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11 Content Collaboration Tools for Faster Content Creation and Management



So, you and your team want to work together more. 

Good for you! 

Without a doubt, the best way to stay connected with your team is by collaborating. 

There are plenty of ways to do this, too. 

And many of them don’t cost an arm and a leg (which is good, because we all know they’ll get you nothing but grief). 

These content collaboration tools help create efficiency, and foster better teamwork, enabling you to be more productive and perform at higher levels. 

Top Content Collaboration Tools

1. ProofHub

ProofHub is best Content Collaboration Tool

When it comes to collaborative content creation, ProofHub is a reliable cloud-based tool that can help you keep everything organized and streamlined. With this tool, you can create a complete communication hub for your team right within the app itself.

This content collaboration tool allows you to plan, organize, and collaborate all from one single place. It makes managing projects a breeze and helps in streamlining the workflow of your teams

Sending files back and forth can be great. But if you’d like to streamline your processes, you need the ability to approve content without sending it back into the workflow. 

ProofHub lets you do that so that your team members can quickly get any work they’re doing approved.

Now, let’s talk about how ProofHub can help you:

  • Create tasks in an easy and effective way by assigning them to different people, setting due dates and reminders, and adding task comments.
  • Organize your projects in a visually appealing way with the help of Kanban boards.
  • Assign tasks and collaborate with your team members by setting workflow rules for each project.
  • The Gantt chart feature lets you plan as well as track progress on all projects/tasks in one place.
  • Have discussions with your team members using @ mentions. You also get 
  • An instant chat feature for real-time conversations

Pro Tip: With this tool, reviewers can annotate PDFs and images, track changes as they happen in real time, leave comments and feedback on every file type (from Microsoft documents to Photoshop files), make suggestions in a project brief or assignment notes, or even assign tasks all from one place — no more emailing around Word docs or Excel spreadsheets! 

Easily share, edit and discuss ideas in real time. Work together to create amazing content without switching applications with ProofHub. Try Now!

2. Bit.ai 

Bit.ai is a document collaboration tool

Bit.ai is a document collaboration tool that allows you to create and share content in real-time. 

There is no need to switch between multiple tools to create, manage, and share your documents. 

Bit’s beautiful templates allow you to create interactive marketing proposals, product roadmaps, user manuals, employee handbooks and more! You can add media from anywhere on the web without having to download the files or embed links into your documents.

In addition, you can share your content with anyone by sending them a link. 

They will be able to access and edit your document from anywhere in the world without having an account.

For content collaboration, Bit allows for comments and reviews so that you can collaborate with others on any shared document.

3. Basecamp

Basecamp as a content collaboration tool

Basecamp is a simple project management tool that has been around for years. 

It’s basic, but it gets the job done if you have a small team and don’t need much flexibility.

What makes Basecamp so popular is that it works exactly as it advertises: It’s easy to use and gets the simple jobs done. 

You can work in teams, assign tasks, create and share documents and files, and manage email communication through one centralized hub.

However, Basecamp has its limitations. There are no features for managing remote or freelance workers. 

Also, there aren’t very many options for customizing your workflow or developing more advanced processes. 

This is fine when you’re starting out with a small team, but if you expect to grow substantially over time you might want to avoid getting attached to this software; it might not be able to keep up with your business growth in the long run.

4. Wrike

Wrike as a content collaboration tool

Wrike is a go-to project management tool for teams of all shapes and sizes. 

It can be used to manage any number of projects at a time and comes with plenty of organizational tools including task lists, Gantt charts, resource management, time tracking, and custom dashboards.

Wrike is an especially powerful tool when it comes to content collaboration

In addition to the standard features like commenting on tasks, tagging team members in comments, and assigning tasks to multiple people simultaneously, Wrike makes it easy to collaborate on individual files within the tool. 

Instead of having numerous different versions floating around your computer—or worse yet—in your email inboxes or cloud storage apps, Wrike consolidates everything into one place so there’s no need for version control.

5. Bitrix24 

Bitrix24 as a content collaboration tool

Bitrix24, a project management system suite, offers unlimited file sharing and storage with multiple integrations including Google Drive, Dropbox, Box, OneDrive, and OneDrive for Business. 

