14 Best file-sharing apps for businesses in 2024

Best file sharing apps

Efficient communication and collaboration are pivotal for success. We all know that an organization is a network of people in which everyone shares and collaborates on the information to get things done. However, the sharing and collaborating part of the process is awfully time-consuming and often risky, especially when you use an inappropriate medium.

Traditional methods of sharing files, such as email attachments or physical storage devices, often fall short of meeting the demands of modern businesses.

This is where file-sharing apps step in, providing a streamlined and secure solution to meet the evolving needs of businesses in today’s digital landscape.

File-sharing tools are like super helpers for teams. When teams use these apps, they can work together better, get more done, and make sure they have everything they need to do well in a competitive business world. It’s like having the right tools to win in the team game!

There are lots of options available when you are looking for file-sharing apps. Picking a file-sharing app can feel a bit confusing, but don’t worry! In this article, we’ll make it easier for you by giving a list of the best file-sharing apps.

14 Best file-sharing apps for business

Below are some popular file-sharing apps and tools you can choose from that can help you manage all your files and collaborate with your team. Let’s take a look:


ProofHub as a file management and sharing app

ProofHub is primarily known as a project management and team collaboration tool. ProofHub offers a centralized platform where teams can collaborate, organize tasks, manage projects, and communicate. It includes features that facilitate file management, document sharing, task attachments, and centralized storage.

With ProofHub, teams can share files and collaborate directly using one tool. In addition to that, ProofHub allows you to integrate seamlessly with popular third-party file management apps like Google Drive, Box, and Dropbox.


  1. File Sharing: ProofHub allows users to upload and share files within the platform. This can include documents, images, videos, and other file types.
  2. Document Collaboration: Teams can collaborate on documents in real time. Multiple users can work on the same document simultaneously, and changes are reflected instantly.
  3. Centralized Storage: ProofHub provides centralized storage for files, making it easy for team members to access and retrieve important files when needed.
  4. Version Control: The platform typically includes version control features, allowing users to track changes made to documents over time and revert to previous versions if necessary.
  5. Task Attachments: Users can attach files to tasks and discussions, ensuring that relevant documents are associated with specific project activities.
  6. Permissions and Access Controls: ProofHub often includes features for managing permissions and access controls, allowing administrators to control who can view, edit, or delete specific files.
  7. Proofing: Proofing in ProofHub refers to the ability to review and provide feedback on various types of files such as images, documents, and designs. It streamlines the review process by allowing team members or stakeholders to annotate directly on the files, highlight areas that need attention, and share comments. This feature is particularly useful for creative projects or tasks that involve detailed feedback on visual elements.
  8. File Folders: Users can create folders to categorize and store files more systematically. This helps in keeping projects organized and makes it easier for team members to locate specific files when needed. File Folders contribute to a more structured approach to document management within the ProofHub platform.


  • Essential Plan:
    • Flat $45 per month, billed annually.
    • Flat $50 per month. billed monthly.
    • Includes unlimited users.
    • Provides access to basic features.
    • Includes unlimited users.
  • Ultimate Control Plan:
    • Flat $89 per month, billed annually.
    • Flat $99 per month, billed monthly
    • Includes unlimited users.
    • Offers access to all features available on the ProofHub platform.


Capetera: 4.6
G2: 4.5

Replace all DropBox, Slack and Google Drive with one tool.
(No-credit card required)

2. Synology Drive

Synology Drive as file sharing apps

Synology Drive is a file sharing tool designed to sync files between your computers and Synology NAS via the Internet. With Synology Drive, your important files and information are always available whenever needed.

This is an ideal file-sharing solution for remote offices, SMBs, and enterprises with multiple branches. Synology Drive also offers automatic syncing capabilities that let you streamline files throughout the different offices.


