All types of businesses can benefit from time tracking app, no matter how large or small a business is. These apps are well worth the money because they can track all team activity, handle expenses, and more. Business owners who use this technology find increased productivity, which ultimately leads to increased profits, which is obviously the bottom line of any business.

Nothing scares employees and businesses more than time. It’s the one thing that everyone seeks in abundance, but we all have only a limited amount of time in a day.

So, what do we do? It’s simple – we just make the best use of what we have.

Have you ever heard of the term “time management”? Of course, you have. There are 24 hours in a day. When managed effectively, these 24 hours can be used to get a lot of things done. However, if wasted, it seems like time is running out of your hands really fast and nothing worthy is being accomplished. This is where using time management or time tracking app becomes necessary.

Need help understanding what time management app does and why it is important? Don’t worry, we’ve got you covered. In this post, you will find out everything you need to know about using a time tracking app before you actually start using one. Also, we’ve also outlined a list of best time tracking apps and tools so that it’s easier for you to find out what’s best for you and your business. 

Let’s get started, shall we?

What is a time tracking app?

Time tracking app is a type of software solution that helps people to keep track of the time they spent on different tasks and activities in a day. Time is an indispensable resource in today’s business world. There are professionals and freelancers working and billing their customers by the hour. Time tracking app is used stand-alone or in integration with other business productivity applications like a project management software or business accounting software for better efficiency.

In simple words, its an automated, electronic version of timesheets that businesses and individuals can use to track time spent on projects/tasks and get a better understanding of what wastes most of their time, allowing them to enhance accountability and productivity.

Time tracking apps benefits:

• It provides an itemized breakdown of exactly where your time went.

• It helps team members to keep track of what you’re doing, for who, and when.

• It helps teams improve estimations and manage project costs in real-time.

• It reveals exactly where team members are getting distracted and what’s slowing them down.

• It helps bosses and leaders to coordinate better and balance the team effort.

• It helps to ensure that you’re working to your priorities.

• It gives you a quick check of your billable to non-billable ratio.

• It helps to capture tasks that often go unreported.

• It automates workflow and helps teams focus on productive work.
• It aggregates time across similar tasks and helps to establish fair and profitable rates.

What is the best time tracking app for teams?

Since you’re here to find the best time tracking apps for your business, you’re likely not interested in wasting time. So, let us help you speed up the process. Mentioned below are some of the top-rated time management software and time tracking tools that can help you track work hours and reach your goals faster.

Top 14 Time Tracking Apps For Teams In 2021

1. ProofHub

ProofHub is an all-in-one tool designed to help managers and teams across the critical aspects of projects, including planning, organizing, managing, tracking, and delivering. It’s a versatile software solution with scalable features for efficient project management, task management, team collaboration, time tracking, workflow automation, and much more. This web-based project management system is currently being used by leading organizations like NASA, Disney, Taco Bell, etc, and is experiencing steady growth in its demand due to it’s highly intuitive interface, powerful feature list, and exceptional support services.

Key Highlights: Focuses on making project management and time management less stressful. Provides a quick visual picture of projects via Gantt charts. Helps to create more fun, engaging workplace via white labeling. Saves a lot of time during the feedback-sharing process via online proofing software. Offers useful project insights via project reports. Provides an intuitive mobile application for Android and iOS users.

Take care of your time at work and your work will take care of itself. Let ProofHub help you make the best use of your working hours. Try it now!

2. When I Work

When I work is at the second spot on our list for a reason. It’s a time tracking application that enables professionals to effortlessly automate the process of monitoring and tracking their clock-in and attendance. The application allows teams to track each member’s productivity by seamlessly monitoring clock-ins which are later reflected in their payroll report. It’s an intuitive tool that makes real-time monitoring possible so that employees can easily adjust shifts and schedules without wasting any time.

Key Highlights: Mobile check-in that allows users to clock in for work from anywhere. Check-in locks that allow users to check in during scheduled shifts and avoid any overages. Mobile alerts and notifications to keep everyone on top of their schedule. Offers Geo Pins for verification of check-ins by employees for payroll purposes. It is free for businesses with only 75 employees or less.

3. Timely

Timely is a fully automated time tracking app that monitors and logs time spent on work without the need of starting a timer. It keeps all your time tracking data in a highly-secure private timeline that you can easily access from any location and device. With Timely, project managers and teams can view their progress, budget use and direction of projects effortlessly, all in real time. Automatic time tracking, live activity feed, quick reporting, shareable report links, budget tracking, etc are some of the key features that the app provides. One thing is sure, choosing Timely is a decision that no manager or business would regret.

