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Best 65 Project Management Software Products in 2022


Everyone loves certainty

We, as working professionals, constantly strive to make our work-life more organized and our projects more certain. Clients love it when their budgets are spent with the certainty of a high ROI, managers love it when the team is certain to hit the KPIs, and employees certainly enjoy seeing these two happy.    

The key driver of certainty at work is being in control of dwindling timelines and an ever-changing project landscape. Basically, the ability to manage uncertainties with better foresight. Something that project management software tools readily offer.

From the CEO to the marketing trainee, a project tool makes life easier for everyone. But the true impact can only be felt when you’re using the right tool – a perfect fit for your project management puzzle. 

There are more than 1000 project management applications in the market, which is both a good and a bad thing. Good because you have a lot of choices for picking the most relevant tool and bad because it’s hard to try all 1000 tools before settling on one.   

Table of Contents

We have made it easier for you to pick the right tool 

To make this selection process a bit more certain for you, we have listed the top project management tools used across the world. To identify the right project tool, you can quickly glance through the;

  • tool description, 
  • top features, 
  • pros and cons, 
  • pricing, and 
  • user ratings.

We have selected the tools based on their market popularity and user ratings received from Capterra.com. Each tool solves the same problem but with a different approach. The most relevant tool will help you straighten out project management issues unique to you in the best budget. 

We have also talked about the various factors you must consider before buying the software. Right from the basics of project management software to the pressing questions about selecting the best tool, you’ll find a detailed rundown of project tools in the article.

Go find your best project management software app!   

What is Project Management Software?

Project Management Software is a class of business software that is used for planning work schedules, organizing resources, and automating management functions in a multi-stakeholder organization. It enables project managers to get in control of the workload and build productive teams that deliver project goals successfully.

Modern projects with complex dependencies, time constraints, and budgetary concerns often employ project management apps for building customized workflows that reduce project risks. Project management tools come loaded with features for managing time, tasks, and project data comprehensively.   

Apart from work management, project management software products also offer advanced features such as stakeholder collaboration, project timeline management, and productivity reporting. 

The tools are available in the form of cloud Software-as-a-Service model, as native desktop apps and mobile apps. 

For instance, an IT Product manager would use PM software to track the development of modules as per given deadlines. Whereas, a Marketing Agency manager would communicate with clients and allocate campaign tasks to their team members.  

65 Best Project Management Software & Tools in 2022

1. ProofHub – All-in-one Project Management Tool 

ProofHub is an all-in-one project management software that empowers teams to achieve their best, around the world. From marketing to construction, to even race-car teams, use ProofHub to organize their daily work.

Begin by assigning tasks to your team members, then track the progress as they complete it, and ping them whenever you need an update. Move on to chalking out the week’s plan, and make notes for the Wednesday meeting. Send out Easter wishes to everyone or just leave a text in the group chat. Don’t forget (well you won’t forget) to mark activities from “doing” to “done” on Friday as you approve the final changes on the deliverables. Mark an email Ping the client with the status report, and happily close your laptop with a project well-managed. 

Do all of this and more with ProofHub!       

The software is built upon the idea of centralizing all your project needs for easy accessibility. Teams no longer need a separate app for sharing updates, working collaboratively, or managing assignments – ProofHub lets you do everything in one place.  

With ProofHub, teams of all sizes enjoy an array of productivity features meant to enhance project performance. 

Here are all the noteworthy ProofHub features that you’d love to have in your Project management app. 

Top Features of ProofHub

  • Task Management 

The task management module caters to the creation, handling, and tracking of tasks inside a project. You can plan tasks for the entire team and easily lay them out in a visual-friendly Table or Kanban format.

ProofHub features a number of useful tasks management elements such as task deadline, instant task notifications (in-app and via email), and task workflows that make task management less of a task.    

1. Tasks 

ProofHub Kanban Boards

The Tasks screen allows you to organize tasks in various task lists and create new tasks within a few clicks. All your team members enjoy a personal “My Tasks” view that keeps them informed of the work at hand. You have full control over filtering tasks based on project parameters so that nothing escapes your priority plan.

2. Table View 

ProofHub Table View

Table view lays out all your tasks like a dynamic Excel spreadsheet. It’s super functional for someone who has worked using tables all their life and comes loaded with column functions. Color-code tasks, change sorting and make the Table view truly your own without any hassles.  

3. Custom Fields

ProofHub Custom Fields

Enjoy the liberty of creating custom placeholders for your data fields. If you’re a marketer who wants to track conversion rate in task details, feel free to do so with Custom Fields. Be it text, numbers, percentages, or currency values, you can easily customize the task view as per your unique needs. 

  • Work Planning 

All smart managers and employees devote time to planning their work. ProofHub makes work planning much more comprehensive and easy to chalk out. You can upgrade from your Google calendar to a more dynamic way of calendaring work plans. Don’t just mark due dates, create full-fledged roadmaps with milestones and events. 

1. Calendar View 

ProofHub Calendar

Calendar view serves as a work planning tool that keeps you informed about the key moments of your project. Got an important milestone? Mark it on the calendar with a reminder. The same goes for meetings. You can even view all the tasks assigned throughout the week to always be aware of when to follow up on critical tasks. All in all, it gives you an intelligible view for planning your project.  

2. Reports

ProofHub Reports

It’s always easier to plan ahead when you know how your project is faring so far. Project reports clearly lay out the key decision metrics you must know for future planning. You can mix and match project tasks, milestones, and logged time to dive deep into project performance. If a certain team member needs a little push or a certain project is lagging behind, you’ll come to know before the situation escalates.  

There are three ways you can generate reports in ProofHub; 

Default Reports

  1. Reporting for All Projects
  2. Reporting for a Single Project
  3. Reporting on Team Member Performance 

Custom Reports

  1. Reports on Time logged by team members in a given calendar range
  2. Reports on Tasks completed by team members in a given calendar range
  3. Reports on Milestones achieved across projects for a given calendar range 
  4. All metrics can be customized as per reporting needs

Workload Reports

  1. Reports on the workload shared by each team member vis-a-vis task completion and project timeline across a given calendar range    
  • Team Collaboration

 Whether on-premise or remote, ProofHub brings your team together with active collaboration features. Let everyone brainstorm, ideate, and move the project forward with a single platform for managing all-important conversations.  

ProofHub’s project management software achieves this with the help of two nifty modules. 

1. Discussions 

Discussions are Slack-like message boards that can be segregated based on discussion topics. Send out focussed updates with your team and collaborate faster. Share your thoughts freely with file attachments, emojis, or @mentions. Discussions are great for all kinds of teams – be it a software bug or a new campaign idea, let your team maximize their collaboration potential.  

2. Proofing

Online Proofing

The Proofing tool enables teams to comprehensively review, revise, and proof project files with rich markup tools. You can provide detailed feedback with the help of annotated in-file comments. Your collaborators can view each other’s comments, make relevant changes and upload new versions for approval. No need to bounce the same file back and forth, manage all your creative development in a single window!  

Time Management


Delivering a project successfully is quite a race against time. And the only way to stay ahead is by staying in control of your team’s time spending habits. ProofHub helps build time accountability by using time logging, tracking, and reporting tools. 

It serves as your integrated time management system for all the tasks and activities your team is working on. Following are ProofHub’s time tracking modules.  

1. Timer

The Timer is an automated time logging mechanism that records the amount of time spent on a particular activity. Push start the Timer while beginning the task and stop it when you’re done. You can attribute the logged time to any of the assigned tasks or mark it as billable/non-billable for client reference. 

The Timer runs inside the ProofHub project management software so you don’t have to download any third-party app for it.

2. Timesheets

Timesheets are like spreadsheets for displaying the time logged by your team. You can view clean reports on how your team is spending time, what tasks are spending the most time and how many billable hours they have consumed. Timesheets help brings sanity to your time management as you’re always aware of where the project time is going. 

You can add timesheets for different activities, clients or tasks, for better time segregation.  

File Management

upload files

Navigating tens of folders to find one file is simply not worth it. Projects need an intuitive file storage system that smartly manages file copies, versioning, and sorting, all in one place. ProofHub offers 100 GB (expandable) worth of file storage space for all your project files with a neatly organized file system.   

It only makes sense to centralize your files into an easily accessible repository, and what better place could there be other than your project management software for doing this. 

1. File Repository

You can upload all your project files to ProofHub and easily sort them in customized folders. You can also attach files in communication modules such as team Chat, Discussions, or Tasks, and easily find all your attachments in the Files section. Once uploaded, you can proof files, download them or restrict access as per your team’s hierarchy.    

2. File Versioning

The files section allows you to create multiple versions of the same file with complete version history. Upload new versions, revert to an old one, and easily share the final file with the team. Get rid of the clutter caused by several copies of intermediate versions. Keep what you need, clean and easy! 

Workflow Management

It’s easier to drive a business when there are defined workflows for critical tasks. Same is the case with projects. Predictable workflows make it easier to handle cross-functional teams who need to collaborate on the same work functions. 

ProofHub helps you build unique workflows for your tasks and activities using Agile Kanban Boards and Custom Workflow Stages.  

1. Custom Workflow Stages  

Build an end-to-end workflow containing all the key business functions that your team needs to work upon. Define workflow stages as per your unique requirements such as “Beans Ready”, “Coffee Brewing”, “Ready to Serve”, etc. Let all your tasks flow through these stages step-by-step to prevent chaos or task miscommunication. Each time a task is moved between these stages, all members subscribed to the workflow are notified via in-app notification and an email.  

2. Kanban Boards 

A Kanban board helps you organize all your tasks as per their corresponding workflow stages to get clear visibility of task status. All the team members can refer to the Kanban Board to stay on the same page with each other. All “Coffee Brewing” tasks are vertically listed in one column and as soon as the coffee is ready, they’re moved to the “Ready to Serve” column. In the end, you get a smooth, frothy coffee perfectly on time.

3. Integrations 

Syncing up all your productivity and work management tools can help you create better workflows. ProofHub offers integrations with some of the most used productivity tools such as Slack, Google Drive, Box, One Drive, etc. If you’re already accustomed to using other tools, you won’t have to forgo them, rather use them in tandem with ProofHub! 

Team Communication 

ProofHub Chat

Your project’s health is directly proportional to your team’s communication abilities. Productive teams communicate effectively and consistently. ProofHub provides the necessary tools for your team to reach out to each other, hold meaningful conversations and share ideas without barriers.

Start improving the quality of your team communication with ProofHub’s Chat and Announcements features.  

1. 1:1 Chat

Need a quick favor but don’t feel like getting on a call? Simply send a private chat message to any of your team members. ProofHub’s chat connects you to all your team members replacing the need for using a separate tool for work chat. Pop-open the chat window and easily share text messages, attachments and GIFs, as you manage your work activities in the same browser window.    

2. Group Chat

Apart from 1:1 private conversations, the chat functionality can also be used to hold group chats. Teams can invite multiple members to participate in a focused conversation visible only to the members of the group. This helps teams to streamline their intra-team communication without spamming everyone with chat messages.  

3. Announcements

The Announcements feature is ideal for making company-wide broadcasts such as a change in HR policies or the venue for the weekend jam. You can control who all should be notified and also check if the intended audience has seen the announcement message. Members can write comments in the Announcement box to add suggestions or feedback. 

Project Timeline

ProofHub - gantt charts

Having a strong grasp of your project progress in respect to the project timeline is extremely important for the managers. If the project isn’t progressing at the right velocity, you may want to step back and take corrective measures. But first, you must be able to view if your team’s productivity and time consumption habits are in sync with the project plan. 

This is easy to realize when you have a clearly laid-out project map. ProofHub helps you achieve the same using Gantt Charts.  

1. Gantt Charts

Gantt Charts present all your project tasks on a relative timeline scale so that you can visualize the project progress accurately. You can build task dependencies and resolve the project’s critical path to ensure that the project doesn’t fall behind the deadline. ProofHub automatically generates Gantt Charts from existing task lists, making timeline management easier for the manager. 

Further, the Gantt Charts also help you to;

  • Adjust the timelines of interconnected tasks whenever one task is rescheduled.
  • Calculate the project’s completion rate by comparing completed tasks to overdue tasks. 
  • Keep a track of approaching deadlines and see if the current progress will be able to meet it.
  • Compare expected vs. current project progress
  • Calculate and highlight the project’s critical path; the tasks that must be completed in order to get the project over the finish line in time.

Pros of ProofHub

  1. Centralize your project management and productivity apps in a single platform. One login for all your project tools.  
  2. Simple pricing enables expanding teams to streamline their software expenses with a predictable, recurring bill. 
  3. Having too many software tools to switch can impair your executive function. Stay focussed and productive with one project management software. 
  4. Communicate asynchronously with your team members and reduce phone-call and video meetings traffic.
  5. ProofHub brings all your team members to a common platform for constructive collaboration. 
  6. Plan your work days, weeks, or months in advance with ProofHub’s Calendar and Gantt Charts.
  7. Employ remote workers from anywhere in the world or build a remote team with ProofHub’s remote collaboration features
  8. Your work is fully protected with advanced password protection policies, user role permissions, and IP restriction security. 
  9. Make ProofHub your own with customizable workflows, project statuses, color themes, and user role hierarchies.  
  10. ProofHub supports white-labeling which gives you the freedom to blend the product into your company culture and manage clients easily.  
  11. Need to go more than 100 GB? Enjoy expandable storage for all your project files. No need to buy extra tools for storing files on the cloud.
  12. Being a SaaS tool, ProofHub can run on any device connected to the internet. Enjoy a truly platform-independent project management experience.
  13. Experience better productivity across all your teams and ensure that your projects are delivered on time. 
  14. Cross-functional teams can carry out complex workflows and multi-stakeholder collaborations with greater ease on ProofHub.   
  15. Enhance enterprise mobility with iOS and Android compatible mobile apps, tablet-enabled web apps, and user activity control.  
  16. ProofHub is used by several diverse industries and business models. From marketing to aviation to education, wherever there is a team project, there is a ProofHub account! 
  17. Approve design files and assets in half the time with the Proofing Tool. 
  18. ProofHub is offered in English, French, Italian, German, Portuguese, Russian, Spanish, Polish, Dutch, and Chinese (Taiwan).  
  19. Every user gets to view their own personalized dashboard for tasks, time tracking, files, and more. 

Cons of ProofHub

  1. ProofHub doesn’t currently support Table View in the mobile app but is being planned in the upcoming updates to the product. 


For information on our pricing plans, kindly visit our pricing page.


Capterra – 4.4/5 (53)

2. Asana – Team Task Management Tool

Asana - Team Task Management Tool

Asana is a work planning and task management software that enables remote teams to collaborate on projects. Team members can create task lists for organizing their daily To-dos and work functions. It’s a SaaS project management software that supports several project features such as Gantt Charts, Team Calendar, Files, and more. 

Asana is a generic project app that can be used across multiple use-cases. It’s used by everyone from agencies to software teams, to manage their projects. The tool offers an intuitive interface that clearly lays out project plans and deliverables, promoting a rich project experience. 

Top Features of Asana

  • Goals – Create team goals and track if the project is headed in the right direction. 
  • Tasks Views – View your tasks in timeline, board, list and calendar views. 
  • Workload – Check how much workload is assigned to individual team members to optimize project execution. 
  • Forms – Collect custom responses from team members and clients for data processing. 
  • Automation – Create automated workflows for reducing dependence on robotic tasks. 

Pros of Asana 

  1. Asana is used by several departments. Sales, Marketing, Operations – all kinds of work can be managed using the software. 
  2. Project templates make it easier for teams to get started with Asana. 
  3. A number of popular workflow management apps such as Microsoft Teams, Jira Cloud, Salesforce, etc, integrate with Asana. 
  4. Project portfolio views make it easy to understand project progress.

Cons of Asana 

  1. The permissions system in Asana is a little complicated to understand. 
  2. For teams with multiple projects, the interface can become a bit hard to navigate. 


Asana is offered at $10.99 per user per month for the Premium and $24.99 for the Business plan. Both the plans differ by the features available to teams. The Business plan has the most advanced features such as Custom rules builder and Proofing.   


 Capterra – 4.4/5 (9874)

Not sure about Asana? Here are some alternatives to Asana.

3 . Mavenlink – Professional Services Automation Tool 

Mavenlink - Professional project management software

Mavenlink is used by professional service providers such as agencies, studios, and client servicing teams for managing everything from billing to team collaboration. The software makes it easy to track the performance of individual team members vis-a-vis the projects they work on. It also brings the team together with collaboration features. 

For project management, managers can check the task statuses and timelines using the Gantt Chart view. It also allows company owners or stakeholders to view Business Intelligence insights using graphical reports. 