  1. File Synchronization: Synology Drive facilitates the synchronization of files across multiple devices. This ensures that users have access to the latest versions of their files, whether they are working from a computer, mobile device, or other platforms.
  2. File Versioning: The solution typically supports file versioning, allowing users to access previous versions of files. This feature is beneficial for tracking changes, recovering from accidental modifications, and maintaining a revision history.
  3. Collaborative Editing with Synology Office: Synology Drive integrates with Synology Office, enabling collaborative editing of documents, spreadsheets, and slides. Team members can work on the same files simultaneously, enhancing teamwork and productivity.
  4. Synchronization and Backup: One of the core features of Synology Drive is file synchronization and backup. This means that users can keep their files up-to-date across multiple devices. It helps ensure that the latest version of files is accessible from any connected device and provides a backup mechanism for data protection.
  5. File Sharing and Link Sharing: Users can share files with others through Synology Drive, and link-sharing options provide flexibility in sharing files with external collaborators. Administrators typically have control over sharing settings.
  6. File Activity Monitoring: Powerful admin tools enable administrators to monitor how files are accessed and shared. This feature provides insights into user activities and helps organizations maintain data security.
  7. Cross-Platform Compatibility: Synology Drive is designed to work across various platforms, including desktop and mobile devices. This ensures that users can access their files from different operating systems (Windows, iOS, Android, MacOS, and Linux) seamlessly.


For pricing details, you need to connect with their sales teams.


Capetera: 4.7

3. Dropbox 

File sharing app dropbox

Overview: Dropbox is a cloud-based tool designed to help professionals cut out distractions and focus on being productive at their jobs. Dropbox is a leading file storage and file sharing software that allows individuals and teams to access files on secure servers from their choice of devices.


  1. Store and Access Files Anywhere: Users can store files in a centralized and secure location accessible from various devices, including computers, phones, and tablets. Changes made to files sync across the user’s Dropbox account.
  2. Bring All Your Content Together: Dropbox allows users to create and edit their work directly within the platform, including cloud content and Microsoft Office files (Microsoft word and Microsoft Excel). This minimizes the need to switch between different applications or search for files.
  3. Work Smarter from Your Desktop: The desktop experience in Dropbox includes smart content suggestions, providing a convenient and organized space for working with teams, content, and tools.
  4. Always Be Informed: Users receive notifications for progress updates and to-dos added to descriptions. A recent activity view keeps users informed about changes and activities related to their work.
  5. Connect Your Tools to Dropbox: Integration with third-party tools such as Slack, Zoom, HelloSign, and others allows users to connect their content seamlessly. This minimizes the need to switch between different applications.
  6. Dropbox Paper Collaboration: Dropbox Paper is a collaborative document for teams. It enables easy content creation and project organization with features like timelines, to-dos, and tables. This fosters collaboration and keeps everyone on the same page.



  • Monthly Billing: $11.99 per month
  • Annual Billing: $9.99 per month (1 user, 2 TB of storage.)


  • Monthly Billing: $22 per month
  • Annual Billing: $18 per month (1 user, 3 TB of storage)


  • Monthly Billing: $24 per user per month
  • Annual Billing: $20 per user per month (For 3 or more users, Starts at 9 TB for the team)

Business Plus:

  • Monthly Billing: $32 per user per month
  • Annual Billing: $26 per user per month (For 3 or more users, Starts at 15 TB for the team)


  • Capterra: 4.6
  • G2: 4.6

Want better alternatives than Dropbox, check out Dropbox alternatives

4. PandaDoc

PandaDoc as file sharing app

PandaDoc is a document sharing app for creating, transferring, singing, and editing files online. This fully web-based file-sharing software allows businesses to create, modify, and sign documents as well as agreements of any scale.

Pandadoc provides customizable forms, secure payment, and sharing options to ensure your company’s records are always protected. Advanced features and analytics help you boost your sales and productivity by providing actual analysis of the performance of your campaigns.


  1. Document Creation: PandaDoc allows users to create professional and customizable documents, such as proposals, contracts, quotes, and invoices, using pre-built templates and drag-and-drop tools.
  2. E-Signatures: The platform supports electronic signatures, allowing users to request and collect legally binding signatures on documents, eliminating the need for physical signatures and accelerating the approval process.
  3. Document Tracking: Users can track the status of their documents in real-time, monitoring when recipients open, view, and sign the PDF documents. This feature provides insights into document engagement.
  4. Payment Processing: PandaDoc integrates with payment gateways, enabling users to include payment options within their documents. Clients can make secure payments directly from the document, simplifying the invoicing and payment process.
  5. Content Library: A content library allows users to store and organize frequently used content, such as product descriptions, images, and legal clauses. This helps in creating consistent and accurate documents.
  6. Workflow Automation: PandaDoc supports workflow automation, allowing users to set up and automate document approval processes, reducing manual tasks and ensuring a more efficient workflow.
  7. Collaboration Tools: Collaboration features enable teams to work on documents in real time. Multiple users can contribute, edit, and comment on documents, fostering better collaboration within the organization.


