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What is Resource Allocation? A Step-by-Step Guide

What is Resource Allocation? A Step-by-Step Guide


Resource allocation is a pretty straightforward term. 

It is about the optimal utilization of your company’s assets in a way that yields maximum returns while minimizing resource wastage. 

Resources vary from business to business. Let us keep it specific to project management in IT services as this article revolves around both these elements. 

Here, primary resources are people and the software they use. 

That’s quite simple, isn’t it?

What is resource allocation?

Resource allocation is collectively utilizing the right tools, capital, and people to execute and complete projects successfully. 

Part of resource allocation is identifying the availability of your resources and scheduling them to concur with your project timeline. 

resource allocation

What is resource allocation in project management? 

Resource allocation in project management refers to the process of systematically assigning and scheduling so that under or overutilization of resources does not happen.  

Projects will always need resources. However, these are often scarce, and it is the responsibility of project managers to allocate resources to various activities for a specific period. 

“Resources are best utilized through the best tool. Subscribe to ProofHub NOW!”

Why is the allocation of resources important? 

There are strong reasons why resource allocation is a top priority among businesses of every size and scale. 

Poor allocation of resources will have an adverse impact on the overall performance of any project. 

Without effective resource allocation, projects can quickly lose track, experience poor quality, and, worse, a potential employee burnout due to excessive stress and overload of work. 

On the other hand, intelligent resource allocation saves valuable time and money, improves productivity and quality of work, boosts employee morale, and helps in identifying and eliminating potential risks beforehand. 

What are the benefits of resource allocation? 

Resource allocation can prove beneficial in multiple ways as resources are optimally utilized. 

Let us dig deeper and explore some crucial benefits you cannot overlook. 

  • Employee retention

Each month in the US, 3 to 4.5 million employees quit their job. 

These statistics underscore the importance of retaining your best talent for as long as possible. 

Effective resource allocation can drive better employee satisfaction and retention due to balanced workload management. Optimal resource allocation also means that the right people are working on the right tasks, as per their skills, interests, and capability. 

  • Helps with planning 

Resource allocation helps project managers with strategic planning. 

You don’t need to overspend on resources that are not required. You can arrange resources according to your project requirements. Such planning ensures you don’t run out of resources halfway through the project.  

  • Improves transparency 

Resource allocation leads to improved transparency within the team as every team member stays in the loop regarding recent activities within the project. Everyone gets timely updates on tasks’ statuses, events, and milestones. 

Employees know who’s supposed to work on what tasks and their deadlines. They can also track the progress of their tasks to ensure there are no bottlenecks. 

Improves transparency 

  • Better time management 

Resource allocation helps project managers in precisely tracking how much time each team member is spending to complete tasks or projects. 

Sometimes, employees can run out of actual working hours, which can mean a loss of productivity for businesses. 

Accurate time tracking helps managers set time estimates for different tasks that give a clear timeframe to employees to complete a particular task. 

What are the challenges of resource allocation? 

If you want to taste victory, you’ve got to go through a path of thorns. 

Yes. Resource allocation has many benefits, but you have to overcome challenges first. 

Relax. There’s a solution to every problem, and we have mentioned how to do that! 

Let’s get on with it. 

Challenge#1. Change in project scope

Although the project scope is predetermined, there are chances of scope creep due to unexpected alterations without any control procedure. For example, new requests from clients, sudden unavailability of resources, resource scarcity due to market fluctuations, extensive tasks, etc. 

Change in project scope affects resource allocation, and project managers have to re-assign resources considering fresh requirements in mind. 

>>How ProofHub Helps Project Managers Tackle This Resource Allocation Challenge  

ProofHub offers Gantt Charts and Discussions. Both these features can help project managers to manage sudden and unexpected changes in project scope without any hassles. 

For project managers, it’s a lot easier to alleviate scope creep when you have a clear plan from the onset. Yes, plans can change, but you can refer to the original plan as your baseline will help you put your case forward for more time or budget. 

A Gantt chart serves as a great visual tool to plan and schedule your tasks and monitor the scope as you progress through. The ProofHub baseline feature will enable project managers to assess whether the project is on the track and how far it has deviated from the initial baseline set. 

Discussions is another ProofHub feature that project managers can use to bring all their discussions with clients, stakeholders, and teams to one place. You can quickly refer to these discussions, scope, and plans whenever a scope creep happens. These discussions can help you show to others the original project plan that was agreed upon. 

Challenge#2. Unavailability of resources

There’s always a possibility that some of your resources become unavailable at different stages of the project. A team member might fall ill suddenly or they have other urgent tasks to do that makes them unavailable for work you assigned to them. 

The availability of human resources changes over a period of time as the project progresses. What matters is how quickly you respond to this situation. 

>>How ProofHub Helps Project Managers Tackle This Resource Allocation Challenge 

When facing the unavailability of resources, project managers can use ProofHub to track their team members’ activities. They can see an individual’s activities, assignments, and projects all in one place through the “profile view”. 

If there’s a team member who has just finished a task, project managers can replace the unavailable resource with this person. Project managers can look at task dependencies and assess how the unavailability of resources can impact other tasks’ completion and delivery. 

Challenge#3. Unexpected delays

Delays in the completion of tasks and projects can happen when you least expect them to. Absenteeism, miscommunication, unclear task allocation, deadlines, etc, are some reasons why your project may suddenly get a snag. You cannot have control over every factor.  

>>How ProofHub Helps Project Managers Tackle This Resource Allocation Challenge

With its task management feature, project managers can avoid vagueness surrounding job responsibilities. You can create tasks and subtasks, allocate them to individuals and groups, set deadlines, and monitor their progress at every stage. 

Task management ensures clear distribution of job responsibilities in one place as every team member knows what tasks have been assigned to them along with deadlines. Proper task allocation improves job accountability and transparency within your team as everything is clearly defined in a single place. 

Challenge#4. Use of outdated tools 

Are you using tools for the sake of it? We hope not, but if you are then you need to discard them as early as possible! Using outdated tools with fewer features can hamper your team’s productivity as they are unable to achieve the desired efficiency due to limited functionality. 

If your obsolete resource allocation tool is missing critical features, like time tracking, chat, kanban boards, online proofing, etc, then it’s as good as dead! 

“To be the best, you have to use the BEST. Book your demo!”

>>How ProofHub Helps Project Managers Tackle This Resource Allocation Challenge

ProofHub is an all-in-one work management and team collaboration software that enables project managers to have greater control over their resources and projects. A comprehensive suite of features in a single location makes ProofHub one of the most advanced tools available today

Task management, Instant chat, Real-time updates, Gantt chart, Kanban boards, Time tracking, Reporting, Online proofing, and Scheduling calendar are some of the most useful features that ProofHub offers to project managers and teams. 

ProofHub has a simple learning curve and an intuitive interface, which makes it easy for new users to navigate through without any difficulty. 

You can access the tool from any device through the desktop app or mobile apps for iOS and Android devices. 

Challenge#5. Miscommunication  

28% of employees cite poor communication as the reason for not being able to deliver work on time. Miscommunications can happen in any team, especially when you are not using the right communication tools. As a result, important information can fall through the cracks, which can lead to a multitude of problems – delayed tasks, wrong execution, team conflicts, missed deadlines, and whatnot. 

>>How ProofHub Helps Project Managers Tackle This Resource Allocation Challenge

ProofHub helps project managers in improving team collaboration with widely dispersed team members through smart communication tools

Instant chat: Share quick messages on the go with others, use emojis, attach files, and add images to make your conversations expressive and descriptive. 

Discussions: Say goodbye to long email threads and create discussion topics and bring all your teams and client discussions at one place. 

@mentions: @mention people’s names and catch their immediate attention to loop them in chat, discussions, or comments. 

Announcements: Share project-specific (policies, achievements, etc.) or other information (work anniversaries, birthdays, etc.) across the team through a dedicated space for announcements. 

Real-time updates: Real-time updates ensure that every team member is notified of all the activities taking place in your account through real-time in-app, desktop, email, and mobile notifications.

These communication tools enable project managers to share and exchange quick information with other team members without unnecessary delays. Since all communication tools are in a single place, team members do not need to switch various tools for communication. 

How do you allocate resources in a project? 

Project managers have to be careful when assigning resources to tasks and projects.

What is the best way to allocate resources to a project? 

We have listed a few proven steps that can help you with efficient and strategic resource allocation to tasks and projects. 

Read on to know more about it. 

  • Map out new projects in advance

You cannot allocate resources efficiently if you do not have a clear understanding of what tasks are required to complete a project. That’s why mapping out new projects in advance is crucial to make decision-making easier. 

Find relevant answers to the following questions: 

  • What tasks are needed?
  • What is the deadline for the project?
  • When is each task due?
  • What skills are required to complete the tasks and which members of the team have matching skills?
  • When are resources available (and unavailable)?
  • Which tasks are interdependent?
  • Which skills are missing due to lack of knowledge or unavailability?

Knowing about to-do tasks and the availability of human resources beforehand can help managers plan accordingly. They can hire additional resources, estimate project timelines, and identify (and remove) potential bottlenecks. 

  • Divide your project into smaller, manageable tasks and subtasks

Once you’ve identified and determined the requirements for the project (skills, number of resources, budget, timeline, objectives, etc.), divide your project into smaller, manageable tasks and subtasks. 

Creating a workflow for your project will help you narrow down the resources required for each task. Project managers can use Kanban boards to divide workflow into different stages to improve their work process effortlessly. 

  • Assess the abilities of your resources

Project managers should know about their team’s availability before starting the project. It is crucial to the project’s success. It is likely that your business is managing multiple projects simultaneously. 

There are times when you find your skilled resources unavailable owing to reasons like sick leave, resignation, time off, public holidays, etc. Using spreadsheets to manage resources in this digital age makes it difficult to have a clear view of your resources’ availability. 

Using efficient work management and team collaboration tool can give you a Bird’s eye view of your team’s schedule and availability.    

  • Assign tasks and get feedback from team members 

Once you’ve determined your team’s availability, use a top-rated task management tool to assign tasks to individuals and groups, label them according to priority, set deadlines, and track their progress. 

Wait. It’s not done yet. As a project manager, it is your responsibility to make your team members understand their job responsibilities, task dependencies, and deadlines. In other words, your team members should own their work. 

Also, encourage your team to give feedback regarding tasks and projects. It will help you have a clear idea of whether your team is in sync with their job roles or not. 

  • Track and monitor resource usage

Project managers can’t afford to relax once they have allocated resources to tasks. You have to constantly monitor the performance of all your resources. You cannot leave resources unchecked as there is a possibility of procrastination creeping in them, which can delay tasks, and subsequently projects. 

That doesn’t mean you should micromanage either! One efficient and reliable way of tracking your resources (without checking in too often) is by using a good project management tool with a wide range of tools. 

You can use the tool to track time, workload, and the current stage of tasks. You can bring all your team members on a single platform for improved coordination of tasks. 


Project managers, it’s how you manage your resources that determine your project’s success or failure. 

You manage them smartly and you will get the desired results, like successful project deliveries, increased organizational revenue, and a team of confident and motivated individuals. 

Now, that’s some serious gain! 

With the best tools and right resource allocation techniques in place, you can achieve set project goals in the most efficient manner possible. 

Good luck! 


What is resource allocation in management?

Resource allocation in management refers to assigning the right people to the right tasks to achieve maximum efficiency.

Who is involved in resource allocation?

Generally, project managers are responsible for resource allocation. They identify resources and allocate them to tasks on the basis of their skills.

What is the purpose of resource allocation?

The purpose of resource allocation is to schedule resources in advance and provide an insight into the project team's progress.

What are the types of resource allocation?

Strategy implementation deals with two types of resource allocation - one-time resource allocation and continuous resource allocation

What are the principles of resource allocation?

Principles of resource allocation are: Resources are usually people Having a Bird’s eye view of all projects and resources is the key Good collaboration is the key to increased productivity


How to Manage Hybrid Teams for Success with ProofHub

How to Manage Hybrid Teams for Success with ProofHub

Remember how simple everything was back in the day? To have a quick brainstorming session with your team, all you had to do was ask everyone to gather in the conference room, and that’s about it.

Things were just so smooth. And then, something very unexpected happened.

Yeap. The Pandemic. 

We had to shift to remote work in no time. We would all agree to the fact that we were not prepared for it. It took us a lot of effort to get used to the remote work environment, and by the time we got comfortable to manage hybrid teams or working remotely, the pandemic entered a new phase. 

Businesses have started opening up again, which is nothing but another challenge to deal with. 

While some of your employees can’t wait to get back to their cubicles, some might have health issues that do not allow them to return to in-person work; some employees may have other reasons to work from home. 

Thus, you have a couple of employees working on-site, a few of them wish to work from home, and some might want to come to the office once or twice a week. 

This situation might raise loads of questions in your mind. How are you going to manage hybrid teams? How will you keep everyone on the same page? What practices are you going to follow to ensure that people working from the office are in sync with people working from home? How can you help your employees to deal with transition?

Hybrid team management can be challenging, but it’s not impossible.

Let’s look at what you need to know to ensure that your employees are satisfied and productive irrespective of where they wish to work

What are hybrid teams?

Hybrid team video-conferencing
A hybrid team is a flexible style of working that comprises two different categories of employees: those who work remotely and the ones who work from the office.

A hybrid work environment provides employees with the freedom to decide where they wish to work from.

The concept of hybrid teams with a mix of remote and in-house workers was already popular, and it will be a new normal as a result of the pandemic.

Thus, it is clear that the future of leadership will be managing hybrid teams, which is why it is critical to learn how to manage a hybrid team.

The increased adoption of the hybrid work model is primarily due to people’s conflicted sentiments about returning to work at this time.

According to a recent report, Accelerating Digital Agility, March 2021, about 57% of workers expect to be in the office ten days or even less every month. 98% of people believe future meetings will include remote participants. And most importantly, 97% of the employees said they want changes to make the office safer before returning to work. 

Therefore, it’s about time we shift our gears to accommodate and manage hybrid workplaces and teams. 

Looking for a solution to keep your in-house and remote team on the same page? Start using ProofHub today.

How to manage hybrid teams?

The hybrid work environment is the newest definition of the modern workplace. Most businesses have successfully adapted to the new style by focusing on the right resources and technologies. 

Businesses that are still looking out for ways to deal with this redefined work style need to adapt to the processes and technologies that bring employee engagement, collaboration, participation, and inclusion. 

The appropriate technology helps bridge the gap and create a workplace that allows workers to work from home, in an office, and anywhere else in between smoothly.

For a hybrid team, it is super important to have a platform where they can manage tasks, share files/documents, track progress, chat or discuss critical issues immediately rather than wasting time waiting for email responses.

A team collaboration software like ProofHub can help you solve several challenges your hybrid teams face, like ineffective communication, weak collaboration, poor progress tracking, improper task management, and more without breaking a sweat.

What will hybrid working look like in future?

The future of hybrid working is a constantly evolving and rapidly changing scenario. The essential focus will be on workforce development and related issues, such as; “how do you retain talent? How do you cultivate diversity in your team? To name a few key questions that will need to be addressed in the near future of hybrid team management.

Hybrid working is a radically different working style that brings with it its very own challenges. Changes in work paradigms brought on by the pandemic have produced a variety of opportunities and difficulties, including the best ways to recruit, engage, and keep employees while providing them with the value and meaning they now demand from their jobs.

There are rising worries that fundamental company culture is being lost as hybrid teams become the norm when it comes to the structure most companies follow. 

What are the advantages and disadvantages of working with a hybrid team?

The hybrid work model is a stellar advancement in culture and technology from what we had in the previous decades of human labor. Nonetheless, nothing is ever without its advantages and disadvantages; hence here we are at the top of both when it comes to hybrid team working:

Advantages of Hybrid Teams: 

1.  Increased Job Satisfaction & Engagement 

Most people base their decisions on what will enable them to live comfortably, effectively, and happily. Therefore, for many employees, having the option to work remotely or on-site is empowering.

2.  A Better Corporate Culture

Executives are quite concerned about how a hybrid model will affect the corporate culture they have worked so hard to create locally. A quarter of executives believe that in order to sustain a good corporate culture, employees must be present at work every day. But this is not at all the case.

3. Reduced Operational Expenses

A hybrid team is much better than a regular team when it comes to cutting down on your operational costs. Why you may ask? The answer is simple, each individual of the team acts as a self-sufficient unit. Ergo, you no longer need desks, computers, printers, and other office equipment along with other overhead expenses to operate your business. 

Disadvantages of Hybrid Teams:

1. Remote Team Collaboration 

There isn’t a perfect virtual replacement for impromptu conversations at the water cooler or bump-ins at work. The human-to-human connection is something that will suffer when you make the switch to a hybrid team. One way to counter this downside is by employing a robust team collaboration software that enables you to connect and collaborate with your team effortlessly. 

2. Employee Burnout 

Even under a hybrid team management, the culture of burnout can infiltrate the workplace if allowed unchecked. Your hybrid team may put in more time and take fewer breaks than those who work on-site. They might even feel worse about taking the afternoon off for themselves and overcompensating by staying at work longer.

3. Scheduling Difficulties 

Your employees’ schedules will be more varied as you have greater flexibility. You can experience resource problems if there isn’t a reliable and straightforward way to maintain track of personnel scheduling. Additionally, it can be challenging for workers who arrive on site to determine which of their teammates will be there during hybrid team working.

Top tips for managing a hybrid team

Managing hybrid remote teams is not an easy task in the slightest. Managers need to operate at the top of their respective games while working with two radically different working styles at the same time. While you have your remote employees working from different locations and your in-office employees who are right next to each other. 

Multinational teams are nothing new to some managers. Others find that managing remote or hybrid teams significantly changes from how things have always been done, even without the time zone barrier. That makes us ask the question how to manage hybrid teams?

How can you, regardless of the composition of their teams, establish alignment and foster a fun and effective work environment for all team members, wherever they may be located?

Here are the top five tips to help manage hybrid teams:

  • Create a team calendar for effective time management
  • Integrate a work management and team collaboration system.
  • Always over-communicate, the distance can leave many things unsaid. 
  • Be prepared at all times, you must expect the unexpected.
  • Make sure that your remote employees are following a balanced working style, so not to cause burnout.  

How to make hybrid team management a breeze with ProofHub?

It is believed that a hybrid work environment involves many tools to keep all the employees on the same page, but in reality, it doesn’t have to be like that. 

Using a complete package like ProofHub, teams can eliminate their need to use many tools and simplify the entire process. It combines all of the necessary tools to foster better team collaboration and stay on top of your tasks. 

