Working as a project manager means having some serious responsibilities on your shoulders.
From planning resources to motivating your team and ensuring customer satisfaction, you need to be at your best every day to excel as a project manager.
I know you’ll agree with the fact that project management is all about staying sharp and tackling challenges with all your might.
However, you should know that the ability to use the right tools for project management is what differentiates a successful and an average project manager.
To emerge as a skilled modern-day project manager, one particular tool that you’ll need is a Gantt chart software.
With Gantt chart software, it becomes likely for you to make your project management efforts much more effective.
So, without wasting any more time, let’s discuss everything that you need to know about Gantt charts.
Table of Contents
- What is a Gantt Chart?
- What is a Gantt Chart Tool or Software?
- What are the Advantages of a Gantt Chart?
- 10 Best Gantt Chart Tools for Project Management
What is a Gantt Chart?
To understand Gantt Chart software, you first need to have a clear understanding of a Gantt chart.
In simple words, a Gantt chart is a graphical representation of all the tasks associated with a project against time. The key highlight of this chart is that you can set dependencies between tasks and identify the critical path that will help you complete your project on time.
With a Gantt chart, it becomes extremely convenient to stay updated with the progress of each task and the whole project.
What is a Gantt Chart Tool or Software?
Now, any software that allows you to manage your project tasks in the Gantt chart view falls in the category of Gantt chart software. Currently, all the leading project management software come integrated with Gantt chart templates, but you also have the option to go for dedicated Gantt chart software.
However, most managers prefer using project management software because they get a handful of other tools along with Gantt charts to manage their projects in a better way.
Plan and schedule all your project tasks on Gantt charts with ProofHub! Try for free now!
What are the Advantages of a Gantt Chart?
Gantt charts are revolutionary in the sense that they make it possible for you to get vital data about your projects at a single place.
Additionally, it is easier to analyze and understand project data available in the visual form that Gantt charts provide.
Now, you still may be wondering about how Gantt Charts can be a real help for you as a project manager. Well, below are some of the key benefits of Gantt charts that will bring some more clarity to you:
Visual representation of tasks
Gantt charts allow you to have a clear overview of tasks along with additional details such as task assignees, start and due dates, etc..
You can also track the progress of tasks in real-time and even modify schedules according to the changes in deadlines.
Managing tasks is much more effective when you can visualize them in a timeline view.
Better resource management
When you have accurate information on how your resources are occupied in different project tasks, you can allocate your resources more efficiently.
Also, you will have a clear knowledge of who’s working on what. This will help you to make sure that you do not overwork any of your team members.
By examining the Gantt chart of a project, you can easily estimate when your resources will become available and plan resource allocation in advance.
Want to manage your project resources efficiently using a Gantt chart? Switch to ProofHub!
Identify and understand task dependencies
Have you ever missed a deadline because you weren’t able to identify and set dependencies between certain tasks?
Well, this is where Gantt Charts comes extremely handy. As you know, many tasks of a project depend on one another and thus, it becomes imperative to make such dependencies visible to avoid delays.
For instance, there may be a task in a project that cannot be started until some other task is completed.
With a Gantt chart, it is possible to set dependencies among tasks and visualize those dependencies to ensure that tasks don’t get delayed due to negligence.
Effective team collaboration
For projects with limited tasks and limited assignees, it’s easier for you and the people on your team to coordinate with one another. However, team collaboration becomes a challenge when you are dealing with complex projects that have a ton of tasks to manage.
A Gantt chart will come to your rescue in this situation too by providing you clear information on who’s working on what. It is also possible for your team to access Gantt Charts to know what tasks they’ve been assigned to and the deadline for each task.
When each member of your team knows their assigned tasks and the people with whom they need to coordinate, the overall team collaboration becomes better.
10 Best Gantt Chart Tools for Project Management
You may have developed a good understanding of how Gantt charts can be a great addition to the tools that you are using to manage your projects.
And now you want to know about the leading Gantt chart tools that can help you and your organization to stay ahead when it comes to project management.
Following are the 10 best Gantt chart tools that you can use to level up your project management and become a star performer:
Over the years, ProofHub has gained worldwide popularity as one of the most reliable Gantt chart tools. Being a full-fledged project management software, the Gantt chart tool available in ProofHub has everything that a project manager should look for. You can completely rely on it to supervise all your project tasks and keep an eye on multiple project timelines from a central place.
