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Measure Your Teams’ Effectiveness in 2 Minutes

Measure Your Teams’ Effectiveness in 2 Minutes

Walter Isaacson, who authored the best-selling Steve Jobs in 2011, in an interview with Big Think, explains what Steve Jobs told him – “the product he was most proud of being a part of is the Apple Team”. The team where great minds worked together with a shared vision is what made Apple become one of the leading forces in the world of technology.

Steve Jobs said, “Making a product is hard but making a team that can continually make products is even harder.”

Unfortunately, there is no magic formula that will guarantee how well the team will function — different leaders use different approaches . It’s no doubt that the foundation of a great company is a great team. Whether you are building a team of 5 or 5,000, controlling your future is best served by aligning yourself with the right people.

If someone asks, “What is the key to your success?” your answer should be, “We have a great team.”

This article presents some of the research and observations focusing on team effectiveness and some great ways to build an effective team (to improve how well your team functions).

What is an Effective Team?

What is an Effective Team?

Remember that old saying ‘Two heads are better than one’? Or the modern saying, ‘Teamwork makes the dream work’? So now you know that people working together can achieve much more than individuals working alone. But what makes a team effective? What are your teams’ roles and responsibilities? You may have the greatest bunch of individual stars in the world, but if they don’t play together, the club won’t be worth.

A team is a collection of individuals who work together with shared responsibility and view themselves as a unit embedded in an organizational system. According to the team effectiveness definition – it is the capacity a team has to accomplish the goals or objectives of the organization.


Gif Credit: Giphy

Whether it’s a band, a baseball team, or a Fortune 500 company, chemistry is at the heart of what makes teams great. Think about the best teams you’ve ever been on? What are the characteristics of an effective group? Which team roles suit you best? Team Roles define the behavior that we can understand when we work together with others. Characteristics of an effective team include the ability to set aside personal prejudices and the willingness to take group responsibilities. With each team member bringing their own knowledge, team roles, and viewpoints to the entire group through open communication, active listening, and team collaboration tools.

Google, a company known around the globe for having some of the most effective teams in tech, spent years analyzing what makes some teams better than others and what are the qualities of a good team. What they discovered? It’s less about who’s on the team and more about how well they work together.

Is your team effective? Below, we have a quiz for you. Take the quiz and then see your score to find out how effective is your team. But before that, let’s know why teamwork matters?

Why Teamwork Matters

Why Teamwork Matters

You know what they say: “If you want to go quickly, go alone. If you want to go far, go together.” Let’s look at 5 big reasons to why is team effectiveness important?

Why Teamwork Matters

Gif credit: Giphy

  1. Teamwork Broadens Horizons

When working individually, you’ll only bring out your single perspective over things while working with a team offers different perspectives and ideas – bringing much better results.

  1. Teamwork Improves Efficiency

When working in a team you’ll have well-defined roles to each team member making sure that the work is completed on time in the right manner. This, in turn, translates into improved efficiency.

  1. Teamwork Increases Productivity

In a team, the individual joins the power to do a better job. They share the workload with individuals with different skill sets. And thus increased productivity.

  1. Teamwork Ensures Successful Completion of Projects

Teamwork collaboration apps like ProofHub maximizes the successful completion of the project with seamless collaboration and teamwork among team members.

  1. Teamwork Frames the Company Culture

A team that works well together will foster a spirit of loyalty and synergy that shape the company culture. Working in a positive environment boosts morale and overall happiness and satisfaction.

How Can You Improve Team Effectiveness?

How Can You Improve Team Effectiveness?

What are the major effective team characteristics? Improving team effectiveness means there are consequences for poor performance, as well as rewards for good work. Team effectiveness also requires that the right resources are in place to accomplish the job at hand.

How Can You Improve Team Effectiveness?

Gif credit: Giphy

  • Develop the right kind of leadership skills
  • Establish a relationship with each of your employees
  • Rewarding team members in some way for good performance
  • Having the right amount of people working the right way
  • Actively employee tracking for performance

Well, do we need any model for team effectiveness? Probably yes. Team effectiveness helps to figure out which attitude, tools, and strategies to adapt to your team. Perhaps, it will shed light on what’s working and what’s not in your own team. So, making the long story short, let’s discuss some of them.

Understanding Team Effectiveness Better With Team Effectiveness Models  

What makes a team successful? There are different models and approaches determined by scientists and psychologists to answer to this question to determining teamwork effectiveness criteria. Let’s have a look.

