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44 Productivity Tools That Will Make Your Life Much Easier


Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and consistent effort. These are the words of Paul J Meyer – a renowned personal and professional development expert.

I would like to add another element that is helping individuals to be more productive is – productivity apps. As the times have become a little too much competitive, it makes sense to take help from a myriad of productivity tools available in the market.

Here’s our list of 44 best productivity tools that you can start using right now.

Project management

1) ProofHub


It is quite common to feel overwhelmed and disorganized when working on projects or managing projects. ProofHub is an all-in-one project management and task management software to keep things organized, increase accountability, communicate more efficiently, and keep everyone on the same page. It is one place for all your projects, teams, and work-related information.

Top features:

  • Assign tasks to specific people
  • Upload files and documents to organize the workflow
  • Better control over time collaboration
  • Check over time spent on every step

2) nTask

ntaskmanager as productivity tool

With so many elements of a project to keep track of, sometimes staying productive throughout the process can be overwhelming, but having a project management tool like nTask can help.

nTask is an all-inclusive project management and task management software that can help you keep all the elements of your project in a centralized platform to ensure you are on top of project tasks, visualize your progress, get status reports, and more.

Top Features:

  • Time tracking and employee timesheets
  • Meeting tools with the ability to create meeting agendas, discussion points, and follow up actions
  • To-Do Lists
  • Team Collaboration

3) GanttPro

GanttPRO as productivity tools

Being on the same page is one of the most crucial issues for any project. Once lost, you and your team will waste time trying to realize how the things are going what significantly decreases productivity.

With GanttPRO online Gantt chart software, you can be sure all of your team members keep track of tasks. A visually appealing Gantt chart timeline provides project participants with an immediate picture of how the plan is progressing. Thanks to collaboration opportunities, no detail will be lost.

Top features:

  • Task management and assignment
  • Team collaboration with comments, files, and notifications
  • Time log for personal tasks, personal calendars
  • Deadline management
  • Export and Sharing via Public URL
  • Resource workload

4) Infinity


One of the most important things when it comes to productivity is for the team to be on the same page and in sync at all times. And that’s exactly what Infinity can help you with.

Infinity is an all-in-one work management software that can help you keep all of your projects, tasks, documents, contacts, leads, and everything else work-related in a single place, and ensure that you and your team stay on top of your tasks and be productive on a daily basis.

Top Features:

  • Task Management
  • Team Collaboration
  • Multiple Views, Including Gantt & Form
  • Document Management
  • Time Tracking with Clockify
  • Public Boards

Scheduling & Calendar

5) Calendar

While using a digital calendar or other time management tool to become more organized and better with your time, you may feel like you are actually spending too much time entering and revising information across your tools. Calendar has created an AI-enabled solution that learns your schedule and takes over organizing, booking, and updating meetings and events on your calendar. It also syncs across multiple calendar tools and devices, saving you time and letting you focus on high priority tasks.

Top features:

  • Share calendars and designate who sees what on your calendar
  • Analytics for your Calendar so you can see where you’re opening your time each day.
  • Automatically invite and schedule meeting attendees
  • Leverage analytics tools to assess calendar data and reveal how you spend your time with people and in meetings
  • Integrates multiple digital calendars like Google Calendar, Outlook, and iCal as well as other email, project management, and collaboration tools.

Communication & collaboration

Make your project management much easier. Switch to ProofHub

6) Slack

Slack as productivity tool

It is the perfect team collaboration software that unifies your entire team communications. It integrates with the apps you use every day such as Google Drive, Dropbox, and Box to name a few.

Top features:

  • Chat and team communication
  • Set up reminders
  • Highlight words to be notified as they appear in a conversation

7) Shift

Shift productivity tool

Shift is the desktop app for streamlining your accounts, apps, and workflows. Tired of switching between accounts, and logging in and out? Shift is a logical & beautiful solution for managing everything better. Toggle between multiple Gmail, Outlook & Office 365 accounts without the hassle. Connect all of your email accounts + your favorite web apps and tools to Shift. Then, customize your workstation so it’s just right.

Top Features:

  • Cross-platform support (MacOS, Windows, Linux)
  • Manage all of your apps and accounts in one place
  • Custom desktop notifications
  • Unified search across all your Google accounts to find exactly what you need
  • Focused browsing web tabs

8) Fleep

Fleep acts a flexible messenger that integrates with email and lets you share and store files easily. Give it a try, if you are tired of those endless email conversations.

