Time – one of those things working professionals can’t get enough of.
Whether you’re a newbie or veteran, you always need another hour to tick tasks off from your to-do list.
It’s difficult to take control of every single minute of your day especially when there are too many distractions around. Since childhood, our parents and teachers have advised us to spend time and money wisely. In this article, we are going to take you back to the importance of time management but with a little spinoff. Today, we would be talking about the importance of time management in the workplace.
Before delving straight to its importance, let’s first see what time management actually is:
What is time management?
Time management is the process of planning and exercising conscious control of time spent on specific activities to work smarter than harder. It is a juggling act of various things that help you increase efficiency and strike a better work-life balance.
Failing to manage your time or poor time management skills can result in:
- Missed deadlines
- Poor work quality
- Unwanted stress
- Poor professional reputation
- Work and life imbalance
Benefits of time management in a workplace
There are many advantages that come along with proper management of time. In your professional life, time management can benefit you in the following ways:
Deliver work on time
Allocating a finite time period to tasks help you complete them on time. It also helps you to manage your workload in the most effective way. When you have time-boxed tasks, your brain gets rewired to follow the structure and accomplish those activities within the desired time-frame. Thus, you can easily deliver work on time if you have managed your time well.
Provide better quality of work
As a dedicated employee, you are expected to provide work of certain quality and standards. With proper utilization of time and prioritization of activities, one can easily provide a better quality of work. Prioritization helps you focus on important tasks by keeping them in the highest priority which enables you to work on them with full attention and focus. Hence, quality of work is improved.
Improved productivity and efficiency
It is no secret that effective time management skills make you more productive and efficient as a working professional. These skills are helpful in helping you finish tasks as early as possible without compromising on the quality of work. Your overall productivity often goes for a toss when you’re working on unimportant tasks but effective time management skills let you tick off tasks that are both important and urgent on time.
Less stress and anxiety
There are times when employees feel overwhelmed due to too much work on their plates. This can not only hamper your productivity but also take a toll on your overall health. Excessive stress and hypertension can lead to heart diseases, depression, obesity and more. Knowing what to do when can reduce unnecessary stress and tensions from your life.
Improved quality of life
Effective time management skills don’t just benefit your professional life but can also improve your life outside of the office. If you keep things under control on the professional front, you get more time to focus on your personal life and relationships. Knowing the fact that tasks and activities are on track will bring a sense of calmness in your personal life. As you feel calmer and less stressed out, your quality of life improves automatically.
More opportunities and career growth
Being punctual with your work will not only increase your effectiveness but will also help you earn a good reputation at work. When managers and seniors know that you always complete your tasks on time, it could lead the way for more promotional opportunities at work.
5 Steps for better time management at work
Time management is no rocket science. Frankly, anyone can learn this art with a little practice and learning. So here are a few steps that tell you how to become a time management expert:
Planning plays an important role in time management as both go hand-in-hand with each other. You can make the most of your time only when it is thoroughly planned. When we talk about planning, you don’t necessarily have to follow a strict routine, instead it means making smarter decisions of knowing the right time to do a task or an activity. The idea behind time management is to work smarter than harder and make time to do other things as well. Best-seller author Brian Tracy once said, “Every minute you spend in planning saves 10 minutes in execution; this gives you a 1,000 percent Return on Energy.”
Prioritizing your daily tasks is the key to successful time management. That said, many employees start their day with unimportant tasks or something that can be easily done later. Prioritization helps you realize that not everything you do is important. It is important to focus on your priorities to achieve success at work. Figure out the most important tasks and the ones that are urgent. This categorization will help you focus on what actually needs to be done. You can use various project management tools that help you set your priorities straight from the day a project starts.
Multitasking is one of the biggest time-wasting activities. Instead of accomplishing too many things, you end up achieving nothing out of them. The best way to utilize your time is to take one thing at a time and accomplish it before jumping to the next thing. Make a list of tasks that need to be accomplished in terms of their priority. Not only you would be able to focus better but there would be lesser distractions as well. And no distractions mean less likelihood of mistakes.
Cut off distractions
In our everyday life, distractions cost us many valuable hours in a day. Mobile phones, chatty coworkers, social media are some of the common distractions at work that almost cost us three hours a day. To not let these distractions eat up your time, it’s better to cut them off completely from your schedule. Take a moment to learn about the things that distract you. If social media and mobile phones are halting your productivity, set a fixed time in a day where you can check your social media.
Use a time management software
No one understands the importance of time management in the workplace better than a project manager especially when you have to handle too many tasks and team members simultaneously. Many effective project managers use time management software to stay on top of everything. Such tools are helpful in managing and tracking the time being spent on each task. If you are looking for such a tool, you can try ProofHub. It helps you to keep a record of every minute so that you can manage your time efficiently at work.
Effective time management skills can have a positive impact on your work and life in general. I hope this post was helpful in learning about the importance of time management in the workplace.
I would love to know your thoughts and how you stay on top of your daily activities in the comments section below.