Tuckman’s Model

In 1965, Bruce Tuckman introduced the Forming, Storming, Norming, Performing model, also known as FSNP. Tuckman’s team effectiveness model suggests that here are the five stages that are necessary for teams to work at the highest possible levels of effectiveness.

These stages are:

  1. Forming
  2. Storming
  3. Norming
  4. Performing
  5. Adjourning

The Lencioni Model

Patrick Lencioni published his book ‘The Five Dysfunctions of a Team’ in 2005. There are five potential dysfunctions of a team in Lencioni’s model:

  1. Absence of Trust
  2. Fear of Conflict
  3. Lack of Commitment
  4. Avoidance of Accountability
  5. Inattention to Results

The Hackman Model

In 2002, Richard Hackman suggested a new team effectiveness model. Hackman identified these five conditions that are believed to increase the likelihood of a team working effectively.

  1. Real team
  2. Compelling direction
  3. Enabling structure
  4. Supportive context
  5. Expert coaching

The Salas, Dickinson, Converse and Tannenbaum Model

In 1992, Salas, Dickinson, Converse, and Tannenbaum proposed an adapted version of  Hackman’s earlier model developed in 1983. This highlights:

  1. Team design
  2. Team synergy
  3. Organizational Context
  4. Process effectiveness
  5. Material resources
  6. Group effectiveness

The T7 Model of Team Effectiveness

Michael Lombardo and Robert Eichinger crafted the T7 model in 1995 for understanding team effectiveness focusing on the causes of team dysfunction. These are the factors that highly impact team effectiveness.

Internal factors

  • Thrust
  • Trust
  • Talent
  • Teaming skills
  • Task skills

External factors

  • Team leader fit
  • Team support from the organization

How Do You Know if Your Team is Effective?

How Do You Know if Your Team is Effective?

Well, take this quiz to evaluate team member effectiveness at your workplace.

How Do You Know if Your Team is Effective

Gif credit: Giphy


For each question below, click the button in the column that best describes your team. Make sure you choose the option based on the current state of your team and not on how you want it to be. Click the calculate my total and submit it.

9 Statements to Answer
Not really
Very Often
Team members are interdependent, do they have a sense of unity?
Is your team using a project management tool?
Team members are provided with development opportunities?
How often do they appreciate each others’ unique capabilities?
Your team’s successes (both big and small) is often acknowledged?
Do team meetings turn out useful?
Is your team able to freely express ideas and share opinions?
Is your team motivated always?
How likely the team strives to exceed expectations?

What’s your score? Where do you fall?

Your score interpretation

(09-19) The storm warriors

This is depressing. You’ve got some work to do! Your team is suffering, you need to do something now.

Let’s get your team back on track. Sign up now on ProofHub.

(20-30) The struggling soldiers

Your team is going through the motions. Things are running pretty smoothly many times, but you still need to go from good to great.

(31-40) The all-star kings

The team is a solid performer. You must be proud of your team. Congratulations! Your team particularly adds the right value, they welcome good challenges, and it seems like you’re a successful leader.

About This Quiz

Till now, you’ll be having an idea about factors make teams most effective? The team effectiveness questionnaire will help you quickly assess your knowledge of what it takes for teams to work together efficiently and act accordingly to produce the best results.

How to Use ProofHub as an Effective Team Management Tool

From assigning to prioritizing work, managers are responsible for the professional development of the team. #PowerOfWe is what makes the team at ProofHub grow constantly. How can you use ProofHub for improving teamwork and team effectiveness? Let’s have a look.

  • Encourage open communication: A two-way effective communication between employees and superiors to make sure they are able to match each other’s energy.
  • Discussions, Chat, and Collaborative Proofing: This project management tool has several channels to enable users to hold discussions, share ideas and allow private 1:1 chat or group conversations.
  • Decide what others can access: You can have ultimate control over who can access what.
  • Create your own workflow: You can create a roadmap, with clearly defined stages so that teams have a clear picture of what they are supposed to do, and how they need to proceed with their work.
  • Keep an eye on things that matter: You get a clear picture of everything with ProofHub and take better decisions to avoid bottlenecks.
  • Plan the day in the best way: Automatic reminder daily in the morning to know the tasks they need to work upon.
  • Stay on top of deadlines: Teams stay efficient by managing their time and delivering projects within the deadline.

And many more features of ProofHub to improve team effectiveness. Go on, explore all your choices!

So, let’s start delivering projects!

  • No installation
  • No credit card
  • No chaos