Free Esign:

  • Cost: Free
  • Features:
    • E-signing capabilities
    • Payment integration
    • Mobile app access
    • Unlimited e-signatures and document sending


  • Cost: $19 per user per month
    Seat cost per month, 2 seats max
  • Features:
    • Unlimited documents and e-signatures
    • Document editor
    • Analytics
    • 24/7 support
    • Template library


  • Cost: $49 per user per month
    Seat cost per month
  • Features:
    • Custom branding
    • Multiple integrations
    • All features included in the Essentials plan


  • Cost: Custom quote based on unique requirements
  • Features:
    • All features available in the Business plan
    • Team workspaces
    • Custom user roles
    • API (Application Programming Interface)
    • User performance reporting
    • Additional advanced features


  • Capterra: 4.7
  • G2: 4.5

5. Box 

Box as file sharing software

Box is a cloud-based file sharing tool that allows you to easily manage and share files across your business, on any device. With Box, users can work on documents, and collaborate with others anytime, anywhere.


  1. File Sharing and Collaboration: Box allows users to share files and collaborate with team members in real-time. Multiple users can edit and comment on documents simultaneously, fostering efficient teamwork.
  2. Secure File Storage: Box provides secure cloud storage for files, ensuring data integrity and accessibility from anywhere. It employs encryption and access controls to protect sensitive information.
  3. Online File Editing: Users can edit documents directly within Box using integrated tools. This eliminates the need to download files, edit them locally, and then re-upload, streamlining the editing process.
  4. Security and Permissions: Box prioritizes security with features such as encryption, access controls, and user permissions. Administrators can set granular permissions to control who can view, edit, or share specific files.
  5. Collaborative Workspaces: Box provides collaborative workspaces where teams can collaborate on projects, share files, and communicate efficiently. This centralized collaboration space enhances team cohesion.
  6. File Preview and Annotation: Users can preview files directly within Box and add annotations. This is particularly useful for reviewing and providing feedback on documents without the need to download them.


Cost: $20 per user per month.
Requires a minimum of 3 users.
With annual billing, the plan price becomes $15 per user per month.

Business Plus:
Cost: $33 per user per month.
Requires a minimum of 3 users.
With annual billing, the plan price becomes $25 per user per month.

Cost: $47 per user per month.
Requires a minimum of 3 users.
With annual billing, the plan price becomes $35 per user per month.

Enterprise Plus:
Custom pricing available based on demand.
Contact Box for a customized quote.


  • Capterra: 4.6
  • G2: 4.6

6. Internxt

Internxt as file sharing app

Internxt is a cloud storage service that is 100% safe, private, and secure. Internxt can be accessed on all operating systems via an app or web browser. The service conveniently encrypts, syncs, and backs up data between computers, mobile devices, and tablets.

Included with its flagship cloud storage service Internxt Drive, the company also offers Internxt Photos for storing pictures and videos along with Internxt Send, a free service for encrypting and sharing large files up to 5GB in size.


  1. Cross-Device Access: Internxt Drive allows users to access their files securely from various devices, including computers, smartphones, tablets, or any device with an internet connection.
  2. File Organization: Users can organize files in folders, rename them, and employ filters for a more streamlined and efficient search. The service supports backing up computer folders, ensuring access to the most recent file changes.
  3. File Sharing with Security Focus: Internxt Drive prioritizes privacy and security in file sharing. Users can share files with coworkers or family securely, controlling who has access and monitoring the number of downloads.
  4. File Syncing in Privacy: The platform offers file syncing with a focus on privacy. Applications are available for Windows, Mac, Linux, and mobile devices, allowing users to sync their files across various platforms.
  5. Military-Grade Encryption: Internxt Drive employs military-grade encryption to secure user files, ensuring that only the authorized user can access their data.
  6. Zero-Knowledge Technology: The platform does not store or transmit files, user passwords, or encryption keys in an unencrypted or unhashed form, following a zero-knowledge approach to protect user privacy.


