tagging people, and file sharing is not easy. It requires many steps that kill productivity.
5. Integration challenges
Todoist offers 80+ integrations but some users reported speed issues, UI challenges, and log-in issues with third-party integrations.
Considering these limitations, it is worth looking at the best alternatives to Todoist before making any decision.
11 Best todoist alternatives you can try
1. ProofHub
ProofHub is the best alternative to Todoist for project, task, and team management from one place. This Todoist alternative makes it easy to create plans, collaborate with teams and clients, keep things organized, and deliver projects on time. Thus, it’s an all-in-one project management software for your growing business needs.
Features
- Online proofing: Speed up the review process and bring clarity to feedback sharing.
- Task management: Keep work organized so that people know who’s working on what and when.
- Gantt charts: Get a visual timeline for tasks to better plan the projects and manage resources.
- Time tracking: Keep track of the time spent on tasks, bill clients accurately, and ensure effective time management.
- Collaboration tool: Task comments, built-in chat, project discussions, and file sharing to collaborate with the team.
Pricing
ProofHub offers a 14-day free trial, and two flat pricing plans to choose from:
- Essential: Flat $45/month for unlimited users (billed annually)
- Ultimate Control: Flat $89/month for unlimited users and all features (billed annually)
Reviews
Hear from ProofHub Users –
With ProofHub, I can now plan, organize, and collaborate with my team in real-time, which is fantastic for keeping work moving along. Previously, I had to use multiple apps at one time, which gave me a headache because I was constantly on the go, planning projects, keeping track of time, and conversing with coworkers. With ProofHub, everything can be done in one location, and I now know where my resources and time are going. ProofHub is simple and effective to use. – Vira S.
Keep your tasks, projects, communications organized and structured. Try ProofHub.
2. Workflowy
Workflowy is an organizational tool that makes life easier. It’s a surprisingly powerful way to take notes, make lists, collaborate, brainstorm, and plan in a centralized place. In this Todoist alternative, you can break big ideas into manageable pieces so that you can focus on one thing at a time and excel in it. Interestingly, Ev Williams, founder of Medium, Twitter, and Blogger also uses WorkFlowy every day to manage his schedule.
Features
- Make as many lists and items as you want.
- Numerous themes and fonts are available.
- Strong data security.
- Premium support.
Pricing
They offer a basic plan which you can start using for free. Workflowy pro plan with advanced features starts at $4.08/month (Billed annually).
Reviews
Hear from Workflowy Users –
I use WorkFlowy for everything – task management, project notes, research – notes of all kinds actually. When I had the luxury of keeping a private calendar, that was in WorkFlowy too. I suspect I could do even more with WorkFlowy but I haven’t felt the need. Every now and then, I am romanced into trying out one of the other notekeeping platforms but I always come back to WorkFlowy, it’s so clean and focused, it can’t be topped. – Stone C.
3. Any.do
Looking for Todoist similar apps? Any.do is an app that is most similar to Todoist. It is used by millions of people to stay organized and get more done. Wherever you are, take your to-do list with you.
You can take your to-do list with you with Any.do on mobile, laptop, desktop, tablet, and even your watch! It is simple, trustworthy, flexible, powerful, and everything you can ask for.
Features
- Organize your tasks, lists, and reminders in one easy-to-do app.
- Add smart reminders so you never forget a thing.
- Save time with beautiful themes and turbo-charged features.
- Works with Siri and Alexa too!
Pricing
Any.do plans start with a personal plan which free forever plan. The premium plan starts at $2.99 per month, the family plan at $8.33 per month for 4 members, and the teams plan at $4.99 per user/month when billed annually.
Reviews
Hear from Any.do Users –
I really like to use Any.do as my main organizer to keep up with all my schedule task and event that are assign for me. Its sleek and minimal design let me focus on task on hand and not distracted from too cluttered dashboard design that other software do. – Maisarah H.
4. Trello
Trello is another great option for Todoist alternatives. It is one of those tools that bring a shared perspective to the life of a project in a fun, flexible, and rewarding way. Collaborate anytime with anyone and organize anything with anyone with Trello. The best part is that it comes with a lot of flexibility and usability so that it can meet any team’s needs and requirements.
Features
- Adaptable to any workflow so you can accomplish anything.
- See at a glance who is doing what and what still needs to get done.