This product features automatic cloud backup and “zero-knowledge” encryption to protect your sensitive files. 

Not only do you get all of the above features (which are available in other tools on this list), but Bitrix24 lets you access its platform wherever you go through its mobile app.

With ProofHub you can take your team beyond fragmented, siloed activity to one where every member is on the same page. Start your free trial today!

6. Digital Pigeon

Digital Pigeon as a content collaboration tool

Digital Pigeon, which has a sweet logo of two pigeons sitting on top of each other wearing cowboy hats, lets you upload files and folders, share them with your team or clients in the cloud, organize them into folders and subfolders within client projects, review individual files and folders and leave comments (it’s like Facebook for your work!), manage revisions, approve final versions of documents or images before they go live, restrict access to single users or entire teams (has version control), collaborate with internal users with different permissions based on role levels all in one place.

That’s a lot of things!

7. Samepage.io 

sampage as a content collaboration tool

Samepage is a content collaboration tool that encourages teamwork and efficiency. With its user-friendly platform, users are able to share files, chat in real time, and assign tasks. You can even make polls and schedule events. With the quick sharing of a link to your board or workspace, you can invite others to join in on the fun of team collaboration.

Plus, it’s completely free for up to 50 users! While other programs offer limited features for their free versions, Samepage has everything you need for one low price—nothing!

8. monday.com

monday as a content collaboration tool

Project management tools are supposed to make your life easier, not more difficult—but too often they fail to do the latter.

If that’s the case, why bother using one? 

Well, because if it’s a good tool, it can actually save you tons of time and stress by automating processes and storing information in a single repository. 

Monday.com is an all-in-one solution for managing projects that promise to be an intuitive tool for teams of all sizes and experience levels.

Unfortunately, monday.com is far from intuitive when you’re new to it. It may even make things harder initially as you try to figure out how its design works within your existing workflow.

9. Quip 

Quip as a content collaboration tool

Quip is a platform that combines chat, documents, task lists, spreadsheets, and databases into a single app that is accessible on all devices. 

We can’t think of too many things more annoying than getting an email notification about a change in the task list (and by “we” I mean me—the rest of my team has muted the email notifications for our Quip task list). 

With Quip’s chat feature you now have constant access to each other. This means you can ask questions when they come up, instead of waiting until the next meeting to pose them. This means fewer last-minute scrambles to fix errors that could have been caught earlier if you had communicated better.

10. Asana

Asana as a content collaboration tool

Asana is another popular project management tool that allows you to organize your team’s work and make sure it gets done.

The platform offers a simple dashboard with tasks, projects, and conversations to keep everyone in the loop.

With its intuitive interface, you can easily create tasks, assign responsibilities, set due dates, and add subtasks as needed. 

Asana will also let you attach files or comments to any task so that everyone is on the same page.

11. Dropbox Paper

Dropbox Paper as a content collaboration tool

Dropbox Paper is a collaborative workspace that integrates with Dropbox’s cloud storage solution, so you can easily access documents stored in Dropbox. 

You can create documents and invite other team members to view or edit them. 

You can also leave comments on specific sections of a document and tag teammates to notify them of your comment.

Dropbox Paper is an easy-to-use, flexible content collaboration tool for writing documents, making lists, and sharing ideas.

It allows teams to create project plans and outlines based on the content they share within their Dropbox account. 

Team members can leave comments directly on the content they’re working on instead of sending an email or chat message.

Dropbox Paper is a good fit for teams that want to work together in real time without having to exchange a lot of emails or schedule meetings just to check in with one another. Its intuitive interface makes it easy for anyone—even those who aren’t tech savvy—to get started.

Eliminate the usual hurdles while collaborating, and make your workflow seamless, without having to travel miles to work with ProofHub. Sign up now!


Depending on your use case, the best software for content collaboration may vary. 

In the end, it all boils down to what works best for you. 

That said, you’ll want to be sure to choose a program that makes sense for your needs as a designer and the needs of your team. 

No matter which software you decide to implement, though, there are many content collaboration tools available today that can help streamline and optimize your content production pipeline.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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