Top Features of Mavenlink 

  • Resource Management – Check how individual service providers in your team are faring with their assigned projects and tasks.
  • Project Accounting – Plan the total project budget and view how much work is being billed across your teams per hour and per project.    
  • Task Management – View task timelines across various tasks assigned to team members in a Gantt Chart view. 
  • Team Collaboration – Let all team members post project updates, requests, or report issues in a centralized collaboration board that supports commenting.  

Pros of Mavenlink

  1. Designed keeping service professionals in mind, it enables agency owners and branch heads to manage their organizations well. 
  2. Project accounting features take care of financial reporting in one place. 
  3. Integrate with popular business apps such as Jira, Xero, Sage, and Quickbooks. 
  4. The hourly billing and work tracking features are highly beneficial for client service organizations.  

Cons of Mavenlink

  1. Lack of communication tools. Teams have to rely on a singular feature to communicate project updates. 
  2. Lack of multiple views for visualizing tasks such as Kanban boards and calendars.  


Mavenlink plans start at $39 per user per month billed annually. This includes Project Management with Financials. More plans are priced on a quote basis.  


 Capterra – 4.2/5 (488) 

4. Confluence – Knowledge Management Software 

Confluence as project management software

Confluence is a project management software based on the Knowledge management methodology. The software is collaboration-friendly, bringing multi-department teams together on one source of knowledge across projects. It features a wide variety of templates for creating dynamic documents containing project information. 

Teams can define goals, track if their strategies are performing appropriately, and measure results for optimizing performance. It further features a collaboration board for uniting disparate teams in the same organization. 

Top Features of Confluence

  • Knowledge Management – Create project documents, information sheets using rich markup tools such as tables, lists, and more.  
  • Project Management Software – Track project progress and stakeholder insights with the help of integration with Jira. 
  • Company Intranet – Confluence works as an intranet for sharing knowledge internally wherein employees can talk to each other over relevant subject matters. 
  • Project Collaboration – Multiple team members can work on the same document in real-time with nifty collaboration features offered in the software. 

Pros of Confluence

  1. Teams can create knowledge bases to serve project needs in an openly collaborative environment. 
  2. Extensive use cases such as Developer Documentation, Guidelines, Project Wikis can also be created using Confluence. 
  3. It integrates with other knowledge management apps such as Jira, Trello, Slack, etc, for adding more functionalities. 
  4. Use quick pre-built templates for various project functions such as Project Plan, Business Status Update, Sprint Retrospective, etc. 

Cons of Confluence

  1. Data portability is sometimes laggy in Confluence. It causes issues while importing or exporting data from the software. 
  2. Document search needs improvement as it misfires sometimes. 


Confluence is offered at $5 per user per month for a minimum of 10 users for the Standard plan. The Premium plan is for $10 per user per month for a minimum of 10 users. 


 Capterra – 4.4/5 (1908)

5. Clubhouse.io (now Shortcut) – Software Project Management Tool 

Clubhouse.io (now Shortcut) - Project Management Software

Clubhouse.io (awaiting a rebrand to Shortcut) is a project management software designed for software teams working on software products. It offers project tools such as the creation of Stories and Epics for development teams to track tasks using the Agile Development methodology. Collaborators can track iterations and project milestones also. 

The software also features integrations with Github, Gitlab, and Slack, which makes it easy to manage deployments and code issues. A well-documented API makes it possible to automate workflows within the team.   

Top Features of Clubhouse.io

  • Agile Project Management – Nifty features for managing software projects using the Agile methodology. The software accommodates sprint planning, iterations, and Kanban boards. 
  • Product Knowledge Base – Create project Wikis, developer documentation, and other knowledge documents for the whole team to quickly refer to. 
  • Project Roadmapping – Plan software projects by grouping tasks for feature development, milestones, etc, and tracking progress. 
  • Reports –  Managers can access cycle and lead time charts, burndown charts, and other reports for measuring project parameters. 

Pros of Clubhouse.io

  1. Makes software development projects easier to handle and plan 
  2. Software teams can manage their work schedules and knowledge management needs from the same platform. 
  3. It increases the collaborative potential of Agile teams which helps them best their development efforts. 
  4. Reporting features allow managers, scrum masters, and project leads to make the right decisions. 

Cons of Clubhouse.io

  1. The mobile apps have some performance issues and are a bit laggy. 
  2. Some users report that customization features such as custom fields and more are missing. 


Clubhouse.io is offered at $10 per user per month billed monthly for the Teams plan and $16 per user per month billed monthly for the Business plan. There is a limit to features in both the plans. 


Capterra – 4.6/5 (171)

Also read: Clubhouse.io Alternatives For All Your Project Management Needs

6. Celoxis – Project & Resource Management Software 

Celoxis - Project & Resource Management Software

Celoxis a project and resource management software clubbed into one. It helps companies manage their work tasks as well as take care of project expenses, and employee schedules. The centralization offered by Celoxis enables organizations to sort multiple needs in one tool, which reduces dependencies on multiple tools for different purposes.

The project management software also comes with client collaboration. Clients can view activity logs and interact with your team for project updates. This could be quite useful for agencies that actively work with multiple clients to manage their projects.

Top Features of Celoxis

  • Project Planning – plan your projects using Gantt charts and create employee schedules as per business requirements.
  • Project Tracking – track performance and tasks across projects, build inter-project dependencies, and ensure the workflow runs smoothly.
  • Portfolio Management – View customizable project portfolios to meet your reporting and business analysis needs. 
  • Time & Expense – time sheets enable organizations to log work hours that must be billed per project and keep a track of billed hours project and day-wise. 

Pros of Celoxis

  1. Celoxis centralizes multiple project and workplace management needs, making it a great option for multifarious management needs. 
  2. A smart and intuitive reporting dashboard makes it easy for managers to generate reports while managing project portfolios. 
  3. The project management tool brings multiple departments such as administration, operations, and HR on the same platform. 
  4. The tool can be customized to track bugs, requests, project risks, and more. 
  5. The software is available in an on-premise plan, which gives you full control over your company data. 

Cons of Celoxis

  1. The interface can feel confusing for first-time users. 
  2. Some users have reported usability issues with the tool, reporting it as a bit hard to use. 


Celoxis is offered at $25 per user per month billed monthly with 2 GB of space per user and free technical support from the company. The on-premise plan is offered at $450 per year including updates.


Capterra – 4.4/5 (241)

7. Jira – Agile Project Management Tool

Jira as project management software

Jira is an Agile project management software that is built upon the Agile methodology. It powers agile software development teams or any team that uses an Agile process. It is loaded with Kanban boards, custom workflows, and stakeholder collaboration feature to smoothen the flow of Agile projects. 

Teams have the liberty to create a fully native workflow that integrates with other tools such as Github or BitBucket. This amalgamation of several tools into one makes Jira a strong contender for Agile software development teams. From product road mapping to sprint and releases, Jira accommodates everything. 

Top Features of Jira

  • Project Planning – Project managers can easily distribute tasks to the team with user stories, due dates and plan sprints accurately. 
  • Project Tracking – Track sprint progress and code releases easily with a unified platform for discussing all kinds of code issues.
  • Code Release Management – Check every release with version control, release progress, and deployment details for ease of tracking. 
  • Collaboration – Bring QAs, developers, DevOps, and BAs together on the same platform to collaborate upon product updates constructively. 

Pros of Jira

  1. Jira makes managing the dynamic environment of Agile software projects easier with its specific features such as sprint planning and user stories. 
  2. While any Agile team can use Jira, it offers a ton of features for software development, which is its primary target customer base. 
  3. It integrates with in-house tools offered by Atlassian, such as Confluence and BitBucket, and many others, to enhance functionality. 
  4. Teams looking to implement CI/CD in their development framework can benefit from Jira’s customizability. 

Cons of Jira

  1. Jira can be a little tricky to implement due to its heavy customizability and loads of options. 
  2. There’s a learning curve associated with the software for technical teams, which may put off a few users. 


Jira is priced at $7 per user per month for a minimum of 10 users in your team for the standard plan. The premium plan is offered at $14 per user per month. Both the plans are billed monthly.


Capterra – 4.4/5 (10,632)

Looking for a tool that offers more value for money? Discover the most powerful alternatives to Jira.

8. Backlog – Software Project Management Tool 

Backlog as online project management software

Backlog is a project management software for IT teams that need to streamline and track the flow of software development. It features several useful features such as Kanban Boards, Gantt Charts, and Wikis. All of these modules are fundamental to every software team as they help manage their daily activities with ease. 

One of the USPs of Backlog is that it lets developers collaborate at the code level. It opens up code editor screens, releases, commits with trackable updates and team comments. Agile teams who constantly collaborate to build products will find this feature quite useful.

Top Features of Backlog

  • Project Task Tracking – Track project tasks in accordance with the project timeline and manage them according to the task status in Kanban board view.  
  • Bug Tracking – Report, discuss and track bugs across the software for easy resolution. 
  • Code Collaboration – Collaborate at the code level. Mark changes, leave comments, and iterate better with a deep involvement with other team members.
  • Project Wikis – Create project wikis for propagating project knowledge across the team, and maintain clean documentation for all project updates.  

Pros of Backlog

  1. Backlog is beneficial for managing code-level changes for software teams with its detailed code tracking. 
  2. Software development companies and product development agencies can exercise deeper control over their projects. 
  3. It centralizes two major components – code tracking and stakeholder collaboration, which isn’t possible without using multiple tools otherwise. 
  4. Other project management features such as tasks, deadlines, etc, can help increase productivity levels in the team. 

Cons of Backlog

  1. Some Github features such as tracking deleted lines of code, are missing in Backlog. 
  2. The bug tracking feature needs improvement vis-a-vis assignment and collaboration on reported bugs. 


Backlog has plans starting from $35 per month including 35 users and 5 projects that go all the way to $175 per month with unlimited users. 


Capterra – 4.5/5 (77)

9. MeisterTask – Task Management Tool  

MeisterTask as best project management software

MeisterTask is part of the Meister Suite that offers productivity tools for team projects. MeisterTask is a task management software that offers extensive features for tracking, dashboarding, planning, and reporting tasks. Its aesthetic user interface feels fresh and intuitive. The tool features include all the key elements for efficient task management such as Kanban Boards, automation, and custom fields. 

Accompanied by productive Android and iOS mobile apps, MeisterTask suits all kinds of team implementations. It has use cases in marketing, software teams, remote work management, and more. It also comes with a personalized Agenda board for individual productivity. 

Top Features of MeisterTask

  • Task Tracking – Create and track tasks with contextual data such as deadlines, attachments, and subscribers.  
  • Project Planning – Plan the execution of your project with Gantt Charts, and organize tasks into Agile Kanban boards. 
  • Automation – Automate robotic tasks in your workflows with basic automation features such as recurring tasks. 
  • Dashboards – Create personalized dashboards for meeting all your management needs. 

Pros of MeisterTask

  1. The software features a sleek UX and a colorful UI, making it rank high on the usability rank. 
  2. The software comes with a compatible Desktop App and Mobile Apps, making mobility easier for teams. 
  3. The reporting features allow managers to generate custom reports for well-informed decision-making. 
  4. MeisterTask integrates with popular work apps such as Jira, Slack, etc, as well as use case-specific apps such as Zendesk, Github, and Zapier, making it compatible with a huge number of teams. 

Cons of MeisterTask

  1. The SaaS version has some functionality issues as reported by users. 
  2. The analytics and reporting module is a bit limited as of now. 


MeisterTask is priced at $4.19 per user per month when billed annually for the Pro version. This offers limited features. The Business plan has more advanced features such as Custom Fields and permission controls, priced at $10.39 per user per month. 


Capterra – 4.7/5 (958)

 10. Smartsheet – Customizable Workflow Management Tool

Smartsheet as web based project management software

SmartSheet is a highly customizable project management tool with a focus on workflow optimization. Users can build their own workflows, connect existing work apps with Smartsheet and achieve a harmonious flow of business data. This enables teams to streamline work priorities with agility without being limited to the same set of features. 

In essence, the software works like an Excel sheet with advanced features. Teams can not only manage their processes but also extend the software for Digital Asset Management, Content Management, and more. 

Top Features of Smartsheet

  • Workflow Automation –  Visually create workflow logic by combining tasks and triggers for automated handling. Conditional statements can be used to define what happens when a certain task is completed or moved to the next stage. 
  • Integrated Workflows – Users can integrate workflows into Smartsheet by connecting other tools used for business management such as Jira, Github, Slack, etc. 
  • Process Management – Bring your entire business process to Smartsheet and track it conveniently as tasks progress through it.  
  • Custom App Builder – The WorkApps feature allows you to create your own conditional-logic-based apps for executing repetitive workflow actions using an interface.

Pros of Smartsheet

  1. Good for teams with complex workflows and dependencies on multiple tools for achieving business objectives. 
  2. Integration-friendly software connects with Microsoft Office 365, Adobe Creative Cloud, Box, DocuSign, and more. 
  3. Teams can build fully customized workflows that can help navigate quickly-changing process needs. 
  4. All the team members have access to the workflow views such as tabular Kanban boards, Gantt views, etc for easier collaboration. 

Cons of Smartsheet

  1. No team communication features. Members would have to use a separate tool for messaging, audio calling, etc. 
  2. The Excel-like interface can get difficult to use in case the project data gets too complex. 


Smartsheet’s Individual plan is offered at a flat fee of $14 per month including 10 licenses. The Business plan is charged at $25 per user per month billed annually and contains all the advanced features. 


Capterra – 4.4/5 (1,821)

 11. Monitask – Employee Monitoring Tool 

Project management software monitask

Monitask is an employee monitoring software that focuses on tracking employee activities for productivity insights. The tool records time sends back screenshots of employee screens and generates timesheets. This enables managers and administrators to take policy decisions for increased productivity. The software is ideal for remote teams who work on flexible time schedules and need to report daily tasks to the employers. 

The use-cases are further extensible to monitoring employee attendance and shift timing management. Monitask can integrate with other project management software products to deliver time tracking insights. 

Top Features of Monitask

  • Computer Monitoring – Monitask is natively installed on a user’s computer to capture screenshots of activities being performed during work hours. 
  • Time tracking – It tracks the total time spent on various tasks and breaks down the recordings into timesheets for reporting purposes. 
  • Productivity Reporting – Managers can figure out the net employee productivity by understanding timesheets, and the time spending habits. 
  • Employee Attendance – Employee’s work schedule habits can be formulated into attendance sheets for work allocation and resource scheduling. 

Pros of Monitask

  1. It enables employers to work with remote employees by providing a definite system for tracking productivity and performance. 
  2. The easy-to-use client app for time recording and screenshots reduces implementation challenges. 
  3. Managers can make well-informed decisions regarding workforce planning and resource allocations. 
  4. HRO’s can track shift time adherence, and punctuality across teams with one central dashboard. 

Cons of Monitask

  1. Monitask does offer attendance management but doesn’t offer payroll logging, which is a missing feature. 
  2. Time tracking isn’t offered on mobile platforms and employees can’t log time on the go. 


Monitask is offered at $5.99 per user per month when billed monthly for the Pro plan. Further, more functionalities such as website tracking and APIs are offered in Business and Enterprise plans worth $8.99 and $19.99 per user per month, respectively.   


Capterra –  4.8/5 (82)

12. Zoho Projects – Project Management Software 

Zoho Projects as project management software

Zoho Projects is a project management system offering a wide array of project features for teams across industries. It’s a balanced blend of project tracking features such as Gantt Charts and Tasks, alongside resource management features such as timesheets and expense tracking. This makes Zoho Projects one of the most comprehensive tools for projects. 

What really works for the tool is its intuitive UI, customizable project functions, and loads of integrations. Teams who use multiple tools for process fulfillment may find it easy to integrate with Zoho Projects for project management. 

Top Features of Zoho Projects

  • Task Management – Managers can plan tasks, communicate to team members, and create automation for definitive workflows.  
  • Project Tracking – Gantt Chart views enable project planners to view the progress of smaller tasks and keep the project on track with set deadlines. 
  • Expense Reporting – Project expenses can be tricked alongside tasks to deliver the work within set budgets and scope.  
  • Customizability – Tasks and project views can be fully customized using project customization features such as custom sections and fields.  

Pros of Zoho Projects

  1. Zoho Projects centralizes many of the project management needs in one consolidated interface. 
  2. A clean UI increases the usability of the tool, decreasing the learning curve and effort consumption. 
  3. Organizations can create custom workflows for achieving super-specific business objectives. 
  4. A wide array of integrations makes it easy to adapt your legacy workflow with Zoho Projects.