With the ability to manage countless projects and provide efficient team communication, ProofHub is perfect for both in-house and remote teams. It assists you with nearly every project and team management function like managing tasks, keeping track of team progress, time tracking, managing files, communicating with your team, generating project reports, and more. 

Let’s take a closer look at why ProofHub is a comprehensive work management solution for hybrid teams.

  • Task Management

Task Management In PoofHub

It is challenging to keep track of work when you have a distributed workforce. You don’t have a clear understanding of how your team is actually working. Effective task management is crucial if you want to manage hybrid teams successfully. It helps your team keep track of their priorities and keep up with the deadlines. 

With ProofHub, it is super easy to assign tasks, set priorities, track progress, avoid bottlenecks and stay on top of your team’s work. 

Mentioned below are ProofHub’s core task management features that will help you manage your hybrid team’s tasks effortlessly.

  • Kanban Boards

Kanban board in ProofHub
ProofHub’s Kanban boards are the most effective way to plan your tasks and projects. They are a visual representation of the overall status of your project and team’s work.

The board view provides you with a clear insight to map your team’s workflow, check status and progress and make way for transparent team communication.

It splits your tasks into different sections known as stages, for example, to-do, in progress, and done. You can always customize your workflows as per your project requirements. 

Thus, it will be easier for you to identify what tasks are presently in progress, how many tasks are done, whether there are any bottlenecks, what needs to be done next, the priorities, and so much more. 

Thus, using kanban boards is a must if you wish to optimize your hybrid team’s task management.

  • Gantt Charts

Gantt Chart Feature in ProofHub
Hybrid team management is somewhat similar to juggling multiple balls. You are constantly juggling between your in-house and remote employees, projects, tasks, communication, and much more. The moment you miss out on something, everything can go into vain and have crazy consequences. 

That is why it is essential to have a visual overview of how things will map out over time. This is where the Gantt chart comes into play. 

A Gantt chart is a visual timeline of projects, related tasks, and resources over time. It displays tasks against time and gives you a clear insight into who is assigned to which task, the duration of tasks, how long the person took to complete a specific task, dependencies, and overlapping tasks. 

It is safe to say that the Gantt chart is the perfect tool for planning, scheduling, and managing tasks to meet deadlines.

  • Table View

ProofHub Table view
Managing data with a distributed team can be overwhelming. Just like your teams, you end up having all of your important information spread all over the place. 

ProofHub Table view lets you manage data in one place and gives you the bigger picture of all your work at a single glance. It allows you to plan and present project-related information in an organized manner. 

Assign tasks, share important details, and ensure that every critical data is in the right place. The table view gives you the flexibility to sort data based on the priority and arrange your work just the way you like so that you never miss out on important information. 

You can also track and capture information pertaining to your project through custom task fields and configure your tasks according to project prerequisites.

Get all the essential tools your hybrid team needs to work efficiently under one roof. Sign up for ProofHub.

  • Communication & Collaboration

Establishing effective communication and collaboration within your team is one of the most challenging aspects of hybrid work. It will be a lie if we say that we do not agree with the fact that collaboration works better where everyone is either co-located or digital. 

With some people being on-site while others working remotely, it can be pretty confusing and frustrating to figure out an appropriate way to communicate and keep both teams on the same page. 

Yes, we agree that all those video calls and audio calls are just amazing for active communication, but passive communication i.e.emails, texts, reports,and more, plays an equally important role in team management, especially in hybrid teams. It is very easy for passive updates to get lost in a hybrid work environment. 

Thus, with a company-wide collaboration and communication software like ProofHub, keeping your office-bound as well as remote teams in the loop is a piece of cake. 

Here are some of ProofHub’s collaboration and communication features that you and your hybrid team will love. 

  • Chat Application

ProofHub Chat feature

Team collaboration is incomplete without team communication and vice versa. Although there are various mediums available for you to communicate with your mates, finding the most reliable one is still crucial.

You can’t always keep video calling your team members for every little thing. It is essential to have a platform to quickly communicate with each other and get work done.

ProofHub’s inbuilt chat application allows you to get instant replies and makes direct messaging with your team members and clients easier. You can use the chat tool to communicate with your colleagues personally or through a group chat.

  • Discussions

discussions feature in ProofHub
Many people believe that a perfect brainstorming session can only take place in person. Well, that’s not true. The world has gone all virtual now, and it is very much possible to have virtual discussions to generate ideas and come up with the most creative solutions to problems. 

The discussions section in ProofHub lets you brainstorm ideas with your team to resolve a specific matter or develop creative ideas for the new project. 

You can share ideas to and fro and ensure that every team member participates in the discussions taking place on a particular matter. 

It also gives you the flexibility to create different topics and select specific people you wish to have separate discussions with. 

  • Notes

ProofHub Notes
It is very common for hybrid teams to deal with confusion. People often end up forgetting important stuff discussed in the meetings. They miss out on critical information. 

For that matter, there should be a shared platform where all the team members can participate and share important stuff to make sure that nothing falls through the cracks.

ProofHub notes are here to the rescue. 

Notes are one of the core features of ProofHub. They are easy to use and a perfect platform for teams to jot down every piece of information relevant to their projects and tasks. 

It gives teams the freedom to capture minutes of the meeting, create Wikis, store project-related requirements, mention rules or guidelines for a specific topic, and much more.

Individuals can instantly capture their ideas, outcomes, and decisions made in meetings and refer to them whenever they want. 

  • Proofing Tool

ProofHub Online Proofing Tool
You would agree that it can be tedious to manage hybrid teams when you have creative projects in your pipeline. Without the convenience of face-to-face feedback, you often have to rely on guesswork, and things may get extremely confusing.

You miss out on minor but significant things, essential details go unnoticed, and you wind up in a never-ending circle where you only pay attention to the things that don’t even matter.

In that situation, ProofHub’s online proofing tool will be your best buddy and makes managing hybrid teams a breeze. It combines all of the necessary proofing capabilities to help you and your team streamline the design review and approval process.

It lets you provide actionable feedback on the files, designs, images, documents, or PDFs.

  • Progress Monitoring

Associate milestones with tasks and track progress in ProofHub
Team managers who relied on hallway talks, casual check-ins, pre-meeting chats to get an idea about how their team members are performing, what they are working on, what their schedule is, and the problems they are dealing with, are feeling out of place now. 

They find it hard to adapt to this new working style because they cannot see the tasks being completed physically as all of their team members are working from different places. 

For this, a team progress tracking software like ProofHub can be a great help. 

Mentioned below are ProofHub’s core progress tracking features that will help you stay on top of your hybrid team’s work. 

  • Project Reports

Reporting Feature in ProofHub
ProofHub provides you with detailed custom reports for an individual team member or the entire project to help you
analyze project progress seamlessly. 

It lets you visualize every little aspect of your project and the overall progress that has been made in one place. 

You can quickly check the amount of work completed against the total work with a detailed burn-up chart. Not just that, you can also get an idea about the speed at which tasks have been accomplished. 

  • Time tracker

Time Tracking in ProofHub
Now that all your team is distributed at different places, it is more important to keep track of your team’s time.

Time tracking helps the team members master their own performance. It also enables you to analyze the overall work hours and assess the productivity of your team members. It provides you visibility, transparency and lets you manage resources efficiently.

ProofHub’s time tracker brings all your time data to a central place. You can add timesheets and set time estimates. You can even track time manually or use an automatic timer for it.

  • Activity Tracker

It is easy to keep track of who’s doing what while working out of an office, but it is literally a myriad of challenges when you have a hybrid team.

Every manager wants to have an idea about his/her team’s day-to-day operations without having to micromanage or interrupt.

The activity tracker in ProofHub provides insight into all the changes and updates being made in the projects. It notifies you about every little activity done by a team member. 

So, if any of your team members complete a task, post comments, achieve a milestone, create notes, and more, you will get to know about it all automatically. 


A hybrid workplace is an excellent opportunity to experience a new style of working. It will only help us develop new ways to make things work and stay prepared for any other challenge in the future. 

All in all, managing a hybrid team basically means creating a balance between the in-house and remote workers and making way for more vital teamwork. 

A hybrid team can function in extraordinary ways if provided with the right technology, excellent communication, information sharing methods, defined responsibilities and tasks, and, most importantly, a constant support system.

Keep track of your team’s work and stay productive regardless of where you’re working from. Give ProofHub a try.


What skills do you need to manage a hybrid team?

Top of the list are adaptability, proactive communication, emotional intelligence, and inclusivity. One quality that sticks out is the ability to communicate effectively and efficiently.

How do you effectively manage a hybrid team?

You may manage a hybrid team effectively by using time management techniques, integrating a task management and team collaboration system, and ensuring that your remote workers adopt a balanced working style.

How do you keep a hybrid team connected?

To keep a hybrid team connected you need to integrate team collaboration software with robust communication, and project mangement features.

Tips For Leading Effective Hybrid Teams.

Some top tips for effectively leading a hybrid team include selecting the right people with the proper temperament, keeping track of employee performance, and developing clear job objectives to establish accountability.

14 Best Airtable Alternatives Worth Considering In 2022

14 Best Airtable Alternatives Worth Considering In 2022

The best thing about apps like Airtable is that they are simple, intuitive, and fairly easy to get started. However, the challenge is that their functionality is limited and this is the reason that teams have to start looking for its alternative.

And this is exactly where you need a better replacement for it- Airtable alternatives. No doubt, Airtable is a popular data and project management tool, is trusted by many companies for it’s simple, intuitive interface. 

But seems like being popular among the masses doesn’t make Airtable the best choice. Time and again, users have been complaining about not being satisfied with Airtable due to its limited functionality. And, hence they are always on the lookout for alternatives to Airtable.

If you are also having second thoughts about Airtable, I am going to provide you with the list of best substitutes for airtable that can help you run things better. 

So, let’s go.

What is Airtable software?

Airtable Software

Airtable is an online project management solution designed to target data organization and collaboration within companies. Airtable uses a known-to-all spreadsheet format and is compatible with multiple devices. In addition to that, it integrates services such as Dropbox, Box, Evernote and Google Drive. 

With Airtable, you can put together the best aspects of spreadsheets and databases to organize anything, with anyone. You can the intuitive, easy-to-use software application use for customer-relationship management (CRM), task management, project planning, and tracking inventory.

Why Do You Need An Airtable Alternative?

Airtable excels at managing data, however it is insufficient for managing other aspects of a project. The days of project management using spreadsheets are long gone.

Here are a few reasons why you need to start using an Airtable substitute.

  • Limited task management features

Airtable is great when it comes to spreadsheets and data management but if you’re looking for a solution that provides you efficient task management solutions that then airtable is just not the right choice for you. Although it’s not a built-in capability, technically speaking, an Airtable basis does let you create a spreadsheet grid where you may assign tasks.

In order to assign a task, you must manually use and edit the Airtable grid. And if you’re a user who frequently needs to delegate responsibilities to your team, things might quickly get tiresome.

  • Lack of team collaboration tools

Airtable does not provide you any team collaboration features and the sole way to collaborate in this software is through comments. 

Yes, comments are a great way to provide feedback and ask for a task’s status but if you wish to have in-depth discussions or conversations with your team members, you would need a collaboration feature like chat application or discussion forum. 

  • Expensive

As mentioned above, Airtable provides you very limited features and in order to manage your projects seamlessly you’ll have to opt for other tools that will cost you a lot of time and money. 

Therefore, you must choose an Airtable alternative that not just provides you effective database management features but also takes care of all of your work management as well as team collaboration needs in one place.

If you’ve been relying on Airtable and searching for a better all-in-one alternative at the same time, not to worry. Below is the list of Airtable alternatives you can switch to today without worrying about your data or your work process getting messed up. 

14 Best Airtable alternatives

1. ProofHub

ProofHub airtable alternative

Yes, an all-in-one software should be simple and intuitive for all users—but that’s not it. Airtable has a simple and intuitive interface, yet teams won’t consider it as an ideal PM tool. And that’s because teams today aren’t just satisfied with simplicity, they need more features… and more features… and more features.

An ideal project management software should be packed with features that can help an individual, a team and even an entire organization plan, work, collaborate, deliver results faster and more effectively. ProofHub does the same. It is one of the best Airtable alternatives available today.

ProofHub is a cloud-hosted project management solution that comes packed with scalable features that make it a perfect alternative to software like Airtable. 

Here are some of the top features of ProofHub that make it the best alternative to Airtable:

  • Task Management  

If you solely use Spreadsheets to manage your tasks, you must be aware of the multitude of problems created by them. 

Yes, Spreadsheets are excellent for managing data, but depending only on them in today’s fast-paced environment when there are far superior alternatives is not the wisest course of action.

That is the key factor why ProofHub offers you robust task management features.

1. Table View

If you like to manage your tasks using traditional Spreadsheets only, ProofHub’s Table View has got your back. It lets you see your tasks and data in a powerful, and manageable table format. 

The Table View ensures that you receive a concise, accessible overview of everything going on in your projects. 

You can easily re-arrange, resize, hide, or sort the rows and columns. Custom fields in table view allow you to make way for additional information and customize everything according to your needs. 

2. Board View

Kanban boards are known to streamline task management and provide you with a clear picture of your work. The Board View in ProofHub allows managers to establish clear processes. It ensures that tasks proceed through each stage of the workflow by having access to all project tasks in one location.

You may label columns to according your work process, then drag and drop Kanban cards from one stage to the next. Each card contains the due date, assignee, and subtasks, hence, the board becomes the best source for project progress updates in real time. It is the best way get bird’s eye view of your tasks and avoid any sort of bottlenecks.

3. Gantt Charts

You can easily create project plans that help you remain on track and meet deadlines using the powerful Gantt charts provided by ProofHub. They enable you to see how tasks and due dates relate to one another so that you may spot issues and resolve dependencies easily. 

It becomes simple for you check if things are going according to the plan and come up with strategies to make sure that everyone is on the same page. Using Gantt Charts, you can simply update your plan to maintain the direction of your project even as work changes and deadlines vary.

  • Communication

Chat Feature in ProofHub
Yes, Airtable does allow you to communicate and share feedback with your team members through comments but do you think that’s the best way to collaborate?

Not really! At least we don’t think so.

You can’t just rely on comments to communicate with each other.

ProofHub provides you efficient team communication solutions to make sure that you can connect to your team instantly. 

The in-built chat application allows you to send instant messages to your co-workers.You may communicate with your team members in a group or one-on-one chat session with ease.

Not just that,

ProofHub also offers you a dedicated space to have real-time discussions with your team. There, you can create topic-based channels and brainstorms ideas seamlessly. 

The list is still not over!

You also get features like a Proofing tool where you can easily provide feedback to your team by adding comments and annotate changes by using markup tools. The Notes section allows you jot down important information in specific notebooks and share them with your team.

  • Time management

Time management feature in ProofHub

There is no doubt that Airtable is an excellent work management tool but it lacks a lot of essential features like time tracking.

Yes, it does provide you amazing integrations for the same but why rely on an integration when you can have all the required features in-built in a single application?

ProofHub’s built-in automatic time tracker allows you keep a track of your team’s time and productivity. 

You can easily record how much time you spend on projects using ProofHub’s time tracking software. You can also define time estimates, upload timesheets, create time reports, and gather all of your time data in one place.

  • Project Reporting

ProofHub’s project reports provide you a consolidated view of your project’s overall progress. You can see and follow your work from every perspective. 

You can check the status of your work’s progress using a reporting tool, and assess the performance of your complete team in one location. 

Additionally, you may view project details including the project manager, status, deadline, and status of the work.

ProofHub’s Pricing:

ProofHub – Standard PlanAirtable – Plus Plan 
$45 per month for 5 users (billed annually)$10 per user per month (billed annually) = $50 per month for 5 people.

For more information on our pricing plans, kindly visit our pricing page.

Best Suited For: Teams of all sizes and types

Collaborate and get projects delivered, faster. Switch to ProofHub!

2. Smartsheet

Smartsheet as airtable alternatives

Smartsheet is a SaaS, enterprise-ready work management and collaboration software. This alternative to Airtable is trusted by over 80,000 businesses and teams in  175 countries. Smartsheet is regarded for its amazing project management, collaboration, and file-sharing functionality. It’s an intuitive application with which businesses and teams can track and manage everyday work-related stuff like projects, tasks, task lists, customer information, sales pipelines, event schedules, and more.

Smartsheet feature highlight:

  • Dashboards
  • Calendar view
  • Gantt view
  • Attach files
  • Reminders
  • Forms
  • Update requests
  • Alerts and automated actions
  • File sharing
  • Resource management
  • Reports
  • Export, email, and print
  • Custom branding

Best suited for: Companies of all sizes

Pricing: Smartsheet’s Pro plan is available at $7 user/month and Business plan is available at $25 user/month.

3. Fusioo

Fusioo as airtable alternatives

Fusioo is another excellent Airtable alternative that is an online app for building and managing a custom online database. The app is designed to make it easier for teams to manage their projects, events, ideas, clients, workflows, store relevant data, create custom dashboards, visualize data, plan projects, track deadlines and more. One of the best things about Fusioo is that it can be easily tailored to meet the specific requirements of a team or an entire organization. 

Fusioo feature highlight:

  • Kanban board
  • Custom online databases
  • Graphical data presentation
  • Data visualization
  • Visual analytics
  • Task management
  • Dashboard creation
  • Customizable reporting
  • Configurable workflow
  • Workflow management
  • Role-based permissions
  • Data storage management
  • Project templates
  • Collaborative workspace
  • Discussion board

Best suited for: Small to large businesses

Pricing: Fusioo’s Standard plan is available at $19 user/month. 

4. Notion

Notion as airtable competitor
Document management isn’t just about being able to save all the data in one place. Today, the real value of document management and project management comes from being able to share and collaborate on the data with others. Notion is an Airtable competitor that is perfect for such a job. With Notion, teams and businesses have got multiple ways to connect to their data. They can make dashboards in minutes, publish live reports in seconds and invite your team to collaborate on them with in-app comments and a slack integration.

Notion feature highlight:

  • Analytics
  • Unlimited data dashboards
  • Data visualizations
  • Strategic goal-based planning
  • Report generation
  • Data connectors
  • Slack conversation support
  • API access
  • Visual reporting
  • Public/private dashboards

Best suited for: Individuals and teams of all sizes

Pricing: Notion’s Person Pro plan is available at $4 user/month and Team plan is available at $8 user/month.

5. Quip

Quip alternatives to airtable
If you are looking for a straightforward and simple
Airtable alternative, then Quip is the perfect option for you. It’s an easy app that allows teams to create living documents. It offers tools to create and edit documents, spreadsheets, and lists in the cloud. In addition to this, the app integrated well with chat, docs, task lists, and spreadsheets. No more endless chain of emails and overly-complicated document versions, Quip makes it super easy for you to simplify communication, collaboration, and document management. 

