Top 6 Wunderlist Alternatives & Competitors You Must Consider in 2023

Best Wunderlist Alternatives

Are you looking to switch yourself from Wunderlist to another similar app that is more powerful and feature-rich?

Well, you have landed at the right place as I will be listing down the best Wunderlist alternatives that you can switch to without any issues.

But before jumping down to that list, I would like to refresh your memory about what Wunderlist application is all about. Moreover, I will provide you with solid reasons that’ll justify why you should be looking for alternatives to the Wunderlist app.

So, without any delay, let’s start.

What is Wunderlist?

Wunderlist is a cloud-based task management application that both individuals and teams use to manage their work. You can use it to plan your day and keep a track of all the tasks that you need to accomplish.

Wunderlist is also deemed suitable for team collaboration as you can create tasks, assign them to different members of your team, choose priority levels for each task, and much more. 

Key Features:

  • Create recurring tasks and break any task into subtasks
  • Make-to do lists and share with other team members
  • Attach files with tasks
  • Add start and due dates to tasks
  • Task reminders
  • User-friendly interface 

Why Look for Wunderlist Alternatives?

No doubt, Wunderlist has an amazing set of features that seems pretty good for any task management software.

However, there are some shortcomings associated with Wunderlist that will prompt you to look for its alternatives.

  • Lacks Innovative Features

Wunderlist has a limited set of advanced features as compared to many other task management tools. You will easily notice that features like time tracking, online file proofing, and custom reports are missing in Wunderlist that are essential to have complete control over your projects and tasks.

  • Discontinued

It is sad, but yes, Wunderlist has been discontinued and it is a huge blow for users who loved this app. Well, this is the single most important reason why switching from Wunderlist is no more just an option but a necessity. While Wunderlist suggests users shift to Microsoft To Do (obviously, as Microsoft had acquired Wunderlist in 2015 ), it certainly misses the charm and flexibility that Wunderlist used to offer.

Need a Wundelist alternative that can do more than just organizing tasks? Switch to ProofHub today!

6 Promising Wunderlist Alternatives You Need to Consider

Here are the best Wunderlist alternatives that will simplify task management for you. The tools that I’ve added in this list offer better functionality than Wunderlist and are widely available, so moving your projects and tasks to any of the following tools is not going to be an issue at all.  

  1. ProofHub

ProofHub as wunderlist alternative

A software that allows you to manage all your projects, teams, and tasks from a single interface is what defines ProofHub. Apart from task management, ProofHub provides you the flexibility of collaborating with your team and making sure that everyone stays on the same page.

ProofHub comes with an intuitive and easy-to-understand user interface, which makes it easy for users to get accustomed to its functionality. Being one of the leading project management and team collaboration software, ProofHub is trusted and used by various prominent organizations across the globe, including Taco Bell and Nasa. 

Key Features

Create custom roles and assign them to team members to make them aware of their responsibilities within a project. You can define the access level for each custom role and get complete control over who gets to access what. There is no need to worry about unauthorized access to files and documents associated with different tasks.

When it comes to managing tasks and seeing them in action, nothing can beat the Kanban boards offered by ProofHub. No matter, whether you are working on a simple project or a fairly complex project, you can divide the project into several workflow stages and see tasks moving through them. 

Often some tasks of a project are interdependent and it becomes crucial to assess how such dependencies can impact the project timeline. With Gantt charts, you will be able to visualize all the tasks of a project in a timeline view. You can schedule tasks, set dependencies, associate milestones with tasks, and highlight the critical path of a project. Gantt charts offer an interactive way to manage a complex array of tasks and ensure timely delivery of projects.

Tracking time for tasks is important for several reasons such as it makes billing easier, helps to assess the productivity of team members, etc. ProoHub comes with in-built timers that make it possible to keep an accurate time track of the time devoted to individual tasks and the project as a whole. Moreover, timesheets are also put in place to keep a record of all the time data and you can access timesheets for payroll, client billing, time management, etc.

Whenever you are working on any project, you need to note down ideas, important information about a task, and so on. When you are using ProofHub, you no longer have to search for paper and pen to jot down anything important because you can create and save digital notes. To keep your hundreds of notes well-organized in ProofHub, you can assign them colors of your choice and save multiple notes together in a notebook. One more thing about ProofHub notes that is quite fascinating is that you can invite other members to view and add their inputs as well, which takes team collaboration to a whole new level.

