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Project Management Techniques and Tools To Use In 2023

Project Management Techniques and Tools To Use In 2023

In today’s day and age, project management is all about using the right tools and techniques. Having these two things in order can help you manage your projects in an easier and effective way. It has been found in many surveys that using the right project management techniques and tools can increase your overall performance, productivity, not to mention, happiness levels at work.

In this article, we hope to enlighten you with the knowledge of all the popular and helpful project management techniques that are working really well for organizations all over the world. And, further, we would elaborate on how managers can put these techniques to use with the right tools that have the ability to fit their exact needs. 

So without further ado, let’s move on to find all the project management techniques that can work for your team and ease your work processes.

15  Of The Most Widely Popular Project Management Techniques And Tools

Project management techniques play a significant role in defining the structure, work allocation, utilization of resources, and at times, deciding the fate of a project as well. There have been several project management tools and techniques that a project manager and their team can abide by. Today, we have assembled the best of the best for you, so you can understand what these are all about and how exactly you can go ahead to implement them.

We have categorized all these techniques into various categories, the first of which is:

Classic Project Management Techniques:

Classic project management techniques include the more traditional methods of project management where a sequential and upfront approach is adopted to execute project management strategies. You plan, prioritize, and execute—as simple as that. 

Here are some of the most commonly used classical methods of project management:

#1 Critical Chain Methodology

What is Critical Chain Methodology?

Critical Chain Methodology
The idea of
Critical Chain Methodology was introduced in 1997 in Eliyahu M. Goldratt’s book, Critical Chain, where he described the methodology as a technique of planning and managing projects that strives to keep resources leveled. It is different from other methodologies in a way that it focuses on resources rather than on the method itself and makes sure that the project plan is feasible enough and completed on time.

How does it work?

The main aim of Critical Chain Method (CCM) is to eliminate project schedule delays brought on by uncertainty, overestimating work length, and idling internal buffers. This project management technique goes into effect after the original project schedule is created, that involves creating task dependencies. Based on the Critical Chain Method, the developed critical path is revised. The technique makes this assumption based on constraints specific to each activity. 

#2 Waterfall

What is the Waterfall methodology?

Waterfall SDLC

This is one of the most simple, not to forget, oldest project management techniques and tools known to manage projects. It is also referred to as Software Development Life Cycle (SDLC) that focuses on making a solid plan and effective execution. The Waterfall methodology is sequential, which means one task has to be completed before the next starts in the pipeline. Here, all the requirements must be defined in the beginning so that there is proper planning and organization of a project plan.

How does Waterfall methodology work?

The Waterfall methodology employs a sequential process that is based on predetermined deadlines, specifications, and results. With this approach, the individual execution teams are not required to be in continual contact and are typically self-contained, until particular integrations are necessary. In contrast to the Agile model, team members tend to work individually and aren’t required to deliver progress updates as frequently. Typically, one phase doesn’t start until the last one has ended.

#3 Work Breakdown Structure (WBS) 

Every project is made up of various small and big tasks that can overwhelm both project managers and team members at first glance. This is why planning is essential and more essential than that, is project breakdown before the execution process starts. This project management technique makes bigger, complex tasks organized by breaking them into smaller, more manageable chunks. 

How does Work Breakdown Structure?

WBS is a key project deliverable that defines a detailed cost or time estimate to help managers have a clear understanding that your estimate will exceed the intended budget or deadlines. The WBS’s main objective is to plan the project’s timetable. The length of each work is planned in relation to its necessary predecessors and subsequent tasks. The WBS then offers a comprehensive plan so the project manager may understand how the project should develop and effectively manage the workflow.

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#4 Critical Path Method (CPM)

What is the Critical Path Method?

It is another one of the most important project management techniques and tools. The Critical Path Method of managing projects and visualizing the project plan includes mapping out all the sequential steps that are going to help you achieve the end result. While figuring out the smartest way to the ultimate goal, you will realize that there might be more than one pathway leading to the resulting goal. While pursuing this method of project management, though, we always choose the shortest path. Therefore, in the Critical path method, you take up the plan that has the least amount of milestones and also takes the least amount of time for project completion. It is an extension of PERT where the emphasis is placed on strategic scheduling and smart decision-making.

How does the Critical Path Method work?

The critical path method (CPM) is a method used for determining schedule flexibility and identifying tasks required for project completion. It looks after the longest series of tasks that must be completed on schedule for the project to be concluded. This project management strategy ensures that no important activities are delayed, making sure that the rest of the project is on time. It is one of the best project management tools and techniques. Finding the most crucial activities in the project timetable, determining task dependencies, and computing task durations are the core tenets of CPM.

Agile Project Management Techniques:

#5 Scrum Methodology

What is Srum methodology?

Scrum project management technique
The Scrum framework is a part of the Agile methodology. Scrum helps teams focus on real priorities and the immediate requirements of the clients. This technique helps you leverage
effective communication, teamwork, and speed of development in a project. 

How does Scrum methodology work?

In Scrum methodology, a team is often led by a scrum master that is also called Subject Matter Expert (SME), who is responsible for inculcating the values of the Agile methodology within the team. This way the team is able to make way for seamless collaboration and a goal-oriented mindset where the team members are easily able to deliver results accurately and quickly at the same time.

#6 Agile

What is Agile methodology?

Project management techniques - Agile project management methodology

Agile methodology is one of the most popular project management tools and techniques. It uses the ‘sprint approach’ where you can break a project in the form of sprints or cycles. As the word ‘agile’ means the ability to move quickly and respond swiftly to changes, likewise, this methodology makes way for flexibility and collaboration. It is extensively used in software development and is best suited for small software projects that require frequent communication and the need to work together for working on innovative projects.

How does Agile Methodology work?

It is a method for project management that entails ongoing communication and iterative development. Agile project management is based on the idea that a project may be improved upon continually throughout its life cycle with changes being made swiftly and appropriately. Agile project management is among the most widely used methods because of its adaptability, flexibility, and emphasis on client feedback. Agile project management is a word that can be used to refer to a variety of frameworks rather than a specific methodology.

#7 Kanban Methodology

What is Kanban Methodology?

Kanban methodology is a visual way for controlling the flow of work through a process. Kanban shows both the workflow (the process) and the actual work going through it. Kanban aims to locate possible bottlenecks in your process and eliminate them, allowing work to move through it efficiently and cost-effectively at a high throughput. The first Kanban system was introduced by Industrial engineer and businessman Taiichi Ohno for Toyota automobiles in Japan. It was developed as a straightforward planning system with the goal of efficiently controlling and managing work and inventory at every step of production. It is one of the best project monitoring tools and techniques.

How does it work?

The main focus of this method is to ensure continual delivery without overburdening a team. In this method, Work items are visually represented on a kanban board so that team members can always monitor the status of the project. It is intended to improve team collaboration. It enables you to break down your duties into stages and gain a bird’s eye view of your overall development. You can visualize both the process and the specific activities involved in the process using this project management technique. The basic goal of Kanban is to manage work efficiently and cost-effectively at a steady pace. Hence, it is one of the most important project management techniques and tools. 

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#8 Adaptive Project Framework (APF)

What is Adaptive Project Framework?

Adaptive project framework (APF) or adaptive project management (APM) is a cross between Agile project management as well as change management. It allows the team to set fallback systems and fail-safes so that the project keeps running smoothly with one successful iteration after the other. 

How does Adaptive Project Framework work?

Just like the Agile methodology and everything that the Scrum framework entails, the Adaptive Project Framework works around the theory that improvements must be made as soon as a setback is discovered. This project management technique and tool helps to implement changes faster than possible and to bring change to the game plan the moment a roadblock is identified.

#9 Extreme Programming

What is Extreme programming?

Extreme programming is an approach to project management where every principle of Agile is put into motion, every practice of the Scrum framework is practiced, and beyond that, every great coding practice is followed as well. 

How does it work?

In this project management process, the emphasis is made on the user requirements and the coding and deployment aspect of the project as a whole. If you follow this approach you will get to deliver on the various software requirements of the clients and the stakeholders at the end of every week. These are known as “small releases”, which will, in turn, help you gather and work on feedback much more swiftly.

Change Management Project Planning Techniques:

#10 Extreme Project Management (XPM)

What is Extreme Project Management?

No, extreme project management is not named after extreme sports like motocross or the various snowboarding competitions. These types of project management techniques and tools are used in highly complex projects where uncertainty is high. It takes a more casual and optimistic approach for planning a project and emphasizes less formality in the company’s culture. The extreme title is owed to an opportunity for flexible planning and unorthodox tactics.

How does it work?

XPM is designed to assist you in managing the variables that alter and emerge as a project moves forward. It focuses on delivering the desired outcome, rather than just the outcome that was initially expected. In this project management technique, people have the freedom to change the strategy if they decide midway through a project that the first outcome isn’t ideal. 

#11 Event Chain Methodology

What is Event Chain Methodology?

While following the Event Chain Methodology, the team works identifying events, milestones, tasks, and more. Furthermore, the team works on determining as well as defining the relationship between said tasks. This helps simplify everything. It is like setting a risk management plan that has been set into place by the project manager. 

How does it work?

It helps ensure that every aspect of the project, every deadline, and schedule is well taken care of. It is a technique that is mostly used for network analysis and for risk mitigation.

Some Other Highly Robust Project Management Techniques:

#12 Prince2

What is Prince2?

prince2 project management technique
PRINCE2 is an acronym for Projects In Controlled Environments. It is a
project management methodology that is made up of principles and processes. Originated in the UK, Prince2 is an articulately stated methodology in which a project is divided into multiple levels and stages, each having its own set of steps to be followed. 

How does it work?

This standard enables the plan to be implemented in any organization irrespective of its nature, enabling them to take the appropriate action for the successful completion of projects.

#13 Process-Based Project Management 

What is Process-based Project Management?

Process-based project management is a systematic and strategic strategy that recognizes the project’s goal and aligns it with the mission, vision, and core values of the company. This methodology emphasizes better collaboration between various departments within the company to achieve common goals. 

How does it work?

Process-based project management helps project managers to view all the activities within an organization as a collection of standardized processes, which are managed to achieve the desired result.

#14 PERT (Program Evaluation And Review Technique)

What is PERT?

PERT is a project management technique that helps with calculating the estimated time it will take to complete a project. Both scheduling and budgeting are essential components of any project. 

How does it work?

PERT charts are tools used to schedule tasks in a project, which makes it easier for team members to coordinate to accomplish the work. With PERT, you get three different time estimates for the project: the most optimistic time estimate, the most probable time estimate, and the most pessimistic time estimate.

#15 PMBOK Method 

What is PMBOK Method?

The PMBOK, or Project Management Body of Knowledge, published by the Project Management Institute is not truly a methodology. The PMBOK “methodology” is actually a framework of established project management industry standards for standards, conventions, processes, best practices, terminologies, and recommendations.

How does it work?

PMBOK is more of an industry framework than a project management methodology. Systems, techniques, procedures, and regulations make up methodologies, whereas the PMBOK is a reference manual on how to finish a project to the highest standard. It is a collection of rules, recommendations, procedures, and project management tools. The Project Management Institute created this widely accepted standard to lay out the foundations of project management. Project management approaches examples include the waterfall methodology, critical path method, Lean, kanban, and six sigma. They are also compatible with more recent methodologies like agile and scrum.

#16 Rational Unified Process

What is Rational Unified Process?

Rational Unified Process (RUP) is an agile software development method, in which the life cycle of a project, or the development of software, is divided into four phases. These phases include modelling, analysis and design, implementation, testing, and application, among other activities. These types of project management technologies and tools are agile and iterative, which means they are repeated. Iterative because the entire project repeats the process’ fundamental steps.

How does it work?

In this method, the life cycle of the programme is subdivided into different cycles. Each cycle represents, for instance, the time when a new iteration of a product is being developed. The four subsequent phases of development are separated by the Rational Unified Process (RUP) as follows:

  • Initial stage
  • Developing stage
  • phase of construction
  • Transitional period

Each phase ends with a milestone. A milestone is basically point where impotant decisions are made. In order to be able to make those decisions, there are a few objectives that need to be accomplished first.

The One Thing You Need To Bridge The Gap Between Technique And Implementation

Every Batman needs a Robin, every hero needs a sidekick, and yes, every manager needs a reliable project management tool. Well, we have one that will help you implement any and every project management technique in this list to some if not full effect.

The tool in question here is ProofHub.

ProofHub is best project management tool
ProofHub is a versatile project management tool used by leading organizations like NASA, Disney, Taco Bell, and many more. This all-in-one tool comes jam-packed with powerful features to eliminate the need to have too many different tools to run one business.

The best part about using a tool like ProofHub to simplify your work processes is that you will experience the convenience of visualizing and managing everything under one roof. 

Consolidated data helps to keep you ahead of schedule and manage time better. It provides connectivity through team discussions and chats and transparency through uploading files and putting up as much information as you can regarding the tasks.

Interestingly enough, ProofHub helps declutter everything from tasks and subtasks to discussions and notes in more than one way. 

From Gantt charts to Kanban boards and from those confusing emails to a neat and clean calendar view, ProofHub comes through with providing you a clear view of tasks, deadlines, and goals simultaneously in many ways. 

Here are some exceptional features of ProofHub: 

  • Tasks: Quickly add tasks, create sub-tasks, and label them with tags and colorful tabs. View sorted tasks in their respective task lists with the whole view of the project.
  • Custom roles: Makes task management less stressful for teams by making it easy to set custom roles for the team members and assigning them to tasks and projects.
  • Proofing and review: Online proofing software saves a lot of time during the feedback-sharing process
  • Gantt charts: Get a visual picture of projects with Gantt charts. Define dependencies and map out the project timeline with ease. 
  • Accessibility: ProofHub is available as a mobile app as well, both for Android and iOS users.
  • Flexibility: Help your team view their individual tasks corresponding to their deadlines in Kanban or calendar views. 

ProofHub is an amazing project management and online collaboration tool because it helps you create, review, deliver, plan, and organize like no other tool. With its comprehensive bells and whistles, it comes forward as a very adaptable tool for project management.

Not only does it help with project management, but it also comes with numerous features that help the team stay connected. Exclusive communication features such as the following give ProofHub a definite edge over other project management tools:

  1. Chat: A feature that makes ProofHub completely singular is that it facilitates quick back and forth communication on the same platform where you manage the things you communicate about. 
  2. Discussions: Even though the tool comes with the facility of chat and group chats alike, sometimes a team needs to have a formal discussion. The feature of “discussions” is all about sharing ideas and putting opinions forward. And, every team member can easily participate in the same!
  3. Comments: Gone are the days of texting, calling, or pinging someone to check updates or inform people that you have reviewed their work. With comments, you can post your reviews on the task card itself, and a notification will be instantly received by the concerned.
  4. Proofing: ProofHub has a more distinct outlook and caters to the workplace in a way that no other tool can. In that, it helps in the most sincere form of communication, i.e., reviewing. With markup tools for annotation it is a powerful proofing tool that helps with all types of files.

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It can be overwhelming to choose the right project management tools and techniques for your business, especially when you have too many options out there in the market. We hope this list of techniques and our expertise of project management tools will help you make a great decision that works out for your team as well as your business.

Good luck.


Why Do You Need Project Management Techniques and Tools?

Project management tools and techniques help in defining the entire work process which also explains how the project will shape and aid in the elimination of project bottlenecks.

Should you use project management software for these techniques?

A project management software helps you ensure that your PM techniques are moving in the right direction. It helps you execute plans, communicate, track budget, resources, and time.

When to use Project Management Techniques?

PM techniques can be used to monitor task completion, work evaluation, and meeting deadlines. These methods are also used for an effective visual representation of projects.

What are project management tools and techniques?

The technology and methods used to manage projects, tasks, teams, and other aspects of work seamlessly are known as project management techniques and tools.

Agile Terminology 75: Everything You Need To Know!

Agile Terminology 75: Everything You Need To Know!

Are you overwhelmed by the enormity of the glossary of Agile terms?

Even though Agile has barely been around for two decades, it’s had a significant impact on software development. 

Trust, we have all been there when none of it made sense, and the only thing all the big words did was elevate pressure and not decrease it. 

The agile methodology has only been around for the past twenty years. Nonetheless, its impact on every aspect of modern-day “work” from software development to project management, is undeniable. 

Don’t believe me?

71% of all organizations worldwide have said they used the Agile methodology approach to their work at least once. 

Millions of people use Agile from their physical offices or remote teams. The methodology has evolved with time and, over the years, has given rise to a multitude of Agile principles, practices, approaches and methods. 

Ergo, the exponential increase in Agile vocabulary was expected as the next logical step to managing all these principles and practices. 

And since nothing in software development is ever easy, these words can sometimes sound like they’re from another language entirely! 

Nonetheless, just because you didn’t anticipate it doesn’t mean you can’t catch up now. These words might sound alien, but remember that they can be understood. 

In this comprehensive guide, I’ll go through all the relevant Agile terms that will aid you in understanding the world of Agile methodology. 

So let us dive deeper into the Agile terminology, shall we?

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A Comprehensive Guide To All The Agile Terms That Matter

#1 Acceptance Test-Driven Development 

ATDD or Acceptance Test-Driven Development is a collaborative method that involves team members from several viewpoints (customer, development, and testing) working together to write acceptance tests before implementing the relevant functionality.

#2 Acceptance Testing

An acceptance test is a formal explanation of a software product’s behavior in the glossary of Agile terms, usually given in the form of an example of a usage scenario. For such cases or circumstances, various notations and techniques have been offered. In many cases, the goal is to use a software tool to automate the execution of such tests, either ad-hoc for the development team or off the shelf.

#3 Antipattern

Antipatterns are the standard solutions that are ineffective and may result in an unwanted result to their shared problem.

#4 Automated Build

Within the confines of software development, a “build” refers to converting files and other assets under a developer’s responsibility into a cohesive software product in a final consumable form. So when we say the build is automated, we mean that the steps are repeatable and require no human interaction or intervention. It also means that the build can be performed with no information other than what is already stored in the source code repository. 