- Simple and intuitive boards, lists, and cards.
- Organize and track all of your teams’ tasks, files, and information in one place.
Pricing
Trello plans start with a free plan. Their standard plan starts at $5 per user/month, the premium plan at $10 per user/month, and the enterprise plan at $17.50 per user/month when billed annually.
Reviews
Hear from Trello Users –
The ease of use and layout makes this great for smaller projects, but also holds the platform back from fulfilling the needs of bigger operations. With my experience with Trello, I think it is a must-have tool for freelancers, small companies and new startups. – Ishanka M.
5. Planview AdaptiveWork
As a Todoist alternative, this project management software lets you manage work, automate processes, and collaborate across the enterprise—all from a single, intuitive solution. Not just a to-do list maker, Planview AdaptiveWork (formerly Clarizen) is also a social collaboration and robust project management tool & software that helps companies build high-performance teams and achieve operational excellence.
Features
- Centralize and share resources, develop strategies, and align communications.
- Create automated and repeatable processes, alerts, and workflows.
- Share immediate project data, tracking progress through project management software.
- A flexible, intuitive interface that fits their way of working.
- Make accurate data-based decisions, thanks to 360° real-time visibility.
Pricing
Pricing details are not mentioned on their website. You can contact their sales team for detailed pricing and quotation.
Reviews
Hear from Planview AdaptiveWork Users –
Planview AdaptiveWork is robust and effectively scalable. It has features and implementations that distinguish the brand and is widely adopted in multiple organizations.It has multiple key functionalities for any organization, such as project portfolio planning, intelligent resource management, email interaction, and mobile collaboration, as well as being excellent for project financial management. In general, its use creates an immediate positive impact on organizations, which are favored by increasing visibility and optimizing the use and collaboration of company personnel. – Marianela F.
6. Wrike
If you’re exploring Todoist alternatives, Wrike stands out as an exceptional choice. It is an online project management software that gives you full visibility and control over your tasks. It is a leading work management solution used to streamline workflow and simplify planning.
Features
- View real-time reports and status for all of your team’s projects in a centralized workspace.
- Centralize communication with stakeholders while maintaining full context.
- Flexibility to support, manage, and track your team’s approach to work.
- Tag images and videos to provide specific feedback.
- Gantt charts to deliver reliable results and utilize resources more effectively.
Pricing
Wrike offers a free plan. Their team plan starts at $9.80 per user/month, business plan at $24.80 per user/month when billed annually. For enterprise and pinnacle plans you have to contact their sales team for quotation.
Reviews
Hear from Wrike Users –
The reporting and dashboard functions are my favorites in Wrike. Team members can now more efficiently divide up work, check in on how things are going, work together in person or from afar, view tasks in a variety of formats (such as spreadsheets and lists), and use adaptable project templates. – Amanda F C.
7. Asana
You should definitely consider Asana as an alternative to Todoist to easily organize and plan workflows, projects, and more.
Asana is a work management platform that is among the top Todoist competitors for teams of all sizes. It allows you to stay focused on the goals, projects, and daily tasks that grow your business.
Features
- Set priorities, and deadlines, assign tasks, and share details – all in one place.
- Use Timeline to plan projects right from the beginning.
- Create visual project plans to see how every step maps out over time.
- Know where work stands and keep everyone aligned on goals.
Pricing
Asana offers a personal plan that is free forever. Their starter plan costs at $10.99 per user/month and the advanced plan costs $24.99 per user/month when billed annually. For enterprise and enterprise+ plans you have to contact their sales team for quotation.
Reviews
Hear from Asana Users –
Asana is an exceptional collaborative project management tool with an intuitive interface and robust features. It facilitates effective communication, task assignment, and progress tracking, enhancing teamwork and productivity. While there is an initial learning curve, Asana becomes a powerful tool once familiarized. It offers extensive customization, flexible tracking, robust reporting, and integrations for large teams. Since using Asana, I have experienced significant improvement in managing daily work with my team. – Joya M.
8. Meistertask
MeisterTask is the most intuitive collaboration and task management tool on the web. As a Todoist replacement, it makes working together simpler and easier than ever. This agile project management tool, lets you create a project, add as many team members as you want, assign tasks, and follow each other’s progress.
Features
- Customizable dashboards to get a quick overview of open tasks.
- Brainstorm with others in real-time and create project plans visually.
