- Recruitment tools are a great way to streamline your hiring process and get access to the best talent.
- But why? Why have these recruitment tools become a must-have for businesses? What are its benefits? What are the different types of recruitment tools?
- The article answers all these questions and also lists the top 13 tools that HR professionals and recruiters can use to simplify the way they run their day and their work.
Recruitment tools have become to an HR manager what a paintbrush is to a painter. They simply cannot do without it.
And it’s not that these tools have emerged post the pandemic and lockdown. Even before that the HR professionals were using these tools for recruitment, talent management and handling all the other vital aspects of their day-to-day life.
What are these tools? How do they make life easy for recruiters and HR professionals? Why have they become an integral part of every organization?
These are some of the questions that I will be answering in this article. So, let us begin.
“Streamline the way your human resource team works. Start using ProofHub.”
Table of Contents
- What Is A Recruitment Tool?
- Types of recruitment tools
- Benefits of using recruitment tools
- Top 11 Recruitment tools for 2021
- What are the tools for recruitment?
- What are the best recruitment tools?
- What are the common types of recruitment tools?
What Is A Recruitment Tool?
A recruitment tool is something that aids you in making the entire recruitment process easier, more streamlined and quicker.
According to the numbers from a Glassdoor survey, it takes an approximate sum of $4000 and a time of 24 days on average for an American recruiter to hire a new employee.
Anything and everything that can bring down these costs is virtually a blessing for a company, right? This is exactly what these recruitment tools do.
Types of recruitment tools
There are quite a number of online tools available out there, which specifically cater to the needs of specific functioning areas of a recruiter. Based on that we can classify these tools into the following types:
The oldest and the most common type of tools in recruitment have to be the job portals. These tools work as the places where recruiters can find people who are actively looking for a job. Not just this, but they can advertise their requirements so that potential candidates can reach out to them directly. The best example of online job portals is Indeed.com. Besides Indeed.com, LinkedIn, to some extent, also works as a job portal and has been used by recruiters for finding the right candidates.
Talent Management Systems
Talent Management Systems are more sophisticated software systems that help recruiters maintain a record, track their daily activities, set reminders for their daily activities, create and do a lot more. By providing them with a streamlined system for managing candidate data, these tools work as a great way for HR teams to save time and work more efficiently.
Initial screening is an integral part of the recruitment process. There are a number of different recruitment tools available out there that automate the screening process by testing various attributes of the candidates such as aptitude, job skills, personality and so on. The good thing is that such tools allow you to define the parameters that you are looking for, so you can easily find the desirable candidates.
Physical interaction has been limited to quite a large extent. Besides the focus on virtual hiring has made it imperative for recruiters to resort to virtual means of communication for interacting with potential candidates. This is where video communication tools become their lifesaver.
The recruitment process is not complete until the newly hired person is successfully onboard. The worst part is that close to 20% of the new hires leave without even making it to the second month. A poor onboarding experience is one of the major reasons behind it. To make sure that onboarding is carried out seamlessly, there are onboarding tools available out there, which you have to use.
“Looking to make employee onboarding smooth and streamlined? Use ProofHub to bring all your efforts in one central place.”
Benefits of using recruitment tools
By looking at the information mentioned above, one can get an idea of the benefits that recruitment tools bring. However, to bring more clarity in this regard here is a more elaborate look at the benefits of using recruitment tools:
Using technology to screen candidates and handle the initial phase of recruitment ensures that there are lesser human errors. All the candidates are judged on equal parameters and further data analysis can be carried out to build better recruitment strategies for the future. This ensures that there’s consistency in hiring, and you can get the best results from your efforts by using these recruitment tools.
Another benefit that you will realize by using these tools is an increase in the efficiency of your efforts, since everything is in one place, available online, and easily accessible. You don’t have to invest time in sorting through files physically and search for information. Rather you can get all this information with just a few mouse clicks. So, there is no confusion and no chaos.
Keep data organized
Data is everything to a recruiter. From the resumes to screening tests and whatnot. It can become utterly chaotic to handle everything without having a system in place. This is where using an online recruitment and talent management system proves to be a blessing. You can organize all the information by sorting them in folders, labelling them and so on.
Reduced employee turnover
By making the employee onboarding experience smoother, you can eventually prevent them from leaving early. With a talent management tool like ProofHub, you can create clear workflows, share all the relevant information, and do a lot more to make your onboarding process better.
Save time and money
By making processes more streamlined, giving you a tool to organize your data and automating various processes that recruiters have to carry in their daily life, these recruitment tools help a business save a lot of time, and money.