#5 Backlog Refinement

When the product owner and some or all of the team refine the backlog constantly to ensure that the backlog only contains the correct type of items is known as Backlog Refinement. It must also be understood that those appropriate items are prioritized and are on top of the backlog as they are ready for delivery.  

#6 Behavior Driven Development (BDD)

Behavior Driven Development or better known as BDD, is an agile practice where you have team members deliberate the usually anticipated behavior of a given system to create a collective understanding of expected functionality. 

#7 Burndown Chart

Burndown and burnup charts show how much output (in hours, narrative points, or backlog items) a team has produced during an iteration or project and is one of the critical terms in this compilation of Agile terms.

#8 Business Agility

Business agility refers to an organization’s ability to detect and adapt to changes within and outside to provide value to its customers.

Agile Terminology

#9 Collective Ownership

Collective code ownership is the express agreement that any team member can make changes to any code file as needed to fulfill a development task, fix a problem, or improve the overall structure of the code.

#10 Continuous Deployment

The goal of continuous deployment is to shorten the time between developing a line of code and making it available to users in production. The team relies on infrastructure that automates and instruments the many phases leading up to deployment to achieve continuous deployment. The live application is updated with new code when each integration meets these release criteria.

#11 Continuous Integration

Continuous Integration is the process of merging code changes into a shared repository numerous times per day to release a new version of a product at any time. This necessitates a repeatable and automated integration approach.

#12 CRC Cards

CRC, or what is more commonly known as Class Responsibility Collaborator, is an object-oriented design tool that teams can use to talk about what a class should know and do and how it interacts with other classes and other Agile terms

#13 Customer Development

Customer development is a four-step strategy for validating assumptions about your product and business using a scientific manner.

#14 Daily Meeting

One of the most widely used Agile strategies is the daily meeting, which allows a team to get together regularly to coordinate their efforts.

#15 Definition of Done

The definition of done is an agreed-upon list of actions that the conclusion of a sprint must complete bringing a product increment, usually represented by a user story, to a finished state.

#16 Definition of Ready

The definition of Ready entails establishing specific criteria that a user narrative must achieve to be accepted into a subsequent iteration. Typically, this is based on the INVEST matrix.

#17 Estimation

An “estimate” in software development calculates the effort required to complete a specific development activity, which is usually stated in terms of time.

#18 Exploratory Testing 

Exploratory testing is a style or technique for testing software typically contrasted with “scripted testing.” It is more than just a “practice.”

#19 Facilitation

A facilitator is a person who chooses or is assigned the responsibility of leading a meeting.

#20 Frequent Releases

An Agile team frequently releases its product into the hands of end-users, listening to feedback, whether critical or appreciative.

#21 Given When Then

The Given-When-Then formula is a template for building acceptance tests for a User Story: (Given) some background, (When) some action is taken, (Then) a specific set of observable outcomes should be attained.

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#22 Incremental Development

In an Agile setting, incremental development is when each consecutive version of a product is functional and builds on the preceding version by adding user-visible features.

#23 Information Radiators

Any of a number of visual displays that a team initiates in an obvious location so that all team members may see the most up-to-date information at a glance is referred to as an “information radiator.”

#24 Integration

“Integration” (or “integrating”) refers to any remaining work required for a project team to deliver a functionally complete product.


INVEST is an acronym for a set of criteria used to evaluate the quality of a user narrative. The team may want to rewrite the story if it fails to fit one of these requirements.

#26 Iteration

An iteration is a period in which work is completed. The duration of a project can vary from one to the next, but it is usually set.

#27 Iterative Development

Iterative projects are those that allow for “repeating” software development activities and maybe “revisiting” the same work products (the term “planned rework” is sometimes used; refactoring is a good example).

#28 Kanban

The Kanban Method empowers teams to start where they are to drive evolutionary change by designing, managing, and improving the flow of knowledge work.

#29 Kanban Board

A Kanban Board is a multi-column visual workflow management tool. Each column corresponds to a separate stage of the workflow.

#30 Lead Time

The time between a customer’s order and delivery is lead time. It can also refer to the time it takes to fulfill a requirement in software development.

#31 Milestone Retrospective

A Milestone Retrospective is a detailed examination of the project’s significant events conducted by a team after a predetermined time or at the project’s conclusion.

#32 Minimum Marketable Feature (MMF)

A Minimum Marketable Feature is a minor, self-contained feature that can be quickly built and provides considerable value to the user.

#33 Minimum Viable Product (MVP)

A Minimum Viable Product is “a new product version that allows a team to collect the most amount of verified learning about customers with the least amount of effort.”

#34 Mob Programming

Mob Programming is a method of software development in which the entire team works on the same project at the same time, in the exact location, and on the same computer.

#35 Mock Objects

Mock Objects are created by instantiating a test-specific version of a software component (often used in writing automated unit tests).

#36 Niko-niko Calendar

Each team member’s mood for the day is recorded in a Niko-Niko Calendar. The calendar illustrates patterns of change in the team’s or individual members’ emotions over time.

#37 Open Space

Participants establish and manage their schedule of parallel sessions around a specific theme during Open Space meetings, events, or conferences.

#38 Pair Programming

Pair programming is a technique in which two people work together to Two programmers sharing a single workstation in pair programming (one screen, keyboard and mouse among the pair).

#39 Personas

Personas are made-up biographies of hypothetical users of a future product.

#40 Planning Poker

Agile teams employ this method of estimation. Each team member “plays” a card with a numerical value corresponding to a user story point estimate.

#41 Points 

Agile teams frequently use units other than the time-honored “man-hours” to communicate estimations. “Story points” are probably the most common unit.

#42 Product Backlog

A product backlog lists new features, improvements to current products, bug repairs, infrastructure changes, and other tasks that a team can deliver to meet a given goal.

#43 Product Owner

The product owner is a Scrum Framework role tasked with ensuring that the team achieves the desired result.

#44 Project Chartering

A flipchart-sized sheet of paper with a high-level description of the project’s major success elements is displayed on one team room wall.

#45 Quick Design Session

Quick Design Sessions is what is meant when “simple design” decisions have far-reaching repercussions, two or more developers gather at a whiteboard for a fast design session.

#46 Refactoring 

Refactoring improves the internal structure of the current source code while maintaining the program’s exterior behavior.

#47 Relative Estimation

The agile term “relative estimation” refers to estimating jobs or user stories by comparing or combining things of similar difficulty.

#48 Retrospective

The team meets regularly to discuss the most important events since the previous meeting and identify areas for development.

#49 Rule of Simplicity

Rules of Simplicity is a set of criteria, in priority order, proposed by Kent Beck to judge whether some source code is “simple enough.”

#50 Scrum

Scrum is an agile process framework that teams use to operate and manage a product development process along with other knowledge management work.


#51 Scrumban

One of the most interesting Agile terms, as the name already suggests, Scrumban is a mixture of the two words Scrum and Kanban. 

#52 Scrum Master

The scrum master is in charge of ensuring that the team adheres to agile values and principles and the practices agreed upon by the team.

#53 Scrum of Scrums

Scrum may be scaled up to big groups (over a dozen individuals) by breaking them into Agile teams of 5-10 persons.

#54 Sign Up for Tasks

Rather than being allocated work by management, members of an Agile development team typically choose which tasks to focus on.

#55 Simple Design

The software design strategy of a team using the “simple design” practice is based on a set of “simple design” principles.

#56 Sprint Backlog

A sprint backlog is a subset of the product backlog that a team aims to deliver during a sprint to meet the sprint goal and advance toward the desired end.

#57 Sprint Planning

Sprint planning is a meeting at the start of a sprint to identify which product backlog items the team will work on during that sprint.

#58 Story Mapping

Story Mapping is the process of arranging user stories along two distinct dimensions.

#59 Story Splitting

Splitting is breaking down an extensive user narrative into smaller ones while maintaining the condition that each user story has demonstrable business value on its own.

#60 Sustainable Pace

This is one of the Agile terms that refers to means the team aspires to work at a rate that they can maintain indefinitely.

#61 Task Board

A task board in its most basic form is organized into three columns: “To Do,” “In Progress,” and “Done.” To reflect the current status of that work, cards are placed in the columns.

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#62 Test Driven Development (TDD)

“Test-driven development” or better known as TDD is a programming technique in which coding, testing (in the form of creating unit tests), and design are all intimately intertwined (in the form of refactoring).

#63 Team

In the Agile definition, a ” team ” is a small group of people who are nearly all assigned to the same project or effort full-time.

#64 Team Room

For the project’s duration, the team (preferably the entire team, including the product owner or domain expert) has access to a dedicated area that is separate from the operations of other groups.

#65 Three C’s 

The formula “Card, Conversation, and Confirmation” captures the components of a User Story.

#66 Three Amigos

This is definitely one of our favorite Agile terms. The term “three amigos” refers to the three essential viewpoints used to evaluate a piece of work before, during, and after creation. Business, Development, and Testing are the three perspectives.

#67 Timebox

A timebox is a set amount of time during which a person or group works consistently toward a goal.

#68 Ubiquitous Language

Attempting to apply the vocabulary of a specific business domain in discussions about software product needs and design and down to “the product’s source code itself.”

#69 Unit Testing

A unit test is a small program fragment generated and maintained by the product team’s developers that exercises and tests a specific section of the product’s source code.

#70 Usability Testing

Usability testing is a practical, exploratory technique for answering issues like “how would an end-user respond to our program in real-world conditions?”

#71 User Stories

The team breaks the work into useful chunks called “user stories” in consultation with the client or product owner.

#72 User Story Template

User Story Template is one of the more interesting Agile terms as it refers to the user story template that is recommended to a given scenario to aid in the writing process for user stories.  

#73 Velocity

The team adds up effort estimates connected with user stories that were finished at the end of each iteration. This sum is referred to as velocity.

#74 Version Control

In the sense that it is now widely used across the industry, version control is not strictly an Agile “practice.” However, it is mentioned here for a variety of reasons.

#75 XP – Extreme Programming

Extreme Programming (XP) is an agile software development approach that attempts to deliver better software while improving the development team’s quality of life. XP is the most detailed of the agile frameworks in terms of proper engineering methods for software development.

ProofHub is equipped with all the tools and features you need for effective Agile transformation, from Kanban boards to Project Dashboards. Start your free trial now!

Wrapping Up

Phew, that was a lot. 

Don’t sweat about it too much; learning Agile terms can be a little overwhelming, but once you get the hang of it, everything falls into place. 

This glossary is there to help you navigate the complicated world of Agile terminology by giving you definitions that you need to better understand Agile and how everything works together. 

I know that with enough exposure to Agile, you’ll have all these terms and their functions by heart in time. 

If everything still feels a little scary, don’t worry. You don’t have to do anything alone. As you’re in luck, we have an Agile project management tool like ProofHub that has everything you need to implement Agile in your organization. 

Why Can Hybrid Work Be Emotionally Taxing?

Why Can Hybrid Work Be Emotionally Taxing?

Hybrid work is supposed to provide benefits like flexibility and autonomy to employees, but is it really as comfortable as we think?

According to a survey report, more than 80% of human resources executives believe that hybrid work is exhausting for employees. Hybrid work was also said to be more emotionally draining than purely remote work and more taxing than a full-time office job.

Following hybrid work is equivalent to maintaining two workplaces, one at the office and one at home. It requires forethought and a stop-start pattern, such as taking your laptop to and from work every day and remembering where you left important items.

This psychological shift and the frequent change of environment, this constant sense of never being settled and anxious is super exhausting. It makes you emotionally drained and you end up being unproductive.

Hybrid workers feel that their productivity has been up by 50% ever since they started using ProofHub. Sign up today and see for yourself.

What Are The Challenges Of Hybrid Work?

Employees say they desire hybrid work arrangements, which businesses are increasingly giving, but they’re proving to be more difficult to handle emotionally than first believed.

Most employees who are not obliged to be in person for their job want their workweek to include a mix of remote and in-office work.

A rising number of businesses are now providing such services. They want to make changes to their employment policies to be more flexible.

However, new evidence suggests that hybrid work can be demanding, contributing to the specific problem that workers hoped it would solve: burnout.

Here Are Some Of  The Challenges Of Hybrid Work:

Hybrid Work

1. Inconsistent Routine

Hybrid work necessitates constant adjustments to daily routines. There is no regularity or rhythm to a worker’s week; one day, they are at the office, and the next, they are working from home. All of the back and forth might be taxing when a firm tells you which days to do it on.

Also, building out new daily habits can be challenging and deplete cognitive resources. Switching to hybrid could also throw a wrench in someone’s home-working schedule. Hybrid practices necessitate more effort, organization, and forethought. You’ll need to develop new methods, such as hot-desking and commute planning, that you wouldn’t require if you were remote or in-person.

Carrying work back and forth between home and the office might have a psychological impact on certain people.

2. Confusion

It’s challenging to define hybrid work because everyone’s hybrid configuration is different, and it can change from week to week. Some organizations enable employees to return to the office for “hybrid work,” but for the most part, no one does, and everyone continues to work from home. This also means that all employees have their hybrid work schedules, but they must come into the office at least twice a week.

In many examples of hybrid work, there is additional ambiguity about who is supposed to be making specific decisions. Hybrid work can also bring in a lot of confusion if things are not managed correctly. Since some people work from the office and others work from home, it may get challenging to be on the page.

Say goodbye to all the chaos and bring in more clarity for your hybrid team. Sign up for ProofHub today!

3. Diluted Company Culture

The hybrid work approach will almost certainly result in diluted business culture. One issue with remote workers is that they don’t always feel linked to their company’s objective. This may lead to their dissatisfaction with the organization or the “office life” becoming the only emphasis of the corporate culture.

According to a current survey, over 60% of employees are unaware of their company’s values. This may make it more difficult for them to feel like a valuable member of the team and relate to the company’s distinctive mission. To prevent losing more bright employees, CEOs are rethinking and redefining their corporate cultures in response to new work arrangements.

How Can Companies Make Hybrid Work Less Taxing?

1. Communicate With Your Employees

When you claim you want to make your company more flexible, make sure you talk to your employees first and find out what they want from you. What might work for one employee might not work for another. The concept of hybrid work is fantastic if your employees are comfortable with it and want to work that way, but it’s pointless if they aren’t.

When you try to understand your employees, you can easily collect information and have the power to address their needs better. And, in a world where our employees’ needs are becoming increasingly diverse and demanding daily, understanding them is more important than ever.

Finally, putting yourself in your employee’s shoes demonstrates your concern for them. Speak with them about what you can do to make hybrid work more bearable for them. Inquire about what works for them and take the necessary steps. You may show your employees that you understand how difficult hybrid work can be and that you care enough to come and assist them. A little act can have a significant impact!

2. Use The Right Technology

As mentioned before that, when it comes to hybrid work there is literally no consistency. You have to go through different processes and procedures every day. There’s also a potential that if you go to work once or twice a week, you’ll forget crucial items at work, or vice versa if you work from home a few times a week.

Therefore, it is super important to provide your employees with a platform where they can keep all of their important information safe and readily accessible whenever they need it. Using a work management system like ProofHub comes to your rescue in that case.

ProofHub may eliminate the need for your hybrid team to use several tools and streamline the entire process. It brings together all of the tools you’ll need to improve team cooperation and keep on top of your duties.

ProofHub is ideal for both in-house and remote teams, as it can manage a large number of projects and facilitate team collaboration. It helps you with practically every project and team management function, including task management, progress monitoring, time tracking, file management, communication with your team, project reporting, etc.

Here are some of the core features of ProofHub that help you make hybrid work as easy as a breeze.

1. Kanban boards

board view - ProofHub

Kanban boards from ProofHub are the most efficient method to plan your tasks and projects. They’re a visual depiction of your project’s and team’s progress.

The board view gives you a clear picture of your team’s workflow, verifies status and progress, and allows for open team communication.

2. Table view

table view - ProofHub

ProofHub Table view allows you to organize data in one place and see the overall picture of your entire project at a glance. It enables you to prepare and systematically present project-related data.

Assign tasks, communicate crucial information, and make sure all critical data is in the appropriate place. The table view allows you to filter data by importance and organize your work in whatever way you want, ensuring that you never miss out on vital information.

3. Gantt charts

ProofHub gantt chart

A Gantt chart is a time-based visual representation of projects, related tasks, and resources. It shows you who is allocated to which task, the duration of tasks, how long it took the individual to finish a certain assignment, dependencies, and overlapping tasks by displaying tasks against time.

The Gantt chart is an excellent tool for planning, scheduling, and organizing projects in order to meet deadlines.

4. Chat application

chat - ProofHub

You can’t always keep video conferencing with your hybrid team members for minor problems. It’s critical to have a platform where people can communicate swiftly and get things done.

ProofHub’s built-in chat tool allows you to receive immediate responses and facilitates direct interaction with your team and clients. You can speak with your coworkers individually or in a group chat using the chat feature.

5. Reports

Reports - ProofHub

ProofHub generates thorough bespoke reports for each team member or the entire project, allowing you to track project progress in real-time.

It allows you to see all of the details of your project as well as the general development in one location. A thorough burn-up chart allows you to rapidly compare the quantity of work accomplished to the total work.

6. Time tracker

time sheet - ProofHub

Since your workforce is dispersed across different locations, it’s more critical than ever to maintain track of their time.

Team members can use time tracking to improve their personal performance. It also allows you to monitor the productivity of your team members and analyze overall work hours. It gives you visibility, transparency, and effective resource management.

7. Proofing tool

ProofHub Online Proofing Tool

You’d agree that managing a hybrid team when you have creative initiatives in the works might be difficult. You sometimes have to rely on guesswork when you don’t have the convenience of face-to-face input, and things may get quite confusing.

ProofHub integrates all of the necessary proofing features to help you and your team streamline the design approval and review process. You can easily proof a file using the markup tool and annotate changes without any sort of confusion.