2TB Plan:

  • Cost: €499
  • Payment: One-time payment
  • Features:
    • 2TB of storage
    • Encrypted file storage and sharing
    • Access files from any device
    • Access to all services

5TB Plan:

  • Cost: €999
  • Payment: One-time payment
  • Features:
    • 5TB of storage
    • Encrypted file storage and sharing
    • Access files from any device
    • Access to all services

10TB Plan:

  • Cost: €1499
  • Payment: One-time payment
  • Features:
    • 10TB of storage
    • Encrypted file storage and sharing
    • Access files from any device
    • Access to all services


  • Capterra: 4.3
  • G2: 3.7

7. FileCloud

FileCloud as file sharing app

FileCloud is a web-based software solution for robust and secure file sharing within organizations of all sizes and industries. FileCloud allows you to save and share files on a self-hosted server or web-based platform.

Both automatically sync files from computers to the version of the FileCloud server that you have. It backs up all your data safely to collaborate with others by giving them access to space specifically created for this purpose.


  1. Zero Trust File Sharing: FileCloud provides Zero Trust File Sharing, allowing external file sharing with 100% security. Encrypted Zip files are created, and only those with the encryption key can access the file contents. Various permissions, such as read-only or read-write, can be set.
  2. Drag-and-Drop Workflows: The platform offers a drag-and-drop tool to build customized business workflows. This feature enables managers to create and share workflows with their teams, reducing errors and simplifying high-volume tasks.
  3. Accessible Classification UI: The Admin portal includes a user-friendly content classification menu. Admins can create rules using methods like regex builder, no-code visual builder, or integration with OpenAI for content classification based on metadata. A testing playground ensures rule performance before deployment.
  4. Consistent Digital Presence: FileCloud allows users to run the platform under a custom domain, providing a consistent digital presence. Logos, graphics, and CSS can be uploaded across web UI and applications, including login screens, admin dashboards, and user portals.
  5. Secure Document Viewer: The Secure Document Viewer enhances file protection by preventing screenshots, screensharing, and printing. It enforces access limits, ensuring collaboration continues while safeguarding confidential or sensitive files.


FileCloud Enterprise Online pricing plans


  • Cost: $12.50 per user per month
  • Billing: Annually
  • Minimum Users: 10
  • Storage: 1 TB included, with an additional 100 GB per user


  • Cost: $18.75 per user per month
  • Billing: Annually
  • Minimum Users: 25
  • Storage: 2.5 TB included, with an additional 100 GB per user


  • Pricing: Available on quote
  • Storage: 1 TB included, with an additional 100 GB per user


  • Capterra: 4.6
  • G2: 4.5

8. OneDrive for Business

OneDrive for Business for file sharing

OneDrive for Business is one of the best performing and most popular file-sharing apps available on the market today. OneDrive for Business offers businesses and teams with a secure cloud-based hub where they can store, share, and sync their files, documents, business materials, and other work-related information.

OneDrive for Business provides the needed mobility and flexibility that enables you to work and collaborate, even when you’re away from the office.


  1. OneDrive Files On-Demand: Users can view, search for, and interact with files stored in OneDrive from within File Explorer without downloading all the files to their device. Files On-Demand provides a seamless experience for both OneDrive and local files without consuming local hard drive space.
  2. Modern Attachments: OneDrive integrates with Microsoft Outlook, allowing easy sharing of OneDrive files as modern attachments in emails. This centralizes storage and enables collaboration on the same file, reducing the need for multiple versions sent through email.
  3. Files Restore: OneDrive Files Restore allows users to restore files to any point within the past 30 days. A histogram displaying file activity helps users choose the desired recovery time, and changes after that point can be rolled back.
  4. Recycle Bin: Similar to the Windows recycle bin, OneDrive has a recycle bin where deleted files are temporarily stored before being permanently deleted. Deleted files for work or school accounts are purged after 93 days by default.
  5. Known Folder Move: Known Folder Move enables users to automatically synchronize commonly used folders, such as desktops and documents, to OneDrive. This simplifies migration and ensures that important folders are backed up to the cloud.
  6. Syncing Files: OneDrive provides sync apps for Windows and Mac, as well as mobile apps for iOS and Android. These apps offer a seamless experience for uploading, downloading, and interacting with OneDrive files, making it easier than using a web browser.