Quip feature highlight:

  • Document sharing
  • Tasklist
  • Chat and messaging
  • Spreadsheets
  • Access on any device, anytime
  • Import and export

Best suited for: Companies of all sizes

Pricing: Quip’s Starter plan is available at $10 user/month and Plus plan is available at $25 user/month.

6. Zenkit

Zenkit alternative to airtable
Zenkit is one of the best Airtable alternatives that offers you robust
project management apps with simple, user-friendly, and clutter-free design. The app is designed to help project managers better handle various aspects of projects. Whether its task management, scheduling, resource allocation, budgeting, and/or reporting—Zenkit is streamlines everything so that your projects are delivered to the exact specifications while enhancing both individual and collective productivity.

Zenkit feature highlight:

  • Collaboration
  • Calendar
  • File Sharing
  • Prioritization
  • Product Roadmapping
  • Project Management
  • Offline mode
  • Supports Agile
  • Supports Kanban
  • Supports Scrum

Best suited for: Companies of all sizes

Pricing: Clickups Unlimited plan is available at $5 user/month and Business plan is available at $12 user/month.

7. ClickUp

ClickUp app like airtable
When you compare ClickUp with other project management solutions, you’ll see that it’s cheaper, easier to use, and
better than Airtable. In fact, it’s a hybrid PM solution that comes packed with tools and capabilities for all user/business types—sales, marketing, design, and development. ClickUp also offers a number of customization/modification options for teams and businesses to tailor it to work as per their specific needs.

ClickUp feature highlight:

  • Data import/export
  • Document management
  • File sharing
  • Multi-task management
  • Product planning and road-mapping
  • Supports Agile
  • Supports Kanban
  • Supports Scrum
  • Supports Waterfall
  • Task management
  • Testing / QA management
  • Workflow automation

Best suited for: Companies of all sizes

Pricing: Clickup’s Pro plan is available at $7 user/month and Business plan is available at $25 user/month.

8. Procore

Procore best airtable alternative
Procore is a centralized hub for teams to connect and share information seamlessly. Procore offers a unified platform where teams can easily gain insights for most critical decisions and empower standardized operations. Procore facilitates unlimited, seamless collaboration, allowing people to work with anyone, from anywhere, in real-time. It is a super collaborative,  all-in-one platform designed to streamline project management. Furthermore, it provides reliable customer support that adds more value to the product.

Procore feature highlight:

  • Document management
  • Drawing management
  • Collaboration tools
  • Email tracking
  • Meeting minutes
  • Remote document access
  • Time and expense tracking
  • Productivity reporting
  • Procore drive
  • REIs

Best suited for: Large teams

Pricing: Procore customized its pricing according to your team size and type. 

9. Evernote

Evernote best airtable alternative
Evernote is undoubtedly the best of its kind. It’s a web-based
Airtable competitor for professionals who need a better way to get their job done. The application offers plenty of features for project collaboration, scheduling, and task management within one suite. It allows you to create project task lists, assign tasks, collaborate on them with others, share updates when required, all in one place. Evernote supports multiple devices, thereby allowing you to stay connected to work on any device (such as laptops, tablets, and smartphones). 

Evernote feature highlight:

  • Web clipping support
  • Store notes, web clips, files, and images
  • Edit rich text and sketches
  • Geolocation
  • Snap photos, record audio, save documents
  • Save favorite webpages
  • Sketch on a page and sync notes to any device
  • Share notes and collaborate on files
  • Annotation and markup
  • Give feedback and share ideas

Best suited for: Individual and teams of any size

Pricing: Evernote’s Personal plan is available at $7.99 user/month and Professional plan is available at $9.99 user/month.

10. Basecamp

airtable alternative

Basecamp is an online communication and information sharing tool that makes it easier for teams to stay on the same page while working on a common project. The tool provides a simple interface in which managers can create projects, assign tasks, document progress, and manage teams the way they want.  It is one of the top atlternatives to Airtable.

Basecamp feature highlight:

  • Calendar
  • Gantt charts
  • Project templates
  • Scheduling
  • Recurring Tasks
  • Set Priorities
  • Task History
  • Document Management
  • Forums
  • Instant messaging
  • Social collaboration platform
  • Resources allocation and forecasting
  • Project tracking

Best suited for: Large teams

Pricing: Basecamp has two pricing plans; the $0 and the $99 per month plan.

11. Hansoft



Hansoft best airtable alternative

As an agile planning tool, Hansoft helps large teams stay on the right track in their projects. Scalability is one of the biggest positive points of Hansoft, making it one of the best Airtable alternatives. You can easily plan, manage, and track your projects using this agile software. The reporting features are an added advantage that makes Hansoft a highly sought after option for agile teams. 

Hansoft feature highlight

  • To-do list
  • Kanban boards
  • Gantt charts
  • Portfolio management
  • Time tracking
  • Bug and issue tracking
  • Reporting
  • Dashboards
  • Integrations 

Best suited for: Large teams

Pricing: Hansoft has a quote-based pricing policy.

12. Google Workspace (Formerly G Suite)

Google Workspace best airtable alternative
Google Workspace is a collection of apps from Google that are meant to help teams with their productivity, and boost their collaboration efforts. As part of G Suite, you get everything that your team needs for managing their day-to-day activities. Right from emails to content management, collaboration, presentations, video conferencing, instant communication, and a lot more – you get it all bundled together in one place. 

G Suite feature highlight 

  • Professional email
  • Online storage
  • Instant communication
  • Video conferencing
  • Calendar
  • Employee engagement
  • Spreadsheets, notes, and lists

Best suited for: Teams of any size and type

Pricing: Google Workspace’s Start plan is available at $6 user/month and Standard plan is available at $12 user/month.

 13. Workfront

Workfront best airtable alternative
Workfront is a work management tool designed for enterprises to help their teams get work done faster. Whether you are working on website design, marketing campaign, or software product development, Workfront is made to simplify the way people work and it is one of the best
Airtable alternatives. One of the best things in Workfront is the long list of integrations that make it a powerful tool for all types of teams.

Workfront feature highlight

  • Consolidated task management 
  • Project management 
  • Gantt charts
  • Project budgeting
  • Issue tracking
  • Critical path
  • Time and expense management
  • Resource management 
  • Project monitoring
  • Automation 
  • Workflow management
  • Cost management 
  • Communication channels

Best suited for: Large teams

Pricing: Available on request.

14. LeanKit

LeanKit airtable competitors
Leankit is another popular project management software that works great for project managers to plan and execute their projects. The software stresses on the kanban method of getting work done methodology. Owing to its ease of use, LeanKit is a popular choice for teams from various industries. The best thing about LeanKit is that it helps in carrying out connected work across teams with its powerful collaboration features. 

LeanKit feature highlight

  • Kanban boards
  • Real-time work tracking with updates
  • Risk management
  • Project planning
  • Process mapping
  • Work history
  • Powerful analytics functionalities
  • Integrations 

Best suited for: Teams of any size and type

Pricing: Leankit’s team plan is available at $19 user/month and Scaled team plan is available at $29 user/month.


Airtable is without a doubt a top-notch spreadsheet software, but it’s a still far from the perfect project management tool. It lacks built-in tools for work management and team communication. 

Simply said, you cannot perform various tasks with different tools. You’ll waste a lot of money and time doing it.

But fear not—you now have a long list of Airtable alternatives to evaluate before settling on the ideal programme.

How about getting started with first option on the list? 

ProofHub is an all-in-one task management and team collaboration solution that provides you everythin to manage your work in one place and that too at a very reasonable price.

Sign up right now and see for yourself!

The Long-Awaited Content Workflow Management is Here

The Long-Awaited Content Workflow Management is Here

Is your content frequently late?

Do you have any issues having it assigned?

Is it common for it to become stuck in limbo?

If you’re nodding, it’s time to revamp your content workflow management. 

Before any content creators’ fingers strike keyboards, you need to outline your content workflow to keep your content team on track.

I’m sure you’re already thinking about and asking yourself, “What is content workflow?” What are the advantages? How can I put together a content workflow system that will help me reach my goals?

Relax! This article was written with you in mind, and I’ll address all of your questions.

First Things, First—What is a Content Workflow?

Content workflow is a structured set of actions that includes everything included in your content strategy and execution, from planning through publication and subsequent marketing.

Tasks like these are common in a content workflow:

  • Outlining
  • Writing
  • Reviewing
  • Editing
  • Approving
  • Publishing
  • Auditing 

A content workflow addresses all of your questions about how you want your content strategy to provide the desired results.

  • What is the purpose of this content?
  •   What kind of content do I want to put out there?
  •   What are my aims and goals for each content type?
  •  Who is in charge of what?
  •   What are the best channels to use?
  •    Which tools should I use?

Imagine how difficult it would be to manage a project with as many details as the one described above without a system in place.

I am not saying that you won’t be able to complete your work, but it would definitely be challenging.

Manage Multiple Projects Easily. Try ProofHub today!

Why is content workflow important?

We spend far too much time looking for the files we need to edit, post, design, and so on. We then go on to the next task.

And then we go through the same exasperating “procedure” all over again a few days later.

And that isn’t all. It occurs in every aspect of content creation, from work assignment to deadline setting to performance evaluation.

But what if we put that effort into improving the content workflow management process instead of focusing on those vexing tasks?

A content workflow management system is a tool or software that simplifies the procedures involved in creating a piece of content, from conception to conclusion.

Here’s what your team can do with a content workflow:

  • Divide the content creation process into achievable jobs
  • Determine the state of development for each piece of content 
  • The steps involved in receiving approval
  • Know who is in charge of each stage and when they are due

When it’s their turn, a defined content workflow informs individuals in all roles where the content is in the process and what they need to do to deliver what’s needed when it’s needed.

Let’s explore further! 

Benefits of Utilizing Content Workflow For Your Business 

Creating outstanding content is like preparing your favorite meal. You’ll need a recipe if you want to consistently achieve great results. Consider your content workflow to be your recipe for success.

In comparison to manual email collaboration, an effective content workflow management system offers the following benefits.

  • Content consistency: A content workflow management system aids in the design of regular processes and routines for all content generating jobs.

 You may establish a pattern for obtaining greatness while retaining your creativity. As a result, creating amazing content becomes a habit for you rather than a one-time affair.

  • Improved teamwork and collaboration: Using a workflow management system, your team may be more productive by communicating and collaborating more effectively.

Everyone on the team has a clear understanding of their function and the responsibilities that come with it.

  • Better content quality: A content workflow management system can help you design and document set processes for accomplishing a task, resulting in higher quality material.

Troubleshooting is considerably easy when a problem emerges. You can instantly pinpoint where the content production pipeline is falling short.

  • Allow for the automation of repeatable processes: You won’t be trapped writing emails, filling up a content calendar by hand, or replying to endless social media answers all day.

A content workflow management system aids in the organization of these activities, as well as the introduction of specific software to manage repeated tasks and procedures.

  • Improves other parts of content strategy: what happens after a flawless execution and your material is published? I hope you don’t believe that’s it?

You must promote your content, track results, and tweak content as needed for improved success.

Nothing is ignored or completed too quickly with a content workflow management system. Everything is given the time and attention it requires. As a result, high performance is guaranteed.

How To Set Up A Solid Content Workflow

Now’s the time to take action.  

Before we jump into action mode, remember that the workflow of content creation varies depending on the content type, the needs of the customer, and the channel of publishing. For instance, designing visuals for an Instagram campaign differs from writing a blog post for a company’s blog.

Despite the tiny changes, the overall pattern and flow are very similar.

Enough is enough. I feel you are now ready to take your workflow management to the next level.

Here are my top recommendations for companies and in-house teams using content management software to manage their workflow.

1. Document Everything

When it comes to content development, one of the first things I do is map out each step required to complete a task efficiently inside a business workflow.

The most critical things to get down first when documenting your workflows are particular specifics such as:           

  • Who is going to finish the project or task?
  • Are there going to be multiple task owners?
  • Are there any bottlenecks or interconnections between the owners to consider?
  • Are there any firm deadlines, and are iterations necessary?

But how can we know what happens to all of this data?

There are tons of benefits to developing content documentation within your content management software. It makes active work visible, displays previous updates, and makes every page easily accessible. You’ll never run out of ways to streamline your workflow once you start using automation and task connections to standardized procedures. This benefits the entire company, not just the content marketing team.

ProofHub creates a central spot for all of our content history and attributes by combining Table view and custom fields. When an article is updated, the task associated with it is updated to reflect that activity.

ProofHub enables you to produce custom reports and obtain comprehensive, exact, and up-to-date information on projects in terms of tasks, milestones, and tracked time.

You can add additional information about the tasks, such as a field for date, currency, numbers, or anything else important to your projects and workflow, and have the ability to manage more data on a single window.

Once you’ve documented all of your workflows, make sure your whole team has regular access to them so they can refer to any important information as they finish their portion of the process.

ProofHub's table view and Custom Fields: content workflow

ProofHub’s table view and Custom Fields make it simple for the whole team to manage and access tasks.

Don’t know where to begin?

Check out our tutorial on how to build custom fields or jump right into our blog to learn more.

2. Understand Dependencies

After you’ve started documenting your workflows with your team, think about the linkages and dependencies that exist between the tasks and the team members that do them.

Workflows can sometimes include a sequence of tasks that can be executed in practically any order, or at least in phases. Others need everything to be done in a specific order, with assets that must be “carried” from one phase to the next.

Creating a chain of different tasks connected together using dependencies enables you to indicate which tasks are happening when, by whom, and in what order. It’s crucial to any project-based and deliverable-oriented team (spoiler alert: if you don’t think your team has projects or deliverables, you’re wrong).

ProofHub’s Gantt charts let you define dependencies between multiple project tasks. You don’t have to go to each task and update the task dates if the first task is postponed in the case of dependent tasks. The first task drags all dependent tasks along with it. Setting task dependencies on a Gantt chart gives you a solid idea of what’s coming up.

monitor task progress: content workflow

Set task dependencies, monitor task progress, see resource workload, and improve planning. Find out how it works.

3. Conduct regular reviews and modifications.

As projects, plans, and team members change, you’ll need to update your workflow. While you don’t need to fine-tune and change your documentation for every minor detail, you don’t want it to become so outdated that your team members can’t use it as a reference.

It’s critical to audit, test, and renew your content on a regular basis in content marketing. It could be due to a drop in performance or because you’re preparing a site-wide sweep. I’m not recommending you abandon such efforts in favor of automation, but this can serve as a catch-all for monitoring your content’s performance.

Naturally, not all content is made equal.

You may not have to audit on a regular basis for constant articles. You can set a rule to prevent the automation from activating by adding a custom field or marking the task as “constant.”

All I’m saying is that a quarterly workflow audit, in which you and your team discuss current workflows and any needed updates, adjustments, or optimizations, is a fantastic goal to aim for.

4. Share your projects with both guests and the general public

Content management software can help you build a safe dotted line with people outside your organization, whether you’re managing clients or outsourcing work. Guest features and shared views can be used in a variety of ways in content marketing campaigns.

Here are two common scenarios for bringing external users and projects together.

  • Communicating your content marketing efforts to your customers

One of the most intangible aspects of a digital marketing plan is content. Even if your customers recognize the value of content, giving them clear visibility into what’s happening is still beneficial.

If you have dedicated Content project managers, you may already have an excellent structure in place to keep your clients informed. But, in my experience, even when you set out time for these updates, busy schedules and competing time zones make it difficult to maintain constant contact.

Project management software can assist you with part of this task. Your clients can check on ongoing efforts and progress at any moment by giving them access to project timelines or single task views.

Create a transparent work environment from the start of the project to the end. This establishes an additional layer of trust right away and allows you to devote more time to achieving your customer’s goals.

  • Organize your Outsourcing

Some of the best campaigns are the result of in-house and outsourced marketing. Without project management and collaboration tools, these teams would struggle to be as effective. Working with external content writers or a link-building firm and being able to connect with them through the same platform saves a lot of time and effort.

You can build a collaborative workplace with limited visibility into projects, similar to working with customers. You’ll still have access to all of the best project management software features while protecting critical company data.

5. Continue the Process

Keep going once you streamline your workflow! You’ll repeat the procedure as you add team members, tasks, projects, dependencies, and more until you have a fluid workflow for organizing your work. Adjusting and executing workflows will become second nature over time, and your team will be able to accomplish more with less resources.

We’ve already discussed the advantages of workflow management, but for companies with multiple projects running at the same time, there’s another method that will ensure you don’t miss a deadline.

Start using reliable content management software!

What Can Content Management Software Do for You?

There’s nothing like ditching your notebook and switching to an agile content workflow management solution to keep your work running smoothly.

Every project your team works on has a workflow, whether you recognize it or not.

A skilled manager will be able to organize and coordinate workflows so that team members stay on track and collaborate effectively.

That is what content management software accomplishes for you.

A content workflow management system can help you improve your performance, maximize your resources, and keep your team happy.

Naturally, with such important software, there are a plethora of solutions available. Here, we’ve broken down a few key components of effective content workflow management software so you can pick the one that’s right for you. Here’s what to look for, in no particular order:

1. Workflow automation

There’s no need to waste time on routine tasks like contacting all team members when a task is completed when those processes can be automated. Content workflow management software will not only provide automations, but will also enable you to fully customize your new processes to meet a variety of requirements.

A marketing content writer, for example, can submit a piece for approval and leverage automation to notify the editor that it’s ready for editing. Once the editor has completed their work, they can use automation to notify the writer as to whether the document needs more revisions or is ready to publish.

2. Real-time collaboration and communication

The program enables your team to cooperate and communicate in real time. This makes a significant difference for a growing team working on numerous projects. A content workflow management platform, rather than relying on endless email chains or regular Zoom sessions, may streamline communication and guarantee that everyone is on the same page.

Additionally, teams can tag peers on the project task itself using workflow management software, which offers greater context and removes the need for extra meetings.

Collaborate, coordinate, and connect with your team easily. Try ProofHub today. 

3. Multiple view options

 You may want to visualize your workflows and procedures in a to-do list from time to time. A Gantt chart is more appropriate at other times. Workflow management software allows users to choose the view that best suits their preferences. Teams can use numerous views at once and alter them on the fly with the most powerful workflow management solutions.

For example, if a marketing team collaborates with the support department to develop more customer-oriented collateral, they could set up a shared workspace to track progress. A Kanban board and a bar chart could be used by the marketing team to track which writers are taking which materials.