It is now 10x easier to keep your hybrid team on the same page and get work done effortlessly. Book Your Demo TODAY!


Many employees find it challenging to manage hybrid work because it lacks consistency. It is not easy to work from home one day and go to the office the next day. Your mind and body need a similar environment on most days in order to perform well.

However, hybrid work can be a fantastic form of work if correctly managed. It all relies on the needs of your company and employees. Here’s hoping that these pointers will help employees and businesses avoid pitfalls and come up with efficient solutions in order to make hybrid work less taxing for everyone.

15 characteristics of an inspirational agile leader in 2023

15 characteristics of an inspirational agile leader in 2023

Modern leaders must cultivate a culture of experimenting and learning in their organizations and an environment where employees can make errors without fear of being criticized. Collaboration between employees at all levels has been critical, especially during these times, and everyone is working towards the same goal. Employees must work with a clear purpose, strategy, and priorities for long-term growth and success. 

The best way to achieve this kind of success is by developing a working system where teams have more autonomy to think and act, which ultimately helps them deliver a great customer experience.

That is why today’s corporate environment necessitates inspirational agile leadership. 

With unforeseen barriers and changes around every corner, leaders must be able to adapt and modify quickly and efficiently while still motivating and empowering their teams. Agile leaders stand out at every level as a significant asset to the entire business and are essential to the continued success of their team in our highly complex, fast-moving, and often volatile times.

Lead your team the best way you can with ProofHub. Hurry! Sign-up today!

How does agile leadership help your team?

Agility has enabled software teams to take a more experimental and iterative approach to product development, starting with a minimum viable product and adding features as needed, rather than the traditional practice of planning and building a hegemonic product that will hopefully meet customer needs by the time it’s released.

  • Agile leadership aims to remove obstacles to success for employees to be more effective and productive.
  • Agile leadership generates better business outcomes with less wasted time and resources because agile teams operate better together. Agile enterprises can unlock the full potential of their workforce by empowering teams.
  • Agile leadership is a great way to address new managers’ challenges and helps them manage teams better as a whole while also focusing on individual productivity.  
  • In a world of work that is continuously changing, business agility is critical. Companies can respond more quickly to external influences by borrowing concepts from agile methods. Adopting an agile mentality allows teams to experiment with enhanced goods and processes, allowing organizations to visualize improvement at a granular level.

In this article, we shall discuss how you can be an inspirational Agile leader and push your team to give their best.

Characteristics of a good Agile leader

Agile’s success in numerous industries can be attributed to leaders passionate about using the Agile methodology. These leaders can build trust among their followers and increase organizational transparency. They mentor and assist budding minds interested in adopting Agile methods to create meaningful products. Agile leaders are willing to accept constructive criticism to develop excellent products. Their primary goal would be to realize the consumers’ vision.

  • Encourage transparency

In conventional project management systems, the project manager had complete access to the project, while the developers were unaware of the project’s vision. This process was not transparent, and most of the time, the developers had no idea what they were working on.

However, with the introduction of Agile methodologies, a new concept of transparency has emerged. Because the workplace changes frequently, industries are more agile than ever before, corporations communicate their product plans with everyone participating in the project.

Encouragement of feedback and constructive criticism is another key Agile leadership trait. The project’s leaders are open to pivoting and restarting the initiative, ready to adapt to any change. 

Transparency and communication are essential factors for effective product development and delivery, so a leader must always encourage them. Agile leaders must develop a vision for what they want the team or business to accomplish in a specific time frame, such as six months, and utilize it to motivate team members.

  • Be open to change

In the last few decades, the world has seen more technological progress than in all previous centuries combined. This would not have been feasible if someone had not trusted the freshly discovered innovations and procedures. As a result, as an Agile leader who seeks to provide value to people, any concept could set a new record in the future. 

The trait of agile leadership has an open mentality that accepts suggestions from all people in the organization. An Agile leader agrees with the situation without resistance and makes the best of their resources and abilities.

Scrum Masters operate as Agile leaders, promoting confidence within the team and leading projects based on market needs and changing circumstances. Scrum, Kanban, Lean-Agile, and SAFe are examples of agile approaches that do not require a person to prepare everything before starting a project. It encourages the organization to work on various ideas and helps develop ideas into something useful with the support of internal and external feedback.

As a result, this product development process necessitates the Agile leader to retain an open mindset and embrace the product’s potential.

  • Promote self-organization

One of the most important Agile leadership traits is facilitating self-organization. A leader is someone who can help others comprehend their obligations and guide them in their actions, rather than someone who tells them what they must do and how they must do it. 

Self-organization means that an Agile team does not require direction from a superior. This Agile team works well together and distributes work appropriately without any disagreement or disorder, and they complete their tasks without the need for supervision. To get to this point, the Agile leader should begin by emphasizing the value of self-organization by developing critical thinking and decision-making abilities.

In the Scrum framework, the Scrum Master assists the team in aligning with the organization’s overarching purpose and strategy, as well as making difficult project decisions. 

Scrum Masters do not supervise their teams all of the time. They begin to hold every one on the team accountable. They regard the Scrum team as an intelligence unit capable of independent thought and action. This will allow the Scrum team to become more self-sufficient and function more quickly because they will not have to wait for managerial approval every time they have a project concept.

Be the best leader your team can get. Let ProofHub help you out. Visit us today!

  • Enable cross-functional collaboration

Cross-functional collaboration is essential in the present times as teams work together to develop a valuable product in an Agile organization. Developers, quality analysts, Business Analysts, marketing personnel, and others make up these cross-functional teams. One of the most important duties of Agile leaders is to promote and empower teams to have all of the necessary skills to complete the project. 

One of the difficult responsibilities that are critical to project success is managing a cross-functional team. An Agile leader must create a workplace climate in which all cross-functional teams can easily communicate with one another. 

Cross-functional teams help organizations cope with issues such as delays, defects, paperwork, partially completed work, task switching, hand-offs, and unnecessary features, which are considerably minimized when all cross-functional teams can readily interact.

  • Avoid micromanagement

It is important that scrum masters and product owners have faith in their staff and treat them as rational people. Agile team members should be free to make their own decisions in order to improve work quality. 

You can constantly analyze their work as a Scrum Master and provide input on how they can improve their work, but as a leader, you must not micromanage the team members‘ tasks. You should believe in their talents and assist them in gaining confidence in them.

Trusting team members and correcting them when necessary is a key Agile leadership quality. As a leader, you may find yourself over-managing Scrum team meetings and providing details on how team members should approach their tasks. This should be avoided, and only tasks should be examined, with outcomes provided to identify areas for improvement. You should never get tired of motivating your teammates as a leader. Observing what your colleagues are doing all of the time may make them nervous, lowering their drive and team spirit.

  • Mentor your team

The processes and practices of the many Agile frameworks would overwhelm a fresh professional entering the Agile business. An Agile leader is responsible for mentoring and guiding the professional in Agile principles and approaches. Teaching professionals how to use Agile tools and techniques and implementing them in real-world circumstances would be a wonderful place to start learning about Agile. 

Mentoring necessitates patience, which is one of the most valuable qualities an Agile leader should have. A Scrum Master or other Agile leader should create confidence and trust in team members and help them realize their full potential.

The team leader should encourage team members to ask good questions and assist them in becoming better professionals. The leader improves as a person as a result of this process.

  • Never limit your growth

An Agile leader should be informed about new discoveries, inventions, and upgrades. They are modest enough to confess that they don’t know everything and are always learning more about Agile and other methodologies would provide the leader an advantage in dealing with a variety of obstacles and challenges. 

Agile leaders should be willing to learn from anyone with information to share. They should never think of themselves as superior to others and should always be humble enough to accept what they don’t know. A leader should never stop learning and should always push their team members to learn, adapt, and keep up with current developments.

  • Dealing with distractions

Since the Agile process is based on accepting frequent changes and adapting them along the way, an Agile leader must be able to cope with them on a regular basis. They can’t have a clear product path and meticulously plan the product before it is developed. They must constantly monitor the market and respond to changes in their product. 

An agile leader must be comfortable with discomfort at all times, which means they should not be afraid to try new things in the future. The leader and team members would be uncomfortable if they were to adapt to the existing situation. They must, however, overcome their unease and build trust in their teammates.

There may also be times when clients are continually altering timeframes to trigger events and often communicate about various ideas that may disrupt current work. This kind of disturbance should be handled smoothly, and the Agile leader’s goal should be to thrive rather than merely survive in this setting.

  • Value your team’s opinion

The best way to become an inspirational agile leader is by listening to team members and valuing their opinions. 

You will not succeed in making an impact in the business if you do not listen to your team members, the market, your partners, and so on, no matter how much confidence and expertise you have as a Scrum Master. 

Most of the executives will already have a vision for the product and the company. This vision must be shared with all organization members, and their feedback must be gathered. If you are a leader who only gives monologues and does not listen to the worries of others, your organization’s chances of success are slim.

  • Advocate workplace flexibility

While agile leaders must maintain a high level of attention, there must also be some flexibility. You’re in charge of people, and everyone has their own views on how to get things done. Be on the lookout for and accept regular input, listen to others around you, and be willing to pivot if you feel you’re on the wrong track. You must also be willing to push others to make the change.

When you ask a team member if their leader is flexible, they typically examine how that leader listens to and considers others’ opinions, as well as how that leader shares authority when making decisions—or does not.

Leaders may not be able to be flexible about what must be done all of the time, but they can strive to be flexible about how it is done. Flexibility does not mean compromising on our responsibilities. It means understanding that the majority of complicated challenges necessitate collaborative, or social, solutions just as much as technical or operational ones.

  • Building a culture of diversity

Employees must trust their leaders and the people with whom they work during times of crisis. Employees may be more likely to cooperate on projects or work in shared locations if community values are nurtured.

Focusing on inclusive recruitment tactics and creating a community that fosters diversity and inclusivity are the best ways to create a culture of trust. The agile leader understands that it all begins with recognizing and celebrating employee uniqueness, fostering employee engagement, and encouraging collaboration.

  • Think like an entrepreneur

Agile leaders must be able to dream big and take risks. Such an entrepreneurial attitude supports and encourages change, embraces experimental thinking, and is unafraid of failure and uncertainty. 

Agile leaders understand that their and their organization’s success is contingent on their willingness to be pioneers. They define themselves not by their mistakes but by what they learn from them, as this allows them to innovate even more.

To overcome the obstacles, hurdles, and setbacks within a team, a leader must be able to take a step back, envision an alternative way, and re-calibrate. As a result, influential leaders are tenacious, and they take on projects where they can’t guarantee success and concentrate on getting things done quickly.

  • Encourage team communication

Agile leaders must foster a welcoming climate that encourages good face-to-face communication while reducing the use of needless paperwork, emails, and other low-bandwidth communication.

Agile leaders communicate with their team members openly and transparently. Their top priority is to remove impediments so that team members may accomplish their daily goals. Agile supervisors can foresee and remove obstacles to success by communicating effectively.

Communication is critical in every project, but it is essential when using Agile Methodology. The Agile Manifesto, which specifies the basic components and concepts of Agile, recognizes and emphasizes the importance of communication and cooperation throughout the process.

  • Make growth a priority

Lifelong learning is crucial to success for individuals, teams, and organizations. Agile leaders must believe in the human urge and need for knowledge, and they understand that they must periodically unlearn and re-learn to progress. 

In today’s times, we see a focus on developing cultures of curiosity, cultures that value time spent learning over preserving traditional ways of doing things, across organizations with greater degrees of agility. These organizations question, rethink, and reimagine as part of their daily operations.

Time spent learning can feel like a luxury in a busy organization. However, learning is an ongoing process for agile organizations. Leaders may encourage others to adopt a growth mindset by sharing fascinating content and making learning simple, quick, and available to all.

  • Have a common team goal

Everyone in an organization must be on the same page when working together and be aware of the goals they are pursuing. Individuals can become so engrossed in the minutiae of daily labor that they lose sight of the big picture.

An excellent Agile leader should ensure that everyone participating in the project’s delivery, including scrum teams, customers, and stakeholders, understands the organization’s goals and mission.

Ascertain that all work has a clear purpose and progresses toward the vision. It’s also critical to define the work’s bounds and scope so that teams don’t take on more than they need.

Make Agile leadership a priority with ProofHub. Give ProofHub a try!

  • Make Agile leadership your goal

By becoming more agile and expanding their horizons, businesses can benefit and make more revenue. However, a corporation is only as good as its leaders, and the organization’s leader must be Agile and comprehend its meaning. 

An agile leader must have an open mind to new ideas and possibilities. They should mentor and guide other team members through the Agile process. This style of leadership, on the other hand, should not micromanage the teams but rather lead them with a collaborative spirit, allowing them to determine their own paths to completion. Instead of making decisions for the team, the leader should function as a coach and assist them in making their own judgments.

An agile leader should possess all of the qualities of critical thinking, problem-solving, and decision-making. These values should also be instilled in the members. As a result, having a great leader in the organization ensures that the company will continue to expand and prosper in the future.

Best 63 Project Management Software Products in 2023

Best 63 Project Management Software Products in 2023

The year is 2022 and your schedule is probably packed. With that, you need to keep your emotions in check, but also remain calm and on point with your work. You can do it if you are a project manager because there are so many options out there that help you manage projects efficiently and effectively. 

You have a list of tasks related to your service that need to be completed. The list is long, but making sure it gets done is important. Where do you begin?

Best project management software of 2023

🏆 Best All-In-One Solution: ProofHub 

🗒️ Best for Task Management: Evernote 

💬 Best for Team Communication: Slack 

⏱️ Best for Time Tracking: Timely 

💨 Best for Agile: Wrike 

📑 Best for Kanban: Trello

What is Project Management Software?

Project management software is used to help project managers and their teams manage projects from start to finish. It provides a way for everyone involved in the project – from executives down to individual contributors—to view important information, work collaboratively and communicate effectively with one another.

There is an incredibly wide range of project management software, from personal to-do lists to comprehensive “all-in-one” applications (like ProofHub—a user-friendly tool that facilitates the production work for businesses of any size and shape)

What are the benefits of using a Project Management Software?

Most users find that these software programs help them gauge a project’s timeline more accurately (60%). The second most common benefit is the ability to use project resources more effectively (55 percent of respondents). This means project management tools are helping businesses better schedule and assign work.

Benefits of Project Management SoftwareInfographic Source:

Key feature of a project management software

Project management can be a complex and multifaceted endeavor, requiring careful coordination of deadlines, budgeting, and resource allocation. This is true when choosing any project management tool or software. Here are the top 5 key features of a good PM tool to guide you in your decision-making process:

  • Tasklists: Making sure that the entire team is kept up-to-date about the status of each individual project is essential.
  • Schedules: Many project-management tools offer calendars, Gantt charts or milestone tools that help you understand where a task fits into the project as a whole and how much time there is to complete it. 
  • File Sharing: Sharing and organizing key project documents helps eliminate wasted time spent searching for files.
  • Communication: This is critical in project management as a smooth flow of communication means quick and easy problem solving.
  • Reporting: For all team members, staying up to date on the project is crucial. This is especially true for project managers who want to ensure that tasks are being carried out in a timely manner.  

Here are some of the best project management software for 2022.

1. ProofHub

ProofHub is an all-in-one project management tool for managing projects in real time, no matter where they are. It makes collaboration easy and efficient, so you can manage all your projects in one place! 

It offers various features that allow you to organize and delegate task with ease. It’s easy to use, offering an intuitive dashboard that anyone can navigate easily. 

The tool also has great security features to keep your data safe. It can help you increase your productivity while reducing project timelines and costs. You can use this tool for everything from software development and event management. Besides that, it also has apps for iOS and android devices so you can use on-the-go and  sync project with other devices. You can also collaborate and share files with your coworkers.

The tool offers unlimited file sharing as well as integration with other popular apps like Google Drive and Dropbox.  

Best Features Include:

  • Organize everything at one place and keep track of all the tasks assigned to you.
  • Upload, share and proof documents, images, and other files securely within your projects.
  • Work with your co-workers in real-time with instant message chats and share photos/videos using your respective device. 
  • Create daily, weekly, monthly and yearly recurring tasks to automate the due dates and reminders.
  • Access all your information on any device. Compatible with Windows, iOS, Android, Mac, Linux, and more. 
  • Track time spent on individual tasks and projects so you always know where you stand.  
  • Stay top of your budgets, resources, deadlines and much more with real time reporting. 
  • Never miss an update email or in -app notifications of tasks assigned to you and progress updates made on those projects. 
  • Create custom teams and tasklists to keep projects organized. 
  • Create project requests forms to capture all the necessary information from your clients.
  • Custom fields that allow you to define variables specific to your projects so you can track them effortlessly. 
  • Prioritize which tasks should be completed first by setting up due dates and priority levels for each task. 

Pricing: The Ultimate Control plan, with all basic and premium features, is priced at $89 month/flat when billed annually.

Review:  “ ProofHub has been a one-stop-shop for all of our efficiency goals; honestly, there are no limits to what you and your team can accomplish with the ProofHub toolset once your team is accustomed to the level of control and diligence that ProofHub provides. I love how there is a format for everything you might need to do; I use it for tracking client projects, managing tasks, sharing files, proofing designs, taking notes, tracking time, checking progress reports, and much more. Also, ProofHub’s flat pricing is a cherry on top. “-  G2

2. Asana

Asana - Team Task Management Tool

Asana is a work planning and task management software that enables remote teams to collaborate on projects. Team members can create task lists for organizing their daily To-dos and work functions.

Features Include:

  • Create team goals and track if the project is headed in the right direction.
  • View your tasks in timeline, board, list and calendar views.
  • Check how much workload is assigned to individual team members to optimize project execution.
  • Collect custom responses from team members and clients for data processing.

Pricing: Asana charges  $10.99 per user per month for the Premium and $24.99 for the Business plan.