OneDrive for Business (Plan 1):

Cost: $5.00 user/month.
Includes 1 TB of cloud storage.

Microsoft 365 Business Basic:

Cost: $6.00 user/month.
Includes 1 TB of cloud storage per employee.

Microsoft 365 Business Standard:

Cost: $12.50 user/month.


  • Capterra: 4.6
  • G2: 4.6

9. Egnyte

Egnyte as file sharing app

Image credit: Egnyte

Egnyte is a platform for secure, fast, and reliable file sharing. The platform meets the needs of businesses and teams around the world. The platform is flexibly priced and comes packed with a variety of features to take collaboration and file management to a different level


  1. Modify or Deny Permissions at Any Level of the Folder Hierarchy: Egnyte allows granular permissions, enabling users to organize data with on-premises-like permissions. This includes creating folders for groups and sub-folders for specific sets of sensitive data.
  2. Work on Files Without Using Your Local Hard Drive: The Egnyte Desktop App lets users work on their desktops while files are stored in the cloud. Folders can be synced for offline access, ensuring users have access to important files even without an internet connection.
  3. Sync On-Premises Storage and Access Content Anywhere: Storage Sync enables offline access to content at LAN speed, ensuring productivity with large files or in sites with limited connectivity. File updates are synced between on-premises storage and the cloud.
  4. Enable Secure, Controlled Collaboration with External Parties: Standard Users, created and managed within the Egnyte account, facilitate secure collaboration with external parties. Collaboration occurs within the Egnyte account, giving admins complete visibility over all content.
  5. Access Files, Upload Photos, and Edit Files from Mobile Devices: The Egnyte Mobile App enables users to work on files, add content, and share files directly from their mobile devices.
  6. Share Files and Folders Securely with Links: Users can protect shared links by setting expiration dates, preventing downloads, or restricting content to account users only. Link views can be tracked, and notifications can be requested upon link receipt.


Platform plans:


  • Price: $20 per user per month
  • Billing: Paid annually
  • Features:
    • Secure collaboration
    • Privilege management
    • Ransomware protection

Enterprise Lite

  • Price: Contact for a custom quote
  • Includes everything in the Business plan, plus:
    • 3rd-party source support
    • Content lifecycle management
    • Threat detection


  • Price: Contact for a custom quote
  • Includes everything in the Enterprise Lite plan, plus:
    • Privacy and compliance features
    • Advanced ransomware protection and recovery
    • Content safeguard

Team Plan:


  • Price: $10 per user per month
  • Billing: Paid annually
  • User Range: 1 – 10 Users


  • Capterra: 4.5
  • G2: 4.4

10. ShareFile

ShareFile as file sharing tool

ShareFile is an all-in-one streamlined and secure file transfer software suite. The software is designed to cover the needs of businesses from all scales and industries. It is designed to suit the needs of both individual and professional. ShareFile offers an array of advanced sharing features combined with a simple and user-friendly interface.


  1. Secure Sharing & Collaboration: Share and collaborate confidently while maintaining robust security measures to protect sensitive information.
  2. Intuitive Client Portal: Centralize essential workflow components within a client portal, providing a unified space for improved efficiency and a smoother client experience.
  3. Fast & Easy E-Signatures: Access e-signatures seamlessly within the document environment, eliminating the need to switch between different tools for electronic signatures.
  4. Dedicated Spaces for Collaboration: ShareFile® offers dedicated spaces to consolidate document request lists, files, tasks, and comments, streamlining collaboration and facilitating faster turnaround times.
  5. Onboard Clients with Speed & Ease: Utilize an agreement workflow to swiftly onboard clients, offering them an enhanced and efficient experience from the start.
  6. Collect Client Files Efficiently: Create a document request list with due dates using a single solution, making it easy for clients to access and submit the required files promptly.