The support team may want a Gantt chart to track which customers to focus on, a list of existing materials and customer notes, and whether a support team member reached out to marketing to cooperate on the material. Both teams can access all views on the same board, and they can even use different views at the same time to gain a complete perspective of the project.

 Try ProofHub: Adopt Your Own Style

Content creation should not be a source of stress for you. It should be as effortless and pleasurable as possible.

There is no one-size-fits-all approach to content workflow management. Use configurable content management software to create methods that work best for your team. Above all, continue to optimize your workflow as if it were a content marketing campaign.

ProofHub has been used to handle different content marketing campaigns by thousands of people. Our goal is to increase global productivity at work.

Want to learn more about how this can be accomplished on our platform?

Start with our content management software for a flat charge and take us for a free everlasting test drive. Request a demo or start your free trial


Top 10 Reasons Why Projects Fail (And How To Solve Them) 

Top 10 Reasons Why Projects Fail (And How To Solve Them) 

Before we embark upon the journey of project failure, its reasons and solutions, I am going to mention one of the quotes related to project management to lay the foundation of the article.

“Failure is simply the opportunity to begin again, this time more intelligently.” – Henry Ford.

We’ve all experienced it.

You become tremendously excited about a project at first. You do your homework, make a thorough plan, assemble a capable team, and kick start your work.

Then, suddenly as you move ahead, everything starts falling apart. Deadlines are not met. Deliverables fall short of expectations. Customers and supervisors are, to put it mildly, disgruntled.

Simply put, it’s a disaster.

Although you are not alone in trying to escape from this array of project failures, simply reading this article indicates that you have already taken a crucial step. So here’s to planning beforehand and avoiding frequent project hazards.

When a Project is Considered a Failure?

I have been asked this question many times, and it’s hard to give a concrete definition of project failure. 

The thing is that a failed project for one organization might not be the same for another one. 

Why? Simply because the definition of failure can vary from project to project, organization to organization, and so forth. Even a complete project can be labeled a failure if it does not meet the ROI target. 

A project may be labeled a failure for the reasons listed below:

  • The project failed to achieve its goal.
  • You did not receive the desired deliverable.
  • The work wasn’t finished on time.

Like I said before, failure is a tricky term. Even if you miss a deadline or don’t meet a target, “failed” projects might nonetheless produce major benefits. While failure is never pleasant, it frequently occurs when ambitious goals are set.

For example, we at ProofHub believe that if your success rate is 100% all the time, you most likely did not plan ambitiously enough. However, it is critical to ensure that projects fail for the correct reasons, such as creating a stretch goal to stimulate forward momentum, rather than an avoidable trap.

Project Management workflow

Easily plan, collaborate, organize and deliver projects of all sizes, on time with ProofHub- One project management software with all the right tools in one place. Request a demo!

A Look At Project Failure Statistics

Every project, regardless of industry, requires a project management software. Its significance is more apparent today than ever before.

Things in the workplace are prone to go away without project management. These key project management statistics for 2022 can be quite eye-opening.

When reading these statistics, it doesn’t matter where you are in the project management chain. It can, however, show the importance of project management to the global and industry-wide influence it has.

  • Companies that lack effective project management delivery systems are more likely to miss deadlines and overspend.
  • 67% of projects fail because project management is undervalued.
  • Approximately 44% of all managers do not believe in the importance of project management software.
  • Only 46% of firms place a high priority on project management.
  • Using a good program reduces the likelihood of project failure by 10% and reduces the likelihood of scope creep by 17%.

Keep your team, stakeholders, and clients on the same page for better transparency and collaboration. Switch to ProofHub NOW!

Why Do Most Projects With Such High Potential Fail?

Projects fail for a variety of reasons. The most prevalent reasons for project failures, according to Project Management Institute research, include changes in organizational priorities, improper requirements collection, and changes in project goals.

Why Do Most Projects With Such High Potential Fail

Try ProofHub to eliminate project failure and stay ahead. Book a demo!

10 Reasons why projects fail and their solutions

Before we study the most common reasons projects fail, it is to be understood that each project is different. 

This means that reasons for project failure are not necessarily the same for any two projects, though there might be a few common causes for a project’s downfall. 

On a brighter note, you can work on each reason for project failure to make your next project a successful one. Here are ten reasons we’ve discovered to persist in poorly run or unsuccessful projects. The solutions are listed after that.

1. Unclear Goals And Objectives 

Do you know that an estimated 37% of projects fail due to unclear project objectives and milestones? How can you expect your project to be successful when you do not set clear-cut goals and objectives for your team to work on? At ProofHub, this is the first and essential step whenever we have a new project in our hands. 

Unfortunately, not all teams follow suit. 

Businesses that fail to set out clear goals and objectives for employees waste a significant chunk of their time and efforts. Following are the effects of vague project goals and objectives. 

  • Unclear objectives lead to unclear operational methods
  • The quality of performance can be justified on an individual basis
  • One does not realize when the project veers off the track until the last moment
  • People involved in a project cannot perform with maximum effectiveness

2. Lack Of Resource Planning

Resources in project management refer to men, money, and materials. What are you supposed to do without adequate resource planning for project management? If you’re not using a good task management tool, then it’s likely that your human resources are either being under-utilized or overworked. You’ll fail to notice that some of your team members are working on too few tasks while others are working on too many tasks simultaneously (remember the side-effects of multitasking?). 

Financial planning is another important aspect of project resource planning. Projects with poor cost estimations and irregular tracking will likely surpass their original budget. Project managers who don’t know how to track and manage finances are likely to push the project to failure. 

3. Poor Communication Across The Organization

PMI (Project Management Institute) says that poor communication leads to project failures one-third of the time. Another worrisome fact for organizations is that 56% of budgets allocated to projects are at risk due to poor communication. Teams that face communication delays, or the lack of it, will experience trust and transparency issues. 

The main reasons for communication failures across organizations can be attributed to: 

  • Absence of communication policy
  • Lack of stakeholder engagement
  • Lack of mutual understanding amongst employees
  • Project managers assume that communication has taken place when it doesn’t

The effects of poor communication within the workplace can have devastating effects on the project in the form of- poor collaboration, loss of productivity, stressed employees, unhappy customers, and mistrust in the workplace, amongst others. 

Whether it’s delayed communication, lack of communication, or no communication at all, the fact is that without an effective communication strategy, your project is likely to fall through the cracks. 

4. Inadequate Stakeholder Management

Stakeholders have an inherent interest in the project, either for the good or bad of it. It is the responsibility of project managers to identify all stakeholders and communicate with them on time, without any delays. Not doing so can increase the likelihood of project failure.

There are many reasons for poor stakeholder management, and some of the most common ones are mentioned below. 

  • Defining stakeholders too narrowly
  • Failure to maintain a balance between compliance and strategic opportunities
  • The tendency of company executives to get defensive too quickly in the face of negative comments
  • Hiding self-interest 
  • Stakeholders are taking away resources prematurely
  • Lack of interest from stakeholders
  • Stakeholders are unaware of project progress

Engaged stakeholders offer support and insights to drive your projects towards success, but disengaged stakeholders may become barriers to success.

5. Poorly Defined Project Scope

The project scope outlines everything you’re going to do (and not going to do). Scope creep in project management refers to uncontrolled, continuous changes in a project’s scope. Generally, a poorly defined project scope results in scope creep, where the former is vaguely defined, documented, or controlled. 

Scope creep is seen as a negative occurrence, which should be avoided. A project with a poorly defined project scope has more chances of failing and experiencing a range of problems, like: 

  • Failing to meet client expectations 
  • Continuous changes being requested throughout the project course
  • Major changes are required during the project life cycle
  • The budget goes beyond the allocated budget
  • Failing to adhere to deadlines

Poorly defined project scope invariably results in poor employee performance, poor client accountability, longer timelines, and higher project costs. 

6. Inaccurate Cost And Time Estimates

Inaccurate cost and time estimates are often the vague guesses of team members who calculate the expected duration of tasks and the project’s cost based on an average duration of time and cost it took for previous projects. While this method of calculating estimated task duration and cost may turn out to be accurate, it can also lead to completely inaccurate estimates. 

This can cause all sorts of trouble for employees who are assigned tasks and asked to complete those according to estimated times. When tasks aren’t completed in line with the estimated time, employees have to face the ire of the senior management for no apparent fault of theirs. 

Inaccurate estimates are often the result of two underlying causes: 

  • Upfront planning
  • Poor estimation practices

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7. Inadequate Risk management

Risk management enables project managers to detect and analyze concerns that may arise during the project and hinder its progress. If you are not managing risks effectively, there are good chances that they might appear during the later stages of the project and cause major scope creep. 

Poor risk management can result in a delay in the project schedule, poor user adoption, late-running projects, overspent budgets, and project failure. It’s a fact that no project goes perfectly, and things can go wrong. Projects have a certain degree of uncertainty about them, and having a risk management plan can lower the uncertainty besides increasing the likelihood of completing your project on time. 

8. Inexperienced Project Managers

How can you expect a rookie project manager to take charge and ensure your project is executed and delivered successfully? No way I am saying that new project managers don’t have it in them, but it’s just that their inexperience in handling projects does increase the likelihood of project failure as compared to a seasoned and resourceful manager. 

And then, some organizations don’t take project management seriously and think that anyone can manage a project. As a result of this lackadaisical approach, many assistants or consultants are made accidental project managers without any credentials to their name. 

They might be excellent in their discipline, but minus experience in project management, they can be one of the main reasons for your project failure. 

9. Unrealistic Expectations

When it comes to project management, it’s not expectations but unrealistic goals and objectives that can spell the doomsday for projects. Often disguised as optimism, unrealistic expectations have caused the downfall of many projects. This situation occurs when project managers fail to analyze (accurately) the strengths, skills, and competencies of every team member. 

As a result, employees are overburdened with tasks that they might find difficult to complete in time. You should know what your team can do and in what time frame. Your expectations should be realistic, i.e. they should sync with your team’s capabilities. 

10. Monitoring And Controlling

Monitoring and controlling the project is perhaps one of the less understood facts that project managers and their teams are not paid adequate attention to. You don’t need to be a rocket scientist to figure out that you should “track, review, and regulate the progress of the project; identify areas that call for changes in the planning, and initiate the corresponding changes.

Every attempt should be made to ensure that the project stays on track, and when it falls behind on budget or schedule then the plan should be changed to get the project back on track.

Many project managers create a schedule only to never update it. Even if they update a schedule, it is just to fill in percent did, which is an erratic figure often picked out of nowhere by the team member.

Don’t know which tasks take how much time to complete? Don’t worry. Record the time spent on completing tasks manually or using timers. Start your free trial!

3 Notable Project Failures Examples and Lessons Learned

When massive projects fail, they make headlines — and occasionally end up in history books. Their findings are useful for every manager:

What mistakes can undo all of your hard work and should be avoided?

What difficulties might be expected at different stages of a project and how to deal with them.

Here’s a look at three of the most well-known project failures from the past and today.

1. Edsel by Ford

This ambitious endeavor by Ford is one of the most notable historical failures: a brand-new car named after Henry Ford’s son, significant market research, dedicated production facilities – and, as a result, enormous expectations. However, by the time the study was completed and the car was unveiled in 1957, the market had already turned to tiny cars, which Edsel was not.

Lessons learned: While rigorous study and elaborate development are important, it’s always important to keep in mind the speed of market dynamics. Slowing down a project implies losing out on market chances.

2. New Coke

The advertisement claimed that “America’s taste just got better.” Coca-Cola discovered that individuals preferred the new taste to the traditional one after testing the new recipe. That was unsurprising: the new beverage was supposed to taste more like Pepsi, which was gaining momentum on Coca-Cola. Coke has been reintroduced. I mean, what could possibly go wrong? Nope. Because the new beverage didn’t sell as well as predicted, Coca-Cola reverted to the old formula.

Lessons learned: if something works, leave it alone! There was nothing wrong with the original product, thus “improvement” was needless.

3. Berlin Brandenburg Airport

Finally, but certainly not least. The most recent and important example of systematic project failure is the third Berlin airport project. Scope creep, unplanned modifications, a large number of stakeholders with disparate interests, and poor communication combine to make it a typical example of how large projects fail.

Lessons learned: all areas of project management are crucial, and if many of them are managed poorly or not at all, the project will fail – even if it appears to suit the needs of a large number of people.

What Can Be Done To Minimize Project Failures

Minimize Project Failures

Even the darkest of clouds has its silver lining. While failures are part and parcel of project management, you can always learn from your mistakes to succeed in the future. The key to success in project management is never to repeat the same old mistakes of the past. The Sooner you realize it, the better it will be for you, your project, your team, and the entire organization. 

So, let’s find out how project managers can ensure that their next project is executed as planned and any potential problems are identified and resolved before they get too big to cause a potential project failure. 

1. Plan Diligently

As a project manager, look at the bigger picture. While project planning can take time, the results are worth every minute you spend on it. Yes, there can be eagerness on the part of project managers and stakeholders to get started with the project, but if you plan right then you’ll see how easy it gets for you and your team during the execution stage.  

Project planning requires comprehensive analysis and structuring of the following basic steps:

  • Setting project goals
  • Determine project deliverables
  • Creating project schedules and milestones
  • Creating supporting plans
  • Task assignment
  • Risk Assessment 

2. Identify Loopholes

Identifying problems with the project before they get out of hand isn’t as big a challenge as it is made out to be. Taking your team members into confidence is the key here. Ask your project team members to be upfront with what they think can be some potential loopholes in a project that can deviate it from the track. 

Interview key team members to find out the business drivers [for the project], the political environment, organizational barriers, and what worked well in the past,” says Rob Prinzo, CEO of project management training and consulting firm The Prinzo GroupThey’ll tell you what’s wrong with the project.” 

3. Check Your Resources

Your team or organization has limited resources (people, space, technology, equipment, money), and you have to execute your project from these. This is where smart project managers use resource management to organize and utilize those finite resources to successfully steer the project home. 

Project managers can use the following tips to identify the right resources for your project. 

  • You and your client should have a common understanding of what work is to be done in the project
  • Identify what human resources are required for the project, and for how long, and check their availability
  • Identify all facilities (office space, desks, computers, software, production areas) that are required and arrange them before the project starts
  • Check the skills of the participants to assess their strengths and weaknesses

4. Set Realistic Expectations

Being optimistic about project outcomes is never a bad thing. However, unrealistic expectations can hurt both your employees and the project big time. Many project managers are perhaps more optimistic than required, and it’s easy to cross the line in excitement and set unachievable deadlines or over the top goals

Push aside your excitement and eagerness, take a deep breath, and look at this project and your team realistically. Focus only on achievable goals and give yourself and your team enough time to achieve that. You can check the progress of the project by using an accurate and reliable time management tool that will help you bring all your time data in one place. 

5. Track Project Progress 

Tracking your project progress at every stage is crucial to determine whether or not your team would be able to complete it within set deadlines. You need to clearly understand who is working on what tasks are being completed on time and which ones are not. 

Don’t go by your gut instinct on anything. Every minute detail, every activity has to be recorded in a single location that can be accessed easily anytime. Using Kanban Boards and Gantt Charts inbuilt in great project management software is a great way to have a visual timeline of your project and adjust to goals or deadlines accordingly.

Track your project progress at every stage! Give ProofHub a Try!

6. Communicate Well, Communicate Often  

We’ve read about how poor communication is one of the primary reasons for project failures. Unless all team members, clients, and external stakeholders are on the same page, it’s near impossible to collaborate well. So, it’s imperative to ensure swift and communication lines to ensure uninterrupted workflow as well as avoid any type of misunderstanding among team members. 

As a project manager, you should be easily accessible for your team members and encourage them to not hesitate in coming up with new ideas, suggestions, and concerns. Also, you should define communication modes for exchanging different types of information. 

For example, Video calls for team meetings, phone calls for a quick conversation, emails for official communication, and Group chat for quickly sending and receiving direct messages. Make sure that you let your team members know clearly about the time you will be available for communication and otherwise. 

You don’t want someone to ring you when you are having dinner with your family, right? 

7. Use The Correct Methodology

Your methodology selection can prove to be a vital cog in your project management and its result. As a project manager, it will be one of the important decisions you will take as it will have an intense impact on teamwork. That said, different project management methodologies have their pros and cons. 

You should carefully choose the right PM methodology based on your project type and scope. Given below are some examples of top-rated project management methodologies.

  • Waterfall method
  • Hybrid approach
  • Agile/Scrum
  • Critical Chain Project Management
  • Critical Path Method (CPM)
  • Integrated Project Management Technique

There’s no single PM methodology that can suit every project. So, you should understand the project requirements and select the one that best suits your project.

How ProofHub can assist you in avoiding project failure

You have already read about some of the most common mistakes that can cost your project dear. The good news is that there is a solution to every problem. Hard work, planning, learning from past mistakes, and having the right project management tools is the only way to deliver your project successfully. 

A solid project management software can help you get past the question of why projects fail and focus on completing your projects successfully.

ProofHub is an award-winning team collaboration and project management software that offers all the right tools to keep your project and team members in check from a single location. ProofHub, with its gorgeous visual tools and built-in communication channels, can assist you in making your next projects more successful.

Use ProofHub to enhance team collaboration and keep your project going in the right direction. Book a demo!

27 Best alternatives you can try in 2022

27 Best alternatives you can try in 2022 is a simple collaboration platform that is designed to assist project managers and teams in better organizing their work and focusing on the project or task at hand. 

In addition to collaboration, also incorporated task management features that allow them to effectively schedule tasks and better manage productivity.

However, if you’re having thoughts about switching to a better collaboration tool, here are 27 possible monday alternatives to choose from. Just go through the list and see if you can find something that’s worth the position to be part of your team.

Why do you need a alternative? 

By utilizing its software, Monday hopes to help you kick the Monday blues with its colorful and friendly design. Monday bills itself as a “work operating system” capable of managing workforce tasks as well as collaborative projects. 

In all seriousness, though, its inviting interface does not imply that it is capable of handling large projects. In fact, its lack of features leaves busy teams wanting something more. Using this list of free and paid Monday alternatives, you should be able to identify the solution that is best for your team.

Top 27 Alternatives

1. ProofHub

ProofHub as a alternative

ProofHub is a project management and team collaboration tool that helps you organize your ideas, track your progress, and create efficient workflows. It’s perfect for any business that needs to stay on top of multiple projects.

You can use ProofHub to manage all of your project tasks and file updates in one place. The platform lets you create groups for each project and then assign tasks to different groups as necessary. You can also add files and documents, including PDFs, images, videos, and presentations.

You can use ProofHub to keep track of who has been assigned certain tasks or what they’ve completed so far. You can also use it to see when they need more input from other members of your team or if there are any issues with their work already completed.