The thing that makes ProofHub a go-to Gantt chart software for project managers in any type of business is its simple and easy-to-understand user interface. In other words, you can start exploring all the features of ProofHub without the need for any special knowledge because the software has little to no learning curve. With ProofHub’s Gantt chart tool, you can understand the workflow of a project, know the responsibility of each team member, and identify any overlap between tasks in a timeline view.
Track the progress of your project accurately with the bird’s-eye view of all the Gantt data. Sign up for ProofHub!
- Create tasks and select assignees
ProofHub allows you to create tasks within a project and you can even break an individual task into easily manageable subtasks. Moreover, you can assign a single task to multiple assignees or assign multiple tasks to a single assignee. You can even drag and drop tasks on the Gantt chart as the work changes.
- Associate milestones and track progress
Another amazing thing that you can do with ProofHub’s Gantt charts is to associate milestones with tasks, which will make it easier for you to monitor the progress of the project. Also, milestones will help you and your team to have a sense of accomplishment and acknowledge the progress of the project. Besides, you can also track progress in percentage to know precisely the work that has been completed and the work that is remaining.
- Highlight critical chains
Once you have set all the details of the tasks and their dependencies on the Gantt Chart, you can highlight the critical path with a single click. The critical path will let you easily recognize the status of the tasks that affect the completion of the project.
- Export Gantt charts
You may need the Gantt charts of your projects in the form of documents for different purposes like resource management and planning, etc. ProofHub gives you the option to export your Gantt charts and even print them so that you can use them in meetings without the need to log in to the project management software.
- Communication over chats, discussions, and comments
Often you and your team members want to have some sort of conversation regarding a task. ProofHub not only allows you and people on your team to communicate directly with one another using the built-in chat interface but also through discussion topics and comments.
You or any of your team members can leave a comment in a task and even tag someone in the comment using @. So, you never have to worry about leaving behind communication even when managing your tasks in the Gantt chart view.
- File Attachments
While using a Gantt chart, you can view a specific task to attach a file to it. You can either upload a file from your system’s local storage, ProofHub’s cloud storage, or from a third-party storage service like Google Drive, Dropbox, OneDrive, etc. This will make it easier for all the concerned people of a task to access the file that contains all the work.
- Custom project and resource reports
ProofHub gives you the power to manage your tasks single-handedly using the Gantt chart tool. But what if you want to share the progress of your project with the clients or stakeholders over a meeting.
Well, the project management software has a solution to this as well. By using the reporting feature, you can generate detailed project and resource reports with a single click. As a project manager, you always stand in a secure position whether you want to manage your project or want to share the progress of your projects with others.
Recommended Plan: Ultimate Control – Available for $89 per month (limited time offer)
GanttPRO offers online project management solutions based on Gantt charts. You can use this tool to get better results when you are managing projects. Its user interface is interactive and you can plan and control multiple projects at once using this Gantt chart tool.
As you might expect, you can use GanttPRO to prioritize tasks, set task dependencies, and track the progress of tasks. Additionally, the tool can assist you with resource planning and resource management while making sure that you use all the resources wisely.
- Comment on tasks and attach files
- Shows the shortest way to complete a project (critical path)
- Real-time notifications for task-related activities
- Share Gantt charts with others using secret public URLs
Recommended Plan: Team (For 5+ users) – Available for $8.90 per user per month
Celoxis is a project management system that will make it easier for you to manage your projects with its Gantt charts. The software allows you to build dynamic project plans that automatically adjust to the changing conditions on which the project’s completion depends.
Celoxis also comes with resource management features that make it easy to allocate resources to each task based on certain parameters like availability, skills, etc. The Gantt charts offered by the software are fast and support thousands of tasks at a single time.
- Assign multiple resources to each task
- Allows users to set inter-project dependencies
- Supports critical path analysis
- Drill-down charts make it easy to request an update on tasks
Recommended Plan: Cloud (min. 5 users) – $25 per user per month
Another online Gantt chart tool that has made it to this list is TeamGantt. It not only helps you plan and manage your projects but also makes project scheduling an effortless activity. Also, you can invite your team members and co-workers to view and edit a Gantt chart.