Standard Plan:

  • Price (Billed Annually): $10 per user/month
  • Price (Billed Monthly): $11 per user/month
  • Minimum Users: 3

Advanced Plan:

  • Price (Billed Annually): $16 per user/month
  • Price (Billed Monthly): $17.60 per user/month
  • Minimum Users: 3

Premium Plan (Most Popular):

  • Price (Billed Annually): $25 per user/month
  • Price (Billed Monthly): $27.50 per user/month
  • Minimum Users: 3

Virtual Data Room:

  • Price (Billed Annually): $67.50 per user/month
  • Price (Billed Monthly): $75 per user/month
  • Minimum Users: 5


  • Capterra: 4.5
  • G2: 4.1

11. Hightail

File sharing & creative collaboration with Hightail

Hightail is a file management tool that eliminates all worries about sharing large files. It serves as a professional way to send large files and access those files wherever via Hightail mobile app (even when you’re offline). Hightail also allows you to edit your file on the go and quickly update it when you’re back at your desk. 


  1. Share Files with Anyone: Easily upload and share your work with anyone. Recipients do not need an account to access the shared files.
  2. Make it Easy for All: Automatic file previews, one-click access to content, and fast downloads simplify the file-sharing process, making it user-friendly.
  3. Keep Tabs on Your Files: Receive real-time email notifications once files have been delivered or are available for download, helping you stay informed about the status of your shared content.
  4. Upload and Transfer Large Files: Quickly upload files from your computer or import from popular cloud storage services such as Google Drive, Dropbox, and Microsoft OneDrive.
  5. Control Your Content: Decide who will receive your shared content and implement security settings such as access codes, protected links, and expiration dates to safeguard your work.
  6. Collect Files from Anyone: Create a personal Uplink URL, allowing anyone to upload and share files with you without requiring a Hightail account. This feature facilitates seamless collaboration and file collection.


Lite Plan:

  • Cost: Free
  • For: Sharing smaller files
  • Upload Limit: Up to 100MB
  • Storage: 2GB

Pro Plan:

  • Cost: $12 per month (billed annually)
  • For: Sharing larger files with additional security settings
  • Upload Limit: Up to 25GB
  • Storage: Unlimited

Teams Plan:

  • Cost: $24 per user per month (billed annually)
  • For: 1–30 users, built for small team collaboration
  • Upload Limit: Up to 50GB
  • Storage: Unlimited

Business Plan:

  • Cost: $36 per user per month (billed annually)
  • For: 3+ Users, advanced collaboration for the whole company
  • Upload Limit: Up to 500GB
  • Storage: Unlimited


Capterra: 4.4
G2: 4.2

12. Livedrive


Livedrive is a cloud storage service, which you can use to back up, share, and collaborate on files. Just like other leading file sharing apps, you can access Livedrive from computer, mobile device, or tablet.

It offers dedicated storage solutions to automatically backup all your important files and folders from your office computers. You can save all your valuable documents in LiveDrive’s Briefcase folder and edit them from any device.    


  1. Work on the Go: Access and edit your files securely from any device by saving them to the Livedrive Briefcase folder in the Cloud.
  2. Back-Up Your Office Computers: Automatically upload your files to secure UK data centers. If a device is lost or damaged, easily restore files to a new device.
  3. Bank-Level Security: Files are stored in the Cloud on UK data centers with 24/7 physical security and the latest intrusion prevention technology. Livedrive is SOC2 self-certified and SOX-compliant.
  4. Collaborate with Team Folders: Team folders facilitate private collaboration among colleagues or enable file sharing across the entire company. Users can control who can view and edit files in each private folder.
  5. Share Large Files: Share files or folders securely with colleagues, clients, and partners without email attachment size limits. No need for email attachments, providing a hassle-free solution.


Business Express:

  • Ideal for Small Teams
  • Users: Up to 3
  • Backup: PC & Mac
  • Tablet & Mobile Backup
  • Cloud Storage: 2,000GB
  • Monthly Cost: £30

Business Standard:

  • Perfect for SMBs (Small and Medium-sized Businesses)
  • Users: Up to 10
  • Backup: PC & Mac
  • Tablet & Mobile Backup
  • Cloud Storage: 10,000GB
  • Monthly Cost: £100


  • Capterra: 3.4
  • G2: 3.8

13. MediaFire

Media File as file sharing app

MediaFire is another robust file-sharing app that allows you tocentralize all your files and documents. Its powerful set of features makes file management both easy and effective for you.

MediaFire lets you store, access, share, and collaborate on files with your colleagues. To ensure the safety of shared files containing confidential information, you can use one-time links that restrict recipients to share your file link with anyone else.