3 . Mavenlink 

Mavenlink - Professional project management software

Mavenlink is used by professional service providers such as agencies, studios, and client servicing teams for managing everything from billing to team collaboration. The software makes it easy to track the performance of individual team members vis-à-vis the projects they work on. It also brings the team together with collaboration features.

Features Include:

  • Check how individual service providers in your team are faring with their assigned projects and tasks.
  • Plan the total project budget and view how much work is being billed across your teams per hour and per project.
  • View task timelines across various tasks assigned to team members in a Gantt Chart view

Pricing: Mavenlink plans start at $39 per user per month billed annually. This includes Project Management with Financials. More plans are priced on a quote basis. 

4. Confluence

Confluence as project management software

Confluence is a project management software based on the Knowledge management methodology. The software is collaboration-friendly, bringing multi-department teams together on one source of knowledge across projects.

Features Include

  • Create project documents, information sheets using rich markup tools such as tables, lists, and more.
  • Track project progress and stakeholder insights with the help of integration with Jira.
  • Multiple team members can work on the same document in real-time with nifty collaboration features offered in the software.

Pricing: Confluence is offered at $5 per user per month for a minimum of 10 users for the Standard plan.

5. (now Shortcut) - Project Management Software (awaiting a rebrand to Shortcut) is a project management software designed for software teams working on software products. It offers project tools such as the creation of Stories and Epics for development teams to track tasks using the Agile Development methodology.

Features Include

  • The software accommodates sprint planning, iterations, and Kanban boards.
  • Create project Wikis, developer documentation, and other knowledge documents for the whole team to quickly refer to.
  • Plan software projects by grouping tasks for feature development, milestones, etc, and tracking progress.
  • Managers can access cycle and lead time charts, burndown charts, and other reports for measuring project parameters.

Pricing: is offered at $10 per user per month billed monthly for the Teams plan and $16 per user per month billed monthly for the Business plan.

6. Celoxis

Celoxis - Project & Resource Management Software

Celoxis a project and resource management software clubbed into one. It helps companies manage their work tasks as well as take care of project expenses, and employee schedules.

Features Include

  • Plan your projects using Gantt charts and create employee schedules as per business requirements.
  • Track performance and tasks across projects, build inter-project dependencies, and ensure the workflow runs smoothly.
  • View customizable project portfolios to meet your reporting and business analysis needs.

Pricing: Celoxis is offered at $25 per user per month billed monthly with 2 GB of space per user and free technical support from the company. The on-premise plan is offered at $450 per year including updates.

7. Jira

Jira as project management software

Jira is an Agile project management software that is built upon the Agile methodology. It powers agile software development teams or any team that uses an Agile process. 

Features Include

  • Project managers can easily distribute tasks to the team with user stories, due dates and plan sprints accurately.
  • Track sprint progress and code releases easily with a unified platform for discussing all kinds of code issues.
  • Check every release with version control, release progress, and deployment details for ease of tracking.

Pricing: Jira is priced at $7 per user per month for a minimum of 10 users in your team for the standard plan. The premium plan is offered at $14 per user per month. Both the plans are billed monthly.

8. Backlog

Backlog as online project management software

Backlog is a project management software for IT teams that need to streamline and track the flow of software development. It features several useful features such as Kanban Boards, Gantt Charts, and Wikis.

Features Include: 

  • Track project tasks under the project timeline and manage them according to the task status in Kanban board view.
  • Report, discuss and track bugs across the software for easy resolution.
  • Mark changes, leave comments, and iterate better with a deep involvement with other team members.
  • Create project wikis for propagating project knowledge across the team, and maintain clean documentation for all project updates.

Pricing: Backlog has plans starting from $35 per month including 35 users and 5 projects that go all the way to $175 per month with unlimited users.

9. MeisterTask

MeisterTask as best project management software

MeisterTask is part of the Meister Suite that offers productivity tools for team projects. MeisterTask is a task management software that offers extensive features for tracking, dashboarding, planning, and reporting tasks.

Features Include: 

  • Create and track tasks with contextual data such as deadlines, attachments, and subscribers.
  • Plan the execution of your project with Gantt Charts, and organize tasks into Agile Kanban boards.
  • Automate robotic tasks in your workflows with basic automation features such as recurring tasks.

Pricing: MeisterTask is priced at $4.19 per user per month when billed annually for the Pro version. This offers limited features. The Business plan has more advanced features such as Custom Fields and permission controls, priced at $10.39 per user per month.

 10. Smartsheet

Smartsheet as web based project management software

Smartsheet is a highly customizable project management tool with a focus on workflow optimization. Users can build their own workflows, connect existing work apps with Smartsheet and achieve a harmonious flow of business data.

Features Include: 

  • Visually create workflow logic by combining tasks and triggers for automated handling.
  • The WorkApps feature allows you to create your own conditional-logic-based apps for executing repetitive workflow actions using an interface.
  • Bring your entire business process to Smartsheet and track it conveniently as tasks progress through it.

Pricing: Smartsheet’s Individual plan is offered at a flat fee of $14 per month including 10 licenses. The Business plan is charged at $25 per user per month billed annually and contains all the advanced features.

 11. Monitask

Project management software monitask

Monitask is an employee monitoring software that focuses on tracking employee activities for productivity insights. The tool records time sends back screenshots of employee screens and generates timesheets.

Features Include: 

  • Monitask is natively installed on a user’s computer to capture screenshots of activities being performed during work hours. 
  • Tracks the total time spent on various tasks and breaks down the recordings into timesheets for reporting purposes.
  • Employee’s work schedule habits can be formulated into attendance sheets for work allocation and resource scheduling.

Pricing: Monitask is offered at $5.99 per user per month when billed monthly for the Pro plan. Further, more functionalities such as website tracking and APIs are offered in Business an

12. Zoho Projects

Zoho Projects as project management software

Zoho Projects is a project management system offering a wide array of project features for teams across industries. It’s a balanced blend of project tracking features such as Gantt Charts and Tasks, alongside resource management features such as timesheets and expense tracking.

Features Include

  • Managers can plan tasks, communicate to team members, and create automation for definitive workflows.
  • Gantt Chart views enable project planners to view the progress of smaller tasks and keep the project on track with set deadlines.
  • Tasks and project views can be fully customized using project customization features such as custom sections and fields.

Pricing: Zoho Projects is priced at $5 per user per month billed monthly with a limit of 50 users, for the Premium plan. 

13. Metatask

Metatask as online project management software tool

Metatask offers a framework for managing and automating tasks in an organization for better process handling. It comes with highly configurable process workflows with loads of automation features.

Features Include

  • Create custom workflows by defining a step-by-step template for executing the process.
  • Automate robotic tasks with conditional logic. 
  • Dashboard view for viewing, managing, and executing tasks.

Pricing: Metatask is priced at $6 per user per month with a minimum of 5 users for the paid plan. All premium features are available in the paid plan.

14. GanttPro

GanttPro as project management software

GanttPro is a project management software built on the Gantt Chart methodology for visualizing project timelines and task dependencies. The software tool lays out the entire project in multiple project views such as Gantt Charts, Boards, Lists, and Workloads.

Features Include

  • Projects can be laid out into timelines with cross-connecting dependencies and dynamic due dates.
  • Managers can plan tasks days or weeks in advance and always stay informed of the task progress across the board.
  • Define project budgets and costs, to understand how the project is fairing as per planned budgets.

Pricing: GanttPro is offered at $15 per user per month for the Individual plan, and $8.90 per user per month billed annually for the Team plan.

15. Hubstaff Tasks

Hubstaff as a Project Management software

Hubstaff Tasks is a project management software for Agile teams, who need to constantly collaborate and plan tasks in advance. It features several Agile-specific elements such as Sprint planning, automated Stand-up reporting, and Kanban workflows.

Feature Include

  • Team members can work collaboratively following Agile workflows that are designed to reduce project friction.
  • Time logging allows members to record time spent on each task for better time accountability.
  • Project supervisors can create project roadmaps to ensure if the project is headed in the right direction.

Pricing: Hubstaff Tasks is priced at $5 per user per month for the premium plan with a minimum of 5 users. There are no feature limits while each user gets 5GB of cloud storage. 

16. Trello

best project management software trello

Trello is a team collaboration tool that employs Kanban-style boards for displaying and managing team activities. Each board consists of several columns of cards that carry task information. 

Features Include: 

  • Kanban Boards allow team members to track updates visually, and create a well-knit workflow for work activities. 
  • Automate workflows by allowing built-in automation options for scheduling tasks, reminders, and more. 
  • Integrate with a universe of project tools while you manage activities on Trello.

Pricing: Trello offers Standard and Premium plans at $5 and $10 per user per month billed annually. 

17. Basecamp

Basecamp as project management and collaboration software

Basecamp centralizes project activities such as Tasks, communication, project files, and calendars in a neat interface. Managers can set up a Basecamp board for diverse projects in the organization and easily track the updates across several cross-connecting team.

Features Include: 

  • Manage To-do’s with file attachments, comments, deadline tracking, and email notifications.
  • Make schedules for the entire week, month, or just the day and share with the team to stay in sync with others.
  • Collect all the project files and documents in a neat and organized place for quick reference.

Pricing: Basecamp is priced at a flat fee of $99 per month which includes full software features and unlimited users.

18. as top project management software offers several avenues for managing work in a team environment. The key features that distinguish are automation and customizable workflows. You can convert emails into tasks, and decide what happens when a task is done.

Feature Include: 

  • Automate static workflows into self-acting steps with the help of in-built triggers and functions. 
  • Dynamic, collaborative document editor that integrates with other parts of the software.
  • Schedule, organize and plan work items using several dashboard orientations, making it easier to visualize workload.

Pricing: is priced at $12 per seat per month billed monthly for the Standard plan and $20 per seat per month billed monthly for the Pro plan. Both the plans differ by quotas and features on offer.

19. ClickUp

ClickUp - All-in-one Project Management software

ClickUp is software for project managers that centralizes most of the work and team management needs in a unified interface. From emails to managing workload across team members, ClickUp lets you manage most things from its dashboard.

Features Include: 

  • Create tasks, track timelines, visualize workloads, and keep the project aligned with the goals. 
  • Plan their objective targets and strategy points clearly using pre-built planning templates.
  • Wide integration ecosystem connects with everything from marketing tools to DevOps workflows. 

Pricing: ClickUp offers the Unlimited plan charged at $9 per user per month billed monthly, and the Business plan charged the same way for $19.

20. Wrike

Wrike as a versatile and robust project management software

Wrike is purpose-built for offices and organizations that need to manage their professional workflows. It caters to the collaborative needs of cross-functional teams with its specific features such as Visual Proofing and Digital Asset Management.

Features Include: 

  • Custom views for dashboards, tasks, timesheets, etc, for easier work planning and distribution. 
  • Share files, collaborate on tasks, work on design assets that suit the needs of agile teams.
  • Generate reports on several important team performance KPIs and other project metrics, efficiently.

Pricing: Wrike is offered at $24.80 per user per month for up to 200 users. It has other customizable plans also that are differentiated based on use-case and account quotas.

21. Microsoft To DoMicrosoft To Do as project management software

Microsoft To Do is an elementary project management tool that focuses solely on task management. It lets users create personal to-do lists that can be shared with multiple members of the team. The tasks come with segmentation into various categories.

Features Include: 

  • Users can arrange their daily to-dos in checklists that are convenient to track and manage.
  • Set reminders for important tasks or create recurring tasks with automation.
  • Tasklist can be shared with other stakeholders, making it possible to work collaboratively.

Pricing: Microsoft To Do is freely available without any costs to all users on all platforms.

22. Todoist

Todoist as project management software

Todoist is a task management app that helps individuals and teams to manage the project’s tasks at scale. The team can actively track open tasks, create task lists, and ensure that all the tasks are handled on time.

Features Include: 

  • Team can collaboratively achieve tasks by setting priorities, commenting, and tracking progress level
  • Create team tasks that multiple members can track for themselves.
  • Minimal interface is easy to navigate and always focuses on the most important things at hand. 

Pricing: Todoist is priced at $3 per user per month billed annually for individual users for the Pro plan.

23. Microsoft Project

Microsoft Project - Project Management Software

Microsoft Project is a project management tool that enables managers to track and optimize their projects. It strictly focuses on team projects and offers a host of features for the managers to better manage a critical project.

Feature Include:

  • View project tasks in board view, Gantt Charts, and task boards for easier scheduling and better process clarity.
  • It readily integrates with MS Teams for facilitating real-time and asynchronous communication.
  • Create project resources and schedule tasks based on resource availability, performance, and portfolio.

Pricing: MS Project pricing starts with Project Plan 1 which is for $10 per user per month and goes all the way up to Project Plan 5 which costs $55 per user per month.

24. Airtable

Airtable - Workflow project Management Software

Airtable is a workflow management software that is built on the lines of Excel spreadsheets. It offers a tabular interface consisting of several rows and columns that is completely customizable as per user requirements. 

Features Include: 

  • Tabular interface makes visualizing and managing project data easier.
  • Create tasks for the team, schedule them as per the project timeline, and toggle across views for task management
  • One view can be synchronized with other tables for building complex project views.

Pricing: Airtable is offered at $10 and $20 per user per month billed annually for its Plus and Pro plans. Both the plans differ from each other on the basis of quotas and features.

25. Samepage

Samepage as online project management software

Samepage is a centralized application that brings team communication and project management under one roof. It allows team members to track and collaborate on the work tasks while also providing real-time video conferencing.

Features Include

  • Samepage offers real-time video conferencing, asynchronous team chat, and commenting, for enabling team communication.
  • Teams can share documents in real-time with concurrent editing to collaborate on important files.
  • Create tasks with project scheduling features. Arrange schedules in multiple views for easier management.

Pricing: Samepage is offered at $7.50 and $9 per user per month billed monthly for its Standard and Pro plans. Both the plans differ from each other on the basis of quotas and features.

26. Teamwork

Teamwork - Project Management Software 

Teamwork is an all-around project management software built to streamline the flow of activities in a team environment. It facilitates better teamwork with the help of collaboration, communication, and project management features.

Features Include

  • Centralize team handling & tasks with the help of dedicated tools such as Kanban Boards and workload management.
  • Collaborate amongst each other, using communication tools such as chat, documents, and commenting.
  • Track time being spent on various activities to derive efficiency in the time spending habits of the team

Pricing: Teamwork is offered at a price of $12.5 per user per month billed monthly for the Deliver plan. Similarly, the Grow plan is offered at $22.5. 

27. LiquidPlanner

top project management software liquidplanner

LiquidPlanner helps build processes backed with business intelligence for better clarity and efficiency. It features all kinds of project management features, right from task management to timesheets.

Features Include

  • View the project in multiple views for keeping smaller details comprehensible.
  • Task boards enable managers to visualize task scheduling and plan the project days in advance.
  • Detailed planning intelligence with predictions and forecasts of project parameters.

Pricing: LiquidPlanner is offered at 3 pricing plans – Essentials, Professional and Ultimate that are priced at $15, $25, $35 per license, per month.

28. Freedcamp

Freedcamp - Free Project Management software

Freedcamp is an intuitive project and works management software that offers a host of features for free. It has a functional interface, effective tools, and multi-stakeholder collaboration for managing all kinds of project. 

Features Include

  • Create task lists, segregate work tasks and keep the assignees informed of the upcoming task schedules.
  • Task comments and discussions allow collaborators to share thoughts on the tasks, for a quick resolution.
  • Share files with your team, sort them in folders, and ensure safe access with permissions. The desktop file even allows you to edit files.

Pricing: Freedcamp charges for additional features with plans starting from $1.49 per user per month billed annually.

29. Replicon

Replicon - Time Management Software 

Replicon caters to the time management needs of organizational projects that need accurate time accountability and tracking.

Features Include

  • Track and report billable hours for client projects.
  • Software enables managers to track the attendance of the employees.
  • Employee time data can be used to generate payroll details for employees. 

Pricing: Replicon has segmented pricing for each of its modules. The pricing starts from $5 per user per month and goes up to $60 per month. 

30. Paymo

Paymo as project management software

Paymo offers remote teams and small businesses a smart way to manage their work and projects. It enables users to actively track their project work tasks for better productivity and generate billing invoices to get paid on time.

Features Include

  • Assign tasks to your team, track progress levels, schedule activities and organize tasks in Kanban views
  • Track time across team activities and create timesheets for accurate reporting.
  • Schedule employee slots, approve time-off requests, and build a functional team calendar automatically.

Pricing: Paymo is priced at $11.95 and $18.95 per user per month billed monthly for its Small Office and Business plans, respectively.

31. Favro

Favro as project management software

Favro is a project collaboration software designed for SaaS companies that have cross-functional teams and active collaboration needs. The software enables teams to track work tasks, schedule deliverables, and create product roadmaps for their SaaS offerings.

Features Include

  • Create task workflows, and visualize work in the form of lists, Kanban boards, Gantt Charts, etc, with task tracking.
  • Build product roadmaps and schedule milestones for upcoming product updates or releases.
  • Teams can create documents, sheets, and databases collaboratively for smoother work operation.

Pricing: Favro is available in 3 plans – Lite, Standard, and Enterprise, which are priced at $6, $8, and $15 per user per month billed monthly.

32. HoneyBook

HoneyBook is a client management software that caters to the project management needs of client-servicing teams. It enables project managers to maintain effective communication with the clients on their project updates, invoices, and billing.

Features Include

  • Create proposals for client projects, and sign contracts with in-built CRM.
  • Generate invoices based on completed projects or milestones, alongside collecting payments for delivered work
  • Enables clients to seamlessly communicate with the team to receive updates and provide feedback.

Pricing: Hank is offered under two plans – Unlimited Monthly and Starter Plan that cost $9 and $39 per month with unlimited projects and team members.

33. Aha!

Aha! - Product Management Software 

Aha! is a product management software that offers several tools for the development of marketable products. Users can create product roadmaps for planning out how the team will execute product tasks. 

Features Include

  • Build product marketing, development or release strategy collaboratively with your team.
  • Bring all good ideas to a centralized platform for brainstorming and cherry-picking.
  • Prioritize feature development, manage release cycles and stay ahead of the curve using one tool.