Key Highlights: Automatically tracks and records your working hours (no manual labor). Integrated well with your to-do lists and work schedule. Display all your project details, milestones, progress, and schedules in a centralized location via real-time project dashboards.  Supports customized reports and generate visualizations that are easy to understand.

4. Paymo

Paymo is a modern day project management solution that is designed to help small and medium-sized businesses manage their projects from end to end. The solution ensures a seamless flow through the project until its completion. It is equipped with a raenge of tools and features that simplify task management, team communication, resource management, project invoicing, Gantt chart, Kanban boards, timesheet reporting, time tracking, and much more. With Paymo, project managers and team members can accurately track every second they spent on projects or tasks, and explore ways to become more productive.

Key Highlights: Records time spent on projects or tasks in your browser via web timer. Saves all time entries with start and end times for accurate time reports. Provides a desktop time tracker that lets you track work time easily. Has a rule filtering system that automatically links time spent to the right projects/tasks. Visualizes timesheet data in a calendar style with days, weeks, months and agenda views.

5. Toggl

Toggle is an easy-to-use time tracking app. It is one of the top 500 project management software products in the market that works well for both small and large teams. Toggle offers a handy overview of how your working hours are being spent across various tasks and activities in a day. The app provides multi-device support and can be used both online and offline. It also generates detailed reports and time graphs that provide more transparency over your (and your team’s) everyday productivity. 

Key Highlights: Starts and stops tracking time with a single click. Works both online and offline (all tracking data syncs to the cloud after you are back online). Allows users to build different third party integrations. No sign-up or termination fees.

6. My Hours

My Hours is a cloud-based time tracking software designed for small teams and freelancers. Track time on projects with tasks, generate insightful reports, export them or send them directly to your clients. You can add custom billing methods to specific projects as it best fits your needs. After finishing your project, customize and send invoices directly to your clients via email. My Hours also offers free mobile apps for Android and iOS so you can track time anywhere anytime. “Easy to use time tracker” is the most frequent phrase customers describe My Hours with since 2002.

Key Highlights: Has simple time tracking with a low learning curve. Offers unlimited projects and tasks without changing the price. Generates insightful reports that can be exported and sent to clients instantly. Customizable reports make invoicing accurate and fast. Offers mobile time tracking for free for iOS and Android devices. Allows you to manage billing rates (task, project and team member-based rate). Features approval workflow for easy team management.

7. Clarizen

Clarizen is an enterprise-grade solution that is designed to offer teams robust project management and high-quality social collaboration experience. This cloud-based software ensures project managers and teams to manage, execute, and deliver projects successfully, every time. It gives them a well-defined work structure from where they can manage their tasks, projects, and project conversations faster, more efficiently. If you are looking for a faster way to manage work, share project data, and track work progress in real time? Clarizen will definitely help.

Key Highlights: Allows automated time tracking and real-time project reporting. Provides configurable custom field for time entries. Allows automatic association of work hours with the correct task. Helps to streamline reporting and time approval. Automatically assigning timesheets to the correct departments.

8. Zoho Projects

Zoho Projects is a popular PM system for teams. The solution is designed to help teams make their work process more efficient so that they can execute and deliver projects within the desired time frame. It provides features that simplify processes like team collaboration, project monitoring, time tracking, and enhancing overall work productivity. Getting projects delivered is easier than ever with Zoho Projects. The platform is intuitive and it’s loaded with a variety of tools that ensure the smooth progress of your projects, no matter what.

Key Highlights: Has a timer for tasks that automatically log data in your timesheet and helps to calculate actual working hours in a project. Provides timesheets that include a detailed breakdown of active and accomplished tasks throughout the project. Allows users to export timesheet in various formats and share them with clients, managers, and stakeholders for billing purposes. Allows you to record billing hours and choose reports on the basis of users, billing, or period. Helps to establish a process for approval and billing status for project timesheets.

9. ProWorkflow

ProWorkflow is a software solution that is known for its ability to offer better visibility and control over projects. The solution comes packed with features and tools that are scalable to meet the requirements of remote employees, freelancers, small businesses and large enterprises. With ProWorkflow, you can get a quick overview of all your active, finished, and upcoming tasks, as well as a global view of your complete project via a Gantt style timeline. It keeps all the project related information organized so that everyone is updated and manage their work easily.