  1. 10GB Free Storage / Up to 4GB per File: Get up to 50GB of free space to back up important files, with the ability to upload files up to 4GB each.
  2. Unlimited Bandwidth & Downloads: Enjoy unlimited bandwidth and downloads, ensuring your files are always available and can be accessed quickly without hitting any limits.
  3. Easily Share After Uploading: Share folders and files immediately after uploading. MediaFire provides easy sharing options through email, websites, social media, messengers, or any link-sharing platform.
  4. Multiple Uploads at Once: Upload hundreds or thousands of files simultaneously using any web browser or convenient apps for Android, BlackBerry, Windows, iPhone, or iPad.
  5. Organize with Ease: Utilize MediaFire’s powerful and user-friendly file manager to organize documents and files. Upload, copy, move, and control access to files from any location using your desktop or mobile device.
  6. One-Time Links: Maintain control over your downloads by sharing files using a free One-Time Link. Recipients won’t be able to share the link with others, making it ideal for sensitive personal or work documents.


Pro Plan:

  • Users: 1
  • Storage: 1 TB (1000 GB)
  • Price (Billed Annually): $5.83/month
  • Monthly Price: $6.99/month

Business Plan:

  • Users: 100
  • Storage: 2 TB (2000 GB)
  • Price (Billed Monthly): $50.00/month

Basic Plan:

  • Storage: 10 GB
  • For pricing details contact their sales team


  • Capterra: 4.5
  • G2: 4.1

14. Google Drive

Best file sharing software - Google Drive

Google Drive is a well-known cloud storage service designed to enable teams to store files, videos, music, photos, and more in one location. Google Drive automatically syncs data with all the devices linked to one account so that you can immediately retrieve and access the data you need.


  1. File Storage and Syncing: Store files, documents, photos, and videos in the cloud and access them from any device. Synchronize files across multiple devices, ensuring you have the latest version.
  2. Collaboration and Sharing: Share files and folders with others, allowing for real-time collaboration. Set access permissions to control who can view, edit, or comment on files.
  3. Google Workspace Integration: Seamless integration with other Google Workspace applications like Gmail, Google Calendar, and Google Meet. Collaborate on Google Workspace documents (Google sheets, Google Docs, and Google slides) directly from Google Drive.
  4. Search and Organization: Powerful search functionality to find files quickly based on keywords and filters. Organize files into folders, and use labels and stars to categorize and prioritize.
  5. Large File Support: Store and share large files, including documents, videos, and high-resolution photos.
  6. Automatic Backups: Automatically back up and sync specific folders from your computer with Google Drive.


15 GB – Free

Storage: 100 GB.
Cost: $1.99 per month, billed monthly.

Storage: 2 TB.
Cost: $9.99 per month, billed monthly.

AI Premium:
Storage: 2 TB.
Cost: $19.99 per month, billed monthly.


  • Capterra: 4.6
  • G2: 4.6

What are the advantages of file sharing apps?

Here are some key advantages that you, your team, and your organization can expect when you choose to organize, share, and collaborate on data using a dedicated file-sharing app.

  • Convenience: Using a file-sharing app makes accessing the desired piece of information easy, convenient, and instantaneous while working on a given task/project. It reduces the amount of effort, time, and energy you usually invest in the above-mentioned process and lets you focus more on the performance and productivity part of theproject management process.
  • Reduced Costs: In addition to the organization’s operational expenses, an organization is required to invest in its infrastructure for storing, organizing, sharing, and maintaining the files. However, by using the right file management system or file sharing tool, an organization can save the amount of money that would have otherwise been spent to put up the mentioned infrastructure. 
  • Saves on Time: Having a dedicated space for organizing, sharing, and collaborating on files not only saves an organization a huge amount of money. But more importantly, it allows the professionals and teams within the organization to save a lot of time that would have been spent on searching and retrieving required files/data manually.   
  • Improved Data Integrity: Keeping business data safe is a real challenge. But with the right file management and sharing solution, access and sharing files while ensuring the necessary security precautions and integrity of the data is easy to obtain. 

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Hope these 14 file sharing apps will give you a clear understanding of what you should and shouldn’t expect from a file management or file-sharing tool. Evaluate all the available options carefully and make a wise choice.

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