Pricing: The pricing model of Aha! Includes 3 plans – Premium, Enterprise, and Enterprise+ costing $59, $99 and $149 per user per month billed annually.

34. ActiveCollab

ActiveCollab - Project Management Software

ActiveCollab is a collaborative project management software that meets the multifarious work and team management needs of an organization. It offers a wide range of project features such as Task Management, Time tracking, and Budget Reporting.

Features Include

  • Create tasks, manage assignments and track progress with custom data options.
  • Track time on tasks, jobs, and timesheets for easy reporting and efficiency tracking.
  • Define and manage project budgets with a budget tracker and automated alerts for managers.

Pricing: ActiveCollab charges a flat price of $7.50 for 3 members and then $6.25 per user per month from thereon. Features and quotas are proportional to the plan pricing.

35. Notion

Notion - Project Knowledge Management Software

Notion is primarily a knowledge management software that extends several functionalities for team projects. It allows teams to build a centralized knowledge hub that can contain notes, Wikis, documents, etc.

Features Include

  • Create a collaborative documents for Wiki, guidelines, or anything that your team needs.
  • View tasks in the form of small notes organized in a clean, intuitive interface for project tracking.
  • Teams can create documentation, manage access, and share notes within Notion.

Pricing: Notion is offered at a $4 per month plan for individual users and $8 per user per month for team projects.

36. Time Doctor

Time Doctor - Project Time Management Software

TimeDoctor is a time management software that helps companies monitor how their employees utilize project time. It comes with a native time tracking application that records activities carried out by employees, creates time reports, and helps manage to bill for projects.

Features Include

  • The native time tracker app records all the activities done by an employee including websites and apps used in coherence with time recording.
  • Access detailed reports on time consumption and ensure time adherence for the entire team.
  • Projects that are billed by the hour can be easily managed using TimeDoctor with an integrated billing mechanism.

Pricing: TimeDoctor is offered in Basic, Standard, and Premium plans costing $6, $9 and $17 per user per month billed annually.

37. offers a generic project management suite that nearly covers all the bases when it comes to project needs such as tasks, reports, and visualizations. It has a solid set of project features that includes everything from Gantt Charts to Time Tracking and even Project Portfolios.

Feature Include

  • Create, assign and track tasks across your team for easier work management.
  • Visualize tasks by their progress levels or build your custom workflows.
  • Get detailed drill down on important project parameters to make timely decisions for sustaining project health.

Pricing: is offered at $14 and $25 per user per month billed annually for its Team and Business plans.

38. Podio

Podio - Work Management Software

Podio offers a rich interface for managing work activities in an organization with a focus on process streamlining. It features a handful of project features such as task management, team portal, and file-sharing options, that make it a great candidate for cross-functional teams who need a single source of truth for all their work functions.

Features Include

  • Manage tasks, check progress and track timelines across multiple projects.
  • Bring all your employees to the same platform for collaborative project handling with file sharing and centralized portals.
  • Podio has specific apps or meeting custom requirements such as Client Management, List Building, File Tracking, etc.

Pricing: Podio is offered in three plans – Basic, Plus, and Premium, priced at $7.20, $11.20, and $19.20 per employee per month.

39. Workamajig

Workamajig - Agency Project Management Software

Workamajig is a project and works management software suited for agencies and in-house teams. It offers a centralized dashboard for tracking the various activities going on in the workplace such as tasks, client projects, billing, etc.

Features Include

  • Finance management which lets C-level execs gain insights into agency earnings and KPIs.
  • Manage qualifying leads, talk to existing clients, and onboard new clients using a single CRM
  • Teams can manage tasks, distribute responsibilities and ensure that nothing gets overdue for a long time. 

Pricing: Workamajig is offered at a price of $34 per user per month for an agency size of 50-99.

40. ProWorkflow

ProWorkflow: Best Online Project Management Software

ProWorkflow is a work management software that allows managers to distribute tasks among the team while managing project dynamics. It has several useful project management features that help teams build a culture of productivity.

Features Include: 

  • Access critical project features such as tasks, time tracking, and workflows or making project management a breeze. 
  • Distribute workloads across teams to better manage the execution of work and get productivity reports.
  • Integrate additional functionalities for fulfilling specific requirements such as productivity tracker and Agile Boards.

Pricing: ProWorkflow offers professional and advanced plans that are priced at $20 and $30 per user per month billed monthly. Both the plans differ on the basis of quotas available.

41. Taskworld

Taskworld - Team Project Management Software 

Taskworld is a project management app with a focus on task handling and team collaboration. It offers most of the project productivity features you’d expect from project tracking apps such as Kanban Boards, time tracking, and file management.

Feature Include

  • Use project tools such as Gantt Charts, a task tracker, and time recorder for better work management.
  • Let your team members interact with each other using team chat and task comments.
  • Managers can make well-informed decisions using extensive project reporting.

Pricing: Taskworld is offered in two plans – Professional and Business priced at $10 and $22, per month per user, billed annually.

42. Kanbanchi

Kanbanchi -  Project Management software

Kanbanchi is a project management app available for Google Workspace users. It creates a neat project interface inside the Google Business account, making it easier for teams to meet their project needs. Kanbanchi offers Kanban-style task manager, Gantt Chart view, time tracking, and project reporting. 

Feature Include

  • Track tasks in using Kanban Boards across your team.
  • View project timelines and shift tasks based on due dates.
  • Get a detailed overview of project performance in a graphical format.

Pricing: Kanbanchi is offered in two plans – Starter ($9.95 per user per month billed monthly) and Professional ($24.5 per user per month billed monthly).

43. AyoaAyoa - Project Visualization Software

Ayoa is a project visualization tool that offers several customizable project views with creative freedom for managers. You can plan the project on a Whiteboard, Task Board, or Mind Map, with no restrictions.

Features Inlcude

  • Visualize projects and discuss ideas in various types of views such as Mindmap and Radial view.
  • Let your team members collaboratively work on projects, and chip in wherever necessary.
  • Manage project tasks and track deadlines to keep your project always productive.

Pricing: Ayoa is offered in two plans – Pro ($10 per user per month billed annually) and Ultimate ($13 per user per month billed annually)

44. Function Point

Function Point - Agency Management Software

Function Point clubs several management needs of an agency such as projects, clients, estimates, etc, in an all-in-one solution. It offers everything from project management to team collaboration for agencies in a neat interface, making complex workflows easier to execute.

Features Include

  • Create tasks, share files and work collaboratively with other team members.
  • Check resource scheduling, active projects for optimizing resource utilization.
  • Check total billable hours, manage expenses, etc, to make your agency financially competitive.

Pricing: they offer Function Point at $38 per user per month billed annually for an agency size of 30-49 users.

45. TeamGantt

TeamGantt - Project Planning and management Software 

TeamGantt is a project planning software with an inherent focus on Gantt Charts. The team can lay out project tasks in the Gantt Chart view for easy planning and dynamic updates. Each task contains options for team collaboration such as comments, file attachments, and @mentions.

Features Include

  • Lay out the project in the Gantt timeline view for comprehensive planning.
  • Manage tasks across projects and teams with scheduling, and tracking options.
  • Range of project tools for meeting the day-to-day needs of professional organizations.

Pricing: TeamGantt is offered in two plans – Standard ($24.95 per user per month billed monthly) and Advanced ($29.95 per user per month billed monthly).

46. Clarizen

Clarizen - Project Management Software

Clarizen is a project management tool that offers a host of project features such as team collaboration, project portfolio management, and performance reporting. One of the best things about Clarizen is its highly customizable workflow process.

Feature Include

  • Manage tasks, files, and resources across your organization with one central suite.
  • Customize how tasks are handled in your project as per your needs.
  • Create dashboards and reports for detailed project insights.

Pricing: Clarizen’s pricing is available only on a quote basis.

47. Scoro

Scoro - Professional Project Management Software

Scoro is a full project management suite that offers several modules for managing projects and related aspects at your organization. It has modules for Project Management, Sales & CRM, Time Management, etc.

Feature Include

  • Manage project tasks, track progress and provide a common platform for teams to work on.
  • Manage incoming leads, send out proposals and effectively manage clients with a centralized CRM.
  • Stay on top of your expenses, income, and project billing with an integrated finance dashboard.

Pricing: Scoro offers three monthly plans for users – Essential ($28), Work Hub ($42), and Sales Hub ($42).

48. Nutcache

Nutcache - Project Management Software 

Nutcache is a simple project management software that caters to the core needs of a team project. It lets you handle tasks using Kanban Boards, track the progress of projects and optimize project budgets with detailed charting tools.

Feature Include:

  • Manage tasks across your team members with Agile Kanban boards for maximum visibility.
  • Prepare project budgets with a detailed reporting dashboard.
  • Track work hours across various tasks being executed in the project.

Pricing: Nutcache is available in three plans, Pro ($6 billed monthly), Enterprise ($12 billed monthly), and Freelancer ($8 billed monthly).

49. Hive

Hive - Project Management App software

Hive is a flexible project management app that offers some of the most impactful features for managing project work. It’s built around the ideology of wholesome project management, which has inspired the developers to take the features to new lengths.

Features Include:

  • Manage project tasks and schedules with one app
  • Create detailed timesheets for each task being executed at work.
  • Project Automation – Automate recurring tasks and build automated workflows. 

Pricing: A basic plan costs $7.20, a plus plan costs $11.20, and a premium plan costs $19.20 per year per employee.

50. FunctionFox

FunctionFox - Creative Project Management Software

FunctionFox is a project management tool designed for creative teams that actively deal with client projects. It helps the team managers organize running projects, taking care of the budgeting and task management aspects.

Feature Include:

  • Manage tasks, timelines, and assign activities in your team.
  • Create timesheets for various tasks going on in the project for billing and invoicing.
  • Quickly raise estimates for client projects and send invoices for easy payments.

Pricing: FunctionFox has three plans: Classic ($5 per month per user billed annually), Premier ($10 per month per user billed annually), and In-House ($20 per month per user billed annually).

51. IDoneThis

IDoneThis - Agile Task Management Tool 

IDoneThis is a task management software built on the lines of Agile management. It offers a neat interface for managing various activities going on in your team without the feature overload.

  • IDoneThis makes it easy to assign, track and route tasks as per availability in an agile way. 
  • Team members can mark status updates as done, blocked, or goal
  • Managers can check if the project is sailing correctly with a central reporting system

Pricing: IDoneThis is offered in three plans – Standard ($9 per user per month billed annually), Plus ($22 per user per month billed annually), and Enterprise ($35 per user per month billed annually).

52. Hygger

Hygger - Software Project Management Tool  

Hygger is a project management and prioritization platform for software development tools that have several tasks with varying priorities. It brings various scattered development tasks, project plans, and product roadmaps onto a single platform. 

Feature Include:

  • Task lists enable developers and managers to actively track what activities need to be done immediately, later and or deleted.
  • Visualize projects in a Kanban board view, Timeline, or Calendar view for understanding project flow.
  • Prioritize what features to build with scoring, RICE index, and many other matrices for better product decisions.

Pricing: Hygger is offered in two plans – Standard ($7 per user per month billed annually) and Enterprise ($14 per user per month billed annually).

53. Nifty

Nifty - Agile Project Management Software 

Nifty brings several project collaboration needs in an Agile environment onto a single, manageable platform. It offers task planning, goal setting, and knowledge management features in one tool, reducing dependencies on several work tools.

Feature Include:

  • Set goals, milestones, and daily work plans for the entire team to drive the project in the right direction.
  • Manage tasks by distributing assignments to your team and track progress in Kanban views.
  • Create knowledge hubs, Wikis, guidelines, and more using a single place for all the KM needs.

Prices: IDoneThis offers four plans – Starter ($39 per month billed annually), Pro ($79 per month billed annually), Business ($124 per month billed annually), and Enterprise ($399 per month billed annually).

54. Pivotal Tracker

Pivotal Tracker - Agile Software Project Management Tool 

Pivotal Tracker is a specialized tool for managing agile software projects that focus on project tracking. It offers several tools for coding teams to manage their project progress and task distribution with the help of user stories that are highly configurable. 

Feature Include:

  • Distribute workload into stories and efficiently track every work item in the storyboards.
  • Track tasks in accordance with project progress.
  • Analyze projects with the help of detailed insights into the project.

 Pricing:  Pivotal Tracker has two plans – Startup ($10 billed annually) and Standard ($6.5 billed annually).

55. GanttProject

GanttProject - Open Source Project Tracking Software 

GanttProject is a free Gantt chart software offered as an open-source project management tool. It is built upon the Gantt Charts methodology for managing project timelines. The software is available on Windows, OSX, and Linux. Teams can lay out their project timelines using the software and ensure that each project stage is completed within the deadline. 

Feature Include:

  • GanttProject offers a clean and simple interface that is easy to get started. 
  • The project is openly available for download, usage, and modification
  • The software allows data exports in multiple formats such as CSV, PNG, or WebDAV servers

Pricing:  GanttProject is free to use as it’s open-source software.

56. Redmine

Redmine - Open Source Project Management Software 

Redmine is another open-source project management app built using the RoR framework and is available for open usage. The app has a long list of features for managing multiple project aspects. Users can customize how they want to run using custom fields, workflows, email notifications, etc

Feature Include:

  • Track project issues with a custom interface and tags that help organizations get better control over project issues.
  • View the project progress in multiple views such as Gantt charts and calendars.
  • LDAP auth support allows organizations to connect Redmine with their own user auth system. 

Pricing: Redmine is offered for free under the GNU General Public License v2.

57. Brightpod

Brightpod - Marketing Project Management Software

Brightpod is an all-in-one project management software for marketing teams. It centralizes many aspects of a marketing project such as project planning, file sharing, and time tracking.

Feature Include:

  • Managers can assign and track tasks using Kanban boards for project visibility.
  • Custom Workflows such as Twitter Routine and Facebook Advertising help marketing teams stay sane about their task completion.
  • Build calendars for various campaigns running your organization for better time management.

Pricing: Brightpod offers four plans: Professional ($29 per user per month billed annually), Studio ($59 per user per month billed annually), Agency ($99 per user per month billed annually), and Agency Plus ($129 per user per month billed annually).

58. eXo Platform

eXo Platform - Workplace Management Software

eXo Platform is a digitized workplace management solution that enables organizations to manage several aspects of work in one go. The platform lets employees communicate, collaborate, and share knowledge in the team while managers create employee recognition programs.

Feature Include:

  • A platform for managing company-wide news and updates.
  • Access project management, video conferencing, and Agenda building features in one suite.
  • Manage project Wikis, News, and Tutorials with your team with versioning and analytics options. 

Pricing:  eXo Platform is available in two plans – Professional ($5 per user per month billed annually), and Enterprise ($6 per user per month billed annually).

59. Quire

Quire - Project Management Software

Quire is a project management tool that offers a wide array of team collaboration and task tracking features. It helps teams manage their tasks diligently, with a detailed task management system built for enhancing productivity.

Feature Include:

  • Create task lists with nested tasks, subtasks, and detailed context mapping. 
  • View tasks in Kanban Boards, tables, and more. 
  • Let team members chat with each other for better project collaboration. 

Pricing: A professional plan is $8.95 per month billed annually, a premium plan is $14.95 per month billed annually, and an enterprise plan is $19.95 per month billed annually).

60. Toggl PlanToggl Plan - Team and Project Management Tool 

Toggl Plan is a multifarious project management tool that caters to project tracking, team planning, and task management. It features a number of useful elements such as task lists, timeline calendars, and task collaboration that make projects much more streamlined.

Feature Include

  • Build project timelines, view progress levels and keep critical parameters always under check.
  • Build team availability calendars to better manage your workforce.
  • Track tasks across projects and team members with multiple task views such as Kanban, etc. 

Pricing: Toggl Plan is offered in two plans – Team ($8 per user per month billed annually) and Business ($13.35 per user per month billed annually).

61. RationalPlan

RationalPlan - Project Management Software 

RationalPlan is a project management suite offering a wide range of capabilities for team projects. It caters to everything from task management to resource allocation, making it a comprehensive all-in-one product. 

Feature Include

  • Plan your workweek by creating tasks, assigning duties, and checking progress.
  • Allocate resources as per plan with efficiency in mind. 
  • Raise invoices, check estimates, and make sure the project doesn’t go overboard. 

Pricing: RationalPlan offers three plans: Beginner ($4 per user per month billed annually), Master ($12 per user per month billed annually), and Production ($19 per user per month billed annually).

62. Orangescrum

Orangescrum - IT Company Project Management Software 

Orangescrum facilitates IT companies with the right software development and project tools for streamlined processes. It has everything from custom fields to analytics, offering an all-around Agile project experience.

Feature Include:

  • Team members can collaboratively work in the same project and share information seamlessly. 
  • Manage IT tasks across the organization with control over progress levels. 
  • Customize elements to make the tool easy to work with your own parameters. 

Pricing: Orangescrum is offered in two plans – Startup ($8 per user per month billed annually) and Professional ($40 per user per month billed annually)

63. 5pm

5pm - Project Management Software 

5pm is a project management tool offering a wide range of features for all kinds of projects. It caters to everything from task management to task automation, making it a comprehensive management product. 

Feature Include:

  • Team members can collaboratively work in the same project and share information seamlessly.
  • Manage tasks across the organization with control over progress levels.
  • Customize the reports and interface elements to make the tool easy to work with your own parameters. 

Pricing: 5pm is offered at a price of $96 for 40 users per month.

How to Use ProofHub like Excel and Google Sheets

How to Use ProofHub like Excel and Google Sheets

You can use ProofHub for many of the things you need spreadsheets for.

I can hear you now: ProofHub is a project management tool, not an Excel alternative! Yes, it’s true.

But I’m here to tell you that it can be used as one.

And if you’re anything like me, there are plenty of reasons why you’ll want to make the switch.