ProofHub offers some additional features that help streamline your workflow: email notifications for important updates; integrated chat functionality; flexible task organization options (e.g., lists); automatic notifications about upcoming deadlines; task reminders; text messaging support; mobile apps available on iOS and Android devices; integration with Slack; and many more!

Pros: In ProofHub, you can add custom fields to any document. This is a great feature because it makes your document more valuable and searchable. Besides that, you can also assign recurring tasks for your team members and keep track of their progress easily by using the built-in calendar feature in ProofHub. Furthermore, ProofHub lets you assign comments to specific team members. 

Cons:  You can’t sign in using Google sign in, so you will be forced to use email and password.

Pricing: The ultimate control plan starts at $89 per month/flat, when billed annually.

No need to move from one tool to another; ProofHub is your one-stop project management software!

2. Trello

Trello as a Monday alternative

If you’re looking for a business productivity app with a visual bent, then Trello is a suitable choice. With Trello, you organize tasks on a colorful digital bulletin board, thereby making it easier, faster to deliver projects as expected.

Pros: As one of the most popular project management tools on this list, Trello is generally easy to use and mostly free. In Trello, you can invite outside participants, such as clients, to view and collaborate on specific project boards. Moreover, you can share task lists and drag and drop ‘cards’ to track progress on tasks.

Cons: Trello has limited functionality when it comes to managing projects, despite being great for task management. Tasks cannot be linked or dependencies tracked. There is also no way to collaborate on projects. Trello lacks the project oversight and reporting features of more powerful tools. 

Pricing: The business plan will cost you about $9.99 per user/ month when billed annually.   

3. Slack

Slack as a team collaboration

Slack is a messaging app that is designed to help teams maintain a clear line of communication while working toward a common goal. The app integrated well with popular office tools and can be easily customized to meet your team collaboration needs.

Pros: Slack has a user-friendly interface and it allows project managers to easily onboard new members You can make unlimited channels within the company, and you can also control who gets to access these channels and who cannot. Slack makes it easy for teams to share and collaborate in real-time.

Cons: The only way to share tasks and updates is through comments. The task lists and statuses of all projects cannot be viewed in one place. Multiple conversations at the same time can be challenging and time-consuming. The tasks you must complete cannot be detailed because you can only comment a summary of what needs to be done

Pricing: The standard plan will cost you about $8 per user/month, when billed annually. 

4. Freedcamp 

Freedcamp as a web-based project management tool

Freedcamp is a free way to collaborate in the workplace. It is a web-based project and team management tool that allows teams to manage multiple projects while collaborating efficiently using cloud computing.

Pros: The majority of Freedcamp’s project management features are available to all users free of charge. If you’re a nonprofit, teacher, or student, you also get the advanced features at no charge (other users have to pay for these.) If you’re looking for a basic, affordable project management tool, Freedcamp is worth considering –- especially if you’re a nonprofit.

Cons: It’s one of the simpler project management tools on the market. Freedcamp doesn’t support more advanced features like task dependencies. Plus, some users find it isn’t very intuitive, so it may take your team a while to learn how to use it.

Pricing: The Business plan will cost you about $ 7.49 per user/month, when billed annually.    

5. Paymo

Paymo project management software

Paymo is a full-featured task and project management software. It helps freelancers and small businesses to monitor multiple projects and ensure their successful completion within the desired time limit.

Pros: It’s very easy to assign tasks with due dates – the comment flow makes it easy to provide feedback or request changes. Tasks assigned to me are easy to find, and I can track how much time you spend on each client.

Cons: There is a learning curve to get things going, but in the end it is worth it. The attention to detail required will ensure nothing is missed, even if the process is counterproductive in parts and not nearly as streamlined as the features when they are ready.

Pricing: The paid plan for small teams starts at $9.95 per user/ month, when billed annually.  

6. Teamwork Projects

Teamwork as a Monday alternative

Teamwork Projects is an online project management solution that gives teams the features and functionalities to create task lists, track time, upload files, exchange updates and do everything else that needs to be done to manage different operations of a project.

Pros: Teamwork may be the right choice if your team is using Kanban, but prefers Trello for more functionality. Privacy and permissions, real-time team member status updates, and invoice tracking are just a few of the standout features. Along with its project management software, Teamwork offers a full suite of productivity tools, including a sales CRM, chat, and help desk.

Cons: Teamwork lacks advanced features for managing projects. Also, users complain that tasks cannot be bulk moved – everything must be done individually, which takes a lot of time. There is no way to save filters within the software, which is another common complaint. Each time you run the program, you must apply the filters.

Pricing: The paid plan starts at $10 per user/month, when billed annually. 

7. Asana

Asana as a Monday alternative

We all know Asana. It’s an exceptionally useful business productivity tools that give teams the power to take control of projects, tasks, and communications. With Asana, teams can monitor their project’s progress while improving the work process where it can be improved.

Pros: Having been designed with small teams in mind, Asana is a well-liked software solution. Depending on the price level, teams can add more traditional project management features to their projects as they grow. Additionally, Asana offers many integration options and multiple ways to manage projects.

Cons: As your team grows, Asana may be unable to handle the growing complexity and number of projects. Asana’s main drawback is the fact that it has to rely on plugins and modules in order to scale. Furthermore, it comes with little onboarding assistance and provides limited reporting.

Pricing: The premium plan starts at $10.99 per user/month, when billed annually.

8. Nifty

Nifty project management: best alternative
Nifty is the ultimate project management OS. You can now stop switching between Roadmaps, Docs, Tasks, Charts and other tools. Nifty is the one app that allows you to unite teams, goals and actions in one place. 

  • Pros: Import from Asana, Basecamp, ClickUp, Jira, Trello and Wrike – or import your .CSV and Excel sheets. Custom automations so you can save time and focus on the things that really matter. You can also embed thousands of third party apps and websites across projects, tasks and docs in Nifty.
  • Cons: None so far
  • Pricing: The Starter plan begins at $39 per month for up to 10 members.

9. Todoist

Todoist as a Monday alternative

Todoist is an interesting app that helps you schedule your tasks in a more organized manner. It keeps you in sync across multiple devices and even provides a shared to-do list that keeps everyone on track, together.

Pros: It has a variety of features like checklists, sub-tasks, due dates and reminders that make it easy for you to keep track of everything that needs doing throughout the day. You can share your tasks with others using email or social media so they know what needs doing too!

Cons: The app does not display notifications when there are new tasks added by other users in the team or if someone comments on your tasks or files within Todoist itself (like in ProofHub)

Pricing: The pro plan starts at $4 per user/month, when billed annually 

10. TeamGantt

TeamGantt as a Monday alternative

For successful project management, teams should get access to the right information at the right time. This is where TeamGantt helps. It’s a Gantt chart software that is designed to help teams get more work done in time by getting the information they need.

Pros: If you have a team that loves Gantt charts, TeamGantt may be right for them. The tool’s interface is designed around focusing on who is assigned which tasks on a certain timeline. Its Gantt charts are flexible and dynamic, which makes them an easy way to manage projects.

Cons: While Gantt charts are great, most mid-size project management tools offer Gantt chart capabilities within their tools. You also can’t upload projects from Excel or Microsoft Project — only manual entry. So, if you’re switching from another system, transferring the data will likely be a nightmare.

Pricing: The pro plan starts at $49 per month. 

11. MeisterTask

MeisterTask as a team collaboration and task management tool

MeisterTask is an intuitive team collaboration and task management tool. Sign up, invite your team and start delivering projects. Easy-peasy!

Pros: If you’re looking for a new task manager to use, MeisterTask is the app for you. It’s easy to use, and has all the features you need without having to worry about any extra bells and whistles.

Cons: Despite MeisterTask’s free plan, the features are pretty basic and you don’t have much control over the organizationee plan, you’re not able to set priorities for tasks or use the same tagging system as the paid versions. If you’re a freelancer or small business, you may decide you don’t need the advanced features of the paid plans. If that’s the case, the free plan might suit you perfectly.

Pricing: The pro plan starts at $4.19 per user/month. 

12. Bitrix24

Bitrix24 as a Monday alternative

Bitrix24 is an online office suite that includes CRM, project management, and time tracking. It’s a bit of a newcomer on the scene, but it’s growing fast thanks to its customizable interface and easy-to-use features.

Pros: It enables you to work from anywhere. You can access your files, create new projects and work on them from any device.

Cons: The interface is not very user friendly and it has too many buttons which can make it hard for beginners to understand how things work.

Pricing: The standard plan starts at $79 per month for upto 10 users.

13. Microsoft Projects

Microsoft Project as a Monday alternative

Microsoft Project is a project management software with a rich history of helping teams achieve their business goals. It is designed to help project managers and teams complete complex projects in just a few simple steps.

Pros: Using MS Project, you can plan at an incredibly detailed level, and it integrates MS Planning into the software to provide even more project management options. Manage several projects at the same time on the same screen is also a major plus.

Cons: It isn’t always possible for managers to create formats that are compatible with other applications when it comes to storing files in Microsoft Project. In turn, productivity is negatively affected.

Pricing: The paid plan starts at $10 per user/month. 

14. Smartsheet

Smartsheet as a Monday alternative

Smartsheet is a 21st-century service application for collaboration and work management. It offers a wide variety of features and tools that satisfy the project management needs of every business.

Pros: If you’re a spreadsheet freak but need a tool to manage your projects in Excel, Smartsheet is a good option. A classic Excel spreadsheet is combined with powerful project management features such as Critical Path management – you can still use classic Excel formulas.

Cons: The interface of Smartsheet is limited since it mimics a spreadsheet. Furthermore, people can create as many “sheets” as they want, just like in Microsoft Excel. If you are unable to control it, you’ll probably have many of the same problems as Excel, such as a slow or constantly crashing system.

Pricing:  The Pro plan starts at $7 per user/month, when billed annually. 

15. Workfront

Workfront as a Monday alternative

Workfront is an award-winning project management software. It’s a cloud-based work management tool that helps teams to manage everything in one place, especially for marketing and IT teams.

Pros: Workfront is a great software for medium to large companies or corporations. It is filled with features that are a bit more complex but offered at a great price.

Cons: As a Monday alternative, Workfront has a steeper learning curve and requires more training in order to be able to use the software effectively.

Pricing: Available on quote

Zero illusion, 100% clarity, and guaranteed success – that’s what we promise. Allow teams to access a clear line of communication and achieve a better outcome in every project. Switch to ProofHub now!

16. Clarizen

Clarizen - dapulse alternatives

Clarizen is a project management and collaboration tool that works exactly the way you want. With Clarizen, you can customize your homepage with the information you need, in the format of your choice.

Pros: The main advantage of Clarizen is that it allows you to customize your board and manage different teams with their own boards. This makes it easier for employees to find what they need when they need it, instead of having one central location where everything is located.

Cons: Clarizen’s user interface is not as intuitive and easy to use as Monday’s. This can be an issue if you’re not familiar with the platform or if you’re new to web design.

Pricing: The enterprise plan starts at $45 per user/month. 

17. Jira

Jira as a monday project management alternative

Jira is a great Monday alternative. It’s a project management tool that allows teams to collaborate on projects, assign tasks, track progress, and create workflows for each project. Jira also has features like tracking milestones, setting up user permissions, and more.

ProsHighly customizable, this tool supports Scrum, Lean, and Kanban project methodologies. The tool can also be used for agile project management and road mapping. Plus, JIRA has issue tracking and prioritization abilities.

Cons: If you’re not a tech person and don’t work on software development projects, JIRA is probably not the best choice. Its main strengths are for bug tracking and issue tracking, rather than other areas of project management. Plus, the tool has a language all its own that can be difficult to learn.

Pricing: The standard plan starts at $7.50 per user/month, when billed annually. 

18. Basecamp

Basecamp as a alternative to

If you’re looking for a Monday alternative, Basecamp might be the one for you. It’s a project management tool that helps you organize and track tasks and projects, so you don’t have to keep track of them yourself. You can also use Basecamp to upload files, make notes, and communicate with your team members.

Pros:  While Basecamp doesn’t have all the features of top-of-the line project management solutions, it can function as a suitable collaboration space for teams that don’t need the bells and whistles of more advanced solutions.

Cons: One of the biggest disadvantages with Basecamp is that the tool only lets you view one project at a time. It doesn’t offer the ability to track dependencies or run workload reports. While this limitation is typical in lightweight project management tools like Basecamp, it makes it challenging to catch delays before they wreck a deliverable.

Pricing: The Business plan starts at $99 per month/flat

19. Mavenlink

Mavenlink as a alternative

MavenLink is a task management tool that helps you stay organized and on top of your work with just a few clicks. It offers many features including project management, time tracking, e-mail notifications, file sharing and scheduling meetings

Pros: You can set up alerts for all your tasks so that you are notified whenever there is any activity created on them or completed by an employee or team member on internal communication channels like Slack, Gitter etc., as well as external communication channels like email/text etc.

Cons: The tool is complex and not very user-friendly, requiring a steep learning curve if you’re not handling high-security projects. You must invite every user to a project, and there is no way to add an admin user who can be a central manager of the tool.

Pricing: The professional plan starts at $39 per user/month, when billed annually 

20. Podio

Podio as a alternative to

Podio is a project management tool that offers a drag-and-drop interface for creating and managing projects. It enables you to organize your projects as you go, while tracking milestones, assigning tasks, and keeping track of time spent on work.

Pros: Podio has a social element built right in, which makes it unique for project management tools. It’s also a flexible and customizable tool designed for mobile use and tends to work well when used as an app.

Cons: There is no built-in project structure in Podio. If you don’t maintain an internal project management system, you could end up with a mess. Also, some key features of PM tools are missing, such as an all-project dashboard and portfolio view.  

Pricing: The basic plan $7.20 per user/month. 

21. ProjectLibre

Projectlibre as a monday alternative

ProjectLibre is a free and open source project management software. It’s based on issue tracking, task management, outlining and more. The software has an elegant user interface that makes it extremely easy to use. It has been used by many people around the world for their personal productivity tasks and businesses

Pros: The Gantt chart features of ProjectLibre are among the best on the market. Small and large businesses use it alike because of its versatility and user-friendliness. In addition to supporting Microsoft Project, Windows, Linux, and Mac OS, the tool also works with other software.

Cons: The ProjectLibre interface is awkward, and it doesn’t have great UX, so your team may struggle with it. Plus, there are none of the extras that most paid solutions have, and while a cloud version is in the works, currently you’re limited to the desktop version.

Pricing: Available on quote

22. Project Manager

Project Manager as a alternative

ProjectManager is a free project management app for team collaboration and time tracking. It has a simple interface, with a great amount of features for managing projects and tasks, including time tracking, task management, project planning, collaboration and more.

Pros: If you have an IT team that loves the Kanban method of project management, this tool could be an excellent option. Many users find this software user-friendly and effective in helping keep various projects and teams organized. It also helps you manage and report progress, track time, and collaborate.

Cons: Projectmanager lacks subtasks with limited filtering. There is also a lack of customization, especially for alerts and reports. While Kanban is a popular project method, it’s not great for managing long or complex projects.

Pricing: The team plan starts at $11.50 per user/month,when billed annually.

23. ntask

nTask as a monday alternative

ntask is a task management software that helps you to manage your tasks and projects. You can create your own daily habits or simply follow the ones created by other users. It has a simple design with an easy-to-use interface that makes it easy to use.

ProsThe app also supports repeating tasks automatically. If a task has been completed before its due date then it will automatically be marked as completed on the next day. This feature makes it easier to track your progress through the week or month.

Cons: The only thing that isn’t as user-friendly about nTask is the ability to attach documents and photos. It’d be great to be able to see the visuals right in the project window, but this isn’t an available feature at the moment. Other than that, it works great for a small team!

Pricing: The business plan starts at $8 per user/month, when billed annually. 

24. Wrike

Wrike as a alternative

Wrike is a collaborative task management tool that’s ideal for teams of any size. The software can be used to manage projects in a variety of ways, including assigning tasks to members of your team, creating subtasks, tracking progress on each task, and updating notes about the project.

Pros: Wrike is an awesome tool, especially for teams who have similar workflows and processes. It’s also great for freelancers who want to manage their clients’ projects on their own schedule. 

ConsWrike is so customizable that it feels a little unfocused, which can make it hard to learn. The tool tries to be everything to everyone – at the cost of usability. Plus, because the tool was originally designed as a document-sharing solution, you’re stuck with a hard-to-navigate folder system.

Pricing: The professional plan starts at $9.80 per uer/month, when billed annually.

25. Zenkit

Zenkit as a monday alternative

Pros: Zenkit is an excellent tool if you work in software development and want to visualize projects. You can input time estimates for tasks and sprints, as well as create member-level swimlanes for your Kanban board.

Cons: One major disadvantage of all-in-one solutions is that they are not outstanding in any one area because they try to do too many things at the same time. These solutions aren’t suitable for advanced functions. You won’t find Zenkit useful if you don’t work with Agile project management methodology.

Pricing: The plus plan starts at $9 per user/month, when billed annually.

26. Scoro

Scoro as a alternative

Scoro is a project management system that lets you organize and track your projects from start to finish. It’s easy to use and customize, letting you set up your own processes and workflows.

Pros: Scoro’s quote system is central to how the company operates, and it combines all aspects of the job on a single screen, including proposals, costings, invoices, purchase orders, projects and tasks. As a result, we can offer our clients one-stop shopping for their job, with each component having configurable fields and workflows to suit the specific needs of each section.

Cons: You may have to open some of the dashboards to see which jobs they relate to, so you may not be able to see how they relate to each other.

Pricing: The standard plan will cost you about $37 per user month/ month annually. 

27. Proprofs 

ProProfs as a Monday alternative

Proprofs is a project management system that helps you keep track of your projects, clients and tasks from start to finish. It has an easy-to-use interface and integrates with your favorite tools.

Pros: ProProfs Project allows you to track your ongoing projects from multiple perspectives. For example, you can track basic details with the Calendar view, or see task dependencies using Gantt Charts. As an added bonus, you can also use their Kanban Board.

Cons: It can become cumbersome if you’re not clear on what you want to accomplish. You’ll have to make sure that all the equipment is connected. Before using it, you must undergo training if you don’t already know how to use it. For initiates, it can become complex but only for a short period of time.

Pricing: The Ultimate plan starts at $199 per month.

Do you want to experience workplace collaboration like never before? Let ProofHub offer you much more. Sign up for your free trial today!


You’ll probably need to try a few different products out before you can find the one that’s the best for your company. But the important thing is that you take the time to do that research and figure out what software would be ideal for your business. 