Key Highlights: Offers multiple methods for tracking time. Has a built-in timer so that you can start or stop or add a new entry easily. Offers editable and movable timesheets with drag & drop or traditional entry. Has a mobile app that offers you full access to your time, projects, tasks, and reports on the go. Allows you to create quotes and invoices based on budgeted and actual time spent on projects/tasks.

10. Basecamp

Basecamp is one of the widely used online project management software solutions. It’s a solution that offers simple setup and lets teams organize projects, delegate tasks, and monitor progress from one place. The software provides an array of features and tools to help teams monitor projects and get things done on time and within the desired budget. The user-friendliness of this platform makes it even more reliable for tracking projects and keeping team members connected throughout the project management process, even if they are sitting oceans apart from each other.

Key Highlights: Enables time tracking functionality for to-do lists. Offers integration with over a dozen time tracking apps and widgets. Allows you to produce time tracking reports up to 6-month date ranges. Provides you the ability to enter time tracking data for every project.

11. Harvest

Harvest is a web-based business productivity application that offers extremely useful time management and time tracking tool to help you monitor productivity and send invoices more accurately. The application simply streamlines and smoothen the process of time tracking, allowing individuals and teams to stay on top of their projects and processes. It gives you a better understanding of where your time is going and how you can improve your time management strategy for good. Additionally, it provides a powerful project reporting tool that gives you real-time access to all the critical information related to time, projects, and budget. Need reliable and actionable insights? Use Harvest.

Key Highlights: Provides complete control over time tracking process with just one click. Eases the process of monitoring and updating time data on the timesheet. Offers mobile compatibility so that you can track time anywhere at any time from any device. Helps to manage and distribute hours efficiently across your projects. Simplifies the process of generating and sending invoices, thereby boosting revenue.

12. Mavenlink

Mavenlink is an online project management system that brings together advanced project management, resource planning, collaboration, and financial tools in one intuitive space. With Mavenlink, you can manage and track all team/project activities in one convenient location. The software offers task management capabilities that let you track time spent on tasks, create sub-tasks and integrate with Google Apps for seamless file management. It integrates well with many popular business productivity systems and applications, creating a fully extendable and scalable platform that matches the needs of companies of all types and sizes. Mavenlink is a great tool for project management, team management, team conversations, time and expenses tracking, project invoicing, file management, and financial reporting.

Key Highlights: Online timesheets that ease the process of tracking billable and non-billable time. Ability to record time as you work or log hours at the end of the day/week. A mobile app that allows users to log time and expenses on the go and give managers instant visibility into where work hours are being spent. Real-time reports let teams analyze time and expenses tracked across the organization.

13. TimeCamp

Timecamp is a time management software, that will meet for companies and freelancers. It offers automatic time tracking that logs hours in the background, assigning time entries to tasks by keywords. What’s unique among the competitors, its complex tree structure allows creating unlimited numbers of tasks for each project at any level.  Single users can get Timecamp for free, for teams the affordable pricing plans were prepared. The tool is available for the web, as a desktop app for Windows, Mac, Linux, and Ubuntu, and as a mobile app for iOS and Android devices. As you can see, it’s not just another ordinary time tracker, it’s a comprehensive time management suite!

Key Highlights: The project tree structure helps you organize time spent on working for different clients. The billing feature allows you to set an individual income/cost rate for projects and users. You can and customize an invoice based the time gathered for a specific project or fill the blank one. Tracks the activities in the background, so users can easily fill their timesheets. Serves also as an attendance management tool, offering vacation hours/holidays, breaks, remote work and leaves monitoring. Combining attendance and billing rates for each employee. Gives you a payroll system inside Timecamp. Extensive reports allow tracking the team’s workflow, productivity, and efficiency.

14. TMetric

TMetric is a feature-rich time tracking application that smooths out your business process for higher profits, fulfilled customers and more cohesive teams. TMetric provides a wide opportunities spector for accurate time tracking, tasks and projects scope management, real-time reports for the in-depth analysis, payrolling, billing and invoicing. Additional control of the work process can be achieved by screenshots capturing and detailed information about your activity levels, apps and sites you use and visit at work. If you want to obtain a suitable business companion TMetric will be the best fit.

Key Highlights: Has a Free Plan and fully functional 30-days Trial Provides accurate time tracking Syncs your teams’ work and improves efficiency Manage teams’ attendance and vacation policy with PTO module n-depth reporting to understand how your business works Integration with 50+ popular services

You can’t make up for lost time, but you can start managing it better with ProofHub. Sign up today!

Did you find this post helpful? If so, then don’t forget to share it with your colleagues and clients.

Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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