Top features:

  • Truly flexible communication
  • Everything is in one place and easy to keep track of
  • Contact anyone, anywhere, and on any device

9) Chanty

Chanty as productivity app

Chanty is a simple and fast team chat app to boost communication in teams of all business segments. With Chanty, you can easily get in touch with your colleagues in private, public, group and one-on-one conversations. The Teambook menu allows you to keep all your messages, files, links and tasks in order. You can also achieve a new level of productivity with third-party Apps in Chanty. Integrations turn a team chat into a command center, giving you control over the information from the apps you use. In addition, using Chanty voice messaging and calls you can instantly communicate with your team and deliver important information ASAP.

Top features:

  • Free unlimited message history
  • Built-in task management
  • Audio/video calls and voice messaging
  • Integrations
  • File sharing

10) Bit.ai

Bit.ai Productivity tools

One of the biggest productivity killers in the workplace is coincidentally the various productivity tools we end up using in the first place. Messaging someone on Slack, finding content stored in Dropbox, Emailing clients, Collaborating on Google Docs, etc. drains our productivity as we keep shuffling between apps and don’t seem to make any progress with the actual work.

This is why we all need Bit.ai, a document management and collaboration tool that helps teams to collaborate, share, track and manage all company documents, files, and other content in one place. No more juggling around apps and tools! Bit is the ultimate productivity tool as it brings all your company documentation, media files, and knowledge under one smart roof.

Top features:

  • Real-time collaboration on work without the to-and-fro email and chat messages
  • Documents can go from personal notes to team research, to coordinated documents and client-facing material that can be shared and tracked to get intelligent engagement insights.
  • Store all media files- videos, images, PDFs, logos, etc in one central location for easy access.

11) Google Docs

Google document as productivity tool

With Google docs, you can create write, access, edit, and collaborate wherever you go – from your phone, tablet, or computer – even when there’s no connection. It is a widely used document storage and work management software that allows individuals to collaborate.

Top features:

  • Smart editing and styling tools
  • Choose from a variety of resume, reports, and pre-made documents
  • Create a document through browser or mobile app

12) Skype

One of the most popular software in the world, Skype has made communication over video calling collaborative than ever. The Skype you know has recently had a fresh design and a ton of new features to help you stay connected.

Top features:

  • Take your conversation to a new level with rich video features
  • Share messages, photos, emoticons in real time
  • Call mobile and landline numbers at affordable rates

13) Zoom

Zoom provides remote conferencing services using cloud computing. It is a real powerhouse tool that can accommodate up to 500 participants to collaborate seamlessly.

Top features:

  • HD video and high-quality audio
  • Screen sharing and full suite of collaboration features
  • Easy to start and join

14) GoToMeeting


GoToMeeting allows turning online meeting into a conference call. It is an online video conferencing tool for users to schedule meetings and share screens. No matter where you are, your personal meeting is now just a few clicks away.

Top features:

  • Simple answer calls – no codes or PINs needed
  • Dynamic video conferencing
  • Screen sharing without the hassle
  • 6 HD video feeds per session
  • Highlighting tools to mark up what’s on the screen

Time tracking

15) Toggl

Tooggl as best time tracking tool for productivity

It is an ultimate time-saver app and is insanely simple to use. Toggl’s time tracker is built for speed and drives a stake in the heart of timesheets. This time tracking software can integrate tens of other tools to increase its functionality.

Top features:

  • Instant overview of your billable time and team progress
  • Offline time tracking and mobile functionalities
  • Reports directly delivered to managers

16) Harvest

Harvest - Productivity tool for time-tracking

Known as one of the best time-tracking software, Harvest lets your business ticking. Whether it’s from the web, your smartphone, or another application, time tracking was never so easy.

Top features:

  • Simple and intuitive interface
  • Get the insights of the project with powerful reporting
  • Create and send invoices online

17) Paymo

Paymo as productivity tool

If you are looking for an app that takes away the pain of planning, scheduling, task management, time tracking and invoicing, then Paymo is your answer. Bringing all the important elements under one roof, it makes easier to get an overview of your team’s performance.

Top features:

  • Accurate tracking of the time spent on tasks and projects
  • Detailed project reports
  • Categorize all time entries and automate

18) Everhour

EverhourWith a comprehensive range of features, Everhourㅡ an intuitive time tracking software is for teams to reach goals faster. It keeps you precise with your project estimates ensuring you are with your tasks all the time.

Top features:

  • Manual time entry
  • Seamless integration
  • Reporting
  • History of entries
  • Multiple time formats

19) Hubstaff

Hubspot as productivity tool

Hubstaff is a time-tracking software trusted by more than 8,000 remote teams. Its time tracker runs as a software on your desktop or as a mobile app making it easy to track time. Once the time is tracked, you can invoice clients, pay employees, see in-depth reporting, and much more.