ProofHub has many of the features that have made Excel the go-to software for spreadsheets, but with a few upgrades.

Its clean interface and user-friendly tools make workflows easier than ever before. While some features may seem more geared towards project managers—like Gantt charts—all of them can be valuable additions to your spreadsheet arsenal.

For this article, I’ll share five easy steps for using ProofHub as your go-to spreadsheet software!

#1 Create a task list for different teams in your project

Add New task

You can use ProofHub like Google Sheets and Excel to create a task list for different teams.

You can also create a task list for all team members, roles, stages of projects, and projects.

Task lists are helpful when managing multiple teams.

They let you share the workload with colleagues or team members and keep track of who is doing what.

You can also use them to delegate tasks, avoid unnecessary duplication, or make sure that each member has their own tasks to work on – which makes it easier to track progress and see if someone is falling behind schedule.

#2 Define tasks with deadlines and reminders

You’ve heard it before: divide and conquer.

The same principle applies to productivity as it does to military strategy—break down large tasks into small, manageable steps.

In any project worth doing, there are always going to be a variety of details you need to attend to, and having a clear sense of what’s next is the best way to avoid forgetting something important.

To do this effectively in ProofHub, use the “Add new task” feature at the end of every task you create.

#3 Break down the work into small, manageable steps


Every task in life is broken down into smaller and smaller tasks.

We need to break down the core of a task into its smallest parts.

So, we need to do the same with the work that needs to be done daily.

If you want to work smart, then you must break down your daily tasks into smaller tasks and assign them to different people so that the sub-tasks will be performed by people who are better at it than you are and they won’t take too much time from doing what you do best.

You can also use subtasks for checking that all the steps have been completed by others. Sometimes, one person may forget something important and even though you checked the entire process before assigning it, there could still be things left which he/she forgot about.

Therefore, using subtasks is necessary as sub-tasks could be assigned again when a person forgets something again or re-checks if all the steps have been fulfilled.

#4 Track team member’s work

You’re probably familiar with Excel and Google Sheets, but do you know about ProofHub? It’s a project management software used by over 85,000 organizations and companies worldwide.

It’s a great task manager that can be used to assign tasks to your team members with deadlines.

You can even access the dashboard view of your team members to track the time they’re spending on different tasks.

Once you start using ProofHub, you may never go back to manual time tracking or even spreadsheets. Start your free trial today

#5 Reports to create “Charts & Graphs”


Sometimes we all need to visualize our data. ProofHub allows you to create charts and graphs to help you better understand your data.

With reports in ProofHub, you can easily create any sort of chart with your information and filter out the ones that are not useful for you.

Reports make it easy for you to create any sort of chart using the information from your tasks assigned in ProofHub.

#6 Use ProofHub as your “Calendar”


The calendar view shows you a visual representation of all your tasks and when they’re due. You can view the calendar on a daily, weekly, or monthly basis.

  • Viewing tasks by person
  • Viewing tasks by task category
  • Viewing tasks by due date
  • Viewing tasks by project
  • Viewing tasks by project category

#7 Use ProofHub to “Share Documents” and collaborate

File share

You can create a central repository for all the documents using ProofHub.

Using this document repository, you can store and manage all your documents in an organized manner.

You can easily upload and share documents with the rest of your team members.

In addition to this, you can also review these documents using the proofing tool available in ProofHub.

Besides this, you can also set reminders on various documents so that they’re regularly updated by the respective people or teams.

It helps in creating a collaborative environment within teams while working on projects or tasks which involve sharing of documents.


If you have been using your own excel sheet or google sheet for project management, probably the biggest reason for not moving somewhere else is because of the huge data migration issue.

So, let me assure you once and for all that moving to ProofHub is nothing but a cakewalk.

Moreover, you will get a variety of features once you are moved to ProofHub that usually only existed in advanced excel sheets or word documents.

You will also be able to work on those projects effectively with your team members. You can easily send messages and share the links anytime and anywhere.

Work From Home Burnout: 5 Red Flags And Ways To Prevent Them

Work From Home Burnout: 5 Red Flags And Ways To Prevent Them

WFH burnout is, quite frankly, inevitable.


Because of the lack of communication and socialization. Owing to the loss of connection with the outside world, our teams are more than likely to head towards burnout.

WFH burnout


However, the mundane routine and the lack of a much-needed social life may not be the only reasons that have led us to talk about such a critical topic today. There have been some factors that have been absolutely monumental to this fast-approaching remote work burnout – Factors like:

  • Seemingly diminishing job security. 
  • Economic distress. 
  • The justified fears of the ongoing pandemic. 

In fact, you might not see it yet, but things are getting worse by the minute for the employees working from home. Don’t believe me? Here are some facts:

  1. Almost two-thirds or 69% of all employees who are working from home are going through some of the most compelling burnout symptoms. This is resulting in a drop in motivation, productivity, and hence, positive outcomes. 
  2. As we talked earlier, remote work has led people to lead less than glorious social lives, this has led to loneliness becoming the primary factor for causing burnouts. Burnout caused by loneliness affects mental and emotional health, and along with that, the longevity of life itself. 
  3. Since working from home means having flexible hours, it has been found out that your remotely working employees are working 3 hours more than average every single day.

And, let’s not forget most of which makes up a home – your family. The effect of running a family while also taking care of business has been especially hard on people working remotely, particularly for women. Upwards of 9.8 million women feel the effects of burnout as they struggle to balance family and work life.

Take care of your recurring tasks and map everything out using a Kanban board with ProofHub. Start your FREE trial today!

What Does Work Burnout Feel Like?

Excessive and sustained stress can lead to burnout, a state of emotional, bodily, and mental weariness. When you’re stressed, emotionally exhausted, and unable to meet constant demands, it’s called burnout. As the tension mounts, you begin to lose interest in and motivation for the role you took on in the first place.

Burnout saps your vitality and lowers productivity, leaving you helpless, bleak, cynical, and resentful. You may eventually feel as though you have nothing left to contribute.

Burnout has negative consequences in all aspects of your life, including your home, career, and social life. Burnout can also lead to long-term changes in your body, making you more susceptible to illnesses such as colds and flu.

What Are The Symptoms of Work From Home Burnout?

Burnout in of itself is a very complex psychological condition that can befall a person. Burnout happens over time. It isn’t something that happens overnight, but it might sneak up on you. The signs and symptoms are mild initially, but they worsen over time. 

Consider the early signs as warning signs that something is amiss and needs to be addressed. You can avoid a severe collapse by paying attention and deliberately reducing stress. You’ll eventually burn out if you disregard them.

Symptoms of Work From Home Burnout: 

  • Compulsive behavior 
  • Working excessively hard 
  • Not paying attention to personal needs
  • Internatalized conflicts 
  • Revision in your value system to prioritize work over everything  
  • Denial of internal feelings
  • Withdrawal from normal activities
  • Behavioral changes/mood swings  
  • Depersonalization 
  • Depression

5 Red Flags That Indicate Work From Home Burnout

Work from home burnout
If you have been
working remotely for quite some time now, chances are that you are on the precipice of having WFH burnout as well. However, burnout isn’t a sudden occurrence. It builds up from certain practices over a significant period of time like water circling around a drain for some time before it is completely flushed out. So if you are wondering if you are encircling the career black hole, that is, burnout, here are some signs you must look out for:

#1 Trouble Getting Started 

Mornings are, for most people, the most productive time of the day. Everyone wants to kick off the day with some productive inputs and hence the first half of the day helps people come up with better outcomes as compared to the second half.

So if you reach a point when you have trouble getting started with your day, figuring out things to do, and kicking off with a new assignment, it might be time to implement some burnout precautions. 

My friend Celine, who had been working from home for the better part of last year told me that one day she just didn’t have the motivation to get out of bed and prepare for the day. That’s when she realized that she was diving head-first into a potential burnout.

Here’s how you can be the driver of your own motivation every single day while you are working from home:

Keep Changing Your Setting

  • For keeping yourself motivated all the time, you need to practice frequent change. You must change your seat, you must keep changing rooms, you must keep changing devices. Do what helps you be more productive. 

Breaking the monotony is how you can have a new start at the same old thing again and again. This will help you bring in an air of nuance to your work and help you put an innovative foot forward every time you begin a new day or any time you pursue a new project. 

  • To keep this up, you can also keep changing all the things you have on your desk. Replace the lamp with a cool new succulent, replace your notebooks with some new ones, bring in some new, cute stationery supplies, find a motto like “keep hydrated” so you can practice a healthier lifestyle while working hard at your job. 

The change in scenery will be a good motivator for you to make sure that you start every day with a more motivated and more driven version of yourself.

Kick-off the day with some light workout

I know saying that workout helps with burnout sounds unrealistic. But if we focus on the problem at hand (the fact that we are having trouble starting off the day), this might actually be a great solution. I believe that to start your workday off on a good note, you need to start your day on a high note, do things that you know you will be proud of.

The loneliness and angst of being at home all the time can deprive you of happiness – working out will help replenish you with the lost serotonin and dopamine, which will help you feel better. 

In my personal experience, going on a run, going on a bike ride every morning, or even playing badminton with my kids gives me the essential energy boost before I start working.

Therefore, I think, to get rid of this symptom one could try working out in the morning.

#2 Communication Troubles

Another indicating factor of impending remote work burnout is that you are having trouble communicating with your team. Work from home is hard because there can be gaps in communication, there can be a lack in the clarity of assignments, there could be a very high chance of misunderstanding/miscommunication, and eventually, mistakes. And, these mistakes could, in turn, cause low morale and a significant dip in self-esteem.

You must have had experiences at your job wherein you made some kind of error, it might even have been a teeny tiny mistake, but it was enough to make you rethink your whole career path. Communication troubles will make this occurrence a vastly common one.

Here’s how you can deal with this communication problem:

  • Working from home can mean not having defined channels for communication. For example, if my design team was to ask me for insight, they would send me the media files but I wouldn’t be able to say all I have to say within the confines of instant messaging, on a voice call, or on a video call for that matter. Maybe what I have to say gets lost in translation, and the product, in turn, never turns out to be as intended. 

>This is why teams need software solutions that can help them collaborate in real-time. For example, Google Docs helps teams build airtight content while providing transparency and clarity through task comments and file versions. 

>And then there’s ProofHub, which helps you manage projects as a whole and share files on the go. But project management is just the tip of the iceberg. With proofing features, ProofHub helps teams collaborate through features like chat and discussion in real-time and safeguard all versions of the same file in one central location. It helps everyone provide valuable insight that is both actionable and time-efficient.

Another problem is when people cannot be held accountable while working from home. It is hard to hold people accountable for delays in the tasks when they fail to give a helpful response in time. 

>Now this problem is fairly easy to resolve. All you need is a remote work guide to help your team understand the acceptable amount of time they could take to revert back to the other employees. 

Also Read: How to Draft Remote Work Policies From Scratch?

#3 Client Feedback

Another major factor that indicates that there is burnout coming is how much harder it has been for you to document and act on client feedback. Feedback from the clients is a stepping stone in the progression of work — it gives the team a direction to work with, valuable insight into the areas that could use some improvement, and an overall analysis of how the client or the customer is feeling about your product or service.

Here at ProofHub, client direction is invaluable for our team. The feedback is what shapes our goals and helps us prioritize work with certainty. So I can totally see how mixed-up, unclear, unmotivated client feedback can lead to project failure and the burnout of my employees.

Since client feedback is monumental to the working of the whole team and the success of your project, the absence of the same can lead to some frustrating outcomes. 

Here’s how you can make sure that you receive helpful and actionable feedback from your clients:

  • Maintain transparency: Keep the client in the loop about everything that is going on with their project and make sure that they always stay informed. 
  • Note Pointers On Project Initiation: Whenever your team takes up a project and commences operations, make sure to note down and take into consideration every little detail that the client wants to see in their product or service. 
  • Use Mark-up Tools For Actionable Feedback: Mark-up and annotation tools can help teams understand what and where the changes are required. This helps the people involved proof various types of files and gain timely feedback from the concerned stakeholders.

Share files with clients and document their feedback on the go. Try ProofHub!

#4 The Monotony Of Work

Another telltale sign that suggests that you are well on your way to a WFH burnout is that work will seem to be more monotonous by the minute. Same old surroundings, same old desk, the same old view out the window, and the same type of agenda for every single day, can mess with your head. And to that you add some drops of “non-existent social life” and you have a deadly cocktail on your hands.

The monotony and the loneliness make up for a perfect burnout recipe. 

The best thing you can do to remedy this situation is to make efforts so that nothing gets to the stage of becoming monotonous in the first place. 

  • Take planned breaks throughout the day so you don’t turn into a demotivated couch potato. 
  • Indulge yourself in a regime of dancing or doing aerobics before you start your workday and again when you sign off. 
  • If you cannot go outside just yet, walk around your home at fixed intervals of time to engage yourself in something other than work. 
  • Break the monotony by taking up online courses to widen your horizon and then use what you have learned by implementing it into your work. 
  • People need people to cut out the monotony. 
  • Make sure that geography doesn’t become a factor that interferes with the interpersonal relationships that people have within their teams.
  • Also, events that drive team engagement are an absolute must when your employees are working from home. 

These things are going to ensure that the people of your team feel connected to the organization, and hence, to the collective cause you are all working towards. 

#5 Team Culture Becoming Apathetic

Once we stop seeing all our team members around us at the office, we start to forget who they were. Were they nice and warm, sharp and cunning, or soft and cuddly? It has been over a year since COVID-19 first came into our lives, and the lack of social life has been deadly. 

When I talk about team culture becoming apathetic, I mean to make you realize that if the employees aren’t connected to an anchorage that can help keep them together, they would lose the grasp of the whole concept of collectivity and compassion. 

What you need is to maintain an environment where everyone realizes that they are working towards a common goal. The connection I am talking about here is that of employee-to-work and not of employee-to-employee that we discussed in the last point.  

I think these are some of the things you can do to ensure that your team feels connected to the work, and hence, help in preventing work from home burnout in the long run.

Setting short-term goals:

Setting weekly or daily goals will help your team become more focussed, more engaged, and hence more productive. These goals will help the team align themselves in a more goal-oriented direction which will help them be more interested in the job at hand.

Never miss your next deadline? Try ProofHub & Sign up for FREE.

Communicating regularly:

Communicating about work, discussing how things are going and how they are developing within the project is also one of the major drivers of motivation. It gives a message that everyone is putting their hundred percent in their jobs. 

Working with transparency:

Transparency is what drives accountability and loyalty within a team which, in turn, brings the team closer to achieving collective goals. Therefore practice transparency by collaborating with your team through a project management software platform that helps you track activity and view progress.  

I think all of these points above suggest that improving employee engagement might be all that is needed to keep WFH burnout at bay. Therefore, let’s discuss how we can work on that.

Here’s How You Can Successfully Work On Employee Engagement

Employee engagement, as an academic definition would provide, is “a workplace approach resulting in the right conditions for all members of an organization to give of their best each day, committed to their organization’s goals and values, motivated to contribute to organizational success, with an enhanced sense of their own well-being.”. 

employee engagement

This approach to building a team culture has to be worked upon while your employees work from home. Because staying at home will not only drive them away from their team. Here’s how you can mend that:

#1 Bring Everyone Together

The best way to bring your team together is to have them be on the same page at all times. We tend to do that using ProofHub. Near or far, it does not matter where we are since we can see the comments being added, tasks making progress, and teams meeting milestones all through a small project management platform

There are many collaboration platforms out there that will help your team work together through a planned workflow. Tools such as ProofHub, for example, helps us coordinate and provide insightful feedback on the go, which, in turn, makes remote work easier all around.

#2 Keep Employee Appreciation Alive

Even though we can’t really make elaborate announcements in team meetings anymore, that does not mean we should curb employee appreciation. In fact, while we work remotely, appreciation should be made a regular thing. 

For instance, at our organization, we hold monthly events that are packed with fun activities. As we near the end of these events we appreciate all the people who have recently made some significant progress or those who have reached certain milestones.

Further Reading: Surprising Stats on Employee Recognition You Need to Know

#3 Ensure Deliberate Communication

Communication between the team is also a necessary factor when you consider executing employee engagement. People get to know each other, know how the other person clicks and how the other person thinks, only when there is enough communication. 

Therefore, we must always have the appropriate tools to offer to our employees for effective communication within the team. For example, at our offices, we use ProofHub to ensure that everyone is always in the loop about everything. Since it offers one-on-one messaging and group chats, it solves the purpose of day-to-day communication very well. 

Another thing you must enforce so that there is always a connection within your team is to have video meetings at least twice a week. Better yet, you could plan a daily 15-minute meeting in the mornings before anyone can start their work so that everyone gets to engage in a quick discussion about the agenda.

#4 Events and Activities 

When a team is working out of an office, there are always some fixed days for fun activities and events. However, while people work from home, it’s all work and no play. Now that’s unfair. In fact, our team feels that events should be made twice as frequent while people are working remotely. 

Events such as playing games on a team video call or trying to collectively solve puzzles online, or playing “skribbl” with your team can all be great options to keep them engaged. I have to say, I’ve tried this with my team, and all I’ve observed is that instead of losing focus, they start to gain more focus towards work after the fun and games are over.

Also Read: 10 Best and Easy Remote Team Building Activities That Actually Work

#5 Keeping Everything Organized

There seems to be a clear disconnect within teams when people cannot collaborate, this often happens as a result of a lack of transparency and clarity. This can be made right by keeping everything organized.

A task management system or a project management tool could suffice for all your organizational needs with ease. We use ProofHub, quite religiously to: 

  • Schedule tasks, milestones, and events,
  • Organize tasks based on type, 
  • Document important discussion points, 
  • Conduct conversations, and 
  • Maintain important notes 

Everything – all on the same platform. These few factors help us hold the team together and assure that everything stays in order. 

Tips To Prevent Work From Home Burnout

Work-from-home burnout is a typical occurrence for remote workers. While working from home can reduce office stress, virtual employees must prioritize their health and strike a work-life balance. A recent study by researchers showed that nearly 58% of workers were burned out, with only one in every three people claiming the cause was the pandemic.

