11 Email alternatives & competitors for better business communication

Email Alternatives for Better Business Communication

Emails used to be the only mode of professional communication in offices a few years ago. Thanks to new-age email management tools, we no longer have to deal with those messy emails. Business communication and collaboration become easier, smoother, and faster than they used to be.

If you are looking for Gmail alternatives to organize your schedule and ease your workload, you are at the right place.

Here are 11 email alternatives you must try

1. ProofHub

ProofHub as one of the best email alternatives

ProofHub is a versatile project management and team collaboration software. Instead of relying heavily on Gmail, ProofHub offers a centralized platform for managing projects and collaborating seamlessly. It gives you a special place to create to-do lists, assign tasks to our team, and track progress. Users can also use this tool on iOS and Android mobile apps.

It’s like having a super-smooth chatroom for quick team talks without the email chaos. Plus, you can share documents and work on them together, skipping the hassle of attaching files to emails.

Important announcements have their corner, and the calendar keeps everyone on the same page. With ProofHub, you can say goodbye to the email overload and focus on making teamwork feel like a breeze. It’s your go-to place for projects, tasks, and smooth collaboration!

Communicate quicker and faster with ProofHub.

2. Slack

slack office communication tool as best gmail alternatives

Since its inception, Slack has reduced email volumes by a large percentage. Famously touted as an email killer, many companies and small teams have switched to Slack and are collaborating without any glitches.

Slack effortlessly brings all your communications together. There is a channel for every conversation where team members can leave or join it as needed — unlike lengthy email chains.

When your team needs to kick off a project, hire a new employee, deploy some code, review a sales contract, finalize next year’s budget, measure an A/B test, plan your next office opening, and more, Slack has you covered.

It’s time for a game-changer if Slack is not letting you win. Slack alternatives are your lucky move!

3. Hubspot CRM

HubSpot CRM as a mobile or desktop gmail alternatives app
HubSpot CRM

HubSpot uses its customer relationship management (CRM) software to replace Gmail and improve it. You can use this platform to communicate with secure chat options, call recording, and video conferencing calls. 

HubSpot CRM integrates with hundreds of other communication and collaboration tools too. You can chat on Facebook Messenger from within the platform or integrate with your Gmail account and keep client information up-to-date automatically.

The tools work wherever you do, with both desktop and mobile app versions available. HubSpot isn’t just for communicating with clients either. Its CRM helps your team organize their schedules better and communicate these changes with the team.

HubSpot allows for document sharing, scheduling meetings, quotes, and closing deals, all from within the platform, but you can use your favorite tools while you get things done.

Because HubSpot recognizes the importance of email, it offers tools to track and improve your email open rate, compare changes to subject lines or CTAs with A/B testing, and help automate as much of the work as possible. 

All of these features are available for free on HubSpot’s CRM.

4. Mail.com

Mail.com: best gmail alternatives

Mail.com is a web portal and web-based email service provider owned by the German internet company United Internet. It offers news articles and videos and a free webmail application with unlimited storage.

Mail.com allows you to choose from more than 200 domains when you sign up, thus giving it the feel of a personalized email account. Moreover, it collects all your emails from different accounts in one place.

Mail.com can increase your efficiency with its intuitive interface and user-friendly features. So, if you are looking for an effective email service, it fits the bill perfectly.

5. Yandex.Mail

yandex.mail as gmail alternatives

Yandex.Mail is a superb Gmail alternative that comes with great features and reliable security. The smart software highlights important emails and sorts everything else into other folders.

It gives you more than enough cloud storage capacity of 10 GB to put your stuff at one point. You can also switch the appearance of your inbox to suit your mood in Yandex and join multiple Yandex inboxes under one account.

Popular for its superlative security features, it lets you log into the app with your PIN and fingerprint. Moreover, there is a built-in antivirus that checks every incoming mail for viruses and sorts suspicious messages into the Spam folder.

6. Zoho Mail

zoho mail as gmail alternatives
Zoho Mail

Zoho Mail is the only email alternative that is designed keeping business users in mind. The biggest advantage of this cloud-based email is how easily it lets you exchange emails and communicate from any part of the world gaining the ultimate control of your inbox.

Zoho Mail’s extensive control panel makes it easy to manage emails for your business as you can set up individual mailbox privileges, email policies, and more.

This Gmail alternative is integrated with products across the Zoho suite, from CRM to Projects. It also comes standard with apps to enhance your inbox and get work done faster.

Read on: Zoho Alternatives – 13 Tools Your Team Will Love

7. Outlook.com

Outlook as best gmail alternatives for large team

Whether it’s staying on top of your inbox or scheduling the next big thing, Microsoft Outlook makes it easy to be your productive, organized, and connected self – at home, work, and everywhere in between.

It is an effortless email and calendar app that brings your email, calendar events, and files together in one place. With everything under reach in Microsoft Outlook, you can easily manage work easily and make time for what matters the most.

Life is much more organized and scheduled when you have a tool like Microsoft Outlook to manage your emails and other accounts in a single place.

8. Groove

Groove top gmail alternatives

Groove is a popular Gmail alternative that enables you to collaborate on all your customer emails, social media posts, live chats, and calls together in one helpdesk.

A help desk software that manages support emails right from your inbox and delivers impressive customer service via email. You can respond to a ticket, change its status, or even assign it to a teammate directly from your email and it’ll be automatically updated in Groove.

The Groove workflow is pretty similar to Gmail but with added features that will add to your productivity and give you a powerful Gmail alternative.

9. Skype

skype as best alternatives to email communication

For years, people have been using Skype as a primary method of communication for both professional and personal reasons. This free alternative to Gmail comes with an impressive range of features for seamless communication and collaboration.

You can text, audio, and video web conferencing calls to Skype users from outside your company as well.

Unlike other tools, Skype is more functional and less buggy. Even if you don’t have an internet connection at the moment, you can still access and send messages to users and they will be automatically sent when the connection is restored.

10. Fastmail

Fastmail as best alternatives to email communication

FastMail is the best choice if you are looking for a feature-rich Gmail alternative with a simple interface. As an email-management tool, it lets you easily manage your emails and contacts with folders and labels.

You can also pin important emails to the top to access them without much effort. Apart from this, you can also define a customizable anti-spam filter to keep the inbox junk-free.

FastMail offers its users a Calendar application that automatically syncs with their account and also allows them to send automated Email invites.

11. Yammer

Yammer best alternatives to email

As an email alternative, Yammer connects people across your organization to enable better and faster decision-making. It lets you join meaningful discussions to move your work along faster. Get quick answers to your questions, and have productive, spontaneous conversations with experts and creatives across your organization.

With this email alternative, you can make sure you’re not repeating work that’s already been done and accelerate your productivity. Collaborate in a community to share ideas and solve problems in half the time without wasting time finding email addresses.

Keep docs, photos, and videos in context by adding them to conversations and staying connected with its iOS or Android mobile app.

Communicate, collaborate and manage all your projects on a single platform.

Which email provider do you prefer?

These popular email alternatives are worth trying. Do let us know which email providers you use and which should have been mentioned in the above list in the comments below.

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