Top features:

  • Randomized screenshots enable you to keep a track who is working on what
  • Tracks the number of mouse movements and keyboard strokes by employees
  • 30 plus integrations

20) Time Doctor

Time Doctor

When you want to know where is your team spending their time while working even when they are hundreds of miles away from you, Time Doctor can help. Time Doctor is a complete time tracking and productivity tool designed specifically for remote teams.

Top features:

  • Screenshots recording
  • Web and app usage monitoring
  • Alerts to avoid distractions


21) Evernote

Evernote acts like your second brain that enables you to remember everything. It’s a reliable note-making app to stay organized and get more done. With Evernote, you can capture, organize, and share notes from anywhere so that your best ideas are always with you and in sync.

Top features:

  • Collect everything at one place and make it more accessible
  • Add attachments, links, and audio recordings
  • Scan and search information from business cards

22) Microsoft OneNote

Microsoft OneNote as productivity tool

It is a digital note-taking app that works on any device or platform be it laptops or smartphones. It has got you covered to type, write, or draw with the free-form feel of pen to paper. It comes handy while taking impromptu notes. You just have to pick a notebook, a section and create a new page and you’re good to go!

Top features:

  • Real-time collaboration
  • audio/video recording
  • Optical character recognition from images

23) Simplenote

It offers the simplest way to keep notes – light, clean, and free. It eliminates the need for wasting time while locating files, just type what you are looking for and your list updates instantly. The best part – your notes are backed up. Just drag the version slider to go back in time.

Top features:

  • Your notes stay updated on all your devices
  • Find notes quickly with instant searching and tags
  • Backup, syncing, and sharing – it’s all free

24) Box notes

Whether it’s brainstorming with coworkers or the meeting notes you share with others, it all about real-time collaboration. And, Box Notes is an online note-taking app that makes it easier for team members to work together. Just create notes and never worry about the security.

Top features:

  • Easy to create meeting notes, share ideas, and track status updates
  • Live editing enables real-time collaboration
  • Every note you create or share is secured by enterprise-growth security

25) Dropbox paper

It’s an online word processor where teams can bring ideas to life in a single place. Taking a little casual approach to work, Paper lets people be themselves with stickers and emojis to make the conversation more connected and alive. It provides an interface that is ultralight.

Top features:

    • Anyone can see and update Dropbox files in a Paper doc
    • Changes are automatically saved
    • Seamless presentations

26) Google keep

Google keepGoogle Keep is a full-featured notes app known for its simplicity to jot down reminders, capture ideas, create checklists, take meeting notes, make to-dos and much more. You get digital sticky-notes and as a part of G-suite you can integrate your notes with Google Docs. It works well on Android phone, iPhone, Google Chrome, Firefox or even Smartwatch.

Top features

  • Two kinds of reminders ― time and location
  • Audio notes by using Google’s speech-to-text engine
  • Sync with Chrome and Web app
  • Color code your notes
  • Location reminder when you are in a certain area

Email management & Email Finder

27) Email Finder

Email Finder by hunter

Email Finder is a tool created by Hunter that can help you find email addresses in seconds. Just add the first and last name of the person you need to reach out to and the website’s domain. You’ll get the result in seconds. This tool also comes with a Chrome extension that can find the email addresses of a website in a single click.

Top features:

  • Instant verification
  • Access to 66 million website data sources
  • 25 free email lookups per month
  • Can perform bulk email lookups for a list of people
  • Available in the API

28) Right Inbox

Right Inbox Features as productivity tools

Right Inbox is a gmail extension l that offers 10 different features to users, from email scheduling to email tracking. 250,000+ professionals added Right Inbox to Gmail for next-level email productivity. Right Inbox saves you time on repetitive tasks and helps you to send better emails, in less time consistently.
Top features
– See who opens your emails with email tracking
– Send sequences with follow-ups that automatically send if a recipient doesn’t reply
– Set email reminders to not lose track of important conversations
– Schedule emails to be sent later
– Add notes to emails, for your eyes only

29) Sanebox

If you need an app that cleans up your inbox then Sanebox is the app for you. It automatically sorts your emails and declutters your mailbox. It sorts your emails into different folders depending upon each email’s importance so that you can focus on what matters.

Top features:

  • Prioritizes your email with smart filtering
  • Saves your attachments into the cloud
  • Snooze email until a time set by you

30) Unroll.me

unroll me screenshots
The best thing about Unroll.me is that it is as simple as it can get. It cleans up your inbox by categorizing your subscriptions in the form of a virtual roll-up. You can access it whenever you have some free time.

Top features:

  • The roll-up allows you to read emails at the time chosen by you.
  • Makes your mailbox clutter-free
  • Secure and easy to access

31) Boomerang

Boomerang is a dedicated email management application for Gmail that schedules and set email reminders. The coolest thing about it is that it allows you to ‘boomerang’ a message back to your inbox to remind you about it at the set time.