It is easy to create tasks for your project and add them to a Gantt chart. You also have the flexibility to manage workloads for each individual on your team and make sure no one gets stressed out.
- You can view all your projects in a single Gantt chart to rule out conflicts
- View and compare planned project timeline with the actual project timeline
- Track project progress in real-time
- Print a project’s timeline in PDF format
Recommended Plan: Advanced Team (Up to 8 people) – Available for $134.60 per month
Bringing together multiple tasks, timelines, and teams are what Gantter excels at. The tools offer Gantt charts that are really easy to use and you can start managing your projects with them any day.
Gantter allows you to link tasks hierarchically and you can track tasks, costs, resources, and baselines for your projects. Also, it has 600+ community contributed templates that you can use to organize and manage your projects.
- Built-in tableau analytics for superior data views
- Real-time information can be shared with clients and vendors
- Seamless integration with Google Drive, Calendar and Hangouts
Recommended Plan: Standard – Available for $5 per user per month
6. Rational Plan
Rational Plan is yet another powerful project management software that works fine as a Gantt chart tool. You can use its Gantt charts to finish your projects on time and within the predetermined budget.
By making the use of Gantt charts in Rational Plan, you can visually represent the schedule of your project as a timeline chart. The Gantt chart will display all the important information about the tasks of a project such as estimated duration, task sequence, etc.
- Establish dependencies and assign resources
- Add comments to tasks
- Critical path detection
- Email notifications for staying up-to-date about project activities
Recommended Plan: Cloud – Production Plan (min. 5 users) – Available for $19 per user per month
Instagantt is among the popular online Gantt Chart tools that come with many powerful scheduling features like milestones, task dependencies, and start & due dates for tasks. The tool also supports the division of tasks into subtasks to make task management easy for you.
You can also track the progress of tasks in percentage and even prioritize tasks and estimate the associated risks. With Instagantt, it is easy to get accurate details of the workload on each member of the team and manage your resources efficiently.
- Multiple projects and workspaces
- Evaluate project delays by analyzing critical paths
- Export Gantt charts in PDF and image formats
Recommended Plan: Standalone version for multiple users – Available for $5 per user per month
OpenProject is a software that managers trust to simplify the overall process of project management. The Gantt charts are really useful to create a project timeline and visualize project plans.
You can schedule the tasks of your project and see the steps required to finish the project successfully. The tool also allows you to select the zoom level of the Gantt chart to see daily to yearly project progress.
- Create tasks, phases, and milestones
- Draw phase duration to set the start and due dates
- Share saved timeline view with others
Recommended Plan: Enterprise (min. 5 users) – Available for €5.95 ~ $6.40 per user per month
An interactive user interface, practical Gantt charts, smooth operation is what defines ClickUp. The project management software features Gantt Charts that you can use to streamline your project tasks.
You can rely on ClickUp’s Gantt charts to assign and organize all the tasks of a project. The software allows you to assign start and end times of tasks, and track the progress of a task.
- Create multiple milestones for a project
- Set and view task dependencies
- Calculation of critical path
Recommended Plan: Unlimited – Available for $9 per user per month
Smartsheet is a collaboration and work management app with integrated Gantt charts that helps you to move faster and achieve more. The app allows you to quickly create Gantt charts having a spreadsheet-like interface for all of your projects and work management needs.
With this Gantt chart tool, you can easily handle complex projects by breaking down their timelines into tasks. Moreover, you can set time constraints for each task and assign dependencies to ensure timely completion of tasks.
- Highlight the critical path on the Gantt chart
- Assign tasks to team members and track milestones
- Alerts & reminders for upcoming due dates
Recommended Plan: Standard – Business – Available for $25 per user per month
Manage your projects, tasks, and teams from a common interface. Use ProofHub’s Gantt Charts today!
Gantt charts are among the most useful tools that you need to utilize as a project manager. A Gantt chart tool provides you the vantage point from where you can see each and everything about your project, and even visualize how your project is moving towards its successful completion. While you certainly want to try all the best project management tips and tools, it’s the Gantt chart tools that you just can’t afford to miss if you want to make your project management efforts more fruitful.