Cons of Zoho Projects

  1. The offered integrations have a limited scope of implementation, which may hinder building an end-to-end workflow. 
  2. The overall software performance is a bit laggy. Modules are slow to load at the user’s end.  


Zoho Projects is priced at $5 per user per month billed monthly with a limit of 50 users, for the Premium plan. The Enterprise plan offers higher project volume and is charged at $10 per user per month billed monthly.  


Capterra – 4.2/5 (236)

Zoho Alternatives – Tools Your Team Will Love

13. Metatask – Process Management Software

Metatask as online project management software tool

Metatask offers a framework for managing and automating tasks in an organization for better process handling. It comes with highly configurable process workflows with loads of automation features. You can define custom templates for completing tasks in order to create harmonious workflows and save time on manual efforts. 

Once you have created a process, members can view tasks assigned to them. Managers can view process dashboards for checking performance and generate reports for making well-informed decisions. The tasks and processes are highly customizable with an array of data fields.  

Top Features of Metatask

  • Custom Workflows – Create custom workflows by defining a step-by-step template for executing the process. 
  • Automation – Automate robotic tasks with conditional logic. Define what happens when a certain task gets completed. 
  • Data Forms – Generate forms for accurate data collection in the organization and then sync workflows using the same. 
  • Task Management – Dashboard view for viewing, managing, and executing tasks.  

Pros of Metatask

  1. Organizations with highly complex workflows can automate task management for reducing manual effort.
  2. Administrators have the freedom of breaking down the workflow into steps, making it easier to define custom logic and routing. 
  3. Process-level managers can control the flow of tasks, assignments, and task definitions. 

Cons of Metatask

  1. Misses out on important project features such as team communication and calendar view. 


Metatask is priced at $6 per user per month with a minimum of 5 users for the paid plan. All premium features are available in the paid plan. 


Capterra – 4.8/5 (26)

14. GanttPro – Project Timeline Management Software

GanttPro as project management software

GanttPro is a project management software built on the Gantt Chart methodology for visualizing project timelines and task dependencies. The software tool lays out the entire project in multiple project views such as Gantt Charts, Boards, Lists, and Workloads. With a clear comprehension of task progress across the team, managers can run the project with better productivity. 

In addition to work visualization, you can also keep a track of resources, create timesheets, optimize budgets for the project. Teams can also use templates to get started with their projects or create their own custom Gantt Charts. 

Top Features of GanttPro

  • Gantt Chart View – Projects can be laid out into timelines with cross-connecting dependencies and dynamic due dates.  
  • Task Planning – Managers can plan tasks days or weeks in advance and always stay informed of the task progress across the board. 
  • Resource Management – Administrators can schedule resources, check their availability and workload, for efficient resource utilization. 
  • Budget Tracking – Define project budgets and costs, to understand how the project is fairing as per planned budgets. 

Pros of GanttPro

  1. GanttPro provides a visual way of managing projects which ensures that project deliverables are always in sync and the team can prioritize what’s important. 
  2. Multiple project views make it easier to plan the project. 
  3. Stakeholders can collaborate on the project with better timeline awareness and execute tasks with agility. 

Cons of GanttPro

  1. There is a certain learning curve associated with the tool. Some users find it hard to plan out timelines in the Gantt Chart view. 
  2. There are some reported issues regarding the customizability of the software. 


GanttPro is offered at $15 per user per month for the Individual plan, and $8.90 per user per month billed annually for the Team plan. 


Capterra – 4.8/5 (240)

15. Hubstaff Tasks – Agile Project Management App

Hubstaff as a Project Management software

Hubstaff Tasks is a project management software for Agile teams, who need to constantly collaborate and plan tasks in advance. It features several Agile-specific elements such as Sprint planning, automated Stand-up reporting, and Kanban workflows

The tool also lets you automate workflows with pre-designed templates. Users can track time across tasks for better sprint management. Each sprint can be viewed in multiple project views for easier planning. Managers can gain control of project parameters such as ROI, budgets, and time consumption. 

Top Features of Hubstaff Tasks

  • Agile Workflows – Team members can work collaboratively following Agile workflows that are designed to reduce project friction. 
  • Roadmapping – Project supervisors can create project roadmaps to ensure if the project is headed in the right direction. 
  • Time Tracking – Time logging allows members to record time spent on each task for better time accountability. 
  • Epics – The project can be broken down into Epics for simplifying larger tasks, and tracking the completion of individual Epics. 

Pros of Hubstaff Tasks

  1. Agile teams can better manage their daily standups, reduce project friction, and close sprints successfully, by keeping everyone aligned. 
  2. The tool specifically caters to several Agile methodology elements such as Epics, time tracking, sprints, etc. 
  3. Cross-functional teams from various industries such as Marketing, Software Development, Creative Agencies, etc can benefit from Hubstaff Tasks. 

Cons of Hubstaff Tasks

  1. The tool doesn’t feature mobile apps, which reduces mobility. 
  2. The mobile interface isn’t properly optimized and may present bugs while using.


Hubstaff Tasks is priced at $5 per user per month for the premium plan with a minimum of 5 users. There are no feature limits while each user gets 5 GB of cloud storage. 


Capterra – 4.2/5 (8) 

16. Trello – Team Collaboration Software 

best project management software trello

Trello is a team collaboration tool that employs Kanban-style boards for displaying and managing team activities. Each board consists of several columns of cards that carry task information. You can customize cards, add task details and build a Kanban workflow for your project. Trello’s power lies in its visual board orientation that makes the whole project comprehensible and keeps everyone aligned to the project goals. 

Trello is supported by Power-ups that allow you to add custom functionality to the boards. There is a wide variety of integrations also available that help teams cross-connect Trello with their process tools.    

Top Features of Trello 

  • Kanban Boards – Kanban Boards allow team members to track updates visually, and create a well-knit workflow for work activities. 
  • Automation – Trello lets you automate workflows by allowing built-in automation options for scheduling tasks, reminders, and more. 
  • Integrations – Integrate with a universe of project tools while you manage activities on Trello.  
  • Power-ups – Extend Trello to do even more with power-ups for tracking time, note-making, and adding calendars. 

Pros of Trello

  1. Simplified user interface that makes all project details comprehensible for the team to glance through. 
  2. Teams of any size, industry, or niche can use Trello for managing their projects. 
  3. Trello boards and cards are extensively customizable which gives you complete freedom over designing workflows.  

Cons of Trello

  1. Trello doesn’t offer specialized features for project management, it can best as a generic solution, which reduces efficiency. 
  2. Task management can get hard to streamline as users and projects begin to get complex. 


Trello offers Standard and Premium plans at $5 and $10 per user per month billed annually. There is an Enterprise plan also costing $17.50 per user per month billed annually. All the plans differ by user quotas and functionalities on offer.  


Capterra – 4.5/5 (19,685)

Learn about the best Trello alternatives.

17. Basecamp – Project Collaboration Software

Basecamp as project management and collaboration software

Basecamp centralizes project activities such as Tasks, communication, project files, and calendars in a neat interface. Managers can set up a Basecamp board for diverse projects in the organization and easily track the updates across several cross-connecting teams. Basecamp is mostly asynchronous, enabling teams to work from anywhere in the world. 

The Automatic Check-ins feature boosts team communication by sending out questions for everyone to get a status update. Collaborators can access project updates in one place to reduce information clutter.

Top Features of Basecamp 

  • Message Board – A cumulative message board for sharing ideas and thoughts for the entire team, focussed on each project. 
  • Task Management –  Manage To-do’s with file attachments, comments, deadline tracking, and email notifications. 
  • Task Scheduling – Make schedules for the entire week, month, or just the day and share with the team to stay in sync with others. 
  • File Management – Collect all the project files and documents in a neat and organized place for quick reference. 

Pros of Basecamp 

  1. Basecamp helps teams centralize project communication and manage tasks from one place. 
  2. It reduces communication clutter by neatly organizing various aspects of project communication into buckets. 
  3. Remote teams can fruitfully organize projects from anywhere in the world at their own pace and time. 

Cons of Basecamp 

  1. Various Basecamp versions have existed over the years, which is confusing for some users. 
  2. Users have reported that Basecamp has a slight learning curve to it. 


Basecamp is priced at a flat fee of $99 per month which includes full software features and unlimited users.


 Capterra – 4.3/5 (13,104)

Learn about the best Basecamp alternatives.

18. Monday.com – Work Management Tool

monday.com as top project management software

Monday.com offers several avenues for managing work in a team environment. The key features that distinguish Monday.com are automation and customizable workflows. You can convert emails into tasks, and decide what happens when a task is done. This helps teams build end-to-end workflows that execute on their own. It’s a nifty feature to have. 

On the plus side, the Monday project and work management tool also has a wide range of integrations. This means you can create workflows in sync with other work apps used for marketing, customer service, etc. It also offers several project-specific features such as Kanban Boards, Timeline views, and stakeholder collaboration.  

Top Features of Monday.com

  • Dashboards – You can schedule, organize and plan work items using several dashboard orientations, making it easier to visualize workload. 
  • Automations – Managers can automate static workflows into self-acting steps with the help of in-built triggers and functions. 
  • Project Management – Nifty project management features such as Kanban Boards, Gantt Charts, etc are available to the users.
  • Docs – Docs are the latest addition to Monday.com. It’s a dynamic, collaborative document editor that integrates with other parts of the software. 

Pros of Monday.com

  1. The visual interface is clean and intuitive which makes planning easier for managers, and employees. 
  2. The availability of automation reduces dependence on robotic tasks, saving time and manual effort. 
  3. Monday.com is a generic software product with wide applications for a number of industries. It has a range of solutions for various kinds of use-cases. 
  4. Compatibility with other work apps increases the portability of business data without hindering legacy workflows.

Cons of Monday.com

  1. There are inconsistencies with the interface elements such as comments and infoboxes, which causes usability issues. 
  2. Some users have also found the pricing a bit confusing to work with.


Monday.com is priced at $12 per seat per month billed monthly for the Standard plan and $20 per seat per month billed monthly for the Pro plan. Both the plans differ by quotas and features on offer.   


Capterra – 4.6/5 (2403)

19. ClickUp – All-in-one Project Management App

ClickUp - All-in-one Project Management software

ClickUp is software for project managers that centralizes most of the work and team management needs in a unified interface. From emails to managing workload across team members, ClickUp lets you manage most things from its dashboard. It also offers a variety of visualizations for planning out work weeks in advance. 

ClickUp is also one of the few tools that offer a huge number of integrations. It supposedly offers over 1,000 integrations with tools used for meeting specific project needs. Users get to play with an array of productivity tools such as Kanban boards, lists, task tracking, etc. Remote teams can benefit from customizable user roles.    

Top Features of ClickUp 

  • Task Management – Users can create tasks, track timelines, visualize workloads, and keep the project aligned with the goals. 
  • Project Planning – Managers get to plan their objective targets and strategy points clearly using pre-built planning templates.
  • Integrations – A wide integration ecosystem connects with everything from marketing tools to DevOps workflows. 
  • Project Communication – Teams can communicate via task comments, real-time chat, and emails right from within ClickUp. 

Pros of ClickUp 

  1. ClickUp reduces the need to sign up for multiple tools for meeting project management needs. 
  2. An array of visualizations make it possible for managers to plan the work efficiently, increasing productivity. 
  3. ClickUp offers native desktop and mobile apps alongside its SaaS client which can be helpful for certain use cases. 
  4. Teams can create their own shortcuts, custom fields, custom project statuses, which increases the adaptability of the product. 

Cons of ClickUp 

  1. Product performance issues have been reported by users wherein certain features misfired. 
  2. The pre-built automation functions offered by ClickUp need refinement. 


ClickUp offers the Unlimited plan charged at $9 per user per month billed monthly, and the Business plan charged the same way for $19. The Business plan offers some advanced features such as Google SSO, Mind Maps, etc.   


Capterra – 4.7/5 (2257)

20. Wrike – Professional Project Management Software

Wrike as a versatile and robust project management software

Wrike is purpose-built for offices and organizations that need to manage their professional workflows. It caters to the collaborative needs of cross-functional teams with its specific features such as Visual Proofing and Digital Asset Management. Alongside work management, the tool makes it easier for offices to manage their business intelligence tracking requirements. 

Therefore, Wrike is more suited to professional company environments where SOPs are extensively followed. It’s bent towards enterprise projects that need complex workflows and deeper insights into team performance. Product customization features such as custom fields, custom templates, and request forms, reduce software challenges. 

Top Features of Wrike 

  • Custom Views – Make custom views for dashboards, tasks, timesheets, etc, for easier work planning and distribution. 
  • Team Collaboration – The team can share files, collaborate on tasks, work on design assets that suit the needs of agile teams.
  • 360 Reporting – Managers can generate reports on several important team performance KPIs and other project metrics, efficiently. 
  • Workflow Automation – Companies can build extensive workflows for their business processes. Wrike has several automation solutions with a ton of integrations. 

Pros of Wrike 

  1. Wrike is best for organizations looking for end-to-end project management across several departments. 
  2. Its project management features are not limited to work management, but process management as a whole. 
  3. Wrike brings process, resource, and project planning onto one platform, reducing dependencies on multiple tools. 
  4. Wrike is quite scalable. It could be suited for enterprise clients looking to deploy an ERP-level software product. 

Cons of Wrike 

  1. Wrike has usability challenges with respect to its user experience. The interface can feel complicated to new users. 
  2. The extensive customizability can feel a little overwhelming for non-technical teams.  


Wrike is offered at $24.80 per user per month for up to 200 users. It has other customizable plans also that are differentiated based on use-case and account quotas. 


Capterra – 4.2/5 (1673)

21. Microsoft To Do – Task Management Software

Microsoft To Do as project management software

Microsoft To Do is an elementary project management tool that focuses solely on task management. It lets users create personal to-do lists that can be shared with multiple members of the team. The tasks come with segmentation into various categories. All the tasks come with the options to set due dates, reminders, and checklists. 

The app is available in the form of project management mobile apps and a SaaS client. It can further be integrated with Microsoft 365 for collaborating with your professional contacts. 

Top Features of Microsoft To Do

  • Checklists – Users can arrange their daily to-dos in checklists that are convenient to track and manage. 
  • Task Reminders – Set reminders for important tasks or create recurring tasks with automation. 
  • Collaborative Lists – Your task list can be shared with other stakeholders, making it possible to work collaboratively.

Pros of Microsoft To Do

  1. The simple and intuitive interface is quite suitable for personal productivity. Individual team members can ensure that their personal tasks are always managed. 
  2. The software tool is a great option for small team projects that don’t need extensive features for managing workload. 
  3. The mobile apps are available for both iOS and Android, Windows 10, and the web, making it widely accessible across mobile devices. 

Cons of Microsoft To Do 

  1. The app lacks targeted project management software features that limit its usability in complex teams. 
  2. The app doesn’t offer project visualizations that are a big necessity for professional teams.


Microsoft To Do is freely available without any costs to all users on all platforms. 


Capterra – 4.5/5 (1978)

22. Todoist – Task Management Tool 

Todoist as project management software

Todoist is a task management app that helps individuals and teams to manage the project’s tasks at scale. The team can actively track open tasks, create task lists, and ensure that all the tasks are handled on time. The biggest advantage of Todoist is its smart interface that helps teams reduce task errors, and missed tasks. 

Although Todoist mainly helps in task management, it’s quite exhaustive. The tasks contain project segmentation, due dates, files, and discussions. This means that your team can deeply collaborate on tasks for improving productivity. For smaller teams more concerned about personal productivity, Todoist can work as an independent task app also.  

Top Features of Todoist

  • Collaborative Task Management – The team can collaboratively achieve tasks by setting priorities, commenting, and tracking progress levels. 
  • Team Tasks – The same team can create team tasks that multiple members can track for themselves. 
  • Intuitive Interface – Todoist’s minimal interface is easy to navigate and always focuses on the most important things at hand. 

Pros of Todoist

  1. Todoist is great for teams who just want to focus on better task management as a function for better productivity. 
  2. Its simplified interface reduces clutter and keeps individuals managing tasks without cognitive overload. 
  3. Managers can visualize current productivity levels to steer the project with wise decisions. 

Cons of Todoist

  1. While Todoist offers a collaborative interface, it doesn’t match up to its more advanced competitors and misses out on features like team chat. 
  2. Some task features face usability issues as users found it hard to get around initially. 


Todoist is priced at $3 per user per month billed annually for individual users for the Pro plan. It’s charged for $5 per user per month billed annually for team accounts for Business accounts.  


