“Note taking apps – why do you even need them? Can’t you just write it down using a pen and paper?” 

If this is you, the article is going to be an eye-opener. 

First of all, you should know that taking notes isn’t just about writing down everything that you think or hear. Taking notes is about staying focused, being interactive, and recalling information that otherwise is lost. 

Typically when we get an idea or we hear one, we tend to look for a piece of paper to jot it down. However, the times are changing. We now live in an era of information overload. And, sadly, it has made it quite easy for us to lose information on a daily basis. As a result, it becomes even easier to forget to check out the information or share it with your team. Or worse, lose the information that you jotted down. This is where apps for taking notes come in handy. 

The good thing is that we have a dizzying array of tools and apps for creating, organizing, saving, and sharing notes—at home, at work, and even on the go. 

In fact, creating and managing notes using note taking software is an amazing experience. The only complication here is “How do you choose which one to use?”

Create notes, collaborate on them, and work smarter. Do it all with one tool—ProofHub!

List of best apps for note taking:

Here’s the list of 10 best note taking apps and tools that will help you save your important ideas, thoughts, and information securely, in one place, with any time and anywhere access. 

1. ProofHub

About ProofHub

ProofHub isn’t just one of those regular note taking apps or a simple file management system; it is more of an all-in-one project management and team collaboration software with note taking being one of its core capabilities. 

The Notes feature in ProofHub is easy to use and perfect for jotting down almost every important piece of information related to a project. You can keep a record of your daily minutes of meetings and save all your ideas securely. One of the best things about ProofHub’s notes is that you can share them directly with someone else and even let them make contributions to those notes.

As a note taking app, ProofHub makes it easy for you to create notes for almost anything. You can assign a specific color to each note to make it easily identifiable. Additionally, you can add comments, attach files to a note, and store multiple notes together in a Notebook to keep things neatly organized. 

Apart from note taking, you can also accomplish various aspects of project management and team collaboration using ProofHub. You can use custom workflows and boards, create multiple tasks with deadlines, assign them to your team members, define custom roles, and proof files online. Other key highlights of ProofHub include time tracking, custom project reports, instant messaging & group chat, and real-time notifications for everything happening within different projects.

ProofHub Pros 

• Intuitive interface with little to no learning curve
• Delivers robust performance and comes with the ability to handle multiple projects and a virtually unlimited number of notes
• Pin notebooks to make them easily accessible
• Allows you to keep track of all the changes made to your notes
• Mark notes as private to safeguard all your important information from unwanted access
• Look for notes easily using advanced search and download notes in PDF format
• Straightforward pricing and no per-user fees make it a favorable choice for teams of all sizes

ProofHub Cons

• A powerful but limited number of app integrations

ProofHub Pricing 

• The Ultimate Control plan is available for $89 per month (limited time offer) (billed annually) with unlimited projects and unlimited users
• The Essential plan is available for $45 per month (billed annually) with unlimited users

*ProofHub comes with an initial free trial (including all features) and offers special discounts for nonprofits.

Create notes, store reference links, and passwords. Keep it all organized and in one place with ProofHub! Try now for Free.

2. Evernote

About Evernote

Using Evernote, you can store everything from personal thoughts and ideas to business projects, and know they’re always safe and secure, and easily accessible whenever you need them. Rated as one of the best apps for taking notes, Evernote auto-syncs across all your devices, and you can invite anyone to collaborate on whatever is on your mind. This versatile note taking app has a range of solutions that fits your needs. 

Evernote Pros: 

• PDF and DOC search lets you find the information you want 
• Formatting tools help you write what you think
• Evernote connects with the productivity tools you already use, so you can work your way

Evernote Cons: 

• No option to record audio and video directly from Evernote
• Images cannot be rotated or cropped in Evernote 

Available For: Windows, iOS, Android 

Further Reading: Evernote Alternatives: 12 Note-Taking Apps You Should Be Using Today

What is better ProofHub or Evernote?

ProofHub Vs Evernote

Is ProofHub the best note taking alternatives to Evernote? Sign up for FREE and see for yourself. 

3. Microsoft OneNote

About Microsoft OneNote

Similar to note taking tools like Evernote and Dropbox Paper, OneNote lets you store text and images in free-form documents that you can share with others or keep private. OneNote is a part of the Microsoft Office Suite, along with programs like Word, Excel, and PowerPoint. 

Easy navigation and versatile search tools let you find notes right where you left them. OneNote works across all devices, and you can revise your notes with type, highlighting, or ink annotations. Share your bright ideas, collaborate on them, and organize your notes in distinct notebooks that can be divided into sections and pages. 

Microsoft OneNote Pros: 

• Cloud syncing
• Integration with Outlook
• Versatility 
• Simple, thought-out user interface

Microsoft OneNote Cons: 

• It doesn’t always sync immediately between the desktop and the cloud versions
• Can have more robust table features

Available For: Windows, iOS, Android

4. Google Keep

About Google Keep

Google Keep is a free note-taking app for personal use. Capture your notes, lists, photos, and audio to keep and set location-based and/or time-based reminders to make sure you never miss a thing. 