Hence, here are the top three tips that will help you prevent WFH burnout: 

#1 Create Robust Boundaries 

You need to demarcate the shift from work to non-work roles through “boundary-crossing actions” in a famous paper. Wearing work clothing and going from home to work are physical and social markers that something has changed. You’ve gone from being “home you” to “work you.”

When working remotely, try to keep these boundaries in mind. It may be a significant change not to have to catch an early train to work or to be able to spend the entire day in your pajamas in the short term. Still, both are boundary-crossing activities that can benefit you in the long run, so don’t altogether quit them.

Put on your work clothes every morning—casual Friday is excellent, but get yourself ready.

#2 Cultivate & Maintain Temporal Boundaries 

Cultivating and maintaining temporal limits is essential for happiness and productivity at work. This is especially true when so many employees—and their coworkers—are now trying to balance child care or elder-care duties with regular work hours. Thanks to mobile gadgets that carry our work with us at all times, it’s tough even for employees without children or other family responsibilities.

Maintaining a 9-to-5 routine may be impossible. Employees must devise work-time budgets that are most effective for them. They must also be aware of and respectful that others may work at different times than they do. It could be a child’s nap for some, or it could be their partner preparing dinner for them. Whether they have children or not, employees can set aside time for work.

#3 Prioritize Your Work

This is not the time to be rushing around. Workers should focus their efforts on high-priority issues.

Employees who work from home often feel obligated to look busy, but this might lead them to focus on tasks that are more urgent rather than critical—a trend that research suggests is unproductive in the long run, even if it boosts productivity in the near term. Employees, particularly those juggling home and work responsibilities, should prioritize critical work.

Working nonstop, even on the most vital tasks, isn’t the solution. According to some estimates, the average knowledge worker only works three hours daily, and these hours should be uninterrupted.

In Conclusion

This work-from-home period could be a real lull in the lives of your employees, with people losing their jobs left and right, our teams need to feel safe and involved. So, let’s give them an anchorage, a reason to believe in their work, a collective goal to look forward to. 

I hope this article will guide you in the right direction and help you make some much-needed changes to the remote team culture to prevent the impending doom, that is, work from home burnout.


Can working from home cause burnout?

Working from home exposes people to a form of dual-stress. Prolonged exposure to such dual-stress can lead to isolation, exhaustion, and depression that can be categorized as burnout.

How can I overcome burnout from working at home?

Take regular breaks from your work.
Ensure you get time to exercise.
Always take some time out to focus on yourself.
Build a routine.
Create boundaries.
Eat healthy food items.

How long does work burnout last?

It takes at least 11 weeks to recover from a period of stress or overwork that has developed into burnout. Burnout rehabilitation might take a year to several for most people.

How can you cope with work stress?

Keep your mornings simple.
Set and manage expectations.
Avoid conflicts.
Always be organized.
Do not multitask.
Take regular breaks.
Control the need to be perfect

Why could remote workers experience burnout?

The isolation of remote work and added stress of home & work-related issues at the same time can cause remote workers to be more susceptible to burnout.

5 Top-Rated Creative Management Software You Can Use In 2023

5 Top-Rated Creative Management Software You Can Use In 2023


“There is no doubt that creativity is the most important human resource of all. Without creativity, there would be no progress, and we would be forever repeating the same patterns.” —Edward de Bono

When it comes to project management, team creativity is usually associated with website designers. They are people who grind it out to deliver stunning websites that draw in more visitors, keep them engaged, and positively influence their purchasing decision. 

But wait. Can you imagine a set of challenges that website designers encounter, especially when companies switch to and from between remote work and in-office work? 

Collaboration, I believe, is the biggest challenge as a large number of designers are working remotely. Many design teams, due to a lack of clear communication and feedback, are not able to deliver the desired results for their clients. 

And that’s where the bad news ends. Ever heard about creative management software? Not yet? This application can be termed as a “go-to collaboration and work management solution” for all you creative souls out there.  

Let’s find out more about some of the best creative management applications available today. 

Let your creative teams collaborate seamlessly on designs from anywhere, on any device. Subscribe to ProofHub! Book your DEMO NOW!”

What is Creative Management Software?

In simple words, creative management software is an application that offers a wide range of tools to creative teams, which further enables them to organize and manage their creative projects, collaborate, and allocate resources effectively. This software is most commonly used by design, marketing, and advertising teams. 

Creative management software enables users to collaborate and manage their work from a single platform. Most creative management software allows integration with tools users are already using, which further saves valuable time. 

Many creative management products have features and functionalities that replace the need to use other software, so users can manage all aspects of their work from a single tool. 

List Of Top Creative Management Software In 2023

1. ProofHub

ProofHub is a Top Creative Management Software

ProofHub is a top-rated creative management software that offers a suite of powerful tools under one virtual roof. Creative teams can use these tools to turn their stunning design ideas into awe-inspiring projects. Easy-to-use, simple to learn, and intuitive, ProofHub allows users to manage and collaborate on multiple projects with remarkable ease and efficiency. 

Using ProofHub, creative and design teams can share innovative and fresh ideas, develop a robust design strategy, visualize design workflows, collaborate with outbound creative visionaries, and track client requests. 

Let us understand how ProofHub serves as ideal creative management software for all you creative souls out there. 

  • Accepting design requests. Creative design teams can use Request Forms in ProofHub to manage and review client design requests and feedback. 
  • Task management. The task management feature in ProofHub helps to keep all members of creative design teams on the same page. Using different views, like Kanban, Table, and Gantt view, you can divide design tasks into workflow stages, organize tasks priority-wise, and manage task dependencies
  • Exchange ideas. ProofHub offers thoughtful communication features like Group Chat and Discussions to enable creative teams to exchange creative ideas, create discussion topics, and engage in productive discourse without resorting to long, messy email threads. 
  • Feedback and assessment. Using ProofHub’s online proofing tool, creative design teams can easily share designs with team members as well as external users and get constructive feedback. It’s easy for users to review files, annotate them using markup tools, and approve them in one place.  
  • Insightful reporting. ProofHub’s custom reporting tool lets users receive detailed asset and project feedback. Use custom reports to visualize current project progress, resources at hand, and performance. 

Standout features of ProofHub include: 

  • Task management
  • File management
  • Scheduling calendar
  • Online proofing
  • Real-time updates
  • Multiple views (Table, Board, Gantt)
  • Group Chat
  • App integrations
  • Multilingual interface

Pricing: ProofHub offers two fixed, flat-rate pricing plans that allow an unlimited number of users. The Essential plan is priced at $45 per month when billed annually. More powerful, the Ultimate Control plan is priced at $89 per month when billed annually. 

2. GoVisually 

GoVisually is a simple-to-use creative management software

GoVisually is a simple-to-use creative management software that facilitates fast creative review and approval for creative teams. With GoVisually, you don’t need to use emails to provide feedback, which nearly saves half of your time. Users can upload and annotate PNG, JPG PSD, PDF and Video files in a few clicks to receive/give direct feedback. 

Giving suggestions is as easy as pointing, marking up, and leaving comments on any part of your visuals. You can communicate with all project stakeholders on a single platform. Free, easy sign-in for an unlimited number of reviewers make it easy to get feedback and approval. Creative design teams can organize all their multiple revisions of your designs in one space. You can categorize and label them for easy differentiation. 

Standout Features of GoVisually include: 

  • Direct feedback on design and videos
  • Share with unlimited reviewers
  • Automated client reminders
  • Private comments and file attachments
  • Mobile optimized
  • Built for teams of all sizes
  • Standard Slack integration with all plans

Why use time-consuming emails to share feedback on files? Use ProofHub’s online proofing tool instead! Book your DEMO! 

3. Trello

Trello is another popular creative management platform

Trello is another popular creative management platform that serves as a visual collaboration tool that enables users to collaborate and manage projects in a fun and flexible way. Creative design teams can use Trello for meetings, projects, events, and goal-setting as the tool’s set of intuitive features gives them the ability to set up and customize workflows for almost anything.

Users can design and customize Trello to match their unique needs and working style. Trello allows you to organize your projects onto Boards. In one glance, you can visualize who’s working on what, and where something is under process. Lists and Cards on Trello Boards further make every task detailed and organized. 

Standout features of Trello include: 

  • No-code automation
  • Integration of top work tools
  • Customizable 
  • Multiple views (Timeline, Calendar, Table, Board)
  • Trello Cards and Lists
  • Data backup 
  • Open API


monday as a creative management software ranks among the top-rated creative management software today. offers an intuitive work operating system to creative teams who can create their work processes within minutes to efficiently run their daily tasks and projects. Teams can create their workflows and projects, code-free, as the tool quickly adapts to varying needs. Creative teams can share a common space for collaboration on work and avoid manual grunt work. 

Creative teams can centralize all their work, processes, tools, and files into a single working operating system. Easy-to-use automation and real-time notifications let team members stay in the loop while customizable dashboards give you a Bird’s-eye view of your organization. 

Standout features of include: 

  • ActivityDashboards
  • Automation
  • Activity tracking
  • App integrations
  • Gantt charts
  • Upload any file type
  • Gantt charts
  • Shared work docs

5. Infinity

Infinity’s unique structure makes it one of the most popular creative management software available today. Creative teams can use Infinity to manage workflow and organize all the documents in a way that makes them easily searchable and accessible. Infinity gives you access to all tasks within a project and lets you check their current status on a single platform. 

This creative management platform lets you create different views and seamlessly switch between them within the same folder. You can create folders and subfolders to create an infinite structure within your boards and organize all your work neatly. Creative teams can customize workflows by filtering, organizing, and sorting data in different ways. 

Users can even choose which attributes to hide and which ones to keep visible. 

Standout features of Infinity include: 

  • 20 custom attributes
  • 6 different views to view your data
  • Customization options
  • Task prioritization
  • Collaboration with external stakeholders
  • Pre-made templates 
  • Workflow automation 

Factors to Consider When Choosing the Best Creative Management Software 

Choosing an ideal creative management software for your creative teams can be overwhelming as you have a lot of options to choose from. However, irrespective of how each tool markets itself, you should take into consideration the following factors that can help you make a well-informed decision. 

  • Ease of learning. You should choose a creative management tool that has a simple learning curve. This will make things easy for you during onboarding new members who will be able to get familiar with the tool and start using it quickly.
  • Seamless collaboration on designs and documents. Creative teams need a tool that facilitates quick collaboration 
  • High functionality. You should prefer to choose a tool that offers you high functionality in terms of the number of features. The tool should offer plenty of useful features so that your team can manage various aspects of work without switching between multiple apps. 
  • Affordable pricing. Many startups and small businesses cannot afford expensive creative management software. So, look for a tool that offers flat-rate pricing plans with an unlimited number of users. 
  • Intuitive interface. An intuitive interface saves a lot of time (and stress) for users as they can easily navigate the tool without thinking hard. Most common functions should be categorized in one menu so that users can easily locate the required feature rather than digging through multiple menus. 
  • Scalability. Your chosen creative management software should be scalable i.e. it should be able to grow as per changing size and functional demands of your team.

The Final Thought 

From brainstorming design ideas to collaborating and sharing feedback on them, creative teams have a lot to manage simultaneously. They need easy-to-use and powerful creative management software that offers them all the right features under one virtual roof to easily keep a check on all tasks and projects. 

ProofHub is one such tool that offers you high functionality at an affordable price tag. A comprehensive suite of features, flat-rate pricing, and ease of usage make it ideal creative management software for your marketing and design teams. 

Subscribe to ProofHub and let your creative teams be at their efficient best. 

Why Good Communication Skills Are Important for Your Career (with Tips to Develop Them)

Why Good Communication Skills Are Important for Your Career (with Tips to Develop Them)

Communication is more important than you think. 

Have you been told several times to improve your communication skills but are struggling to do it? Maybe you don’t know where to start. 

Don’t worry, I’ve got your back (no pun intended). 

First of all, let me ask you a question. Is there a particular area of your life in which you feel the lack of good communication skills is causing challenges? 

Or perhaps, you want to improve these soft skills so that you can excel at work and be a more presentable employee? If so, great! 

You are now aware of the importance of communication in your life – something many people fail to see. 

The good news is that this doesn’t mean that you have reached the ‘end of the road’ as far as improving your communication skills is concerned. It simply means that now is the time when you should start making small changes to your approach to communication. 

That being said, let’s take a look at what makes up good communication skills and how we can make them better. 

What Are Good Communication Skills?

Good communication skills are the abilities that assist you to become effective at sharing information with others. While some communication skills come naturally, you need to develop other essential skills to be able to leave a mark on the people with whom you converse.

Are you looking for a better way to communicate with your colleagues? Give ProofHub a try

Top 11 Good Communication Skills That Will Help You Stand Out at Workplace

1. Active Listening

Effective communication isn’t about talking; it’s about listening. You can be the most interesting person in the world, but if you don’t know how to listen, you’ll never build a connection with anyone else.

By listening, I don’t mean simply waiting your turn to speak. I mean practicing active listening — paying close attention to what the other person is saying and asking questions that show you’re engaged with their story. It’s not easy to do when you’re excited about talking about yourself, but it works.

When you ask the right questions and engage the other person in conversation, they’ll remember the experience of talking with you — and they’ll want to talk to you again. They may even become so invested in the conversation that they forget all about your original purpose for reaching out.

2. Being Assertive

Assertiveness is the ability to clearly state your opinion, needs and wants in a way that respects the rights of other people. It’s a skill that can be learned (with practice) and it’s worth learning — being assertive can get you what you want without damaging your relationships.

When we’re feeling frustrated by someone else’s behavior, our first instinct might be to shout, avoid them, or even give them the silent treatment. These strategies may feel satisfying at first, but they don’t solve anything — and they can make the other person feel angry or hurt in return. As a result, everyone ends up upset and nothing gets resolved.

When it comes to being assertive in business, there’s a fine line between being confident or aggressive. Confidence is when you’re willing and able to state your opinion without fear of repercussions. Aggressive communication is when you steamroll over everyone else so that your opinion can be heard.

Being assertive is about having a good balance of confidence and humility. It’s about being comfortable with yourself and your place in the world. And it’s something that can help you get ahead in business.

3. Storytelling

People remember stories — but not facts, figures or piles of data. That’s why telling a story is one of the best ways to win over an audience and get your message across. It helps people relate to what you’re saying and see how it applies to their own lives.

If you want to persuade people of something, tell them a story about how someone else overcame a similar problem. If you want to inspire them, tell them a story about how you did something great. If you want to get people excited about something, tell them a story about what it will be like when they’re finished with it.

The best way to make a case for yourself is through storytelling — not bragging, but sharing the story of your accomplishments in a way that inspires others. In a job interview, for example, you can share stories about your previous success and explain how you will apply those skills in your new role.

4. Writing Down Your Thoughts

You might think that the person who gets ahead at work is the person who knows it all, or who works the hardest. But that isn’t necessarily true. The person who gets ahead is usually the one who can get along best with others.

A good way to develop your written communication skills is to keep a journal, in which you write down your thoughts and feelings. Not only will this help you to clarify your thoughts, but it will also enable you to put them into words. 

Keeping a journal teaches you how to express yourself through writing and how to organize your thoughts in a logical way. Writing daily for five or ten minutes will build up your skills, and soon you’ll be able to express clearly with an open mind.

5. Know When To Vent And When To Wait

You know that whole “you’ll never get a second chance to make a first impression” thing? That’s probably the most important piece of advice you can ever receive.

But it doesn’t end with your first impression. Every word you say and every action you take can either help your career or hurt it. You get to decide which way the pendulum swings by remembering that:

No one is perfect. You are not perfect, and neither are your coworkers, boss and clients. They will have good days and bad days. And so will you. But when things go wrong, remember to simply keep calm and carry on. Wait until the heat of your anger or frustration passes before you do or say anything that could be interpreted the wrong way (or just plain wrong).

You should vent — but only when it’s appropriate to do so. Venting has its place in the workplace, but it should be done with discretion. Save it for a trusted associate who is going through something similar, or in an open-door meeting with a manager who is receptive to hearing what’s really going on at work — even if he or she is not directly involved in the issue at hand.

You don’t need to be an expert communicator to know that venting in the wrong way or at the wrong time is a recipe for disaster. For example, while you’re upset after someone has done something you don’t like doesn’t mean you should storm into his office and let him have it. Instead, take a step back and cool off before confronting him — especially if you’re angry and emotional.

6. Asking Questions

It’s easy to make a bad impression when you’re talking to someone. You may not be aware of it, but you might be communicating in ways that come across as abrasive and condescending.

When you’re meeting with someone new, the most effective way to get things done is to ask questions.

Salespeople are trained to use questions as a selling tool: They know that asking open-ended questions plants the seed for a purchase, which makes it easier for them to close the deal. But even when you’re just trying to understand what’s going on, a good question can go a long way toward making the other person feel more comfortable and less threatened.

7. Use Humor appropriate and effectively

Humor is a tricky thing and can get you in trouble if you don’t use it right. However, when you do use humor appropriately, it can be the most powerful tool in your communication arsenal.

Humor breaks down barriers, reduces stress and tension, and builds rapport between people.

Humor can be a great way to get attention, keep attention, and make people like you.

The other great thing about humor is that it’s one of the few ways to show your personality at work without being cliche or unprofessional. Humor is also a rare tool that lets you emphasize a point without sounding overly aggressive or arrogant.

Use self-deprecating humor. When you poke fun at yourself, it establishes a connection with others and helps them feel comfortable around you. Don’t take yourself too seriously; if you do, your audience probably will too.

Use it to calm tense situations. Humor can help diffuse difficult or awkward circumstances. For example, if your boss calls you into their office for a meeting, and you’re pretty sure they’ll have something critical to say, try starting off with something like “I know this isn’t going to be good news.” It immediately breaks the tension and puts both of you on more equal footing.