Capterra – 4.6/5 (1401)

23. Microsoft Project – Project Management Software

Microsoft Project - Project Management Software

Microsoft Project is a project management tool that enables managers to track and optimize their projects. It strictly focuses on team projects and offers a host of features for the managers to better manage a critical project. This includes project scheduling, visualizations, timeline management, and collaboration across teams using Microsoft 365. 

The project offers Gantt Charts, Grid View, resource management, and timesheets that enable managers to best manage the team. All of the team data can be easily visualized for easier understanding, planning, and tracking. Microsoft Project is better suited for enterprise implementations where there is a complex hierarchy of projects and greater data dependencies.  

Top Features of Microsoft Project

  • Project Boards – View project tasks in board view, Gantt Charts, and task boards for easier scheduling and better process clarity.
  • Project Roadmaps – Track project roadmaps and ensure that the project is headed in the right direction always. 
  • Resource Management – Create project resources and schedule tasks based on resource availability, performance, and portfolio. 

Pros of Microsoft Project

  1. Microsoft Project is an integrated solution for handling most kinds of project scheduling needs, making it a great fit for enterprise projects. 
  2. It comes packed with most project tools that an enterprise project would need including team communication and project reporting. 
  3. The Microsoft Project 365 is fully cloud-enabled, offering enterprise mobility and security. 

Cons of Microsoft Project

  1. Despite being quite flexible, MS Project is not that customizable. 
  2. There is a steep learning curve associated with the software making it hard to adopt for new users. 


MS Project pricing starts with Project Plan 1 which is for $10 per user per month and goes all the way up to Project Plan 5 which costs $55 per user per month. The key difference between the plans is on the basis of features on offer.


Capterra – 4.4/5 (1210)

24. Airtable – Workflow Management Software

Airtable - Workflow project Management Software

Airtable is a workflow management software that is built on the lines of Excel spreadsheets. It offers a tabular interface consisting of several rows and columns that is completely customizable as per user requirements. Users build their own workflows by laying out project data in the table that supports several formats and data types. It’s a dynamic application that can easily engulf any sort of complex workflow and make it visually comprehensible. 

Airtable comes with a number of additional apps and integrations that help teams meet their specific needs. There are several automation options also available in the software that increase the manageability of the process you’re working upon.  

Top Features of Airtable 

  • Tabular Interface – The tabular interface makes visualizing and managing project data easier. The tabular interface can be converted into other views also, for increased productivity.  
  • Task Management – Managers can create tasks for the team, schedule them as per the project timeline, and toggle across views for task management 
  • Custom Scripts – Airtable lets you run your own code scripts for achieving custom automation capabilities, which is great for process-building. 
  • Synchronize Tables – Tables from one view can be synchronized with other tables for building complex project views. 

Pros of Airtable

  1. Airtable is extremely customizable, which makes it the first choice for teams with dynamic project needs. 
  2. Teams have the liberty to change project views as per need. The tabular view can be toggled using filters and sorting functions. 
  3. The ability to run custom Javascript code opens up opportunities for complex automation using your own APIs and legacy tools. 

Cons of Airtable

  1. There would be a learning curve associated with Airtable due to extensive customizability. 
  2. Users demand even more flexibility and customizability for the table formulas. 


Airtable is offered at $10 and $20 per user per month billed annually for its Plus and Pro plans. Both the plans differ from each other on the basis of quotas and features. 


Capterra – 4.7/5 (1161)

Not sure about Airtable? Here are some alternatives to Airtable.

25. Samepage – Team Communication & Management Software

Samepage as online project management software

Samepage is a centralized application that brings team communication and project management under one roof. It allows team members to track and collaborate on the work tasks while also providing real-time video conferencing. Teams can easily meet all their work facilitation needs using Samepage. The tool could be a good choice for teams that manage most of their work virtually. 

For projects specifically, you can use task functions such as Kanban boards, sheets, and Mindmap. It also offers task collaboration with comments and file attachments. 

Top Features of Samepage 

  • Communication – Samepage offers real-time video conferencing, asynchronous team chat, and commenting, for enabling team communication.
  • Collaboration – Teams can share documents in real-time with concurrent editing to collaborate on important files.  
  • Project Scheduling – Create tasks with project scheduling features. Arrange schedules in multiple views for easier management. 

Pros of Samepage

  1. Samepage reduces the need for using several tools for project collaboration. It brings communication and task management side by side on the same platform. 
  2. It enriches collaboration quality with multiple functions working simultaneously. 
  3. It reduces friction for remote teams trying to set up virtual workflows for managing work. 

Cons of Samepage

  1. Users mainly reported issues with usability and project reporting. 
  2. The task management section of the tool is underdeveloped. 


Samepage is offered at $7.50 and $9 per user per month billed monthly for its Standard and Pro plans. Both the plans differ from each other on the basis of quotas and features. 


Capterra – 4.8/5 (812)

26. Teamwork – Project Management Software 

Teamwork - Project Management Software 

Teamwork is an all-around project management software built to streamline the flow of activities in a team environment. It facilitates better teamwork with the help of collaboration, communication, and project management features. Some of the most noteworthy features of Teamwork are Workload tracking, time tracking, and project portfolios. The functionalities can be further extended using mobile, desktop, and SaaS apps.  

Users can also access project templates to get started with their projects faster. Teamwork also has dedicated apps for CRM, Chat, Document Management, and Customer Service.  

Top Features of Teamwork 

  • Centralized Work Management – Teamwork centralizes team handling and project management tasks with the help of dedicated tools such as Kanban Boards and workload management. 
  • Collaboration – Teams can actively use the software for collaborating amongst each other, using communication tools such as chat, documents, and commenting.  
  • Time Tracking – Managers can track time being spent on various activities to derive efficiency in the time spending habits of the team. 
  • CRM – The software doubles as a CRM due to its dedicated CRM app which extends the functionality for B2C companies. 

Pros of Teamwork

  1. Teamwork reduces the clutter by providing focussed modules for project management needs. 
  2. The dedicated work apps such as Teamwork Desk and Chat enable teams to execute work in a highly efficient way. 
  3. Project templates to aid the team in implementing the software without having to set up everything from scratch. 

Cons of Teamwork

  1. The quality of integrations available in the software needs to be improved upon. 
  2. The task management module off Teamwork is underdeveloped as users face multiple issues with it. 


Teamwork is offered at a price of $12.5 per user per month billed monthly for the Deliver plan. Similarly, the Grow plan is offered at $22.5. The Grow plan offers higher project quotas. 


Capterra – 4.5/5 (682)

27. LiquidPlanner – Process Management Software

top project management software liquidplanner

LiquidPlanner helps build processes backed with business intelligence for better clarity and efficiency. It features all kinds of project management features, right from task management to timesheets. Teams can execute projects with better planning sanity and decrease wastage caused by inefficiencies. 

The software also features automatic scheduling, smart projects, and smart estimations that are included in the Business Intelligence suite of the product. These functions use project data to forecast project changes with optimized results. 

Top Features of LiquidPlanner

  • Project View – View the project in multiple views for keeping smaller details comprehensible. 
  • Task Boards – Task boards enable managers to visualize task scheduling and plan the project days in advance. 
  • Time Management – Time tracking features enable LiquidPlanner to offer detailed insights into the team’s time consumption habits. 
  • Planning Intelligence – The tool offers detailed planning intelligence with predictions and forecasts of project parameters.  

Pros of Liquidplanner

  1. LiquidPlanner makes it easy to plan the project days and weeks in advance with its sharp planning features. 
  2. Multiple project views reduce planning confusion, making all the plans visible and accessible to the team members. 
  3. LquidPlanner also increases the project manager’s planning prowess with the help of forecasts and granular reporting. 

Cons of LiquidPlanner

  1.  Lack of integrations with other work applications such as email clients. 
  2. Users report that the tool is not suitable for large team projects. 


LiquidPlanner is offered at 3 pricing plans – Essentials, Professional and Ultimate that are priced at $15, $25, $35 per license, per month.  


Capterra – 4.3/5 (632)

28. Targetprocess – Agile Project Management Software

Targetprocess - Agile Project Management Software

Targetprocess is an Agile project management tool that is intended for enterprise projects that follow the SAFe, LeSS, or custom frameworks. The tool offers several benefits to Agile teams looking to streamline their workflows. It features project collaboration functions, deep customizability, and Kanban boards for managing Agile processes. The software enables teams to manage all kinds of Agile projects with easy collaboration. 

The software has some niche features for software teams such as managing Lead and Cycle Team, Stories, and Mashups – a method for tweaking software functions. 

Top Features of Targetprocess

  • Agile Project Support – Targetprocess has several elements that support the development of Agile projects such as active collaboration, Scrum framework, and Kanban boards. 
  • Customizability – The tool offers custom fields, rules, workflows, and functions, all of which make it a highly adaptable product. 
  • Project Views – The project can be visualized in a number of views comprising Kanban, custom dashboards, and visually encoded views.  
  • Product Management – Product teams can access specialized features for product management such as Backlog tracking, service desk, and risk management. 

Pros of Targetprocess

  1. Targetprocess is an all-encompassing Agile project management app that makes it easier for enterprises to centralize their work requirements. 
  2. Special focus on Agile tools such as Scrum support, SAFe framework, etc, makes it ready for implementation. 
  3. Apart from workflow management, the tool offers features for workday management, which increases usability across the board. 

Cons of Targetprocess

  1. The dashboarding and reporting modules are under-developed and need improvement. 
  2. Product admin controls are a little off-target, making the tool hard to use. 


Targetprocess pricing is only available on quote. Interested parties must contact vendor support for availing pricing information.  


Capterra – 4.5/5 (535)

29. Freedcamp – Free Project Management Solution

Freedcamp - Free Project Management software

Freedcamp is an intuitive project and works management software that offers a host of features for free. It has a functional interface, effective tools, and multi-stakeholder collaboration for managing all kinds of projects. While Freedcamp claims to be free, its advanced features are available in the paid plans only. The basic features such as Task lists, Gantt Charts and Kanban Boards can be availed without a plan. 

Paid features can help extend the functionality of the software. These include a CRM, Issue Tracker, Invoicing, and Project templates. If you’re a small team with limited resources, it’s an ideal option to get your project off the ground. 

Top Features of Freedcamp

  • Task Management – Users can create task lists, segregate work tasks and keep the assignees informed of the upcoming task schedules. 
  • Discussions – Task comments and discussions allow collaborators to share thoughts on the tasks, for a quick resolution. 
  • Project Planning – Freedcamp offers calendars and milestones that can be used for planning the project days and weeks in advance. 
  • File Sharing – Share files with your team, sort them in folders, and ensure safe access with permissions. The desktop file even allows you to edit files. 

Pros of Freedcamp

  1. Freedcamp is a cost-efficient tool for scaling teams that need a free tool for managing elementary project tools before they become paying customers. 
  2. The interface design employed by Freedcamp is intuitive in nature, allowing users to manage projects without a learning curve. 
  3. Advanced features come with an optional price tag making it easier for teams to buy only what they need.

Cons of Freedcamp

  1. Users mainly complain of usability issues. The software features are a bit hard to navigate. 
  2. The customer service hasn’t received a great satisfaction rating. 


Freedcamp charges for additional features with plans starting from $1.49 per user per month billed annually, going all the way up to $16.99, for the Enterprise account which offers White labelling and 2FA.   


Capterra – 4.6/5 (445)

30. Replicon – Time Management Software 

Replicon - Time Management Software 

Replicon caters to the time management needs of organizational projects that need accurate time accountability and tracking. It offers several features vis-a-vis time management such as Project Time Tracking, Billable Time and Employee Time Schedules, etc. This enables companies to understand the time consumption habits of their teams, and take well-informed policy decisions for better productivity. 

The software is an all-in-one solution that not only tracks times for individual projects but also helps companies build global time reports for better time sanity. 

Top Features of Replicon

  • Time Billing – Track and report billable hours for client projects. Users can create timesheets for tasks that require billable time.
  • Employee Attendance – The software enables managers to track the attendance of the employees, the time-offs they have taken and the schedules they are following. 
  • Time and Payroll – Employee time data can be used to generate payroll details for employees, for calculating gross time and pay. 

Pros of Replicon

  1. It offers a wide range of features for organizations to meet their time-management needs, right from projects to employees. 
  2. The workforce scheduling options are beneficial for centralizing HR activities alongside project management. 
  3. Comprehensive reporting makes it easier for managers and C-level execs to make smart decisions regarding time consumption. 

Cons of Replicon

  1. There is a learning curve associated with the software. Users may require training before going productive. 
  2. The experience on the mobile app isn’t as attractive. 


Replicon has segmented pricing for each of its modules. The pricing starts from $5 per user per month and goes up to $60 per month. 


Capterra – 4.5/5 (418)

31. Paymo – Work and Project Management Solution

Paymo as project management software

Paymo offers remote teams and small businesses a smart way to manage their work and projects. It enables users to actively track their project work tasks for better productivity and generate billing invoices to get paid on time. Contractual projects and bill-by-the-hour projects can be easily managed using Paymo alongside features for managing team members. 

Managers can book team members for scheduled time slots, check the task progress, and then pay them according to the billed hours. Client invoicing and project payouts can also be managed using the same software. 

Top Features of Paymo

  • Task Management – Assign tasks to your team, track progress levels, schedule activities and organize tasks in Kanban views. 
  • Time Tracking – Track time across team activities and create timesheets for accurate reporting using time tracker apps offered by Paymo. 
  • Team Scheduling – Schedule employee slots, approve time-off requests, and build a functional team calendar automatically. 

Pros of Paymo

  1. Paymo is beneficial for teams who have multiple projects across multiple teams and the managers need to track time utilization in each project. 
  2. Paymo makes it easier to manage complex work schedules and build time utilization efficiency in haphazard teams. 
  3. Alongside project management, Paymo also helps teams track expenses with an in-built expense management system. 

Cons of Paymo

  1. Paymo doesn’t have a refined project export process which may make it difficult to switch platforms. 
  2. It lacks client collaboration features that may make client-facing teams a little lost. 


Paymo is priced at $11.95 and $18.95 per user per month billed monthly for its Small Office and Business plans respectively. Both the plans have different features and quotas on offer. 


 Capterra – 4.7/5 (412)

32. Favro – Project Collaboration Software 

Favro as project management software

Favro is a project collaboration software designed for SaaS companies that have cross-functional teams and active collaboration needs. The software enables teams to track work tasks, schedule deliverables, and create product roadmaps for their SaaS offerings. With remote collaboration features, Favro empowers organizations to hire employees from anywhere in the world. 

It has a mix of task management, stakeholder collaboration, and Agile Kanban boards for enriching SaaS teams to collectively work on the product. The Docs and Wiki module plugs in knowledge management also. 

Top Features of Favro

  • Task Management – Create task workflows, and visualize work in the form of lists, Kanban boards, Gantt Charts, etc, with task tracking. 
  • Roadmapping – Build product roadmaps and schedule milestones for upcoming product updates or releases. 
  • Collaboration – Teams can create documents, sheets, and databases collaboratively for smoother work operation. 
  • Automation – Automate task workflows for reducing manual intervention and cognitive workload. 

Pros of Favro

  1. Favro offers inter-departmental collaboration for agile teams which makes it easy to manage various aspects of a SaaS product with one tool. 
  2. It caters to all key requirements of Agile teams – work, schedules, and road mapping. 
  3. Real-time collaboration enriches the productivity for remote teams and SaaS companies. 

Cons of Favro

  1. The search and sort functions are a bit hard to use as reported by users. 
  2. The export functionality is underdeveloped and can be improved. 


Favro is available in 3 plans – Lite, Standard, and Enterprise, which are priced at $6, $8, and $15 per user per month billed monthly. All three plans offer different usage quotas and features. 


Capterra – 4.4/5 (402)

33. HoneyBook – Client & Project Management Software

HoneyBook is a client management software that caters to the project management needs of client-servicing teams. It enables project managers to maintain effective communication with the clients on their project updates, invoices, and billing. It centralizes the clerical work that often causes bottlenecks in a multi-client setup. Agencies and studios that closely collaborate with clients can heavily benefit from HoneyBook. 

The software can generate contracts, send proposals and track project timelines, all in one. It can also help automate fixed tasks such as sending emails, creating tasks, and sharing information with internal teams. 

Top Features of HoneyBook 

  • Proposals and Contracts – Create proposals for client projects, and sign contracts with in-built CRM. 
  • Invoicing and Billing – Generate invoices based on completed projects or milestones, alongside collecting payments for delivered work. 
  • Project Portal for Clients – The project portal enables clients to seamlessly communicate with the team to receive updates and provide feedback.