Google Keep is fast, colorful, and comes on many Android devices. Google Keep supports image recognition, which enables you to convert images (photos of your notes) and PDFs into searchable text. Keep work on your phone, tablet, and computer. Everything you add to Keep syncs across your devices so your important stuff is always with you. 

Google Keep Pros: 

• Syncs across all your devices
• Colorful
• Intuitive
• User friendly

Google Keep Cons:

• Less useful for larger note databases
• No tags
• Better suited for users who already use Google/Android services 

Available For: Android, Chrome, iOS, Web Version

Create a company wiki, set up a knowledge data stream, and organize all your team’s brilliant ideas in one place Try ProofHub today!

5. Slite

About Slite

With Slite, you can easily share and collaborate on information with your team. Track what tasks your team is working on, review, and give feedback to ensure your project is progressing in the right direction on the go with Slite’s versatile and user-friendly interface. Slite’s structure gives you a clear view of your docs so that you can easily organize and locate them. 

Slite Pros: 

• Slite seamlessly integrates with Asana, Trello, and Slack
• Advanced formatting features
• Excellent support team 

Slite Cons: 

• Doesn’t integrate easily with the other tools we use
• Basic interface 
• Needs improvement in text editing

Available For: Windows, iOS, Android Beta

6. Notion

About Notion

It is especially easy to collaborate on notes with Notion. This particular tool enables you to write in a clean, uncluttered workspace, create your own personal wiki, plan your tasks using multiple views, and create spreadsheets & databases for recording everything. Notion offers an excellent set of features and real-time collaboration. It allows teams to share, post comments, assign tasks, and set reminders. This sleek and sophisticated note taking app blends everyday work apps into one. 

Notion Pros: 

• Highly customizable
• Incredibly flexible
• Intu
• itive organizational workflows
• Great user experience

Notion Cons: 

• The usability of the mobile app isn’t good
• The lack of an API
• Can be confusing and disorganized at times

Available For: iOS, Windows, Mac, Android

7. Zoho Notebook

About Zoho Notebook

Zoho Notebook is a completely free note taking app that allows teams to create unlimited notes and notebooks in the cloud. In addition to note taking, Zoho Notebook is also a great app for real-time collaboration. It makes storing and sharing information easy, quick, and manageable.

Zoho Notebook Pros 

• Allows recording audio notes  
• Enables you to add images, checklists, or audio, all in the same note automatically 
• Syncs notes with all devices and cloud 

Zoho Notebook Cons

• No image editing option 
• Limited amount of fonts 
• Lacks the more advanced features

Zoho Notebook Pricing 

• Zoho Notebook is free to use application

8. Dropbox Paper

About Dropbox Paper

Dropbox Paper is an online document workspace where you can organize and display all your display text, media, and files in a single location. Users can easily collaborate with others and access your docs from anywhere. You can drag and drop images, PDFs, videos, audio files, spreadsheets, and over 175 other file types directly into your docs. 

Dropbox Paper Pros: 

• Gives you the freedom to design your documents precisely the way you want
• Super easy to learn, navigate, and use 
• User-friendly interface 

Dropbox Paper Cons: 

• Lack of spell check feature 
• The default view of folders is rather unappealing 

Available For: Windows, iOS, Android 

9. Simplenote

About Simplenote

You can categorize your notes using tags, which makes it easy to organize notes and find them later on. This cross-platform note taking tool offers users the easiest way to create notes and to-do lists, capture ideas, and more. It syncs across all your devices for free. 

Simplenote Pros: 

• Allows quick and easy formatting
• Notes quickly sync across mobile apps and the web app 
• Easy to use and it does not require registering there for editing 

Simplenote Cons: 

• Does not have Windows apps 
• No text formatting tools
• Limited to one tag 

Available For: iOS, Mac, Android, Windows

Also read: Top 32 Online To-do List Apps To Stay Ahead in 2021

10. Standard Notes

About Standard Notes

Standard Notes is a free, open-source, and completely encrypted note taking app that allows you to compose any kind of note, from rich text to Markdown and code. Standard Notes is faster and lighter than most note taking apps available today. In its free format, this app is an easy-to-use text editor that has impermeable privacy. 

Standard Notes Pros: 

• 100% secure and private
• Powerful extensions
• Simple, faster, and lighter 
• Long-lasting

Standard Notes Cons: 

• Steep monthly subscription price
• Mobile apps lack functionality
• No spell check 

Available For: Windows, iOS, and Android

11. Apple Notes 

About Apple Notes

With Apple Notes, you can capture your ideas the very moment they come across your mind. If you’re using iPhone, iMac, and iPad, this note taking tool will definitely meet most (if not all) of your note-taking requirements. Quite similar to Simplenote, Apple Notes seamlessly syncs with iCloud.