In the process, don’t be afraid to ask other people for advice. You’d be amazed by how many people will happily give recommendations as long as you don’t disrupt them. Lastly, read reviews from multiple sources and compare features. A lot of these companies offer free trials, so give those a look before spending any money. Good luck! 


What is similar to Monday?

1. ProofHub
2. Trello
3. Slack
4. Freedcamp
5. Paymo
6. Producteev
7. Teamwork Projects
8. Asana
9. Redmine
10. Todoist

Are Monday and slack the same?

Both Slack and Monday are used for team communication, but they have different features. Slack is more of a chat app, whereas Monday is more of a task management app.

How do you manage a project on Monday? is an online project management tool that lets you keep track of all your projects and tasks, assign due dates and follow up on progress.

Is a good project management software?

Yes, is an online project management software that helps you manage projects, tasks and team members. It allows you to collaborate with your team and track their work.

What kind of tool is is a web-based tool that lets you create tasks for yourself and others, as well as view their status at any point in time.

How do I make a project on Monday?

First, type a title for your project and choose if you want it to be private or public. Then, select how many people can see it and comment on your project.


13 Best SEO Tools For Digital Marketers In 2022(Free & Paid)

13 Best SEO Tools For Digital Marketers In 2022(Free & Paid)

In today’s world of technology, data is money. 

Organizations across the globe use multiple tools to improve their brand’s presence and overall results. Digital marketing tools have made brand promotion easy and accessible.  A business can be boosted using various digital marketing applications & tools and one of those are Search Engine Optimization(SEO) tools.

SEO tools are actively used by organizations of all types and sizes. Most of these products offer a free trial period, allowing you to try them out before choosing one.

You can increase your keyword research and search engine rankings quickly by using the best SEO tools. Before deciding on an SEO tool, look into the specific characteristics you require.

What appears to be impossible tasks can be attainable with the correct SEO tools. They can also make an SEO specialist’s life easier since the better ones typically have a collection of functions that can assist with various SEO concerns. We’ll look at some of the most powerful SEO tools on the market in the sections below.

What Are SEO Tools?

SEO tools provide information and alerts regarding your website’s general health and success. They can assist you in identifying areas of opportunity as well as shortcomings or concerns that may be preventing you from ranking and gaining awareness in the SERPs.

Software as a service (SaaS) solutions that may be used online for a monthly subscription are the most common. Having a few different SEO tools in your arsenal is essential with Google’s ever-changing algorithm, as they are utilized for other purposes.

Marketers can use SEO tools to gain significant information from their efforts. They provide rank-checking, advanced keyword research, competition intelligence, and backlink analysis, among other services. 

Why Should Teams Use Seo Tools?

Search Engine Optimization (SEO) is critical to creating and promoting content that is enjoyed and valued by your target audience. No matter how resourceful a website is, if it does not attract enough visitors, all hard work is for naught. SEO is essential to maximize the visibility of your website, which means more visitors and an opportunity to convert prospects into customers.

Search engines and SEO are inextricably linked. Several Search Engine Optimization solutions are available to help millions of businesses improve their internet presence and remain competitive. SEO tools are utilized by all types of businesses, large and small. SEO tools increase website traffic thereby directly affecting the revenue generated by websites and hence, improving the business performances. They are necessary for any company that wants to improve its customer base and create an optimized website. 

Carry out your SEO objectives quickly and effectively with ProofHub. See how!

Top Seo Tools For Teams In 2022

Now that we’ve discussed SEO tools and how they help marketing teams get digital success. Let us now discuss a variety of SEO tools available for organizations across the globe. 

1. SemRush

SEMRush is a comprehensive suite that will assist you in streamlining your marketing process. SEMRush helps teams in various verticals of digital marketing such as SEO analysis, competitor analysis, keyword research, content marketing, campaign management, and much more. Semrush has over 20 billion keywords and 808 million domains indexed in its database. It keeps track of things like a domain’s or landing URL’s organic position on Google’s SERPs, copies of AdWords advertising and their positions, Cost-per-click (CPC) ads, competitor analysis, etc.

The tool helps compare terms and domains for teams seeking analytics reports to assist in a better understanding of the website’s search data, traffic, or even competitor analysis. eBay, Philips, HP, Quora, and many other companies are among their 6,000,000 users. This is a very impressive list. SEMRush is undoubtedly one of the most widely used and purchased products in the market.

2. Google Search Console

In the simplest terms, Google Search Console is a tool that can help anyone with a website understand how they are performing on Google Search and what they can do to improve their search visibility and drive more relevant traffic to their sites. 

Google Search Console allows users to track their site’s traffic, see keyword performance, troubleshoot problems, and receive Google messages about their site. It provides information on how a website performs in organic search and suggestions for how to improve the site’s position in the Google index. Because of all of the tools, it provides to ensure that websites do well in Google search, as well as the tools it provides to track and analyze traffic, Search Console is a great resource for marketers. 

3. Moz Pro

Moz Pro is a well-known all-in-one SEO software suite that includes increasing search engine exposure tools. Link Explorer, Keyword Explorer, and Rank Tracker are some of the most valuable functions. Moz Pro Campaigns assist you in gathering data on your site’s rankings, page optimization, site crawl, and link metrics to aid in implementing your SEO tactics. You may use your Moz Pro Campaign to detect issues on your site that may be harming the experience of your visitors. 

Other services may be easier to comprehend for organizations new to SEO than Moz, which has a very complex collection of capabilities. Nonetheless, Moz is currently one of the most effective SEO marketing tools available. Its broad toolkit makes it a great all-in-one platform for small and large organizations alike. They offer a multitude of marketing resources and certification classes and their fantastic SEO monitoring software.

Drive your marketing team to success with ProofHub. Sign up Today!

4. Ahrefs

Since its inception in 2011, Ahrefs has swiftly established itself as one of the most popular SEO tools on the market, with web developers and content creators worldwide using it to improve their online presence.

With over 295 billion indexed pages and over 16 trillion backlinks, Ahrefs has the most extensive backlink index among prominent SEO tools. Ahrefs is a great tool to improve website traffic and rankings with the help of backlink audits, keyword explorers, competitor analysis, user documentation, URL rankings, and more.

Ahrefs boasts of a robust web crawler that ranks second only to Google both in size and speed. A Href certainly is the top tool to improve your domain’s online presence with the help of an in-depth domain comparison. Further, the tool also helped find the most linked content with a website niche and consequently, get a clear overview of the best-performing pages. 

5. SpyFu

SpyFu is keyword research and competitive intelligence tool that digital marketers use to improve their online search success. SpyFu helps users to discover their competitors’ most profitable keywords. It also displays all of the competitors’ ad campaigns and their organic searches. SpyFu may be used to determine which search terms are the most profitable in your competitors’ paid and organic search efforts. 

SpyFu is one of the most detailed SEO-analysis tools in the market. It allows users to gain access to detailed competitor analysis such as organic keywords used by competitors, monthly clicks they get, their paid and organic competitors, their Google Ads campaigns, and more. 

SpyFu is one of the only tools that come close to giving depth and functionality. It is less expensive than its main competitors, is simple to use, and can be tailored to your specific requirements.

6. BuzzSumo

BuzzSumo is an excellent SEO tool that focuses on the social media aspect of online marketing. This industry-leading platform can uncover industry trends, issues, and influencers with informative and easy-to-interpret data. BuzzSumo is a platform that helps you find exemplary engagement, content, and outreach options.

BuzzSumo is worth trying if social media is a part of your strategy, with features like their content research tool and real-time updates with backlink monitoring. In a nutshell, BuzzSumo has made a name for itself in the marketing world. It is an excellent tool for finding out what people are talking about on social media to join in on trending subjects and generate your buzz by creating content around them.

7. HubSpot

HubSpot offers a comprehensive set of SEO and content marketing solutions to help you increase your search authority and increase conversions.

HubSpot’s SEO tools are connected with HubSpot’s content strategy tool, allowing you to quickly find and rank the critical topics to you and your clients. This integration can be beneficial when you’re looking for keywords to write about in your client’s specialty.

Because HubSpot’s SEO tools are also integrated with other Conversion Rate Optimization (CRO) tools like landing pages, A/B testing, conversational bots, and calls-to-action, you can focus on increasing your clients’ conversion rates, both macro and micro. HubSpot also has an extensive SEO resource library and free SEO classes that are beneficial to marketers and business owners.

8. Ubersuggest

Ubersuggest is a free keyword-finding tool created by Neil Patel that helps you identify keywords and the search intent by displaying the top-ranked SERPs. With hundreds of ideas from our free fantastic keyword tool, you can locate the ideal terms to employ on your website, from short to long-tail phrases.

Ubersuggest is a free chrome extension and SEO tool that displays monthly search traffic, CPC, and competition data for terms. This tool will tell you what search engine optimization (SEO) best practices opportunities your website or SEO agency has missed out on so you can boost your site’s ranking. 

9. SEOquake

One of the most popular toolbars add-ons is SEOquake. It allows you to evaluate different search engine settings quickly, save them, and compare them to results from other projects. Although the icons and figures produced by SEOquake may be incomprehensible to the uninitiated, professional optimizers will value the abundance of information this addon gives.

Get information about the number of visitors and their country and a graph of a site’s traffic history. The Google index update, backlinks, SEMRush ranking, Facebook likes, Bing index, Alexa ranks, web archive age, and a link to the Whois page are buttons on the toolbar. There’s also a cheat sheet and diagnostics website for getting a bird’s eye perspective of probable problems.

10. Mangools

Founded in the year 2014, Mangools is a suite of simple SEO tools for freelancers, bloggers, affiliate marketers, small and medium businesses, and SEO and marketing firms. KWFinder for keyword research, SERPChecker for SERP analysis, LinkMiner for backlink analysis, SERPWatcher for rank tracking, and SiteProfiler for website analysis are among the five SEO tools offered by Mangools.

Mangools is arguably best known for its primary tool, KWFinder, a cloud-based keyword research tool that helps you develop the right keyword ideas for blog articles, website content, landing pages, and PPC ad copy. However, the suite’s other SEO tools are essential and come at a reasonable price.

Mangools is your best bet if you’re on a tight budget but still want to invest in a product that will help you with day-to-day SEO, and it’s the most cost-effective SEO technique available.

11. Google Trends

Google Trends collects data from Google searches and allows users to compare the frequency of search terms to other comparable phrases, geographical regions, and language barriers. 

When your organization is thriving successfully, traditional SEO tools like those we’ve already described help conduct research and audits. Google Trends is a fantastic tool for uncovering untapped potential and generating an extensive keyword landscape for your site.

You should be aware that Google Trends does not provide granular data. This tool works best when you use it as a compass to guide your SEO strategy and combine the results with more powerful software like HubSpot’s SEO Marketing Tool.

12. Majestic SEO

Majestic SEO is a link analysis software application that focuses on SEO. Unlike other SEO tools, Majestic is solely focused on backlinks. To put it another way, Majestic isn’t a one-stop-shop for keyword research, site audits, and on-page SEO analysis.

Users can search a ‘Fresh Index,’ which is crawled and updated throughout the day, and a ‘Historic Index,’ which has been hailed for its lightning retrieval speed on the internet. The ‘Majestic Million,’ which displays a ranking of the top 1 million websites, is one of the most popular features.

Majestic’s ‘Lite’ edition costs $50 a month and includes tools including a bulk backlink checker, a list of referring domains, IP addresses, and subnets, and Majestic’s integrated ‘Site Explorer.’ This function, intended to provide you with an overview of your online store, has garnered some criticism for being dated. In addition, Majestic does not have a Google Analytics interface.

13. Answer The Public

AnswerThePublic is a keyword tool that uses an image called a search cloud to show search inquiries and suggested autocomplete searches. The 5 Ws and ‘how,’ ‘can,’ ‘are,’ which, and will,’ are divided into categories.

AnswerThePublic collects autocomplete data from multiple search engines like Google and in return generates important keywords, phrases as well as questions related to it. It’s a treasure trove of customer data that you can utilize to develop new, beneficial content, products, and services.

Maximize your team’s productivity every step of the way. Try ProofHub TODAY!


SEO tools help marketers improve brand awareness by increasing their keyword research and search engine rankings. However, before deciding on an SEO tool, users must look into the specific features and functionalities they require. Many of these tools come with a variety of features but as an organization, you need to narrow down your requirements and examine the tool. 

SEO tools are required to compete on search engines, whether you’re a blogger, a SaaS company, or a local business. Most of these products offer a free trial period, allowing you to try them out before choosing one.

14 Best Jotform Alternatives You Never Knew About (until now)

14 Best Jotform Alternatives You Never Knew About (until now)

If you’re looking for well-researched information on top Jotform alternatives then you have landed on the right page! 

Jotform is a quite popular, widely used online form-builder and form creator application that makes it easy for users to create professional-looking forms and accumulate important data. 

Now, the thing is that even though Jotform is a useful form-building app, some other top-rated tools offer more functionality and value for money. 

If you’re looking for a tool that offers a wide range of premade layouts to drive better customer engagement and higher leads then you need to look beyond Jotform.  

So, let’s take a look at some top-rated alternatives to Jotform that better suit your requirements. 

“Poor team collaboration among remote workers delaying your projects? Sign up with ProofHub now and bring every team member to a common, shared platform for enhanced work coordination.”

14 Jotform Alternatives That Deserve A Second Look 

1. ProofHub

ProofHub- Jotform Alternatives

The first software that is mentioned in this list of best Jotform alternatives is ProofHub. It is a SaaS-based work management and team collaboration solution that offers a strong suite of features, including but not limited to Forms. 

From support queries, tickets, product requests to any other type of work requests, project teams have to manage a plethora of requests on a daily basis.

Can you imagine having all such requests lined up in a haphazard manner in your already-overloaded inboxes? That sounds dreadful! 

And the worse part is there’s a risk of you missing out on a high-priority or urgent request. 

Relax. To every problem there’s a solution and ProofHub indeed gives you that! 

Its Forms feature allows you to collect requests from both internal and external users. These requests are added as tasks to the project’s designated checklist. 

Salient Features Of ProofHub Forms

  • Manage request forms easier and smarter. Users can add request forms in ProofHub for different projects. You can label these forms for easy differentiation and management of requests. 
  • Get requests added directly to ProofHub. Users can paste the link of request forms on any page and get different types of queries directly added to their ProofHub account. 
  • Customize request forms. Custom fields can be enabled in forms, which allows users to add additional information they require to get started. 

Benefits of ProofHub Forms

  • Relevant information is provided, which allows users to stay organized and collect the data to review and execute the work. 
  • A formal, coordinated process for each work request takes place
  • Improves communication and accountability 
  • Allows users to prioritize incoming requests 
  • Users can channel information into one centralized spot

Other Standout Features of ProofHub Include: 

Flat-rate Pricing: ProofHub offers two flat-rate pricing plans. Both plans allow an unlimited number of users. 

  • Essential plan is priced at $49 per month, billed annually, unlimited number of users 
  • Ultimate control plan is priced at $89 per month, billed annually, unlimited number of users

Capterra/G2 Ratings: 

  • Capterra – 4.5/5 
  • G2 – 4.5/5

What Users Say

“ProofHub has been a one-stop-shop for all of our efficiency goals; honestly, there are no limits to what you and your team can accomplish with the ProofHub toolset once your team is accustomed to the level of control and diligence that ProofHub provides. I love how there is a format for everything you might need to do; I use it for tracking client projects, managing tasks, sharing files, proofing designs, taking notes, tracking time, checking progress reports, and much more. Also, ProofHub’s flat pricing is a cherry on top.” – G2 Review 

No more Missing out on work requests and messy inboxes with ProofHub Forms. Book your demo now!”

2) Paperform 

Paperform- Jotform Alternatives

Paperform is a flexible online form-builder that offers users a useful combination of intuitive design and smart features. 

One of top-rated Jotform alternatives, this easy-to-use tool is specially designed for small businesses and even non-tech savvy users can get started with this tool with a minimal learning curve. 

Paperform is a completely customizable tool that you can use to create forms that align with your brand colors and theme

This tool offers hundreds of pre-built templates to users, which helps them save valuable time while creating a range of forms for collecting different types of information. 

Paperform and Jotform share some common features and the former’s neat, minimalistic interface seems to be primarily influenced by Notion. 

This online form-builder offers integration with over 2000 native and third-party applications 

Main features include: 

  • Intuitive editor
  • Smart forms
  • Built-in Unsplash and GIPHY diaries
  • In-app image editor
  • Easy scheduling (syncs with Google Calendar)
  • Built-in analytics
  • Connects to hundreds of popular apps and services 
  • Hundreds of free in-built templates

Pricing: The Agency plan is priced at $135 per month for upto 5 users. 

3) Google Forms

Google Forms- Jotform alternatives

Google Forms is a free online form creator that allows users to create surveys and questionnaires. You need to have a Google account to create forms, but you can complete them without having to register. 

Lightweight and easy to use, Google Forms is just the right application for you to create simple, basic forms with minimal design elements. 

Unlike many other Jotform alternatives, Google Forms is not a dedicated form-building tool. 

Therefore, it lacks advanced features like advanced styling, payment collection, and signature fields. It’s a flexible tool that you can use for many applications, depending on your requirements. 

When creating forms, you get a library of customization options and a series of templates to choose from, or you can design your very own form. 

Q&A format is at the heart of Google Forms and users get various options, like multiple-choice, dropdown, linear scale, etc.

Main features include: 

  • Menu search
  • Custom themes
  • Automatic answer suggestions
  • “Upload file” option
  • Free to use
  • Shorter URLs
  • Autocomplete answers
  • Quiz answer suggestions
  • Web forms 
  • Email reminders
  • Data import/export 
  • Real-time reporting

Pricing: Free

4) Pardot

Pardot- Jotform Alternatives

Counted among reliable Jotform alternatives, Pardot is a marketing automation solution that allows marketing teams and front-end developers to drive more engagement through visually appealing landing pages and forms. 

A Salesforce product, Pardot allows organizations to track and gauge the efficacy of their communication, have a peek into the user behavior, and create content across campaigns depending on set specific criteria. 

With Pardot, you can create professional email campaigns that yield desired results and drive customer engagement from a potential prospect to a strong brand advocate.

Main features include: 

  • Landing pages and forms
  • Lead management
  • Personalized messaging
  • Dynamic content
  • Optimized sending
  • Email automation
  • Forms
  • Search marketing
  • Marketing analytics
  • Lead scoring and grading
  • Dynamic content

Pricing: The Growth plan is priced at $1250 per month, billed annually.


Forms- Jotform Alternatives regularly features among the top-ranked Jotform alternatives. This effective tool enables you to create, organize, and accumulate different forms to assist your work activities. 