Pros of HoneyBook

  1. HoneyBook is suitable for teams that constantly collaborate with clients for delivering projects. 
  2. It resolves the managerial hurdles related to client management, sharing updates, and managing project progress. 
  3. It can ease out the project tracking challenges in an agency set up where there are multiple clients and each needs close attention. 

Cons of HoneyBook

  1. The software tool lacks customizability with respect to communication features. 
  2. The project view and work management modules aren’t as underdeveloped. 


HoneyBook is offered under two plans – Unlimited Monthly and Starter Plan that cost $9 and $39 per month with unlimited projects and team members. There’s an enterprise plan also worth $390 for enterprise needs. 


Capterra – 4.9/5 (395)

35. Aha! – Product Management Software 

Aha! - Product Management Software 

Aha! is a product management software that offers several tools for the development of marketable products. Users can create product roadmaps for planning out how the team will execute product tasks. It also offers charts and documents for strategizing product plans. The team can brainstorm ideas, score on feature priorities and manage product progress in a neat, collaborative interface. 

The software is highly niche-specific and only caters to product development teams. It enables the team to document their discussions and initiatives while staying in sync with the product vision.  

Top Features of Aha! 

  • Product Strategy – Build product marketing, development or release strategy collaboratively with your team.  
  • Idea Management – Bring all good ideas to a centralized platform for brainstorming and cherry-picking. 
  • Feature Prioritization – Prioritize feature development, manage release cycles and stay ahead of the curve using one tool.  

Pros of Aha! 

  1. Product teams get a centralized place for managing the roadmaps and planning for continuous development. 
  2. Streamline product strategy and keep aligned with market trends. 
  3. Push features that have the biggest impact on the customer base, to propel product success. 

Cons of Aha! 

  1. There is a learning curve associated with the software. 
  2. Some users have reported scalability issues with the software. 


The pricing model of Aha! Includes 3 plans – Premium, Enterprise, and Enterprise+ costing $59, $99 and $149 per user per month billed annually.  


Capterra – 4.8/5 (396)

36. ActiveCollab – Project Management Software 

ActiveCollab - Project Management Software

ActiveCollab is a collaborative project management software that meets the multifarious work and team management needs of an organization. It offers a wide range of project features such as Task Management, Time tracking, and Budget Reporting. Its client portal and employee scheduling modules enable you to gain full control over your projects and teams, with one intuitive interface. 

ActiveCollab also features several integrations and customizations to help you easily transition from your legacy tools. 

Top Features of ActiveCollab

  • Work Management – Create tasks, manage assignments and track progress with custom data options.  
  • Time Tracking – Track time on tasks, jobs, and timesheets for easy reporting and efficiency tracking. 
  • Project Budgeting – Define and manage project budgets with a budget tracker and automated alerts for managers.  

Pros of ActiveCollab

  1. ActiveCollab makes it easier to look over several aspects of team and project management with one consolidated suite. 
  2. It lets team members collaboratively manage work with the help of a refined task management system. 
  3. Managers don’t have to calculate project budgets on their own, ActiveCollab does it for them. 

Cons of ActiveCollab

  1. Missing integrations with other popular work management tools for development teams. 
  2. Project visualization features such as Gantt Charts are not available. 


ActiveCollab charges a flat price of $7.50 for 3 members and then $6.25 per user per month from thereon. Features and quotas are proportional to the plan pricing.  


Capterra – 4.5/5 (373)

37. Notion – Project Knowledge Management Software 

Notion - Project Knowledge Management Software

Notion is primarily a knowledge management software that extends several functionalities for team projects. It allows teams to build a centralized knowledge hub that can contain notes, Wikis, documents, etc. With the introduction of project features such as task management, Kanban Views, and instant notifications, Notion has now become a dual tool for both needs. 

It offers a clean and vivid interface that helps teams stay on the same page with each other. Project managers can use Notion to ensure that project data is always under control and easy to find. 

Top Features of Notion 

  • Team wiki – Team wiki has several options for creating collaborative documents for Wiki, guidelines, or anything that your team needs. 
  • Projects & tasks – View tasks in the form of small notes organized in a clean, intuitive interface for project tracking. 
  • Notes & docs – A collaborative editor for all your notes. Teams can create documentation, manage access, and share notes within Notion. 

Pros of Notion

  1. Notion makes it easier to organize and sort information for better visibility in your team. 
  2. Its collaborative interface enhances your team’s ability to share knowledge and disseminate important points in a single repository. 
  3. It is not an ideal project management software but it can serve you to handle basic tasks, project stages, and work schedules easily. 

Cons of Notion

  1. Notion is not suited for overly complicated projects as the information gets too much to handle as the project grows. 
  2. Lack of API support and integrations with existing project management tools. 


Notion is offered at a $4 per month plan for individual users and $8 per user per month for team projects. 


Capterra – 4.7/5 (371)

38. Time Doctor – Project Time Management Software

Time Doctor - Project Time Management Software

TimeDoctor is a time management software that helps companies monitor how their employees utilize project time. It comes with a native time tracking application that records activities carried out by employees, creates time reports, and helps manage to bill for projects. With deep time consumption metrics offered by TimeDoctor, organizations can optimize their time-spending habits. 

It further integrates with several productivity tools for better performance. TimeDoctor offers multiple ways to manage time consumption in a team environment

Top Features of TimeDoctor

  • Time Tracker – The native time tracker app records all the activities done by an employee including websites and apps used in coherence with time recording. 
  • Time Reporting – Managers can access detailed reports on time consumption and ensure time adherence for the entire team. 
  • Client Billing – Projects that are billed by the hour can be easily managed using TimeDoctor with an integrated billing mechanism. 

Pros of TimeDoctor

  1. TimeDoctor provides better visibility and productivity to the entire team. 
  2. It helps remote employers to get a detailed view of how their virtual team members are performing.
  3. Organizations can make better policy decisions with accurate time data at hand. 

Cons of TimeDoctor

  1. The native apps need improvement as some users have reported crashes on Windows and Mac platforms. 
  2. TimeDoctor administration could get a little tricky as the configuration is complicated. 


TimeDoctor is offered in Basic, Standard, and Premium plans costing $6, $9 and $17 per user per month billed annually. 


Capterra – 4.5/5 (369)

39. ProjectManager.com – Project Management Software

ProjectManager.com offers a generic project management suite that nearly covers all the bases when it comes to project needs such as tasks, reports, and visualizations. It has a solid set of project features that includes everything from Gantt Charts to Time Tracking and even Project Portfolios. It’s built to manage collaborative projects that need a manager’s supervision for strategy and project planning. 

The tool comes with integration capabilities with popular work apps for quick data migration. It also has project file storage for easier access by team members. 

Top Features of ProjectManager.com

  • Task Management – Create, assign and track tasks across your team for easier work management. 
  • Kanban Boards – Visualize tasks by their progress levels or build your custom workflows. 
  • Reports – Get detailed drill down on important project parameters to make timely decisions for sustaining project health. 

Pros of ProjectManager.com

  1. ProjectManager.com makes it easy to manage resources and project workload from a unified interface. 
  2. Managers can pre-calculate project timelines, assign tasks with deadline awareness, and match reports with time-tracking results. 
  3. The tool is generic in nature which means that most industries can implement it without much of a hassle. 

Cons of  ProjectManager.com

  1. Users have reported buggy performance for a handful of project features. 
  2. The customer support has not received satisfactory ratings. 


Projectmanager.com is offered at $14 and $25 per user per month billed annually for its Team and Business plans. 


Capterra – 4.1/5 (327)

40. Podio – Work Management Software

Podio - Work Management Software

Podio offers a rich interface for managing work activities in an organization with a focus on process streamlining. It features a handful of project features such as task management, team portal, and file-sharing options, that make it a great candidate for cross-functional teams who need a single source of truth for all their work functions. 

Podio is ideal for client-servicing teams that usually have multiple projects rolling at the same time and tasks are flying from one stage to another all the time. 

Top Features of Podio  

  • Work Management – Manage tasks, check progress and track timelines across multiple projects.
  • Stakeholder Collaboration – Bring all your employees to the same platform for collaborative project handling with file sharing and centralized portals. 
  • Extensible Interface – Podio has specific apps or meeting custom requirements such as Client Management, List Building, File Tracking, etc. 

Pros of Podio

  1. Podio makes it much easier to visualize and manage the vast amount of tasks in a closed team environment or across the entire organization. 
  2. The interface is customizable in terms of what functionalities you use the most. You can add more functions using Podio Apps. 
  3. Compatible mobile apps make it possible for teams to take work wherever they go. 

Cons of Podio 

  1. Podio is hard to get started with due to several configurations needed by each project. 
  2. Users have reported backend issues and outages in the software. 


Podio is offered in three plans – Basic, Plus, and Premium, priced at $7.20, $11.20, and $19.20 per employee per month. 


Capterra – 4.3/5 (282) 

41. Workamajig – Agency Project Management Software

Workamajig - Agency Project Management Software

Workamajig is a project and works management software suited for agencies and in-house teams. It offers a centralized dashboard for tracking the various activities going on in the workplace such as tasks, client projects, billing, etc. It brings the various in-house departments on one manageable platform to better organize work items. Executives and managers can easily distribute the workload among themselves for ensuring timely project delivery. 

Workamajig primarily offers task management, project reporting, and Agency CRM. If agencies are not using specialized accounting software, then it can offer financial reporting dashboards also. 

Top Features of Workamajig

  • Agency Finance Management – Workamajig offers finance management which lets C-level execs gain insights into agency earnings and KPIs. 
  • Sales CRM – sales associates can manage qualifying leads, talk to existing clients, and onboard new clients using a single CRM.
  • Project Management – Teams can manage tasks, distribute responsibilities and ensure that nothing gets overdue for a long time. 

Pros of Workamajig

  1. Workamajig is a befitting software for agencies that want a centralized system for managing office-wide activities. 
  2. It offers a useful client management CRM that helps agencies streamline client communication. 
  3. With in-depth reporting on various work activities, agencies can exercise greater control over their work schedules. 

Cons of Workamajig

  1. Users have reported issues with the performance of the software. 
  2. The interface isn’t quite intuitive which may cause issues for new users. 


Workamajig is offered at a price of $34 per user per month for an agency size of 50-99. 


Capterra – 3.7/5 (281)

42. ProWorkflow – Work Management Software

ProWorkflow: Best Online Project Management Software

ProWorkflow is a work management software that allows managers to distribute tasks among the team while managing project dynamics. It has several useful project management features that help teams build a culture of productivity. While its default features help managers to track project statuses, time consumption, and contacts, there are several add-ons also available. 

The software offers pluggable functionalities and integrations that make it easier to shift from legacy tools. Project leads can also create quotes and invoices using the same project suite. 

Top Features of ProWorkflow

  • Project Management – Access critical project features such as tasks, time tracking, and workflows or making project management a breeze. 
  • Resource Management – Distribute workloads across teams to better manage the execution of work and get productivity reports. 
  • Add-ons – Integrate additional functionalities for fulfilling specific requirements such as productivity tracker and Agile Boards.  

Pros of ProWorkflow

  1. ProWorkflow is a handy tool for managing project activities with a centralized dashboard for time, tasks, and team collaboration. 
  2. The software features a number of customizable components in the form of a powerful API and add-ons. 
  3. Managers can actively create quotes and invoices from within the software, making it a comprehensive option for client-servicing teams. 

Cons of ProWorkflow

  1. The product has a few usability challenges in terms of interface design. 
  2. Users have reported that the software can be more feature-rich. 


ProWorkflow offers professional and advanced plans that are priced at $20 and $30 per user per month billed monthly. Both the plans differ on the basis of quotas available. 


Capterra – 4.5/5 (248)

43. Taskworld – Team Project Management Software 

Taskworld - Team Project Management Software 

Taskworld is a project management app with a focus on task handling and team collaboration. It offers most of the project productivity features you’d expect from project tracking apps such as Kanban Boards, time tracking, and file management. In addition, the tool also offers a channelized team chat functionality which improves communication. Managers can access a detailed analytics dashboard for obtaining reports like Burndown Charts, Progress Bar, etc. 

Being a SaaS tool, users get the option to host their project data on their own VPC server, making it compliance-friendly. The presence of project templates and multiple views also enhanced productivity.  

Top Features of Taskworld 

  • Project Management – Use project tools such as Gantt Charts, a task tracker, and time recorder for better work management.  
  • Team Communication – Let your team members interact with each other using team chat and task comments. 
  • Project Reporting – Managers can make well-informed decisions using extensive project reporting. 

Pros of Taskworld

  1. Taskworld is a comprehensive project management suite that integrates project features alongside team communication. 
  2. An advanced analytics dashboard makes it easier for managers to get detailed project insights. 
  3. The team can increase their productivity by actively collaborating on tasks and files, using Taskworld. 

Cons of Taskworld

  1. Taskworld’s features are not fully developed and lack advanced functionalities in comparison to the other tools in the market. 
  2. The tool presents challenges in getting started as it comes with a bit of a learning curve. 


Taskworld is offered in two plans – Professional and Business priced at $10 and $22, per month per user, billed annually. 


Capterra – 4.5/5 (214)

44. Kanbanchi –  Project Management Tool for Google Workspace 

Kanbanchi -  Project Management software

Kanbanchi is a project management app available for Google Workspace users. It creates a neat project interface inside the Google Business account, making it easier for teams to meet their project needs. Kanbanchi offers Kanban-style task manager, Gantt Chart view, time tracking, and project reporting. You can pretty much communicate using Google Workspace and keep a track of your project using Kanbanchi. 

All team members get instant notifications on task updates with an option for using their own custom branding. 

Top Features of Kanbanchi

  • Task Management – Track tasks in using Kanban Boards across your team. 
  • Gantt Charts – View project timelines and shift tasks based on due dates. 
  • Reports – Get a detailed overview of project performance in a graphical format.

Pros of Kanbanchi

  1. Kanbanchi acts as a pluggable project management app for Google Workspace users, making it easier for teams to centralize their work. 
  2. All core project features are available in the tool, reducing the need for extra tools. 
  3. It combines the communication power of Google Workspace with project management tools for dual benefit. 

Cons of Kanbanchi

  1. The user experience with Kanbanchi’s notification system needs improvement. 
  2. A few hiccups regarding the interface functionalities have also been reported.  


Kanbanchi is offered in two plans – Starter ($9.95 per user per month billed monthly) and Professional ($24.5 per user per month billed monthly). 


Capterra – 4.5/5 (207)

45. Ayoa – Project Visualization Software 

Ayoa - Project Visualization Software

Ayoa is a project visualization tool that offers several customizable project views with creative freedom for managers. You can plan the project on a Whiteboard, Task Board, or Mind Map, with no restrictions. It lets you track tasks, build plans and collaborate with your team members using one unified interface. Ayoa also offers workflows and team communication features that are great for cross-functional teams. 

Ayoa is available as a web app, desktop app, and mobile app. 

Top Features of Ayoa

  • Project Visualization – Visualize projects and discuss ideas in various types of views such as Mindmap and Radial view. 
  • Team Collaboration – Let your team members collaboratively work on projects, and chip in wherever necessary. 
  • Task Management – Manage project tasks and track deadlines to keep your project always productive. 

Pros of Ayoa

  1. Teams that like to work on visual boards will be able to extract a lot of benefits from Ayoa. This applies to Agile and creative teams. 
  2. Managers have the freedom to organize project information the way they want. 
  3. Teams can boost collaboration quality with the help of a user-friendly interface.  

Cons of Ayoa

  1. The offline functionality of the app isn’t fully developed. 
  2. Moving tasks from Mind Map view to task tracker is difficult. 


Ayoa is offered in two plans – Pro ($10 per user per month billed annually) and Ultimate ($13 per user per month billed annually). 


Capterra – 4.5/5 (196)

46. Function Point – Agency Management Software

Function Point - Agency Management Software

Function Point clubs several management needs of an agency such as projects, clients, estimates, etc, in an all-in-one solution. It offers everything from project management to team collaboration for agencies in a neat interface, making complex workflows easier to execute. Apart from the core work-related features, it also offers some specific features such as financial data tracking that helps agencies have a bird’s eye view of the entire organization from one place. 

It integrates with several other work management apps to increase adoption. 

Top Features of Function Point 

  • Agency Project Management – Create tasks, share files and work collaboratively with other team members. 
  • Resource Management – Check resource scheduling, active projects for optimizing resource utilization. 
  • Agency Financial Management – Check total billable hours, manage expenses, etc, to make your agency financially competitive. 