For any team, communication between members is of utmost importance to coordinate and complete tasks efficiently. ProofHub comes integrated with a chat tool that you can use to communicate with your team members in real-time. You can either connect with a single teammate over a one-on-one chat or bring several team members together in a group chat. Apart from text, you can even share files and make use of emojis to express yourself better in a chat.

From time to time, you need to create project reports to assess the overall project progress. The custom reports generated using ProofHub helps you assess whether you are on the right track or there’s a need to modify the project plan. It is also easy to compare the total work with the completed work with the help of burn-up charts. It is also quite easy to customize reports as you select parameters of your choice and highlight specific data on your project reports.

Proofing the work done for a task is quite common to ensure quality deliverables. The online proofing tools available in ProofHub make it convenient as well as effective when you need to share work files with others to get them reviewed. You can review files, add feedback and suggestions, highlight specific portions of designs or documents that need to be changed, etc. all in real-time. There’s no need to go through all the hassle of sending files back and forth using mails to get them reviewed and address the feedback.


  • Works perfectly fine for teams of any size, any industry, and any department
  • Multiple views for managing tasks – list view, calendar view, Kanban board view, and Gantt chart view
  • Available in over half a dozen languages 


  • Apps available for integration are limited in number


A free trial is available for new users. For information on our pricing plans, kindly visit our pricing page.

Rating on Capterra/G2

Capterra – (4.3 / 5) Stars

G2 – (4.4 / 5) Stars

Customer Reviews:

“Great tool for saving time on project management, automating tasks, communicating with team members, clients and track time.” – Christian (ProofHub)

“ProofHub enables us to coordinate tasks, lead discussions within smaller groups and ensures that everybody sticks to individual and general deadlines. We like how easy ProofHub is to use. We can change and edit things, without having to start all again.” – Anton Franzén (ProofHub)

Why ProofHub is Better than Wunderlist?

As compared to Wunderlist, ProofHub offers an enormous stack of features that not only makes task management more effective for you but also the other aspects of project management.

While using Wunderlist, you will have to look for other options when you need advanced features, like time tracking, Gantt charts, etc. This will put extra pressure on your pocket and also you have to switch between different applications, which is going to waste a considerable amount of your precious time.

ProofHub, on the other hand, makes sure that you get all the essential tools under a single roof so that you can save both your time and money. Moreover, ProofHub integrates new features every now and then to make sure that users always get the best they need to stay on top of their work.

Try ProofHub for free and see how you can make the most of it to manage your projects, tasks, and teams.”

  1. Todoist

todoist as alternative to wunderlist

Todoist is another popular choice for managing tasks in a flexible way. If you are looking for a task manager that is capable enough to outshine Wunderlist, Todoist is a great application to go with.

It lets you manage tasks of multiple projects simultaneously and provides a complete overview of pending as well as completed tasks. You can even delegate work to your team members and get real-time notifications whenever someone posts a comment, complete a task, etc.


  • Task view provides you complete information of any task
  • Track your work progress with embedded productivity graphs
  • Supports integrations with third-party apps


  • Tasks marked as completed disappears from the to-do list
  • It’s difficult for teams to coordinate and collaborate on tasks


Premium Plan – Starts at $3 per user per month

Business Plan – Starts at $5 per user per month 

Rating on Capterra/G2

Capterra – (4.6 / 5) Stars

G2 – (4.4 / 5) Stars

Customer Review/ Tweet/Testimonials

Todoist is very helpful for organizing tasks, allowing you to organize by category, add sub-sections or sub-tasks, and indicate when a task has been completed. It even allows you to set a date or time deadline to your task in order to better organize which items need to be completed first and prioritize. – G2

Also Read: Todoist Alternatives – 13 Best Solutions Offered by Competitors

  1. Any.doIt wunderlist replacement

Staying organized and productive is quite easy when you rely on, which is a to-do list app. It lets you manage all your tasks and to-do lists so that you can get more done in less time.

The app comes integrated with a calendar that gives you the flexibility to view the tasks. To simplify how you organize and prioritize tasks, allows you to assign specific colors to tasks. Additionally, to ensure that you never let important tasks slip away, you can set one-time reminders, recurring reminders, or location-based reminders.