This mobile data collection platform provides versatile design and advanced features that drive daily tasks, speeds up data collection, and improves team communication is a customizable form creation solution that can be easily used across various industries where users can easily switch paper-based work to mobile devices via electronic forms. 

This application can be configured to offer solutions for audits, field operations, inspections, and data collections. Its intuitive interface offers the right functions based on roles to all types of users. 

Managers can monitor workflow and C-level executives can access the data for analyzing long-term trends, indicators, and issues. 

Users can choose between on-premise and cloud-based deployment while the “Offline First” functionality lets you work even without an internet connection.

Main features include: 

  • Generate custom reports
  • Create customized forms
  • Automatic notifications
  • Automates work orders
  • Customizable questions
  • Offline access to forms
  • Importing data from external applications
  • Task management
  • Workflow management
  • AD integration

Pricing: Pricing available on quote.

6) Zoho Forms

Zoho forms- Jotform alternatives

Out of several Jotform alternatives, Zoho Forms is an incredible tool offered by none other than the project management ace – Zoho. 

Zoho Forms is an easy-to-use, efficient online form-builder that allows users to create mobile-ready online forms. 

This application enables you to create, organize, and track different forms on all of your mobile devices. After creating your forms, you can export them and share them with others via email or public link to your form. 

Zoho Forms allows you to save these forms in the cloud service so that you can log in to the Zoho servers and access your data when you are not using your devices. 

This feature-rich form-builder software has over 30+ field types, situation-specific templates, custom themes, and a simple user interface, which help you create visually appealing, functional forms for all your needs. 

Make your forms reach a wider audience or keep them private to chosen people. 

Zoho Forms also keeps you updated with instant notifications through email or SMS every time a new record is updated or submitted. 

Main features include: 

  • Form creation
  • Instant notifications
  • Data and analytics
  • Customization
  • Automation
  • Payments
  • Mobile forms
  • Embed options
  • Offline data collection
  • User management
  • Theme designer

Pricing: The pricing starts from $12 per user, per month, billed annually. 

“Using separate tools for communication, task management, and time tracking? Get all the tools you need under one virtual roof, save time and money with ProofHub. Subscribe today.

7) Typeform

Typeform- Jotform alternatives

Another good Jotform substitute, Typeform does not want you to create boring forms because your target audience won’t fill one! In other words, Typeform lets you create intuitive forms that are fun to fill. 

This form-building tool emphasizes on creating conversational forms that allow your audience to fill one question at a time to keep participants engaged. 

Engaging forms created by using Typeform help you get more insightful responses and higher competition rates. 

Inbuilt photo and video libraries help you make your forms more expressive by adding emotional elements to them. 

Another useful feature of this tool is conditional logic, which lets you ask the right follow-up questions and skip irrelevant ones. 

Typeform makes collecting and sharing information easy and interactive. You can create anything, from questionnaires to surveys and apps, without needing to write a single line of code

Main features include: 

  • A wide range of templates
  • Interactive video conversations
  • No-code chatbot
  • Integrations
  • Customizable questions
  • Survey management
  • Template management
  • Automatic notifications
  • Collaboration tools
  • User management
  • Customizable branding

Pricing: The Business plan is priced at $83 per month, billed annually, for upto 5 users.

8) ProntoForms

Prontoforms- Jotform alternatives

ProntoForms counts among the most effective Jotform alternatives that offer enterprise-level mobility. 

Specifically designed for businesses that deploy large field teams, ProntoForms empower them to be more effective and safer with no-code mobile form apps with context and intelligence. 

One of the most useful features of ProntoForms is that you can continue to work through offline mode even if you lose your internet connection. 

This mobile application makes it easy for workers in your field to accumulate data on a mobile device, access company data while in the field, and automatically share the results with others. 

You can also include barcodes, time stamps, photos, and signatures in any form, ProntoForms’ web portal allows administrators to manage users and allows field agents to send forms to individuals or entire groups.

Main features include: 

  • No-code mobile forms apps
  • App & Workflow builder
  • Integrations manager
  • Enterprise IT ready 
  • Rapid deployment
  • Security and compliance
  • Notifications via Facebook and Twitter
  • Web portal for full account management
  • Configurable dashboards

Pricing: The Advanced plan is priced at $45 per user, per month.

9) Wufoo

Wufoo- Jotform Alternatives

Wufoo is one of the best Jotform alternatives available on the market today. This easy-to-use online form-building application can be used by every type of organization. 

This cloud-based form-builder allows users to create registration forms, application forms, contact forms, surveys, payment forms, and more. 

Wufoo has an easy, drag-and-drop interface that makes form creation easy without any hassles. 

Inbuilt attractive theme designers allow you to add a range of colors and different logos to your work. Wufoo is very easy to use and requires a minimal explanation. 

This form-building application is flexible enough to create the exact form you need quickly and integrate with the existing framework. 

Create unique form experiences with Wufoo that compliment the look and feel of your website, with or without CSS. 

Main features include: 

  • Form builder
  • Theme designer
  • Custom branding
  • File uploads
  • Real-time notifications
  • Integrations
  • Workflows
  • Branching and logic
  • 256-Bit SSL Encryption
  • Payment integration

Pricing: The Ultimate plan is priced at $183.25 per month, for upto 10 users. 

10) Formstack

Formstack- Jotform alternatives

Formstack is a cloud-based solution and an efficient Jotform alternative that allows users to create versatile online forms, accumulate data and automate processes. 

No coding is required as you can create beautiful, customized forms in a few clicks with a user-friendly interface. 

You can use branching logic to create smart forms that react to user input. Automate workflows and streamline your approval process and the data flow across your team. 

Designed for teams and companies of all sizes, Formstack enhances user collaboration as teams can approve, deny, and comment on data submitted through forms. 

Formstack enables enterprises to build and customize surveys through branded themes and conditional logic. 

The solution enables firms to take split tests and import/export data in various formats like Excel, comma-separated values (CSV), Word, and portable document format (PDFs). 

Main features include: 

  • Simplified data collection
  • Process automation
  • GDPR compliance
  • 100+ integrations
  • Easy to use form-builder tool
  • Smart lists
  • Drag and drop 
  • Conditional logic
  • Electronic signatures 

Pricing: The Platform plan is priced at $630 per month, billed annually, for upto 10 users.

11) ProProfs Survey Maker

 ProProfs Survey Maker- Jotform Alternatives

If you’re looking for advanced Jotform alternatives then ProProfs Survey Maker is your go-to tool as it offers you advanced reporting capabilities along with a host of survey maker tools. 

This powerful survey maker tool offers an AI-powered analytics mechanism so you can analyze your survey responses in-depth. Using ProProfs Survey maker, you can find out who participated in your survey, the time they took the survey, the type of comments they made, etc. 

This Saas-based survey tool enables businesses to create engaging and personalized feedback surveys with the help of personalized design themes. You can build NPS surveys quickly and schedule them for automatic distribution for continuous feedback. 

You can create a survey using more than 100 attractively designed, customizable templates. 

The survey maker tool has 1,000,000+ ready-to-use survey questions that enable you to quickly get started on creating surveys that match your services. You can also personalize survey forms further with advanced customization options such as:

  • Image addition 
  • Customizing the existing template theme and color scheme to match your branding colors
  • Add company logo and white-label your surveys

Main features include: 

  • 100 + ready-to-use templates
  • Create surveys and forms
  • Build NPS surveys
  • Create quizzes, tests, and assessments
  • Ready-to-use questions
  • 360-degree feedback
  • Reports and Analytics
  • App integrations
  • Email notifications

Pricing: The Premium plan is priced at $0.20 per response, billed monthly. 

“Say goodbye to steep, complex learning curves. Embrace ProofHub, an easy-to-learn and use team collaboration and work management platform. Join us ASAP.” 

12) Zonka Feedback

Zonka Feedback- Jotform alternatives

Zonka Feedback is one of the most sought-after Jotform alternatives today. 

This hugely popular customer satisfaction software and survey tool gives you the easiest way to collect feedback from customers and employees in the form of enchanting CSAT, CES & NPS Surveys. 

You can even create offline surveys, record on-premises feedback, and accumulate leads without WiFi on touchscreen devices. 

You can gauge customer experience by using proven CX metrics to accurately track customer loyalty, customer effort score, and customer satisfaction score with interactive surveys. 

Zonka Feedback enables you to send surveys to your target customers via SMS, Email, in-app, on website, and on-premises using various devices. 

You can also create offline surveys and on-the-go surveys. You can connect your Zonka Feedback account to tools you already use and trigger surveys post events and interactions. 

Main features include: 

  • Create surveys 
  • Collect feedback 
  • Alerts and notifications
  • Reporting and analytics
  • Offline device tracking
  • Multilingual surveys
  • Closing feedback loop
  • NPS Dashboard and Reporting
  • Multiple locations and chains
  • APIs, Webhooks, and Integrations
  • Ready for enterprise 

Pricing: $96 per user, per year

13) Cognito Forms 

Cognito Forms- Jotform alternatives

Think of worthy Jotform alternatives, Cognito Forms is a free online form-building application that combines powerful functionality with ease of usage. 

You can use this drag-and-drop form-builder to quickly create beautiful forms and save valuable time. Whether simple surveys or complex registration forms, you can create what you want within minutes without any coding. 

You can embed forms directly into a website, and form submissions can be viewed from any device, any time. This form-builder tool has an intuitive, user-friendly interface and a robust set of free features. 

You can easily collect, format, and validate any type of data. Use visual conditional logic to set form behaviors and automate tasks. Make your forms more conversational by adding text piping. Secure all the information you collect as online data is prone to security breaches. Create additional protection for fields and forms and stay compliant with HIPAA, GDPR, CCPA, and other security regulations.

Main features include: 

  • Data collection
  • Logic and Automation
  • Security and Compliance
  • Integrations
  • Online payment
  • Data management
  • Two-factor authentication
  • Conditional logic
  • Quantity limits
  • Document generation 

Pricing: The Enterprise plan is priced at $99 per month for upto 20 users

14) 123 FormBuilder

123FormBuilder- Jotform alternatives

When you talk of Jotform alternatives, 123 FormBuilder has to be in this list. This secure online form-builder enables you to upgrade the way you collect and manage data. 

This tool provides you with actionable insights and improves productivity through smart online forms, which fully integrate with your digital tools. 

From small businesses to large enterprises, this no-code, drag & drop form creator tool makes it easy to create online forms and surveys. 

More than 2000 templates are available for users to get started quickly with their form creation and securely collect the relevant data within your organization. 

Once created, you can publish your forms anywhere online. You can integrate 123 FormBuilder with the digital tools you are already using. 

You can make workflows and automatically trigger tasks directly from your form entries. 

Main features include: 

  • Smart form maker
  • App integrations
  • Secure data collection
  • Inbuilt templates
  • Data management
  • White label
  • Digital form creator
  • Contact form generator 

Pricing: The Enterprise plan is priced at $199.99 per month, billed yearly. 

The Final Thought 

The aforementioned 14 Jotform alternatives listed in the article offer you more in terms of features and are priced competitively.

For users who are looking to move beyond JotForm’s basic form-building capabilities, these online form-builder tools allow you to create more engaging forms, surveys, polls, etc., to drive in more user engagement. 

These tools are our chosen ones as we have found them to be more powerful than other JotForm competitors in 2022. 

Do you think that there’s a tool that deserves a mention in this listicle? Drop in your comments and we will try our best to incorporate the form-building tool of your choice.


Is any other tool better than Jotform?

ProofHub is a powerful and reliable Jotform alternative that allows you to get your tickets, support queries or any work requests directly added to ProofHub.

Is there a free version of Jotform?

Yes, Jotform offers a free version that allows up to 5 forms, 100 monthly submissions, 100MB available space, 100 fields per form, and 1000 monthly form views.

Is Typeform better than Jotform?

Jotform has 842 reviews and a rating of 4.61 / 5 stars vs Typeform which has 521 reviews and a rating of 4.66 / 5 stars.

21 Authentic Project Management Statistics You Cannot Afford To Miss! 

21 Authentic Project Management Statistics You Cannot Afford To Miss! 

Ask any project manager what it’s like to manage projects (and teams) and they are likely to tell you that it’s not a walk in the park by any means. 

Managing even seemingly simple projects can take a toll not just on project managers but also on the organization’s valuable resources; leave alone handling larger, complex projects. 

It is said that numbers don’t lie and quite rightly so.

As a project manager juggling various responsibilities, wouldn’t it be easier for you to have accurate numerical information related to various aspects of project management? 

Of course, you would! 

When you have the latest project management statistics to refer to, it gets a whole lot easier to make well-informed decisions as you have a factually correct information related to: 

  • The state of project management across the globe
  • Factors responsible for project failures and success
  • Most popular project management tools used by project teams 
  • Widely used project management methodologies 

We understand the challenges that project managers face while handling teams and projects daily. So, we chose to make your lives a bit easier by putting together well-researched project management statistics for you. 

So, let’s dig deeper into the vast ocean that is project management and fetch some eye-opening insights, which we can use to our advantage during planning and execution of projects. 

“77% of high-performing project teams use project management software. Do you? Get one today. Book a DEMO now!”

21 Eye-opening Project Management Statistics You Should Know 

1) The project management software is expected to grow at a CAGR of 10.67%. 

This stat-fact deserves to be on the top of the list of project management statistics as it underlines the increasing implementation of PM tools by various organizations worldwide. A report by Mordor Intelligence states that the project management software market is growing faster than ever before. It was valued at USD 5.37 billion in 2020 and estimated to reach USD 9.81 billion by 2026 at a growth rate of CAGR of 10.67% over the forecast period (2021 – 2026).  

 2) Only 1 in 4 organizations use a PM software.

This project management statistic is in contrast to the first one. Despite the project management software market witnessing a healthy growth, its adoption rates are still on the lower side. Only 25% of companies use it in any capacity. Now, if you are among 75% who don’t use it then you know who to blame if your project fails! 

3) Organizations end up wasting 12% of their valuable resources due to poor project management. 

Wastage of valuable resources is something that startups and small companies cannot afford. However, inefficient project management processes cause nearly 12% wastage of organizational resources. This can be brought down by adopting a proactive approach and smart project management. 

4) Covid-19 has had a huge impact on project management. 

The global pandemic of Covid-19 has dramatically changed the way the majority of businesses operate and manage projects. A report from KPMG has found that 58% of respondents accepted that Covid-19 has had a mild or major impact on their projects. Companies switching to remote work and hybrid work models also led them to change their project management techniques. 

5) Most managers are managing multiple projects. 

Only 15% of project managers focus on a single project at a time. They are lucky ones indeed! Because most managers are managing multiple projects at the same time; some of them are handling five or even up to ten projects. Considering such a hectic workload, project managers can get overly stressed and easily lose control over projects and teams, which can lead to project delays or even worse, a failure. Using a powerful work management and team collaboration tool like ProofHub can help project managers have a Bird’s eye view of every project they are working on. 

6) Most project managers are not happy with the technology they are using. 

If project managers are not happy with the technology they are using then how can you expect them to deliver the goods as expected? A study by Wellingtone in 2020 showed that only 35% of marketers were moderately or highly satisfied with project management tools they were using. 52% of respondents reported dissatisfaction.  

7) Good project management means less costs to organizations. 

Every business, small or large, wants to keep its operating costs down while generating maximum revenue. Organizations that invest in tried and tested project management practices end up spending 28x less money as they are able to complete their strategic initiatives successfully. Good project management software can help organizations save a lot of valuable time and money. 

“Want to save money while delivering high-quality projects successfully? Let ProofHub be your project management ally. Start your free trial today!”

8) Reliability, ease-of-usage, and integration are most sought-after features in a digital PM software. 

There are so many project management software today that offer an array of features to users these days. However, 73% of business leaders believe that ease-of-usage, ease of integration, and reliability are the top three factors to look out for when choosing a PM software. So, now you know what to look out for in an ideal PM software for your organization. 

9) 54% of the workforce believes that they would save more than 5 hours by using automation tools

A survey from found that 54% of the workforce believes that by using tools that automate tasks, they would be more productive and efficient at work as it can help them to save more than 5 hours at work. 24% of respondents found time-consuming, tedious data input to be the biggest time sucker at work. Over 70% said that they would like to use automation tools for routine and repetitive tasks. 

10) Many organizations don’t have access to real-time project KPIs

Wellingtone’s The State of Project Management Report (2020) states that in spite of companies facing immense pressure to manage projects on a greater scale, 54% of companies don’t have access to real-time project KPIs. 25% of respondents in this report said they don’t have access to right technology to collaborate on information projects in their business. 

11) Only 2.5% of companies completed 100% of their projects successfully

Many companies want to score 100/100 when it comes to completing and delivering their projects. They want to achieve this goal with every project, but only 2.5% of companies can boast of this accomplishment. These companies are able to execute projects as planned due to efficient resource management and tracking at every stage of the project. 

12) Hybrid project delivery is the most common approach. 

A survey of 220 project managers by Rebel’s Guide to Project Management showed that around 60% of project managers are using the Hybrid project delivery approach, which is a blend of Waterfall and Agile methods. Another revealing fact is that hybrid delivery approach is preferred by project managers at all levels of experience, and not just seasoned professionals. 

13) Most project teams are compact in size. 

Project managers find it easy to manage small project teams than larger ones. The good news is that 40% of project teams comprise 6 to 10 people. This enables project managers to know each team member individually as well as track their performance. Having too many people to manage can make it challenging for project managers to maintain team engagement and accountability at the same time. 

14) Bigger budgets always aren’t better. 

Interestingly, bigger budgets always aren’t better when it comes to project management. Rather, higher the budget, more the chances of the project failing. 57% of companies exceed their allocated budget, and projects with budgets of more than $1 million are 50% more likely to fail. The ideal method of keeping overrunning budgets under control is via efficient project planning and expenditure monitoring. 

15) Many organizations consider investing in new software as expensive.

Of course, investing in a new project management system will cost an organization some amount of money. 56% of organizations find new software costs too high. However, considering the crucial benefits of using such a tool for project teams and organizations, it can be said that it’s worth it. 

Not all project management software solutions are expensive. ProofHub offers flat-rate pricing plans with unlimited users! Subscribe today and save BIG!”

16) PM software helps to improve team communication.

Another crucial project management statistic that you cannot ignore. It is a fact that swift, transparent communication is one of the keys to a successful project performance. Teams using a project management software with inbuilt communication features have reported 52% improvement in team communication, which has further improved transparency within the organization. 

17) High-performing teams use project management software.

What is the secret behind the success of high performing teams? A study conducted by PWC found that 77% of high-performing teams use a good project management software that offers a wide variety of inbuilt features. These features help users to manage various aspects of work from a single platform rather than switching between various applications. 