You can drag and drop content including photos, and also create and manage simple basic to-do lists. With iOS and iPadOS 13, the Notes app adds a variety of new features, including a Gallery View, checklist options, subfolders, shared folders, and more. This tool has always been a fast and convenient way to note random thoughts or pen-down organized lists. 

Apple Notes Pros: 

• Swift and easy note taking tool
• Ideal for iPad, iPhone, and iMac users
• Similar to Simplenote in terms of functionality
• Gallery view
• Checklist view

Apple Notes Cons: 

• No use for Android and Windows users 
• Lacks the features of a full-on note taking tool

Pricing: Free

Available For: iOS only

12. Bear 

About Bear

Bear is a beautiful, flexible note taking app for crafting notes and prose. Bear feels lightweight and faster. It supports Markdown which enables you to write notes faster. As it is only available on Mac and iOS, you can link notes to each other to build a body of work.

You can add hashtags to organize the way you work, and use face/Touch id to protect sensitive notes. From quick notes to in-depth essays, and advanced mark-up options, Bear can be an online writer’s best friend. Beautiful themes and typography make your writing look great before and after publishing. 

Bear Pros: 

• Supports Markdown 
• Fast search
• Quick, easy setup
• Clean user interface 
• Good options for exporting and importing notes
• Inexpensive

Bear Cons: 

• A limited set of features
• No integrations with third-party apps like Trello
• For Apple users only 
• Syncing requires a paid plan 

Pricing: The Paid plan starts at $1.49 monthly. The second paid plan is priced at $14.99 for the year. 

Available For: iOS and Mac only

Available for iOS, Android, and as a web application, ProofHub is available 24/7 to everyone from your team, anywhere. Sign up for FREE today.

13. Ulysses 

About Ulysses

Ulysses is a powerful note-taking and writing tool that allows you to convert notes into articles, blog posts, or book chapters. Users can use Ulysses to arrange their notes into folders and set writing goals. This note taking tool supports Markdown, contains several themes, and a typewriter mode. 

Ulysses encourages immersion with the text and helps to increase productivity. It is a fully-fledged writing tool and can give a good run for money to any distraction-free writing app. You can organize all your projects in Ulysses’ unified library, of all sizes and ambitions. You can even publish to WordPress and Medium right from within the app. 

Ulysses Pros: 

• Supports many writing styles
• Tags and folders are good for arranging ideas 
• Clean and intuitive workspace
• Word-goal allows you to set target word count
• Mark-up based text editor
• Full suite of organizational tools 

Ulysses Cons: 

• Only for iOS users
• Small learning curve
• Expensive subscription-only pricing

Pricing: The Paid plan starts from $5.99 per user/month

Available For:  Mac and iOS

Hunting for the perfect note-taking app? Go ahead and get started with ProofHub—for FREE!

What Makes A Great Note Taking App?

When you’re looking for a powerful note taking app, you probably are looking for a great application that you can depend on. The best note taking apps make the task of jotting down information very simple and easy, wherever you are. 

While there are many apps for taking notes, very few of them offer you the right combination of functionality, efficiency, and affordability.

Remember, there cannot be a universally perfect note-taking tool, and no app will do all the work for you. However, there are some essential features that best note taking tools must offer to their users. 

You should also consider them while checking them out. Here’s a look at those features first before we move any further: 

1. Works Across Multiple Devices- Whether you take notes at home, at work, or on the go, on either desktop or mobile, a good note taking app works smoothly across all devices, without any glitches. You can access all the information shared in these notes, (webpage, image, quotes, etc) on multiple devices, even if you saved it on a single device. 
2. Guarantees Users’ Privacy- Users’ notes can contain personal information that may be sensitive. A great note taking app sync notes with end-to-end encryption, which allows you to use a password that is never sent to the app. While using these you have to be certain that the information stored in them is completely secure. 
3. Supports Different Types Of Notes- Best note taking tools support different formats other than text, like images, audio, scanned documents, clipped web pages, and checklists. 
4. Ability To Organize- A great note taking app lets you easily organize different types of notes in folders and subfolders. You can keep them private, attach files, collaborate on them smarter, and store them in notebooks in one place. You can add comments, attach files, and download notes in PDF format. 
5. Searchable Notes– You can easily find what you’re looking for in notes by using relevant keywords and phrases with advanced search. 
6. Value For Money- A great note-taking app gives you bang for every buck you spent on it. They also offer a free version to let users get the hang of it. Paid versions are usually packed with a host of features at an affordable price. 

Conclusion 

Note taking is one of the most common needs of individuals as well as teams. Today, there are dozens if not hundreds of note taking apps available in the market. And the question of the hour is — Which note taking app will you choose? The apps we’ve listed in this post are known as the best note taking apps for a reason. Go through these apps carefully to get a better understanding of which of these tools will work best for you and your teams.

Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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