- Mark tasks as related to, duplicated, or blocked by other tasks. Get notified when a blockage is resolved.
- Integrates with your favorite tools such as Slack, GitHub, Zendesk, and Bitbucket.
Pricing
MeisterTask offers a basic plan that is free forever. Their pro plan costs $7 per user/month and their business plan costs $12.50 per user/month when billed annually. For the enterprise plan, you have to contact their sales team for a quotation.
Reviews
Hear from MeisterTask Users –
I am very happy with MeisterTask, and it has been an invaluable tool for us when it comes to project and task management. I do use another tool in addition to MeisterTask, but not to replace it. Overall, I would be more than happy to recommend it to anyone who is looking for a powerful management tool. – Alex D.
9. OmniFocus
OmniFocus is a great app for task management although it is available only for Mac, iPhone, and iPad.
With its intuitive interface and robust features, it lets you easily organize tasks, set priorities, and measure progress effortlessly making it an excellent alternative to Todoist.
Features
- Quickly add actions — save them when you think of them, then set a due date, assign a project, and add tags whenever you want to.
- Create tags for things like location, person, energy level, priority, and so on.
- Customize each built-in perspective separately by deciding what it should show and how it should filter your actions.
- The Review feature reminds you to go through your projects and actions to make sure everything is on track.
Pricing
OmniFocus offers subscription and one-off payment methods. The subscription method costs $9.99 USD. The one-off payment method v4 Standard License costs $74.99 and v4 Pro License costs $149.99 USD. For web, it costs $4.99 per month
Reviews
Hear from OmniFocus Users –
I use OmniFocus as a second brain, to implement the ideas encapsulated in Getting Things Done, Building a Second Brain, and The Productivity Habits. Without OmniFocus it would be much harder for me to manage a demanding day job, my family life, my freelance career, and my creative hobbies. – Ben E.
10. Google Keep
Google Keep is a note-taking service that offers a variety of tools for taking notes, including text, lists, images, and audio.
It lets you create and save notes, voice memos, and checklists to Google Drive which can be further easily accessed on other devices you use.
Anyone who’s looking for a quick note-taking app as an alternative to Todoist must try Google Keep.
Features
- Add quick notes by just tapping the text box.
- Impressive text-to-speech capabilities.
- Add reminders to stay on top of important stuff.
- Works well as a mobile app for both Android and iOS.
Pricing
Free
Reviews
Hear from Google Keep Users –
Google Keep helps me to stay organized with lists, especially to-do lists. This is essential for the way that I run my business. I take down everything that needs to be done in google keep, utilize the checkbox features which allows you to slide items up and down in order in a list. That allows me to prioritize the items on my list. After prioritizing my list, I can schedule each item as an appointment in my google calendar. – Cushi M.
11. Quire
Quire stands out as a versatile option among Todoist alternatives, that you to break down your goals into small, manageable tasks. Quire’s user-friendly interface makes it easy to identify and manage tasks and subtasks with minimum effort. Not to mention, it’s easy to switch between views for each project. With this collaborative project management software, working with team members is easier, and lets you focus on your goals without losing the big picture.
Features
- Jot down your list with the infinite nested task list.
- Easily switch to Kanban board view and Timeline view.
- Turn email into Quire task with Email to Quire.
- Customizable member’s permission roles.
- iOS and Android apps.
- Comprehensive project management features.
Pricing
Quire plans start with a free plan. The professional plan starts at $7.65 per member/month, the premium plan at $13.95 per member/month, and the enterprise plan at $19.95 per member/month when billed annually.
Reviews
Hear from Quire Users –
Project management with Quire is simple and efficient. The tool offers a clean interface that focuses on scheduling and tracking tasks in a easy and intuitive way. Sharing project plans with project team members is practical and convenient. – Mauricio E.
Conclusion
We have learned many apps better than Todoist are out there. These Todoist alternatives not only offer features similar to Todoist but also overcome its limitations. So, before you make any decision, it is a great idea to explore the best Todoist alternatives and competitors so that you get the best value for money.
If you are looking for easy-to-use, scalable, and budget-friendly apps like Todoist that provide you with project management features, you can consider trying ProofHub. It is an ultimate productivity app that provides you with task management, project management, and team collaboration features in one place.
The best thing about ProofHub is it allows you to scale cost-effectively with its flat fee plans.