Pros of Function Point

  1. Agency owners and team supervisors would be able to exercise greater control over their teams. 
  2. It reduces dependencies on multiple tools that agencies usually sign up for. 
  3. For agencies with spread-out remote teams, the software helps synchronize work functions everywhere.  

Cons of Function Point

  1. Users have reported that workflows aren’t as customizable as they’d have expected. 
  2. Handling multiple projects can be hard due to usability issues. 


Function Point is offered at $38 per user per month billed annually for an agency size of 30-49 users. 


Capterra – 4.3/5 (189)

47. TeamGantt – Project Planning Software 

TeamGantt - Project Planning and management Software 

TeamGantt is a project planning software with an inherent focus on Gantt Charts. The team can lay out project tasks in the Gantt Chart view for easy planning and dynamic updates. Each task contains options for team collaboration such as comments, file attachments, and @mentions. The software also supports list and calendar views for tasks. 

Other significant project management features such as time tracking, project portfolios, etc are nicely packed in this project software. TeamGantt is available on the web, mobile, and desktop computers.

Top Features of TeamGantt

  • Project Planning – Lay out the project in the Gantt timeline view for comprehensive planning.  
  • Task Management – Manage tasks across projects and teams with scheduling, and tracking options.  
  • Project Tools – a range of project tools for meeting the day-to-day needs of professional organizations. 

Pros of TeamGantt

  1. TeamGantt is suitable for any kind of project that requires deep planning and active stakeholder collaboration.
  2. It enables the team to manage various aspects of the project using one tool. 
  3. Suitable for organizations with defined workflows and multiple projects running at the same time. 

Cons of TeamGantt

  1. The user experience of the product could be enhanced for usability and performance. 
  2. Some users have found navigating the software functionalities a bit hard. 


TeamGantt is offered in two plans – Standard ($24.95 per user per month billed monthly) and Advanced ($29.95 per user per month billed monthly). 


Capterra – 4.6/5 (180)

48. Clarizen – Project Management Software

Clarizen - Project Management Software

Clarizen is a project management tool that offers a host of project features such as team collaboration, project portfolio management, and performance reporting. One of the best things about Clarizen is its highly customizable workflow process. You can change the flow of tasks, UI elements and generate custom reports as per your project needs. Clarizen also integrates with popular work tools for easier collaboration. 

Users can automate several of their repetitive tasks in Clarizen using automation functions. 

Top Features of Clarizen 

  • Project Management – Manage tasks, files, and resources across your organization with one central suite.  
  • Workflows Customization – Customize how tasks are handled in your project as per your needs. 
  • Project Reporting – Create dashboards and reports for detailed project insights. 

Pros of Clarizen

  1. Clarizen is ideal for enterprises and organizations that have complex workflows and cross-functional project needs. 
  2. The software’s customizability makes it compatible with all kinds of industries and project types. 
  3. Clarizen has its own apps marketplace for extending the functionalities of the software for specific needs. 

Cons of Clarizen

  1. Clarizen has a few usability issues that make it a bit hard to use.
  2. The reporting and dashboard feature needs improvements.  


Clarizen’s pricing is available only on a quote basis. 


Capterra – 4.2/5 (168)

49. Scoro – Professional Project Management Software 

Scoro - Professional Project Management Software

Scoro is a full project management suite that offers several modules for managing projects and related aspects at your organization. It has modules for Project Management, Sales & CRM, Time Management, etc. All of these features make it easier to manage multiple projects without losing track of performance. Scoro also makes it easier to distribute work among your team with efficient task tracking options. 

Companies looking to implement an all-rounder project management suite can rely on Scoro for meeting several needs at once. It offers integrations with other tools also. 

Top Features of Scoro

  • Project Management – Manage project tasks, track progress and provide a common platform for teams to work on. 
  • Sales & CRM – Manage incoming leads, send out proposals and effectively manage clients with a centralized CRM. 
  • Finance Management – Stay on top of your expenses, income, and project billing with an integrated finance dashboard. 

Pros of Scoro

  1. Agencies and studios that work with multiple clients and need to track work activities across the board can streamline their operations using Scoro. 
  2. Scoro not only caters to project needs but also offers features for team management. 
  3. Integrations with Calendar and Accounting software products make it much more flexible to use. 

Cons of Scoro

  1. Scoro’s mobile app performance is not as great as the web interface. 
  2. The data export options need improvement in terms of formatting. 


Scoro is offered in three plans – Essential ($28 per user per month billed monthly), Work Hub ($42 per user per month billed monthly), and Sales Hub ($42 per user per month billed monthly). 


Capterra – 4.6/5 (161)

50. Nutcache – Project Management Software 

Nutcache - Project Management Software 

Nutcache is a simple project management software that caters to the core needs of a team project. It lets you handle tasks using Kanban Boards, track the progress of projects and optimize project budgets with detailed charting tools. All-in-all, it’s a small package that is fit for the management side of things. Users can easily run a project using Nutcache without too many features. 

It also has a time budgeting system that helps team managers optimize the use of work hours.  

Top Features of Nutcache

  • Project Tasks – Manage tasks across your team members with Agile Kanban boards for maximum visibility. 
  • Budgeting – Prepare project budgets with a detailed reporting dashboard. 
  • Time Tracking – Track work hours across various tasks being executed in the project. 

Pros of Nutcache

  1. Nutcache is a great fit for smaller teams that have limited needs and don’t want an elaborate management suite. 
  2. It focuses on project productivity, better time utilization, and budgeting that are the core needs of any professional setup. 

Cons of Nutcache

  1. The time logging mechanism needs improvement. 
  2. Navigating the UI is a little challenging for first-time users of the software. 


Nutcache is offered in three plans – Pro ($6 per user per month billed annually), Enterprise ($12 per user per month billed annually), and Freelancer ($8 per user per month billed annually).


Capterra – 4.4/5 (161)

51. Hive – Project Management App 

Hive - Project Management App software

Hive is a flexible project management app that offers some of the most impactful features for managing project work. It’s built around the ideology of wholesome project management, which has inspired the developers to take the features to new lengths. It has time tracking, task management, and collaboration modules that are built with a lot of nuances. Team members can meet their specific needs with Hive. 

Adding to its list of offerings, Hive also comes with Automations and Hive Notes. You can automate tasks with tags, triggers, and rules.

Top Features of Hive 

  • Project Management – Manage project tasks and schedules with one app.  
  • Time Tracking – Create detailed timesheets for each task being executed at work.  
  • Project Automation – Automate recurring tasks and build automated workflows. 

Pros of Hive

  1. Hive increases team productivity by offering polished features that reduce mistakes and work hour leakages. 
  2. A well-developed automation environment helps teams minimize human effort. 
  3. Hive is a generic product that can be customized as per need. 

Cons of Hive

  1. The mobile app doesn’t replicate the same level of performance as the Desktop app. 
  2. The recurring task automation requires more work to be done. 


Hive is offered at $12 per user per month when billed annually. 


Capterra – 4.5/5 (146)

52. FunctionFox – Creative Project Management Software

FunctionFox - Creative Project Management Software

FunctionFox is a project management tool designed for creative teams that actively deal with client projects. It helps the team managers organize running projects, taking care of the budgeting and task management aspects. FunctionFox comes with handy project features such as time reporting, estimates & invoices, and powerful reporting. These features make FunctionFox an ideal choice for agency owners and creative studios. 

Top Features of FunctionFox

  • Project Management – Manage tasks, timelines, and assign activities in your team. 
  • Time Reporting – Create timesheets for various tasks going on in the project for billing and invoicing. 
  • Invoices & Estimates – Quickly raise estimates for client projects and send invoices for easy payments. 

Pros of FunctionFox

  1. FunctionFox offers an interactive interface for managing project tasks carried out in agencies. 
  2. Project management and invoicing features enable agencies to ease out complex project workloads.

Cons of FunctionFox

  1. The interface is heavy to use and impacts the usability of the tool. 
  2. Some users have reported the interface to be a bit outdated.  


FunctionFox is offered in three plans – Classic ($5 per user per month billed annually), Premier ($10 per user per month billed annually), and In-House ($20 per user per month billed annually).


Capterra – 4.5/5 (142)

53. IDoneThis – Agile Task Management Tool 

IDoneThis - Agile Task Management Tool 

IDoneThis is a task management software built on the lines of Agile management. It offers a neat interface for managing various activities going on in your team without the feature overload. Everyone who’s assigned a task simply updates the task status by logging in or via email, and a central manager looks at the workday schedule for easier planning. The tool suits product teams who need to collaborate with agility. A powerful reporting system makes it easy for managing project progress.

Top Features of IDoneThis

  • Task Management – IDoneThis makes it easy to assign, track and route tasks as per availability in an agile way. 
  • Status Updates – Team members can mark status updates as done, blocked, or goal. 
  • Reporting – Managers can check if the project is sailing correctly with a central reporting system. 

Pros of IDoneThis

  1. IDoneThis is a simplified way of managing tasks, which reduces the cognitive load on managers and employees. 
  2. It is suitable for Agile teams who need to manage tasks dynamically and need intra-team collaboration. 

Cons of IDoneThis

  1. It lacks several of the more advanced project planning features. 
  2. Users may have to use other tools in conjunction with IDoneThis for a complete project experience.


IDoneThis is offered in three plans – Standard ($9 per user per month billed annually), Plus ($22 per user per month billed annually), and Enterprise ($35 per user per month billed annually).


Capterra – 4.4/5 (125)

54. Hygger – Software Project Management Tool  

Hygger - Software Project Management Tool  

Hygger is a project management and prioritization platform for software development tools that have several tasks with varying priorities. It brings various scattered development tasks, project plans, and product roadmaps onto a single platform. It offers several useful features for software teams such as RICE/ICE prioritization, sprint maps, Kanban Boards, Swimlanes, etc, that make software projects easier to manage. It enhances productivity for product development teams, helping them prioritize what to build and when to build. 

Top Features of Hygger

  • Task Lists – Task lists enable developers and managers to actively track what activities need to be done immediately, later and or deleted. 
  • Project Views – Visualize projects in a Kanban board view, Timeline, or Calendar view for understanding project flow. 
  • Project Prioritization – Prioritize what features to build with scoring, RICE index, and many other matrices for better product decisions. 

Pros of Hygger

  1. Hygger centralizes a number of product development needs into one place.
  2. It reduces the need for several tools for managing development, planning, and prioritization. 

Cons of Hygger

  1. Users have reported minor hiccups with software performance. 
  2. Some project planning features such as forecasting and Kanban need improvement. 


Hygger is offered in two plans – Standard ($7 per user per month billed annually) and Enterprise ($14 per user per month billed annually).


Capterra – 4.6/5 (120)

55. Nifty – Agile Project Management Software 

Nifty - Agile Project Management Software 

Nifty brings several project collaboration needs in an Agile environment onto a single, manageable platform. It offers task planning, goal setting, and knowledge management features in one tool, reducing dependencies on several work tools. Managers can view project plans, create Wikis and share the project with the entire team, in a central place. This improves the collaborative potential. Any team working in Agile workflows can implement Nifty PM for their needs. 

Top Features of Nifty 

  • Project Goal Setting – Set goals, milestones, and daily work plans for the entire team to drive the project in the right direction. 
  • Task Management – Manage tasks by distributing assignments to your team and track progress in Kanban views. 
  • Project Wikis – Create knowledge hubs, Wikis, guidelines, and more using a single place for all the KM needs. 

Pros of Nifty

  1. Nifty reduces the need for using several different tools for Agile project management. 
  2. It’s specifically constructed to boost collaboration which is one of the core needs of Agile teams. 

Cons of Nifty

  1. Users have reported certain usability issues with the software. 
  2. Some advanced functions such as subtasks, SMS alerts, etc are desired by the users. 


IDoneThis is offered in four plans – Starter ($39 per user per month billed annually), Pro ($79 per user per month billed annually), Business ($124 per user per month billed annually), and Enterprise ($399 per user per month billed annually).


Capterra – 4.7/5 (116)

56. Pivotal Tracker – Agile Software Project Management Tool 

Pivotal Tracker - Agile Software Project Management Tool 

Pivotal Tracker is a specialized tool for managing agile software projects that focus on project tracking. It offers several tools for coding teams to manage their project progress and task distribution with the help of user stories that are highly configurable. Each task comes with built-in context mappings such as @mentions, notifications, and file attachments. A comprehensive interface enables teams to run the entire software development process from one place. 

Top Features of Pivotal Tracker

  • Stories – Distribute workload into stories and efficiently track every work item in the storyboards. 
  • Task Tracking – Track tasks in accordance with project progress. 
  • Analytics – Analyze projects with the help of detailed insights into the project. 

Pros of Pivotal Tracker

  1. Pivotal Tracker makes it easy for Agile teams to manage their work items using the storyboards and multiple context mapping features. 
  2. With an in-built automatic scheduler and analytics, project managers can ensure that the project stays on track always. 

Cons of Pivotal Tracker

  1. The workflow isn’t extensively customizable which may affect performance for some teams. 
  2. Users have reported that running multiple projects using Pivotal Tracker gets difficult. 


Pivotal Tracker is offered in two plans – Startup ($10 per month billed annually) and Standard ($6.5 per user per month billed annually).


Capterra – 4.3/5 (115)

57. GanttProject – Open Source Project Tracking Software 

GanttProject - Open Source Project Tracking Software 

GanttProject is a free Gantt chart software offered as an open-source project management tool. It is built upon the Gantt Charts methodology for managing project timelines. The software is available on Windows, OSX, and Linux. Teams can lay out their project timelines using the software and ensure that each project stage is completed within the deadline. The interface is available in 25+ languages, making it easy to use and highly adaptable. 

Top Features of GanttProject

  • Simplified Interface – GanttProject offers a clean and simple interface that is easy to get started. 
  • Open Source – The project is openly available for download, usage, and modification. 
  • Easy Export – The software allows data exports in multiple formats such as CSV, PNG, or WebDAV servers. 

Pros of GanttProject

  1. GanttProject is ideal for teams who want to use an open-source product for highly specific needs. 
  2. The product is available for free for anyone to use, across industries and team sizes. 

Cons of GanttProject

  1. Users report that while the software meets the basic functions quite fruitfully, some advanced features are missing. 
  2. Android and iOS mobile apps for the software are missing.


GanttProject is free to use as it’s open-source software.  


Capterra – 4.1/5 (115)

58. Redmine – Open Source Project Management Software 

Redmine - Open Source Project Management Software 

Redmine is another open-source project management app built using the RoR framework and is available for open usage. The app has a long list of features for managing multiple project aspects. Users can customize how they want to run using custom fields, workflows, email notifications, etc. The software readily integrates with Git and SVN and further offers compatibility with LDAP clients for easy user control. Organizations looking to implement a company-wide self-hosted project management solution can benefit from Redmine’s extensive customizability.  

Top Features of Redmine

  • Flexible issue tracking system – track project issues with a custom interface and tags that help organizations get better control over project issues. 
  • Gantt chart and calendar – View the project progress in multiple views such as Gantt charts and calendars.
  • Multiple LDAP authentication support – LDAP auth support allows organizations to connect Redmine with their own user auth system. 

Pros of Redmine

  1. Redmine is one of the best solutions for enterprise-wide project management software that can be self-hosted internally. 
  2. An extensively customizable interface makes it possible for teams to mold it as per their core needs. 

Cons of Redmine

  1. Installation can be a bit tricky for first-time users as it requires DevOps skills to configure the software. 
  2. The interface is not as user-friendly as other products in the market. 


Redmine is offered for free under the GNU General Public License v2. 


Capterra – 4.1/5 (112)

59. Brightpod – Marketing Project Management Software 

Brightpod - Marketing Project Management Software

Brightpod is an all-in-one project management software specifically designed for marketing teams. It centralizes many aspects of a marketing project such as project planning, file sharing, and time tracking. Marketing teams can run multiple projects and split the workload into tasks for the team members. It helps you view all your projects using a single expansive user interface. The calendaring options and workflows features ensure that all your marketing campaigns are handled intelligently. 

Top Features of Brightpod 

  • Task Management – Managers can assign and track tasks using Kanban boards for project visibility. 
  • Workflows – Custom Workflows such as Twitter Routine and Facebook Advertising help marketing teams stay sane about their task completion. 
  • Campaign Calendars – Build calendars for various campaigns running your organization for better time management.

Pros of Brightpod

  1. Brightpod centralizes a number of core marketing management needs that will help teams get rid of excessive work apps. 
  2. It has several specific features such as configurable workflows and campaign calendars that are of great use for marketing teams. 