  • Customizable app themes 
  • You can attach files with tasks
  • Share lists and delegate tasks to team members


  • Most features are basic  
  • Don’t expect it to do more than just managing tasks


Premium Plan – Priced at $5.99 per user per month 

Rating on Capterra/G2:

Capterra – (4.4 / 5) Stars

G2 – (4.1 / 5) Stars

Customer Reviews:

“With a tool like, you are able to quickly plan what you have to do that day, this month and this week in a number of minutes. is highly recommended for scheduling random events since it has reminders to arrange a couple of hours of action. The great thing in is you are able to also synchronize several devices.” – G2

  1. Asana

Asana as wunderlist replacement

Asana is a widely known project management software, which you can use to manage your everyday tasks and make sure you always stay on track. You can break a project into tasks and subtasks to streamline the project work.

Assign tasks to people on your team and set deadlines to make it clear when the task is supposed to get completed. The timeline view offered by Asana allows you to see how all the tasks fit together with the project. It is also quite easy to distribute work in a fair way as the workload feature provides you a real-time overview of how much work has been assigned to each team member.


  • Upload and attach files with tasks
  • Set permissions and control privacy of projects and tasks
  • Manage multiple projects and view their status in real-time 


  • No integrated chat interface for instant communication
  • Per-user fee makes the app expensive for medium and large-sized teams 


Premium Plan – Starts at $10.99 per user per month

Business Plan – Starts at $24.99 per user per month

Rating on Capterra/G2:

Capterra – (4.4 / 5) Stars

G2 – (4.3 / 5) Stars

Customer Reviews:

“Asana has been a huge asset for our team. We can break client work down and keep it all orderly in one place with great updates.” – Capterra

  1. MeisterTask

Wunderlist competitor for task management is Meistertask

Managing tasks for teams become much more convenient and effective with MeisterTask. A striking interface with several features makes this tool one of the best Wunderlist alternatives that you can rely on.

Its Kanban-style boards are perfect to bring all your tasks to a single screen and manage them effortlessly. MeisterTask allows you to define the workflow of your project and create stages through which tasks need to move through before being marked as complete.


  • You can mark tasks that are duplicate or dependent on some other task
  • Break to-do lists into smaller sub-lists to manage tasks effectively
  • Built-in time tracking


  • Its reporting feature is not up-to-date
  • No Gantt charts


Pro – Priced at $4.19 per user per month

Business – Priced at $10.39 per user per month

Rating on Capterra/G2

Capterra – (4.7 / 5) Stars

G2 –  (4.6 / 5) Stars

Customer Review/ Tweet/Testimonials

“This tool has made it so easy to get organized. It is very easy to learn and use. I have been able to customize all of my workflows to correspond with how the work is actually happening. I also keep a personal “To-Do” workflow that I customize and just have fun with. Having everything I need in one place has eased my stress level considerably.” – G2

“Collaborate and manage all the tasks of your team in a fun and flexible way with ProofHub. Try it for free today!”

  1. TickTick

Tick Tick as wunderlist substitute

Just like Wunderlist, Tick Tick is also an online task management app. It allows you to organize your tasks along with to-do lists to help you become more productive at work.  You can create to-do lists, add tasks to them, and define task duration to make sure that all your work gets completed on time.

When you set the due date and time information for a task, the app automatically creates reminders to help you ensure that you never miss a deadline. Additionally, you can prioritize tasks and assign a priority level from the four predefined priority levels, namely no priority, low priority, medium priority, and high priority. 


  • Lets you assign tasks and share to-do lists with others
  • You can see the distribution of your tasks in a better way using the calendar view
  • Provide statistics to make it easy to assess your work efficiency 


  • Many advanced features like time tracking are missing
  • Not effective when you need to manage tasks of complex projects 


Premium Plan – Priced at $27.99 per user per year

Rating on Capterra/G2

Capterra – (4.8 / 5) Stars

G2 – (4.5 / 5) Stars

Customer Reviews:

“TickTick makes it easy to jot down quick reminders and to-do list items. It syncs between the desktop version and the mobile app version, so you can quickly add a task from your phone while in a meeting, and then add more detail on your computer when you get back to your office.” – Capterra 


Wunderlist used to be a simple yet effective tool to manage tasks but as of May 2020, it ceased to exist. Now, it’s time to switch yourself to one of the most eligible Wunderlist alternatives that I’ve mentioned above. These tools offer more advanced task management features to streamline your work and manage your tasks like never before.

Good luck with your choice!

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