18) The US is the biggest market for project management software.

Obviously, SaaS tool makers eye for the biggest market where they can sell their product in good numbers. Currently, the United States is the biggest market for this technology, with 29.6% of market share. That said, China has shown a lot of promise as one of the leading markets with a projected growth of 7.4% in the next seven years. 

19) Many organizations are providing project management training.

Project management is a growing and promising career option and many organizations recognize this fact. A PMI report from 2021 has shown that 61% of companies provide some kind of project management training. In the same report, around 47% of companies have said that they have defined specific career paths for project managers. 

20) Confusion surrounding job roles & responsibilities is a potential hurdle to a project’s success. 

38% of organizations believe that vagueness surrounding job roles and responsibilities is the biggest obstacle to a project’s success. If you face a similar problem then you can use a good work management software with an inbuilt task management tool, which will help you to create, allocate, and monitor tasks from a centralized location. 

21) Hectic workload is one of the main reasons for employee burnout

20% of workers have reported that hectic workload is the main reason for employee burnout.  Often, this happens because managers do not allocate tasks evenly. Some employees end up with more tasks they can handle while others end up with too little work to do. This uneven distribution of tasks can lead to some of your employees feeling stressed out and reaching the stage of a potential burnout. 

The Final Word

As we reach the second half of 2022, project management statistics reveal an important piece of information about recent developments in this fast-growing industry. Project managers and organizations should refer to these accurate statistics while implementing strategies and making important decisions in projects. 

Using an efficient work management and team collaboration software can enhance your chances of project success by streamlining your workflow and organizing all your work in a centralized location. 

ProofHub is one such tool that can enable you and your project team to achieve enhanced productivity and collaboration in the most simple way possible. 

Why are project management statistics important?

Project management statistics are important because they represent an accurate picture of the state of project management across different industries across the globe.

What are some top project management tools?

Some of the best project management tools available today are ProofHub, Wrike, Basecamp, Trello, and Teamwork. Of all these tools, ProofHub offers the most value for its price.

What are five major project management variables?

Five major project management variables are - time, scope, cost, quality, and risk.

Slack Project Management Alternative Guide (All You Need To Know)

Slack Project Management Alternative Guide (All You Need To Know)

Using Slack for project management is a great option, but is it the best one? Here’s an accurate, unbiased, and straightforward answer to this common question asked by thousands of project managers. 

It’s evident that project management and project management tools are synonymous with each other. You cannot efficiently manage your projects and teams without using a reliable PM tool.

Talking about project management tools, Slack is probably one of the first names that come up. It is one of the most widely used options by teams across various industries. 

But why is Slack preferred over some other tools? What makes it a good option for project management? Are there any flipsides to using the tool? If there are, then what are some good Slack project management alternatives? 

You will get all the answers in this post. Read on to know more about it. But before we move to that part, let us first get to know Slack better. 

Speaking of project management tools, Slack is probably one of the first names that come up. It is one of the most widely used options by teams across various industries. 

But why is Slack preferred over some other tools? What makes it a good option for project management? Are there any downsides of using the tool? If there are, then what are some good alternatives to Slack

You will get all the answers in this post. But before we move to that part, let us first get to know Slack better. 


  • Slack is a wonderful project management tool that is loved by teams from around the world.
  • It simplifies your communication efforts and brings your teams together. However, it’s not the ultimate tool.
  • There are certain cons associated with using Slack that make it imperative for you to find a Slack project management alternative.
  • What are those cons? And what’s the best alternative? The article answers all these questions.

What is Slack?

Slack as a channel-based communication platform

Slack is a channel-based communication platform that provides a single common location for all team members to work effectively. Using the Slack project management tool, people can have both group and individual discussions with others and connect all their software tools and services to deliver their best work. 

Slack saves all information even after projects end and teams change. You can make calls, share files, and even connect with other apps – all within a secure, enterprise-grade environment.

Slack Project Management: How Does It Work 

Slack has standalone applications for Mac, Windows, Linux, Android, and iOS, and it also operates in web browsers. Let’s take a look at how Slack project management works. 

Channels: Slack channels are shared chat rooms for team members where you can communicate with the entire team or specific individuals over the work that matters to you besides sharing ideas and making decisions.

Slack channels

Users can create Public or Private channels for open, or confidential conversations respectively. There’s no limit to the number of channels you can create in Slack. Slack channels allow you to follow individual topics, projects, or teams in their dedicated channels.

With easy access to information, every team member in the channel can coordinate, and new members have full context when they join. It won’t be wrong to say that Slack channels bring order and clarity to work. 

Voice and Video Calls- Swift, seamless communication is the key to successful project management. Using Slack’s built-in voice and video calls, you can connect with your team members working from different locations for improved collaboration through high-definition visuals. 

Video conferencing helps you share information quickly and efficiently, so the work gets done without many delays. Sharing your screen during a video conference call helps communicate complex ideas clearly, so there’s no confusion among all participants. 

You can instantly start meetings or join calls without having to leave your Slack conversations by connecting commonly used video conferencing tools. 

Messaging– A direct messages section in the sidebar contains channels and people. Slack messaging allows you to send direct messages to people you invite to your Slack team. Click on any person’s name to send a private message or chat with a group to help you and your team work better. 

Group team chat enables people working from different locations to be on the same page and stay in the loop for team or project discussions. Users can bring context into the conversations, and discuss important updates without switching tabs.  

Workflow Builder- Slack’s workflow builder helps teams simplify and organize their workflow through automation. Within minutes, users can create workflows that automate routine actions and communication. You don’t need to track down people to get work done.

Rather, you can automatically collect and convey information to the right people and teams. Avoid unnecessary delays in follow-ups and back-and-forth communication by collecting and sharing information in advance. It is one of the most significant features of Slack project management process. 

Search– Search is one of Slack’s most useful features. You can search the team’s conversations and access the information you want within minutes. Both messages and files are searchable, which saves valuable time. 

Click the search box and search modifiers will help you narrow your results by showing related channels, team members, and search history as you start typing in a search term. 

App Integrations – With more than 2200 integrations, Slack empowers all your tools to function better by allowing you to integrate your preferred feature-rich software and custom apps. You can work with apps in channels where they are a seamless part of the conversation across all devices. 

Users can use a variety of bots to manage other tasks, like fetching data from external tools. App integrations make Slack more flexible compared to other apps designed and dedicated solely to communication. 

NASA trusted ProofHub for simplifying complex projects. When will you jump the wagon? Switch To ProofHub NOW!

4 ways you can use Slack for project management

“Slack shouldn’t replace the tools you already use for project management — but it does make them better,” the company says on its website. 

Although Slack is a top-rated communication tool, it lacks extensive project management capabilities. 

So how can you use Slack for project management?

Here’s how.

  • Create channels dedicated to specific projects

Teams can create as many project-specific channels as they wish on Slack. You’ll be able to get the correct information and individuals into the right channel this way. There will be no more spamming team members and stakeholders with emails they don’t require.

You can also pin messages and files (such as designs, documents, and briefs) to a direct message or channel for quick access. Anyone in the channel or direct message can see pinned items.

  • Reminder automation

Meetings, reviews, approvals, and status updates — if you’re not keeping close track of them or sending yourself (and your team) an automated reminder, something is bound to go through the cracks.

You can link your current apps to Slack to send reminders to your entire team on a daily, weekly, monthly, and quarterly basis. Create a routine to receive daily or weekly Slack reminders at a set time.

  • Task management

You can easily manage your tasks with Slack.

You don’t have to leave Slack to add items to your personal or team task,  list as you can integrate a task management platform like ProofHub.

You may also create a Slack to-do list by pinning or saving messages if you don’t want to utilize task management software. You can view saved messages by clicking the “saved items” option towards the top of the left sidebar. The pinned messages can be read by clicking the details button on the upper right-hand side of the Slack channel.

  • Collaboration and file sharing

You can easily upload your files to start collaborating on a presentation or get final approval on a design. You can use Google Drive, Dropbox, Box, or OneDrive to upload files from your PC, mobile device, or cloud storage services.

Everyone in the channel or direct message where a file is added can download, save, or share it to another chat, and all uploaded files can be shared across your workspace.

Slack Project Management: Pros & Cons 

Slack has proven to be of great value for project management teams as it enables users to communicate vital information swiftly. When it comes to communication, Slack has it all – channels, messaging, and voice-video calling.

However, using Slack for project management may not always be your best bet. Why? Even though Slack has many useful features, it certainly does not have it all for comprehensive project management. 

Every coin has two sides to it. Let’s take a look at both pros and cons of this platform. 

Pros Of Slack Project Management 

  • Slack has a user-friendly interface, and it allows project managers to easily onboard new members 
  • You can make unlimited channels within the company, and you can also control who gets to access these channels and who cannot
  • Slack makes it easy for teams to share and collaborate in real-time
  • Slack stores team conversations in databases so that users can access them anytime
  • Your crucial data within the platform is always secure and protected
  • No need for complicated installations, costly maintenance, or training as Slack itself is cloud-hosted
  • Everyone in a channel stays in the loop by seeing the same messages for improved transparency regarding job responsibilities
  • Saves valuable time that is otherwise lost in endless email chains 
  • Slack allows a long list of apps to be integrated 

Cons Of Slack Project Management 

  • You can only share tasks and updates in the form of comments
  • You only get as much storage as you pay for
  • Slack can be addictive. Users may feel the need to constantly use it to stay updated
  • There’s no common place where you can see all task lists and project statuses
  • Multiple conversations at the same time can be challenging and time-consuming 
  • You cannot detail your tasks because you can only comment a summary of what needs to be done 

Slack Project Management: Pricing

  • Free plan for small teams for an unlimited period of time
  • Standard plan for small and medium-sized businesses is priced at $2.67 per month
  • Plus plan for large-sized businesses or those with administrative needs is priced at $5 per month
  • Enterprise Grid plan for extra large businesses or those in regulated industries is available on quote

Slack Project Management : Reviews

  • Capterra- Bots are a great way to stay on top of things. We have used Vacation tracker bot in particular and it is great to keep track of who is here and who is not.”
  • G2- “The channel-based messaging feature is very good and useful. Workplace communication tools are very effective and useful. Teams can collaborate and communicate across remote locations.”

Slack Alternative: What Are The Best Options To Try?

We’ve read how slack project management benefits teams due to the ease of communication this communication-based platform offers. We’ve also read about the limitations of Slack and how it may not be an ideal team collaboration project management tool for bigger teams managing complex projects. 

Some users are not happy to pay a premium price to upgrade while some like to use a self-hosted version for better control over team communication, which Slack doesn’t offer. 

As remote work and remote teams continue to become mainstream, professionals across various industries are looking for cost-effective and comprehensive team collaboration and project management alternatives to Slack. 

If you’re also looking for a feature-rich Slack project management alternative then read on to find the best solution to your problem. 

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ProofHub – The Best Alternative To Slack 

As an all-in-one project management software, ProofHub brings what Slack lacks. The project management software gives users complete control over multiple projects and teams from a single, centralized location. With all tools under one roof, ProofHub allows project managers, team members, clients, and stakeholders to share a single platform for effective collaboration and management. 

With ProofHub, you don’t need to invest in multiple tools to manage projects, which can prove to be a financial burden for small businesses with small teams. With ProofHub’s simple pricing plans, you can grow your team without worrying about increasing per-user membership costs.  

Let’s take a look at some of the most powerful features of ProofHub. 

  • Gantt Charts

Gantt Chart Feature in ProofHub

Gantt charts show you what activities (tasks or events) need to be done and when (schedule). Gantt charts enable teams to easily plan projects, modify schedules, and visualize tasks in a timeline view. These charts also show how the tasks are related to each other, the progress of each task, and what resources are being used to perform them. 

Project managers can assign tasks or subscribe to the entire task to an individual or group of people, thus ensuring a clear distribution of responsibilities in one place. Gantt charts are particularly useful for simplifying complex projects.

  • Online Proofing

ProofHub Online Proofing Tool

You don’t get a proofing tool in Slack but ProofHub offers you this vital tool for project management and team collaboration. Online proofing allows you to deliver your best work by using markup tools to annotate files, collaborate on them, and receive prompt feedback. 

This tool makes it easy to review and proof files from anywhere. Users can add comments, and add clear and actionable feedback for specific regions. You can mark suggested changes or feedback as resolved once they are made. A single click is all you need to approve your files.

  • Task Management 

Managing simple tasks with Slack might be somewhat straightforward while handling small teams but it’s a challenge when it comes to handling complex tasks and bigger teams. Using ProofHub’s task management software, project managers can create personal or team tasks, and assign them to the right employees at one central location. 

Smart task management ensures a clear distribution of responsibilities while promoting transparency within the organization. Custom labels make it easy to differentiate and organize tasks while setting the start and due dates give team members a clear goal to achieve. Users can also track time spent on doing different tasks to calculate work efficiency.

  • Table View

Table View in ProofHub

Table view in ProofHub allows team managers to manage tasks with ease as they can plan and organize projects in a way that suits their workflow. Using Table view, project managers can assign tasks, filter and view data according to priority, and keep essential details front and center. 

Your team members can use this view to have a comprehensive view of all their tasks, listed under different categories. Users can view all tasks that are assigned to them, their deadlines, and current status like pending, in-progress, completed, rejected, etc. You can also see the people with whom you are supposed to work on different tasks. Besides table view, ProofHub supports board view, timeline view and Calendar view as well.

  • Custom Roles 

When managing large projects, every team member should be clear about his/her role in the project. With ProofHub’s custom roles feature, project managers can create custom project roles, assign them to individuals, and restrict/grant access to have better control over projects. 

You can Assign default roles such as Normal user or Admin to the team members. This feature removes any possibilities of confusion regarding roles among team members and everyone knows what he’s supposed to do. 

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  • Custom Reports

Custom report in ProofHub

ProofHub has a built-in online reporting tool that allows project managers to create detailed individual, custom, and project reports. These reports provide valuable insights into overall project progress at one centralized location. This reporting tool allows you to: 

  • See a roadmap of project milestones
  • Track task progress with burn-up charts 
  • Keep track of open and overdue tasks
  • Visualize task reports based on different parameters
  • See workflow task reports 
  • Keep track of time logged in a project
  • Download project reports
  • Track your team’s progress with resource reports
  • See a roadmap of an individual’s milestones
  • Kanban Boards and Custom Workflows

kanban board in ProofHub

Kanban boards in ProofHub allow all team members to see work moving through multiple stages. Project managers can use Kanban boards to check tasks’ progress, and how much time each task is taking in a particular stage before it is moved onto the next stage. 

A basic board includes three columns (To-do, Doing, Done) but you can customize it by adding more columns to your workflow. Team members can drag and drop tasks from left to right as the work progresses. Kanban Boards provide a quick visual cue of individual task status that enables teams to collaborate, track, and manage project progress in real-time. You can use these boards to create workflows and work with more clarity. 

  • Group Chat 

Group Chat Feature in ProofHub

No more long, messy email threads and waiting for hours or even days to get a reply with ProofHub’s group chat feature. Using this feature, you can send messages directly to the recipient(s) within seconds and get an instant reply. Besides chats, you can send emojis to make conversations more expressive and detailed. 

Group chat eliminates the need for your organization to use separate chatting software. You can share files, images, and documents in chats, to make the most of this communication tool of ProofHub. Another useful feature is that you can know when someone has seen your messages and when they were last active on chat. 

  • A Dedicated Space for Discussions

Besides Group chat, you get dedicated space in ProofHub to carry out real-time discussions. Simply create a discussion topic, add people to it, and you can collaborate without any delays.

This is particularly useful for scattered teams, where you need to collaborate a lot, and video conferencing and meetings are not always the most viable solution. ProofHub solves the problem by providing you with a simpler, and more effective solution. 

  • Timer and Timesheets

Timer and Timesheets in ProofHub

Although this feature of ProofHub is ranked at the bottom, it deserves a top slot because of the significance of time for businesses. No business wants its employees to waste time. ProofHub’s time tracking software brings all your time data in one place and enables project managers to see all the time data of people across all projects without the need to jump through projects. 

Using this time management software, project managers can: 

  • Add multiple timesheets to record time data and use them for payroll, client billing, estimation, tracking, and time management
  • Set time estimates to define how much time it should take to get work done
  • Track time manually or using timers 
  • Create custom time reports of people and projects
  • Mark timesheets as private
  • Multilingual 

ProofHub with its multilingual interface eliminates language barriers by offering English, Polish, German, Italian, French, Spanish, and Portugese languages as an option for users across the globe. 

You can set an interface language of your choice to communicate smoothly with teams and clients. This also prevents any misunderstandings that can otherwise happen due to a lack of understanding among people from different geographical locations. 

  • Simple pricing plans

For information on our pricing plans, kindly visit our pricing page.

Not just that, you can even link ProofHub to your Slack channel if you do not wish to discontinue using Slack.

ProofHub is one of the top Slack integration for teams who wish to collaborate and communicate effectively while managing projects. You can take real-time actions on tasks, sync discussions, and manage projects, without leaving Slack, 

ProofHub for Slack integration allows you to perform the following:

  • You can execute real-time tasks including assigning tasks, adding or changing assignees, amending metadata, and changing start and finish dates.
  • You can maintain track of work progress, keep track of task status, progress, and details.
  • You can add comments to provide and receive feedback.
  • Connect your ProofHub Projects to Slack channels to stay up to date on any changes or progress (across both the platforms).
  • You’ll get an immediate notification when a task is completed. 


Project management calls for complete control over tasks and people. You have to streamline various aspects to achieve a common result i.e. to deliver the project successfully to the client. 

Slack is a handy communication cum collaboration tool but it’s suited better for smaller teams with fairly straightforward projects. Its limitations prevent it from becoming a go-to tool for project managers handling large teams and complex projects. 

ProofHub is a powerful Slack project management alternative that has all the tools your team needs put under one roof. What Slack lacks, ProofHub covers almost all those bases. This is one of the reasons that more than 85,000 teams worldwide prefer this amazingly functional and affordable team collaboration and project management tool for on-time project delivery and on-point team accountability. 

So, this is the right time to upgrade from Slack to ProofHub and deliver your best work with ease. 

So, what’s the wait?


How do teams use Slack?

Teams use Slack to manage their everyday communication with ease. It brings all kinds of communication like text messages, video/audio calling and more to one place.

What is Slack Useful For?

Slack changes the way businesses interact by bringing individuals together to work as one united team and making it easier to communicate.

Does slack have a project management tool?

No, Slack does not have a project management tool but you can easily integrate and link your Slsak channel to the project management software your team is currently using.