Cons of Brightpod

  1. The time tracking feature misses an in-built time clock.
  2. There is a lack of integration with other work apps such as CRM and billing. 


Brightpod is offered in four plans – Professional ($29 per user per month billed annually), Studio ($59 per user per month billed annually), Agency ($99 per user per month billed annually), and Agency Plus ($129 per user per month billed annually).


Capterra – 4.4/5 (110)

60. eXo Platform – Workplace Management Software 

eXo Platform - Workplace Management Software

eXo Platform is a digitized workplace management solution that enables organizations to manage several aspects of work in one go. The platform lets employees communicate, collaborate, and share knowledge in the team while managers create employee recognition programs. Its in-built project management features help employees streamline task management. eXo Platform offers several popular integrations for automating work functions. It’s suitable for companies looking to implement a combination of project and employee management solutions.   

Top Features of eXo Platform

  • Communication – A platform for managing company-wide news and updates. 
  • Collaboration – Access project management, video conferencing, and Agenda building features in one suite. 
  • Knowledge Management – Manage project Wikis, News, and Tutorials with your team with versioning and analytics options. 

Pros of eXo Platform

  1. eXo platform overcomes several projects and employee needs in one product that reduces reliance on several tools. 
  2. It’s designed to empower the collaborative potential of teams with rich team communication tools. 

Cons of eXo Platform

  1. Enterprise portal software integration is missing. 
  2. Data export functionalities are not fully developed. 


eXo Platform is available as an Open Source product for organizations. Its cloud-based product is available in two plans – Professional ($5 per user per month billed annually), and Enterprise ($6 per user per month billed annually).


Capterra – 4.6/5 (107)

61. Quire – Project Management Software 

Quire - Project Management Software

Quire is a project management tool that offers a wide array of team collaboration and task tracking features. It helps teams manage their tasks diligently, with a detailed task management system built for enhancing productivity. It comes loaded with many smaller elements such as Zapier integration and file folders that boost project performance. Being a generic product, it lets teams of all sizes and industries manage their projects using the platform.  

Top Features of Quire

  • Task Management – Create task lists with nested tasks, subtasks, and detailed context mapping. 
  • Project Views – View tasks in Kanban Boards, tables, and more. 
  • Team Communication – Let team members chat with each other for better project collaboration. 

Pros of Quire

  1. Quire enhances team productivity by offering a wide set of project features. 
  2. It centralizes several project needs such as public project URL and Instant Messaging. 

Cons of Quire

  1. Quire doesn’t have project templates which can make it difficult to get started with. 
  2. The communication aspect of Quire needs more improvement.  


Quire is offered in three plans – Professional ($8.95 per user per month billed annually), Premium ($14.95 per user per month billed annually), and Enterprise ($19.95 per user per month billed annually).


Capterra – 4.7/5 (106) 

62. Toggl Plan – Team and Project Management Tool 

Toggl Plan - Team and Project Management Tool 

Toggl Plan is a multifarious project management tool that caters to project tracking, team planning, and task management. It features a number of useful elements such as task lists, timeline calendars, and task collaboration that make projects much more streamlined. You can build teams and plan separately for proper data segregation. Tasks can be configured in any way with milestones, files, and comments. Collaborators get to a vivid view of all the tasks, making it comprehensive for everyone. 

Top Features of Toggl Plan

  • Project Management – Build project timelines, view progress levels and keep critical parameters always under check. 
  • Team Planning – Build team availability calendars to better manage your workforce.  
  • Task Management – Track tasks across projects and team members with multiple task views such as Kanban, etc. 

Pros of Toggl Plan

  1. Toggl Plan centralizes team management and project tracking, offering greater control over the project execution. 
  2. Its neat interface and integrations with other tools make Toggl a go-to tool for remote teams.  

Cons of Toggl Plan

  1. Users have reported Toggl to have a learning curve associated with it. 
  2. Data export functionality needs to be improved. 


Toggl Plan is offered in two plans – Team ($8 per user per month billed annually) and Business ($13.35 per user per month billed annually).


Capterra – 4.5/5 (105)

63. RationalPlan – Project Management Software 

RationalPlan - Project Management Software 

RationalPlan is a project management suite offering a wide range of capabilities for team projects. It caters to everything from task management to resource allocation, making it a comprehensive all-in-one product. Users have the liberty to either host it on-premise or use the cloud version for accessing all of its features. The software comes with useful integrations, making the project management experience worthwhile for complex setups. Managers get to manage costs and reporting also.

Top Features of RationalPlan

  • Project Planning – Plan your workweek by creating tasks, assigning duties, and checking progress. 
  • Resource Allocation – Allocate resources as per plan with efficiency in mind. 
  • Cost Tracking – Raise invoices, check estimates, and make sure the project doesn’t go overboard. 

Pros of RationalPlan

  1. RationalPlan helps organizations meet multiple needs in one tool. It goes beyond project management and helps in centralizing tools. 
  2. It enables managers to stay on top of their managerial duties with advanced reporting. 

Cons of RationalPlan

  1. The export functionality needs to be worked upon.
  2. Some users have reported that the task management system needs refining. 


RationalPlan is offered in three plans – Beginner ($4 per user per month billed annually), Master ($12 per user per month billed annually), and Production ($19 per user per month billed annually)


Capterra – 4.4/5 (98)

64. Orangescrum – IT Company Project Management Software 

Orangescrum - IT Company Project Management Software 

Orangescrum facilitates IT companies with the right software development and project tools for streamlined processes. It has everything from custom fields to analytics, offering an all-around Agile project experience. The tool makes it easier for teams to collaborate with clients or internal teams for better productivity. A range of management features such as Gantt Charts and Google Calendar integration, make it a suitable product for IT teams.  

Top Features of Orangescrum

  • Collaboration – Team members can collaboratively work in the same project and share information seamlessly. 
  • Task Management – Manage IT tasks across the organization with control over progress levels. 
  • Customization – Customize elements to make the tool easy to work with your own parameters. 

Pros of Orangescrum

  1. Orangescrum is neatly designed to suit IT teams and offers several benefits for collaborative technology projects 
  2. Its Agile-friendly features make it a top choice for teams who work with the same methodology. 

Cons of Orangescrum

  1. Task comments feature needs to be refined for better UX. 
  2. Usability issues with the web client. 


Orangescrum is offered in two plans – Startup ($8 per user per month billed annually) and Professional ($40 per user per month billed annually).


Capterra – 4.3/5 (98)

65. 5pm – Project Management Software 

5pm - Project Management Software 

5pm is a project management tool offering a wide range of features for all kinds of projects. It caters to everything from task management to task automation, making it a comprehensive management product. Users have the liberty to use it anywhere due to its SaaS model. The software comes with useful integrations, making the project management experience worthwhile for complex setups. The team can socialize with a built-in social board. 

Top Features of 5pm

  • Collaboration – Team members can collaboratively work in the same project and share information seamlessly. 
  • Task Management – Manage tasks across the organization with control over progress levels. 
  • Customization – Customize the reports and interface elements to make the tool easy to work with your own parameters. 

Pros of 5pm

  1. 5pm offers a number of customization options that enable teams to create a flexible project environment. 
  2. Its easy-to-use interface reduces cognitive load and enhances productivity. 

Cons of 5pm

  1. The usability of the product needs to be worked upon – it often performs slowly on the web version.
  2. Notifications sometimes misfire which may cause communication issues. 


5pm is offered at a price of $96 for 40 users per month. 


Capterra – 4.2/5 (98)

What are Project Management Software Features?

Project management features refer to the most commonly found functionalities in project management software products such as task management, timesheets and calendars, that help managers organize their work. 

Project Management apps offer a wide set of features that enhance the project experience for teams. Depending upon how your team is configured and what inherent challenges it faces, a feature-rich project app can help you greatly reduce project constraints. You may need an app that solely focuses on one challenge, let’s say, time management or you may want a bundled product that hits multiple bases at once. 

In order to understand what project management apps are capable of and how they can benefit you, here is a breakdown of popular project management software features. 

Task Management 

Task management includes assigning and scheduling project tasks to team members with deadlines and scope of work. Managing tasks is one of the fundamental aspects of any project, as it builds accountability and lets the managers break down large milestones into smaller, trackable units. 

Project tools allow team members to build task lists that allow team members to; 

  • Organize tasks based on work function 
  • Assign tasks to individual members 
  • Track task progress with real-time updates
  • Prioritize and plan tasks as per requirements

This makes managing daily to-do’s a breeze for the managers. They can easily track the project velocity and guide team members effectively, in case any issues arise.   

Work Planning 

The ability to plan the entire week on Monday and manage daily activities with agility is what every manager aims for. Project tools make it possible to create detailed work plans that neatly chalk out the timelines, schedules, and milestones. 

With the help of work planning features, you can; 

  • Build a team calendar with date-wise scheduled activities
  • Check the status of done, overdue and planned activities
  • Create deadlines and milestones for high-priority tasks
  • Divide daily work into achievable chunks with better project awareness  

With clear foresight and effective planning, you can ensure that the project never derails from the track. Project management apps help you with Calendar, Kanban, and Table views that make planning a visual process.  

Team Collaboration

Most team projects are highly collaborative in nature but achieving productive collaboration continues to be a challenge. With workplaces going remote, and workers adopting flexible work schedules, organizations need specialized tools for enabling seamless idea-sharing. 

Project management products serve as a centralized platform for teams to communicate and collaborate. They primarily boost collaboration by;

  • Providing real-time concurrent file sharing and editing capabilities
  • Enabling video meetings and audio conferencing 
  • Building collaborative project schedules involving multiple members
  • Providing asynchronous communication in the form of discussion boards and team chat 

With lesser collaboration hurdles, teams are able to realize their collective creative potential. Team members can actively share ideas, brainstorm solutions and face fewer psychological hurdles while collaborative problem-solving.  

Time Management

Meeting project objectives within the allotted time are imperative to project success. It is only possible when project time is being diligently utilized and actively monitored. The managers need to be quite stingy when it comes to managing time, for which they need a time management solution.

Project apps feature timesheets and time trackers that allow teams to; 

  • Create time logs for each task with details on how the time was spent
  • Attribute work hours for every individual project 
  • Create billable invoices by tracking time on client projects 
  • Monitor team productivity as a function of time spent by the team

Managers can check if the team is spending time wisely and if project goals are being met in due time. Project time tracking software provides detailed reports on time expenditure, lost work hours, and overall time delays. With better time insights, managers can improve time efficiency across the project and mitigate time wastage. 

File Management

No matter if you’re managing a Social Media project or a Finance one, there’ll always be a lot of files to track and work upon. Each file goes through several revisions, versions, and stages before it can be put to productive use. Therefore, in a team project, you need a system for managing files responsibly. 

Most project management software apps offer an in-built file management system that allows you to; 

  • Create focused repositories for project files with access control and sorting options
  • Create multiple versions of the same file for removing redundancies 
  • Easily share media, audio, document, and video files across team members 
  • Backup project files in a secure repository with quick retrieval

When it’s easier to share, sort, and store files, your team can get through tasks quickly. A file management system reduces errors and protects important files from getting misplaced or compromised. 

Workflow Management

Each organization has definite workflows in place for ensuring timely project delivery and quality assurance. But if there’s no one overlooking these workflows, they can easily spiral out of control. Project management apps allow teams to design customized workflows that cater to cross-functional collaboration needs. Managers can assume granular control over process workflows that lead to improved project execution. 

Deploying project tools for workflow management enable you to; 

  • Create step-by-step workflows that cater to unique process needs
  • Make complex business processes easy to track 
  • Bring cross-functional teams on the same page for parallel execution
  • Ensure compliance and quality across various business processes

Kanban and scrum workflows are two examples of how software teams tactfully navigate complex projects. Similarly, building a workflow and monitoring the same via a project tracker makes the entire team much more streamlined. 

Reports and Dashboards

Each weekly project meeting requires you to have clearly laid out project performance metrics for effective decision making. If the team productivity is declining, you must catch it well within time and take corrective measures. But to do this, you would need a system that generates on-point reporting with lucid dashboards. 

Project management software allows you to closely track each project metric for; 

  • Generating self-compiling reports on business KPIs
  • Reporting project progress to higher-management executives
  • Taking well-informed decisions on project matters 
  • Reducing manual work in data compilation and reporting

Project reports and dashboards make it possible for managers to comprehend project performance objectively. Each decline in important project indicators calls for action, which ultimately helps the manager sustain project health in the long run. 

Team Communication 

Enabling the team to communicate effectively and comfortably is a key requirement for project success. Unfortunately, communication in team environments is easily susceptible to disruption which makes it hard to stay on the same page as others. Managers must introduce specialized project tools for strengthening team communication. 

These tools enable the team to stay productive by; 

  • Providing a centralized portal for communicating updates on tasks, files, and project decisions. 
  • Reducing communication attenuation by building focused discussion boards and grouped conversations
  • Sending out asynchronous project updates automatically whenever an activity takes place
  • Looping in key stakeholders for important milestones and events    

When team members are just a click away, and there is an open environment for speaking your mind, the team faces minimum project conflicts. Project management apps bolster the team’s ability to communicate freely and solve problems actively, in order to keep project progress on track.  

Project Timeline

No matter how accurately you plan your projects, there’s always a tendency to encounter unforeseeable disruptions. Timelines stretch, resources shrink, and productivity plummets. While such scenarios are pretty common to every project, agile timeline management can help you prevent the project from going bust and manage timelines smartly. 

Project management software offers innovative ways of dealing with fluctuating timelines by; 

  • Laying out project timelines in a comprehensible manner with visible dependencies and workload.
  • Enabling managers to prioritize critical tasks first with the help of Gantt Charts.
  • Dividing work into sprints in order to manage deliverables and expectations better. 
  • Understand the team’s time consumption trends for making practical timeline estimates 

With better timeline awareness and a clear path for achieving project goals, managers can ensure that projects are delivered on time. Project tools provide time reports, workload reports, and project forecasting in order to keep timelines aligned with expectations.

Who Uses Project Management Software?

Business organizations and startups, all around the world rely on project scheduling software for ensuring project quality and productivity. In essence, any collaborative line of work that requires a team to achieve a collective goal within a given time frame and budget can benefit from a project software tool. 

Capterra’s Project Management Software Market Research Report highlights the adoption of project tools across organizations based on industry, annual revenue, and the number of employees.


It is evident that the IT Services & Software (22%), Banking (14%), and Manufacturing (13%) industries use project software the most. Companies generating annual revenue between $11 – $100 million show a high proclivity for project software. The trend data depicts that most of these organizations employ between 101 to 500 employees.

On the other hand, similar trends can be witnessed for organizations that don’t use PM software based on industry and organizational size, but a majority of non-adopters fall below $5 million of annual revenue.  

Small Business Adoption

SMEs (51-100 employees) represent 12% of the PM software adopters whereas small enterprises (11 to 50 employees) represent an even smaller chunk of 6%. Given that a majority of businesses with less than $1 million of yearly revenue (25%) don’t use PM tools, the adoption is somewhat lacking in the small business segment.    

Enterprise Adoption

Enterprises (> $100 million annual revenue) represent a significant portion of PM software adopters. Only 2% of organizations with revenue between $501 million and $1 billion, report not using any PM software tools.

Benefits Of Project Management Software

In a Capterra survey on the benefits of PM software tools experienced by companies, about 422 participants shared their responses. Following is a list of top benefits as per the respondents.  

Improved Timeline Estimation

About 60% of organizations report that improved timeline estimation is one of the biggest benefits of using project management software.  

Most project tools offer features such as task management and project road-mapping, that make the process of creating project timelines quite efficient. Team managers and supervisors can closely monitor the flow of projects to understand time consumption across various activities. This helps them make well-informed decisions while creating timeline estimates and plan ahead with better foresight. 

Improved timeline estimates help the team as well as the organization to manage the workload in a project. Managers can make sure that the team doesn’t feel overwhelmed with narrow deadlines and business productivity needs are always met.

More advanced features such as Gantt Charts provide a bird’s eye view of all the planned tasks, to make it easy for the managers to comprehend project flow.  

More Effective Use of Project Resources 

The success of a business project is fairly dependent on the optimum usage of project resources. No organization wants their project budget to overshoot or their resources to be underutilized. A project management tool enhances resource management capabilities by bringing out the detrimental resource metrics for project managers such as team productivity, time efficiency, and individual workload.  

With better resource awareness, managers can exercise more fine-grained control over how the team utilizes the available project budgets. Depending upon the type of project management software you’re using, you can track everything from human resources to inventory and more. 

This reduces resource churn in team projects and increases efficiency at an organizational level. Projects don’t waste as many resources and there are lesser leakages.  