Stay positive. There’s nothing wrong with poking fun at yourself or your company as long as it doesn’t undermine trust or send negative messages about the quality of your work product. Make sure that your humor is positive — not sarcastic or condescending.

8. Non-Verbal Communication

Once you recognize that face to face communication is so much more than words on a page (or screen), you’ll realize that getting your message across means being in tune with many different channels of communication.

“In fact, only 7 percent of our communication is verbal,” says Kevin Kermes, director of communications for the National Institute for Healthcare Management. “The rest is non-verbal.”

When you are communicating with someone, be it in a meeting or on the phone, pay attention to their body language. Are they leaning forward or backward? Are they making eye contact or looking away? This can give you some insight into how well your message is being received and whether you need to make some adjustments. 

Communicating with people in an open manner, rather than with crossed arms or a scowl on your face, will help you get ahead. It’s difficult to convince someone of something if they feel you’re being closed off or untrustworthy.

You may also find yourself in a meeting with people who don’t speak English as their primary language; communicating with these people nonverbally can help you get your point across.

Also read: A Guide to Sharpening Your Nonverbal Communication Skills

9. Empathy and compassion

Whether you’re trying to work with a difficult client, a passive-aggressive co-worker, or your best friend who’s going through a rough time, it helps to know how to communicate effectively with other people.

Being able to understand other people’s perspectives and approach problems from their point of view is an important part of communicating well. Empathy is the key.

Empathy — or the ability to understand and share someone else’s emotions — is really important in communication. If you can’t see things from someone else’s perspective, it’s hard to relate to them or help them solve problems. That’s why having good communication skills is so important. It helps us in both our personal relationships and our professional life.

When we’re communicating with people, empathy makes us better at listening and understanding what the person we’re talking with is trying to say. This can make us more open-minded and willing to consider others’ opinions, even if they differ from our own.

Ultimately, having empathy leads to more positive outcomes because it shows that you care about the other person and what they have to say

10. Inclusive Language

Don’t assume that everyone understands industry jargon or abbreviations, or even the context of what you’re saying. If you’re talking to a group, don’t assume that everyone shares common ground. 

You may have heard the term “diversity” used in many contexts in business, but it’s not just about gender or race; it also applies to age, experience, education, cultural differences and so on. It’s important to be mindful of these differences when communicating.

You can avoid alienating people by using inclusive language — language that doesn’t assume too much background knowledge, and which doesn’t make assumptions based on gender or other factors. For example: “It is a fact that” instead of “Everyone knows that”; “salesperson” instead of “salesman”; “chairperson” instead of “chairman.”

Another benefit of using inclusive language is that it can help foster a more creative workplace. When people feel included, they feel like their opinions matter too. This means that everyone will be more likely to share their ideas and opinions without fear of judgement or discrimination.

11. Tone and Volume

The tone and the volume of your voice play a crucial role in setting the right atmosphere for a productive conversation. The tone of your message has a major impact on the impression that it’s going to make on the audience. Generally, a calm and consistent tone of voice is preferred to connect better with your audience.

However, the tone can differ based on the situations. For instance, you need to talk calmly with a customer, whereas you have to make your tone more strict and authoritative when you are delegating important tasks to your team member. 

Apart from the tone, the volume or the loudness of your voice also matters a lot. If your voice level is too dull, people will have difficulty in understanding what you’re saying. On the contrary, a loud voice sounds aggressive and tends to annoy the audience.

It’s important that you balance both the tone and volume of your voice to make people more comfortable communicating with you.

Also Read: 9 Effective Communication Strategies to Connect Better with Your Team

What is the Importance of Communication Skills?

Communication skills allow you to interact with people effectively and let you make your presence felt by the people present in a discussion or a meeting. In a team, being able to communicate effectively with your colleagues will help build trust, strengthen your professional relationships, boosts teamwork, develop a sense of belongingness, and help you to become more productive.

For every professional, it’s imperative to put effort into improving their communication skills. This will help them to perform better at the job and advance in their career.

As I see communication as an inevitable part of our professional life,  I want to express the importance of communication in my own words:

“Without proper communication, even the greatest of ideas can easily go unnoticed, and eventually, wasted.”

What are the 7C’s of Communication?

To ensure that whatever information you are sharing with others is understandable and creates the desired impact, you need to adhere to the 7 C’s of communication. It doesn’t matter whether you are engaging in verbal or written communication, it is possible to communicate effectively by focusing on all the 7 major aspects of communication.

7C’s of Communication

Barriers to Effective Communication

Developing good communication skills will likely bring positive results and help you succeed in your professional life. However, mere skills are not enough to ensure that each of your communication sessions proceeds smoothly.

There are always some sort of barriers that hinders the effectiveness of communication. You must be aware of such communication barriers so that it becomes easier for you to identify them and do your best to eliminate them.

Here are the most common communication barriers that you will come across as a professional:

  • Cultural & Language Difference

This barrier is common in organizations where people from different backgrounds and cultures work together. Also, there are likely to be language differences among people which is likely to widen the communication gap.

The best way to overcome this barrier is to respect the culture of other people and try to find common grounds for making the interaction possible.

  • Judging Others

Being judgemental is never good when you expect positive results from a conversation. When you judge a person while communicating, you are focusing more on criticizing them and reaching for their weaknesses instead of trying to understand what he/she is saying.

When you are discussing something important with an individual, you need to keep your personal differences aside and give your best to get on the same page. Judging others is only going to derail your communication and it will lead to nothing but a waste of time and energy.

  • Lack of Enthusiasm

Communication can never be effective if you do not believe in the information that you are sharing. Showing a lack of energy while interacting with someone can put a negative impact on them. Delivering your messages in a dull tone with no variation in facial expressions will disengage the people you are interacting with.

You can eradicate this communication barrier by developing an interest in the information that you want to share. Also, you need to be more confident and ensure that your voice tone doesn’t sound uninspiring. 

  • Physical Barriers

The physical environment also has a major impact on the effectiveness of communication. Noisy background, bad hearing, speech impairments, etc. can affect the delivery of the information.

While most physical barriers like background noise can be mitigated easily, other issues such as speech impairments, etc. demand special attention.


It’s clear that good communication skills are important in a job. They can help you do your work more effectively, and they can help you work well with your coworkers. As you go through your career and start making a name for yourself, people will pay attention to the way you speak. 

If you’re poised and professional, they’ll like that. If you’re nervous or unclear, they won’t. It’s that simple. So, as we mentioned above, working on this is essential if you want to get ahead in your career. Without good communication skills, it’s very difficult to succeed professionally—no matter what area of work you’re in.

ProofHub can single-handedly make your team communication and collaboration better. Want to see how? Sign up for a free trial now!

10 Best Google Task Alternatives to Use in 2023

10 Best Google Task Alternatives to Use in 2023

Google Tasks was launched in 2018, presenting a platform where people would be able to set reminders and create their to-do lists. 

There are many people who are using Google Tasks or specifically dedicated Google products. But you need to also know that there are some other effective alternatives as well, which include more than just setting reminders and creating to-do lists. 

Today, I am going to list these best Google Tasks alternatives that completely deserve the best place to replace Google Tasks in terms of their great features. 

Before I list the best alternatives to Google Tasks here what you should know about why you need to consider using Google Tasks alternatives.

Why You Should Choose Google Tasks Alternatives

Google Tasks works best if you heavily depend on Google products as the design is the same as other products such as Calendar and Drive, making it simple and easy to use. 

But, when we compare Google Tasks to its alternatives, we find that although it is free to use, it does not have the simplification as well as multiple options that its alternatives have. 

One more disadvantage of using Google Tasks is that it does not enable you to add alarms or alerts in order to help you keep in mind when an item on your list is due.

If you need to add task priorities or search lists for particular tasks, then you will not be able to do it. Moreover, using Google Tasks, it can’t be possible to set recurring tasks or filter tasks with categories or tags.

For all of these reasons and many others, it becomes essential that you use alternatives to Google Tasks.

Here is the list of best Google Tasks alternatives in 2022 that you can use: 

1. ProofHub

ProofHub- Google task alternatives

ProofHub comes on the top of this list of Google Tasks alternatives as it enables managers to manage the activities of teams, add tasks easily, and set reminders as well as recurring tasks.

This amazing tool has a user-friendly interface, so there is not much learning needed to get started with it.

What makes ProofHub different is that it is an all-in-one project management and team collaboration software. Therefore, you do not have to switch between different platforms to manage your tasks, ultimately saving you a lot of time and increasing the productivity of your team.

Why It is the Best Alternative to Google Tasks?

  •  You can assign personal tasks or assign them to multiple team members. It also enables you to prioritize tasks with deadlines, time estimates as well as labels. 
  • Customize workflows as per your requirements and with as many stages as you prefer. Choose who you want to be subscribed to at what stage, hence getting notified each time a task moves ahead in its process. 
  • Have total control over who gets access to what according to their responsibilities as well as the workflow of your organization with the custom roles. 
  • Use Gantt chart to help you plan as well as visualize the details of your projects in a timeline view and change the plans as deadlines shift with task dependencies.
  • By using Kanban boards, teams can have the freedom to self-manage as they see tasks go through various stages for a clear perspective of work that is currently being done.
  • The in-built digital timer enables you to track time spent on individual tasks. 
  • Plan as well as organize projects in a way that works best for your team members. Keep all of the important information front and center for you as you can assign tasks, filter, and view data as per priority. 

Organize Your Tasks with Ease by Using ProofHub. Sign Up Now for 14 Day Free Trial!

2. Trello

Trello- google task alternatives

Trello makes it easy for you to manage various projects and also to collaborate with others. It enables you to organize your thoughts via its Trello board as well as create to-do lists. What makes it better than Google Tasks is that you can move your card and tasks around according to your priorities as well as progress. 

Why It is the Best Alternative to Google Tasks?

  • With the help of Trello’s email-to-board option, you can convert emails to tasks and are also able to show them in the form of cards.
  •  Trello is considered to be one of the best Google Tasks competitors as you can collaborate with your team members easily and you are able to communicate in real-time both on individual cards and the board.
  • One of its features that makes it a great alternative to Google Tasks is that it lets you create tasks in the form of cards including files, task descriptions as well as progress checklists.

3. OmniFocus

Omnifocus- google task alternatives

OmniFocus is a very easy-to-use, simple task management tool that assists users in accomplishing more in their working day. This tool enables you to manage all of your tasks as well as activities that you need to do in a very easy way. By using this platform, you will be able to write out your to-do list as well as keep track of what you have already achieved and what’s there more to accomplish. 

Why It is the Best Alternative to Google Tasks?

  • OmniFocus’ built-in perspectives allows you to view your data in various and useful ways. All editions have Inbox, Projects, Tags, and Flagged perspectives. Mac and iOS editions also have Forecast and Review perspectives, and the iOS edition has a Nearby perspective.
  • You do need to check the app as OmniFocus notifies you when an action requires to be done, when it is delayed until now, or when labeled with your present location. If you use Apple Watch, then notifications also appear on it as well.
  • With its Forecast feature, you will be able to know what is there to be done during the day and it will show your actions as well as calendar events. You can plan your days in advance by simply clicking on an upcoming day.
  • You can even customize every built-in perspective by choosing what it needs to show and how it requires to be filtered.

4. TickTick

Ticktick- google task alternatives

There are numerous users who use TickTick to get ideas, manage to-dos, and therefore achieve even more. In simple words, this is a to-do list and a task management app that assists you in creating schedules, remembering deadlines, and managing time with just a few clicks.

Why It is the Best Alternative to Google Tasks?

  • By using TickTick, you can never miss a deadline as you are able to add the expected date and time details when starting a new task. TickTick will automatically parse it into a reminder. You can also create multiple reminders for one specific task or choose “Annoying Alert” to prevent any missing deadlines.
  • You can have your to-dos organized in 4 various levels such as Folders, lists, tasks as well as check items. By using this amazing Google Tasks alternative, you will be able to view your tasks in smart lists like “Today” and “Tomorrow”, or you have the option of making your own filters.
  • With the help of this Google alternative, you will be able to sync information between multiple devices.
  • You are also able to view your tasks through your calendar.

5. Asana

Asana- google task alternatives

This can be everyone’s favorite as it has a very nice interface as well as an attractive design. It comes with many functionalities to map out progress on a project utilizing CRM. The functionality of reminders will also make you remember important deadlines. 

If you use Asana, then you can see that its pleasant interface enhances the visualization of your work via various stages easily and smoothly with the help of boards. Its timeline option lets you track the progress with the help of its graphs as well as charts to make sure that you won’t miss any deadline

You can even create groups of your coworkers and share the tasks and deadlines. It has various security tools that make the team as well as projects private ensuring a safe environment to work.

Why It is the Best Alternative to Google Tasks?

  • Having the My Task List feature as well as Focus Mode ensures that you complete the essential tasks on time.
  • Asana has a task management system with the capability of assigning tasks to team members and also you can add attachments to tasks.
  • It keeps you updated on everything regarding your work and tasks by sending updates straight to your email inbox.
  • For the clear organization of your tasks, you can see the tasks in a list view.

6. Todoist

Todoist- google task alternatives

Todoist also comes among the best Google Task alternatives and using it you can write out all your essential tasks in one place. This tool can ensure that all of your tasks are organized for the day. Todoist lets you be in full control of your progress and using this tool; you are also able to set different organizational objectives to achieve.

Why It is the Best Alternative to Google Tasks?

  • This lets you organize tasks via color codes, themes as well as labels.
  • This tool has a quick add function in order to quickly add tasks.
  • With its task comments and file-sharing features, you can effectively communicate and collaborate with your team.

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7. Checkvist

Checkvist- google task alternatives

As one of the best Google Tasks alternatives, Checkvist is a keyboard-centric platform; it enables the flow of thoughts and getting ideas quickly with hands-on keyboard shortcuts only. As its interface is straightforward and user-friendly: the text formatting, utilizing links and tables, or adding a programming code can be done with comfort.

Whether you want to export or import data to various editors or any other task management portal, then you can easily do it by using Checkvist. When it comes to its mobile version, it is very responsive as well as does not need an active Internet connection if you want to access to your to-do lists.

If you want to get a look as well feel of this amazing alternative, then you can use its 14 day trial period. 

Why It is the Best Alternative to Google Tasks?

  • Hierarchical lists allow you to organize ideas, notes, and tasks into groups.
  • You can work from the keyboard and will be able to get your things done in the most effective, quick, and focused way.
  • You can utilize priorities, tags as well as due dates to manage the whole team’s work, from ideation to production.
  • Using Checkvist, you are able to structure your tasks, add notes, attach files as well as calculate the time spent.

8. Wrike

Wrike- Google task alternatives

Wrike is a well-known project and task management platform where you can manage as well as prioritize your tasks. Team collaboration is considered to be very effective when organizations use this platform as it enables team members to engage with each other via its communication, collaboration as well as its tagging feature. 

Using Wrike, you are able to have real-time updates and see the potential hurdles before they appear. You can even try to dig more into the individual tasks as you can zoom out to have a broad view of everything in your portfolio. Therefore, it enables you to complete even more projects faster. 

Why It is the Best Alternative to Google Tasks?

  • Wrike makes it very easy to communicate and collaborate with your team as it features team discussions within tasks, and you are able to collaborate on documents as well.
  • Its task management features include task organization and prioritization as well. Moreover, if you need to streamline and simplify your workflow, then you have the option of creating recurring tasks.
  • Not to mention its tracking feature enables you to monitor how much time your team members are taking to complete tasks.
  • Its interactive Gantt charts assist you in managing as well as viewing your personal or the progress of your team for easy task management.

9. ClickUp

Clickup- Google task alternatives

ClickUp works as a multi-purpose productivity tool incorporating tasks, documents, goal creation as well as charts. This Google Tasks alternative is able to organize your tasks no matter how complex these are. You can use its different views option where you can choose a list or board view along with embedded spreadsheets and documents.

Why It is the Best Alternative to Google Tasks?

  • If you want to customize your task management with ClickUp, then you can use from over 35 plus ClickApps according to your needs. By using ClickUp, you will be able to save time as it has a feature for task Automation and also can add Custom Field data.
  • With the help of a ClickUp, you will be able to simplify complicated tasks by just simply further splitting them into subtasks. Moreover, you can even visualize your tasks as well as subtasks in various views and also can efficiently shuffle or edit in bulk with the help of Multitask Toolbar.
  • You will stay on track from weekly meetings to daily reminders with the recurring task. These would just take a few seconds to set, therefore saving the time of setting up the same reminder again and again.

10. ProWorkflow

Proworkflow- Google task alternatives

ProWorkflow is a web-based task management platform that is designed for managers as well as staff to plan, track as well as collaborate to enhance project delivery. ProWorkflow comes with their pre-defined templates, therefore enabling you to manage your tasks more conveniently. 

ProWorkflow dashboard displays the visual overview of ongoing projects. By using this platform, the collaboration can be very effective as you can enable multiple users to work simultaneously. Its built-in messaging application lets your team members chat, send notifications as well as share documents or files. 

Why It is the Best Alternative to Google Tasks?

  • Using this platform, you will have all the details related to your projects, tasks, time as well as communication at one place.
  • As ProWorkflow has integrated with all the essential tools such as Xero, QuickBooks Online, Freshbooks, Google Drive, Box Storage, Dropbox, Zapier and much more that you may require, therefore it will assist you in saving your time and not to mention simplifying your procedures.
  • This platform is one of the best Google Tasks alternatives as it has very simple timesheets entries and robust reporting features.
  • It has versatile task types and also customizable templates.


As of now, you can clearly understand that Google Tasks has very limited features when we compare it to its competitors plus you also have the option of customization of workflows according to your requirements. You can also collaborate with your team members more effectively and assign tasks to other team members more easily with the help of these Google tasks competitors; therefore, you do not need any other tool to manage your tasks. 

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What Will Replace Google Tasks?

There are many Google Tasks alternatives and one of the leading alternatives is ProofHub. ProofHub is the best as you can choose how you prefer to see your data.