Top features:

  • Get the ultimate control when to send and receive email message
  • Remove interruptions so you can finish important tasks
  • Block off times for deep focus work

32) Inbox

google inbox
Inbox by Gmail is the inbox that works for you. It saves a lot of time by preventing any need for you to dig through emails by showing you the highlights directly.

Top features:

  • Add reminders to the top of your inbox
  • Snooze emails and reminders
  • Use bundles to group messages and get clutter out of your way

33) Airmail

It was designed from the ground up to provide you a consistent experience whether you have single or multiple accounts. It is a lightning fast mail client for Mac and iPhone.

Top features:

  • Modern and easy-to-use interface
  • Get to your emails without any interruption
  • Powerful and customizable email app

Distractions and focus

34) Freedom

freedom productivity appimprove focus and productivity.

Top features:

  • Block whatever and whenever to be more productive
  • Sync blocks across Mac, Windows, iPhone, or iPad
  • Plan out sessions that recur daily or weekly

35) Self-control

It is a free and open-source app for macOS with which you can block your own access to distracting websites, mail servers, or anything else on the web. Just set a period of time to block the website and click ‘Start’. You won’t be able to access it – even if you switch off or delete the app.

Top features:

  • Limits your social media addiction
  • Enables focus
  • Better work-life balance

36) Focus booster

Focus Booster

Based on Pomodoro technique, Focus booster empowers you to maintain focus and keep distractions at bay. Sessions are automatically recorded in your timesheets so that you don’t have to recall where your time was spent.

Top features:

  • Instant focus
  • Encourages better work habits
  • You can use it on any computer, on the web, or on your mobile

37) Forest

It’s a great tool that allows you to put your phone down and focus on what’s important. Here, the idea is to build a forest of trees where every tree symbolizes your task. Whenever you want to focus, plant a tree and it will be killed if you leave the app

Top features:

  • Stay focused in any scenario
  • It partners with a real-tree planting organization

38) Brain.fm

Brain.fm is a popular productivity app that uses music as brain stimulation. It unlocks music potential to influence cognitive states. The team proactively works with leading auditory neuroscientists to validate their findings.

Top features:

  • Beneficial to boost focus, meditate, and sleep
  • Designed for noticeable results in less than 15 minutes
  • Better work-life balance


39) MyFitnessPal

It’s essential to be at your optimum health levels to do your best work. MyFitnessPal is a popular and easy-to-use calorie counter app. Along with this, you get a free access to the world’s largest nutrition and calorie database.

Top features:

  • Helps you to lose weight the healthy way
  • Promotes better eating habits
  • The web and mobile apps sync automatically

40) StrongLifts 5×5

Stronglifts 5x5
It is known as one of the most popular strength and muscle building program due to its simplicity and effectiveness. Thousands of users have used it to change their bodies and go brawny from skinny. It focuses on five exercises – Squat, Bench Press, Deadlift, Overhead Press, and Barbell Row that works on your entire body.

Top features:

  • On StrongLifts 5×5, you workout three times a week
  • Progressive increase in weight triggers your body to build muscle
  • Most effective for beginners new to lifting weights

41) Yoga Studio

Yoga Studio
This one lets take your studio wherever you go. It includes 65 ready-made classes. Choose your level (beginner, intermediate or advanced), duration (15, 30 or 60 minutes) and focus (strength, flexibility, relaxation, balance or combination) to find the perfect class for you.

Top features:

  • Yoga classes by Rodney Yee – a renowned yoga instructor with 30+ years of experience
  • 25 hours of ready-made HD video classes
  • Perfect for beginners, awesome for experts

42) Map My Fitness

It’s a fitness tracking app that enables you to own every workout backed by world’s digital health and fitness community. You can create challenges for yourself and your friends, or even join a community challenge.

Top features:

  • Track your fitness with any device
  • Adaptive training plans
  • Create challenges and train smarter

Make your project management much easier. Switch to ProofHub

Email marketing

43) HubSpot Sales

HubSpot SalesHubSpot is a marketing automation tool for small and large business that will help you sell more in less time. The tool helps to convert your promising leads to successful deals. You can create your own customized email templates and use it to measure performance. It integrates with both Gmail and Outlook.

Top features:

  • Lead management
  • Marketing automation
  • Launch landing pages

44) Litmus

litmus as productivity tool Litmus is a highly versatile tool that makes your email management easier, faster, and better. It is the easiest way for teams to create a great email for every subscriber that could be opened across many different apps and devices conveniently.

Top features:

  • Build, edit, and instantly preview your emails
  • Get full visibility into every aspect of your email program
  • Test critical elements that could impact email performance
  • Work more efficiently and get more done
 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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