Enhanced Team Communication 

About 49% of respondents believe that PM software improves their team communication, which is one of the most significant factors for the success of any project. 

As teams go remote and workplaces adopt the hybrid work culture, it is more important than ever to strengthen team communication. Your colleagues may not always be physically present in the office but it should be easy to connect with them instantly.

Project management software products such as ProofHub, Slack, and Jira are particularly built around the idea of improving communication as a method to better management. 

Team communication includes real-time audio and video meetings, and asynchronous media such as chat and email. Project tools offer a unified experience for all your communication needs. 

Improved Budget Optimization

Most projects revolve around balancing out three major constraints – time, scope, and cost, also called the Triple Constraint. If one of the elements goes out of control, the manager can toggle the other to keep the project on track, but in complex projects, this can get really difficult. 

In the olden days, all of the number-crunching was done using Excel sheets, which was laborious and prone to errors. Jump to today’s project software tools, managers can view detailed budgetary reports, understand the effect of a single constraint on project performance and diligently manage project budgets. 

The old clunky process has been revamped into a smooth, intuitive optimization experience for managers. This helps the organization deliver projects without having to deal with excessive drainage or multiple deadline extensions.     

More Accurate Metrics

Project reporting is one of the busiest jobs for managers and a hefty chunk of daily productive time goes into creating reports for the C-level execs. 

While many companies have a formalized process of measuring business KPIs, the reporting process may not be that well-baked. It then comes upon the sanity of the project manager to derive accurate reports and relevant insights. 

Thankfully, modern PM software products are capable of automating half the tracking and reporting work. Designed while keeping the heavy reliance on analytics in mind, these tools offer detailed data sets on project performance. 

The good part is that because Project tools integrate deeply with business workflows, the accuracy of metrics is not compromised. Be it tracking marketing performance or overall employee engagement, every insight is much more dependable. 

Reduced the Number of Failed Projects

Project failure is an existential threat to most companies but at the same time, it’s gravely uncommon to successfully deliver a project. A Gallup survey found that a mere 2.5% of companies actually deliver all of their projects successfully. This means a whopping 97.5% often deal with project failure.  

Keeping that in mind, it is worth noting that the organizations having a low project failure rate are usually the ones investing heavily in project management strategies. The ubiquity of project management software is automatically established in all such organizations. 

About 38% of respondents claim that using a project management tool helps them put a leash on project failure rate. It is believable because a PM tool works towards improving poor management and improper communication, which are two of the strongest reasons behind failed projects. 

Increased Executive Support for PM strategy 

Lastly, about 18% of organizations report being able to make better PM strategies with the help of a PM tool. With the help of advanced analytics, project forecasting features, and trend analysis, managers don’t have to rely solely on their instincts. 

In fact, smart management is increasingly becoming a function of smart decision science rather than strong hunches. In any board meeting planned for discussing PM strategy, one would easily vote on the decision that is data-backed over the one that ‘feels’ the right thing to do. 

Project tools provide increased transparency into project performance and several other clues that managers need to decide the future course of action. 

What makes a good Project Management Software?

It’s a very generic question with a very specific answer. A project management software that is good for one team may not work at all for another. This is because each team is organized in a different way and has highly unique requirements. 

Having said that, if you were to isolate the best project tool for your team from 1000+ choices in the market, you’d have to look at several factors. While these factors may apply to you in varying degrees, most teams look at the same set of things. We have briefly summarized the most common factors that make a good Project Management app. 

Be wise in picking the most relevant one for you! 


Functionality has by far the biggest impact on any organization adopting a project app. It basically refers to the features provided in the software and their overall effectiveness in project management. 

Based on functionality, PM tools can be broadly classified into two categories; 

  • Generic Project Management Apps
  • Niche Project Management Apps   

Generic PM Apps offer functionalities that are relevant to almost all kinds of business and team projects. These include functions like time management, task tracking, employee scheduling, and so on, that most organizations need in order to manage their workflows. 

Such software products are highly customizable in nature and can be molded to match a wide range of use-cases. However, they may not have tailored solutions such as client-specific database design or integration with legacy systems.  

ProofHub, Trello, Asana are all examples of generic project management software. 

Niche PM Apps, on the other, hand are built to solve niche or industry-specific problems. Although they may contain features similar to a generic product, the design and implementation are adapted to the industry they are targeting. 

For instance, a project management app for construction engineers will have industry-native features that offer specific benefits to construction teams. For all other kinds of teams, such software won’t be of appropriate use.

Jira for IT teams, Realtracker for construction teams, Freshservice for customer support teams, are a few examples of Niche PM Apps.

Project Management Software Price

Project management software price is the second most important factor that organizations consider before settling for a given product. In most cases, the pricing must match up to the functionality and quality offered. 

Capterra’s research shows that the pricing of project management apps ranges between less than $1,000 to over $50,000 annually. 

There are several prevalent pricing models when it comes to PM tools and depending upon which one you go for can have a direct impact on your annual software cost. We have explained the most popular pricing models below.

  • Freemium Pricing Model 

This model consists of a limited set of free features with optional paid upgrades. Users can sign up for free and continue using the basic functionality until their needs expand and they have to opt for a paid plan or upgrade their billing process. 

This model suits smaller teams and individuals who are happy with a bare minimum PM app. Many project management tools free of cost follow this model. 

ClickUp is such a tool that offers a limited free plan with basic features. To realize the full benefits of the tool, users have to go for paid options that cost up to $19 per user per month. 

  • Per-User License Model

Per-user licenses refer to a fixed monthly or annual amount that the organization has to pay for every single user that is registered on the PM tool. It’s a scale-friendly pricing model wherein growing teams can keep their software costs aligned with the team size. 

Per-user licenses are also offered in tiered plans so that buyers can choose to pay in accordance with the features they subscribe to. 

Zoho Projects is one such tool that offers a per-user license split into premium and enterprise plans. Both the plans are priced differently and come with separate features.  

  • Flat-fee Pricing Model 

Flat-fee pricing refers to a fixed monthly or annual fee that is independent of the features or users being offered in the software product. Usually, flat-fee comes with optional add-ons with a fixed base price. The software provider may offer bundle packages containing capped features or user limits with a flat fee price.  

A flat fee is a lucrative option for fast-expanding teams who need to onboard new users every month. The software bill stays predictable even if hundreds of new users are added, and the organization can maintain cost-efficiency. 

ProofHub is an example of flat-fee pricing that offers unlimited users and unlimited projects for a fixed monthly price. As you onboard new employees and clients every month, you don’t pay anything extra.   

  • Monthly Active User Pricing Model

This kind of pricing is based on how many users actively log into the software product every month. You may have 100 registered accounts but you’ll be charged for people who actually use the software. All defunct or unused accounts will not be charged.

The idea behind monthly active user pricing somewhat relates to the pay-as-you-go model. The PM tool charges are based on consumption rather than licenses purchased by the team. This ensures that the team doesn’t pay unnecessarily for inactive users. 

Slack is one of the Project management software tools that follow this pricing model. It charges per active user per month billed annually and monthly.

  • Tiered Feature-based Pricing Model 

Feature-based pricing solely focuses on the features or modules you wish to use, rather than the number of users. Features are clubbed into per-user pricing or flat-fee plans that the user can pick as per need.

Based on your requirements, you may want to go for a task management system and leave alone the more advanced features on offer. In such cases, a tiered feature-based pricing model lets you meet your specific requirements at a focused price.

Smartsheet is a software product that offers three plans – Individual, Business, and Enterprise. Each of the plans has a different set of features and users can pick the option that suits them the most.    

  • On-quote Pricing Model

On-quote pricing refers to situations where the project management app provider quotes a price based on the usage parameters. This model is popular among software products that cater to large enterprises or companies with highly complex requirements. 

Most PM software providers have an on-quote pricing option for enterprise clients that allows them to offer a more customized experience. There are instances when the user requirements are simply not met with the preset pricing plans. In such scenarios, on-quote pricing really helps.

Clarizen is one such enterprise project management app that doesn’t have any present plans and only uses on-quote pricing. Users have to contact sales in order to get their pricing quoted.  

Ease of use

It goes without saying that the PM software must offer an easy-to-use interface and must be so intuitive that everyone in the organization could use it naturally.

As project management is fairly complex in itself, most project tools come with a certain learning curve. In case the learning curve is too steep, the team members may have to undergo several rounds of training. This adds to the overall expense of using the software product.  

The easier the tool, the quicker your employees will get used to it. No organization wants to overspend man-hours on repetitive training and improving software skills. An easy tool elevates productivity levels across your team and reduces the cognitive load on the employees.

In technical terms, ease-of-use is called “usability.” It’s generally measured using the following factors; 

  • Success rate – whether the given PM tool is able to achieve desired productivity levels 
  • Time consumption – the time that goes into operating the tool on a daily basis
  • Error rate – the errors committed by users while operating the software compared to the total tasks executed
  • Satisfaction score – the average satisfaction level experienced by the team as a whole 

If your team is exhibiting a decent level of productivity without spending too much time on the tool or making too many logical mistakes, you’re using the right tool. Otherwise, you really should consider switching to a different option.  

ProofHub received the Best Usability 2021 award for Project Management Software by Software Suggest.  

Customer Support

Just like with everything else in the market, the customer experience provided alongside the core PM software product contributes a lot to its success. 

As most project management apps are self-serving in nature, users are prone to encountering usability or technical issues. There also may be instances wherein the customer wants to use the software in an unconventional way. 

All such cases require a strong customer support team that handles incoming queries diligently and offers a satisfactory resolution experience.  

It’s hard to measure the quality of support experience without actually interacting with the product, hence, most new buyers rely on reviews left by active customers. To help you best decide, the following are a few things that you should look for in customer support testimonials. 

  • Quality of product walk-throughs
  • The speed at which customer queries are handled
  • If software bugs are reported and resolved 
  • If specific use-cases are dealt with
  • Success in enabling customers to best use the product 

ProofHub received the Best Support 2021 award for Project Management Software by Software Suggest.  


The goal of any PM software app implementation is to efficiently deliver the benefits to the users in coherence with existing technology. Let’s say your office computers run on the Ubuntu OS, you would want to go for a product that is compatible with Ubuntu and is easy to maintain in the future.

In case the product is not compatible with the tools you already use, it may become difficult to derive full benefits from the product. Implementation requirements are unique to every workplace. Some require enterprise mobility, while some can’t do without an intranet app.

You must understand your specific needs and goals before settling on a PM software product. Further, you must be wary about importing data to your PM software. If you’re making a migration, ensure that your new software is capable of working with your existing database and offers enough adaptability. You can also check for API availability, and plan the entire workflow on the new product.

Go for solutions that have a minimum dependency on pre-existing technology, such as SaaS tools that work on any kind of OS and even on mobile devices. 

ProofHub, for example, can be accessed via any internet browser, has compatible mobile apps, and accepts imports from Asana, Basecamp, etc.   

Types Of Project Management Software Implementation

A project management app will only prove effective if it’s correctly implemented at your workplace. It should be accessible by all your employees without any friction while maintaining stringent security policies. If you’re managing a hybrid team, both your in-house and remote members should be able to access it, must have the right hardware to use it, and make no compromises on performance. 

The best implementation warrants a deep understanding of the IT infrastructure of your work environment and your business process needs. In order to figure the best configuration for your team, here is a list of project management software based on implementation, with their respective pros and cons.   

Web-based (SaaS)

Web-based project management tools are served in the form of web applications to the end-users over the internet. These tools can be accessed from any location or device that supports a web browser, and allow users to store all their project data on the cloud. The software vendor maintains the servers, databases, and security standards required to keep the software functional. 

There is no need for downloading or installing anything locally because the entire software runs on web services. The software is licensed to users in the form of monthly or annual subscriptions under the Software-as-a-service model. 

Pros of Web-based Project Tools

  • Easy to implement as no special setup is needed at the infrastructure level. 
  • Provide controlled access to team members without risking privacy. 
  • No data backup or retention challenges.
  • Available on a wide range of desktop and portable computing devices.
  • Minimum software management hassles as the updates and bug fixes are handled by the vendor.
  • Easily scalable as licenses can be renewed or revoked at any time. 

Cons of Web-based Project Tools

  • Limited control over business data as it resides on the software vendor’s servers. 
  • Software performance can fluctuate due to dependencies on the web browser. 
  • Have to rely on the security features provided by the software vendor.

ProofHub is a prime example of SaaS-based project management software. Each user gets to create a personalized account with a custom project URL, for example, https://myproject.proofhub.com or attach a pre-existing domain name with their account. 


Desktop Native project apps are installed locally on a computer and require local resources to carry out regular functions. They may or may not require internet connectivity to access project information. As these tools are optimized for the operating system they work on, the performance is usually better. 

In large organizations, it becomes difficult to implement desktop apps on individual computers due to the maintenance and updates involved. However, they provide better UX for personal productivity. 

Pros of Desktop-native Project Tools

  • Platform-specific features can be added to the software due to local installation. 
  • Better software performance and UX.
  • Internet connectivity is not mandatory. 
  • Stronger security and data processing capabilities can be added to the software

Cons of Desktop-native Project Tools

  • Hard to manage software packages and updates across multiple computers. 
  • Internal networking may be required to sync up several workstations at once. 
  • The local database is access-restrictive in nature and creates device dependency. 
  • Remote teams may face collaboration constraints. 

Project management software Microsoft Projects 2019 is a desktop-native app that is compatible with Windows 10. The app requires manual updates and can provide multi-party collaboration only when Microsoft 365 is activated. 


Self-hosted project apps are mostly web-based but are managed by the organization’s IT department. They’re hosted on company-owned servers and can be tweaked as per unique requirements. Self-hosted software offers better reliability as the users can exercise more fine-grained administrative control over software functions. 

The product is deployed for in-situ use which makes it easier to control the flow of critical business data and user-level permissions. 

Pros of Self-hosted Project Tools

  • Project data stays on company servers which increases confidentiality. 
  • Many open-source project management software offers self-hosted options, making it easy to customize software functionality. 
  • It’s easier to make custom integrations and modifications to better suit the company’s existing IT infrastructure.
  • It’s easier to maintain data and privacy compliances.   

Cons of Self-hosted Project Tools 

  • Dedicated IT manpower and server resources are needed to deploy and maintain the software. 
  • Software upgrades, new feature roll-out, and technical support may or may not be provided by the software vendor. 

Redmine is a self-hosted project management app that is highly customizable and offers a cross-database experience. It’s open-source which means anyone can download and host it on their own servers under the GNU license. 

Project Management Mobile App 

Mobile-based project management apps fit all the core project features into a mobile-friendly interface that offers data portability and enterprise mobility. Today, most project management tools come with a compatible mobile app so that users can easily access project information on the go. Companies implementing BYOD policies favor tools that already have a mobile app, to improve employee productivity. 

Mobile apps are tied to the main project database via an API. Users may not be able to access the full functionality of the project tool on the mobile app but they can receive project notifications, update statuses, view updates, etc. 

Pros of Mobile App Project Tools

  • Users don’t have to depend on a PC or laptop to stay in the loop of projects. 
  • Mobile apps expand enterprise mobility by allowing users to access projects from anywhere in the world. 
  • It’s easier to enforce data encryption and security standards on mobile apps, over their web-based counterparts.
  • Remote employees and field agents benefit from mobile apps as they can communicate with the core team independent of their location or workstation. 
  • Mobile apps improve collaboration experience with in-built real-time communication channels

Cons of Mobile App Project Tools   

  • It’s hard to use advanced functionalities such as project reports and Gantt Charts on mobile interfaces. 
  • All project software features may not be included in mobile apps, which limits the overall usability. 

A number of project management software tools such as ProofHub, Trello, and WorkflowMax offer compatible iOS and Android mobile apps. 


Utilizing project management techniques is ubiquitous for streamlining your daily work. A handy project management software not only helps you get better at it but also lends sanity to many of your business processes. Modern project tools are the manager’s best friend for handling project uncertainty. At the end of the day, everyone wants better business and contended employees which is only possible if things are managed well. 

Choose the right project management app for your team and start hitting those milestones with greater productivity. Don’t forget to check out ProofHub while you’re at it!

 Nandini Sharma
Nandini Sharma

Nandini Sharma is the Assistant Marketing Manager at ProofHub - a powerful project management software loved by more than 85000+ teams and businesses worldwide. She brings unparalleled expertise in digital marketing through her years of experience in the field; especially when in the area of brand building, targeting a large audience and building strong connections with them. When not busy in creating winning marketing strategies, she can be found involved in art and craft activities.

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