Top 11 Recruitment tools for 2021
Recruiters love using ProofHub because of its simplicity, and highly beneficial people management features. It has all the capabilities of an efficient applicant tracking system, onboarding software, and a collaboration tool.
ProofHub also helps recruiters and HR managers stay organized by giving them a central, secure place for storing their files and documents.
Top ProofHub Features
- Custom Hiring Workflows
You can create custom hiring workflows in ProofHub to always stay in control of your hiring process.
To make onboarding easy for team members, you can create your knowledge base in ProofHub. Create notes for company policies, guidelines to follow while working, and all other important and relevant information to create a great onboarding experience.
- Employee Life Cycle Tracking
Human resource professionals can set milestones to track specific phases in the life cycle of individual employees.
- Employee Engagement
ProofHub’s intuitive collaboration features make it the perfect employee engagement tool. You can keep the entire workforce connected with its Group chat feature. There’s a dedicated space for company-wide announcements.
- Team Events
Human resource managers can also create events in Calendar that will serve as reminders for team members for any specific work or non-work related activities happening in the organization.
ProofHub’s powerful reporting tool ensures that HR professionals can track employee performance, monitor it, and share their performance feedback.
If you are looking for a tool that helps you in everything you need to manage talent in your organization, Bamboo HR is the tool for you. With the e-signatures feature inbuilt the tool helps organizations take one step forward towards making processes paperless.
From gathering people data and analytics to streamlining the hiring process, from smooth employee onboarding and quick decision making to compensation and building an overall team culture, Bamboo HR can help you do all this with ease.
Top BambooHR Features
- Applicant Tracking System
- Workflows And Approvals
- Employee Records
- Reporting And Analytics
- Onboarding And Offboarding
- Time Tracking
- Payroll Management
- Performance Management
An award-winning software, which is known for its human capital management features, UltiPro is an all-in-one recruitment tool that is loved by HR professionals. The software claims to have a best-in-class user-interface.
From performance optimization to easy employee monitoring, to track the entire employee life cycle with the organization, UltiPro helps in all this. Besides this, the software has also got aspects like Payroll, Time, and Talent management covered for you. It’s like everything is available in one central place.
Top UltiPro Features
- Ai And Machine Learning
- Employee File Management
- Compensation Management
- Performance Management
- Employee Surveys And Sentiment Analysis
- Predictive Analytics And Business Intelligence
An AI-powered tool that does the job pretty well when it comes to hiring, Harver is used by some big names like KPMG, Adecco, Burger King and Valvoline for their mass hiring efforts. The tool focuses on building a simplified, informative and data-driven selection process so that you can hire the best candidates.
One of the best things about Harver is that it is a fully automated tool and therefore helps HR teams to automate their routine tasks, freeing up a lot of their time.
Top Harver Features
- Candidate Management System
- Candidate Testing System
- Automatic Grading
- Streamlined Reporting
- Employee Life Cycle Insights And Management
Interviewstream is an end-to-end employee recruitment tool that streamlines the hiring process for businesses. From helping you optimize your hiring process to creating a great experience for the talent being recruited, Hirevue does the job pretty well in all these aspects.
The software has some great capabilities to speed up your hiring process by identifying your needs and interviewing at scale. The software has built-in video interview capability that makes it a star when it comes to virtual hiring. The website offers a great ROI calculator as well so that you can calculate the returns that you will get by using the software.
Top Hirevue features
- Video Interviewing
- Pre-hire Assessments
- Interview Scheduling
- Conversational Ai
When it comes to talent acquisition, Yello is the tool for you. The unique thing about this software is that it has specific solutions for Campus, Professional, Diversity, Government and Virtual recruiting.
From sourcing and candidate engagement to employee evaluations and hiring workflows, Yello has got everything covered. Helping teams make smarter hiring decisions, Yello is known to accelerate the process and bring great results for all types of organizations.
Top Yello Features
- Candidate Sourcing
- Recruitment CRM
- Candidate Engagement
- Video interviewing
- Interview Scheduling
- Application Workflows
- Candidate Evaluations
7. Click Boarding
Focusing on building an unparalleled employee engagement experience, Click Boarding helps you with onboarding and offboarding processes. You can create bespoke process flows or pick from the basic ones that the software suggests.
Clickboarding also has strong employee progress monitoring capabilities, giving you a clear picture of individual employee performances. Click Boarding also integrates with a number of popular industry applications.
Click Boarding Top Features
- Employee specific workflows
- Action Center to monitor employee performance progress
- Offboarding portal
- Custom offboarding URLs and emails
- Third-party integrations
GoHire speeds up your hiring process by bringing together everything you need to attract the top talent in one place. It helps you organize your hiring process workflows, track candidates, and also automate your hiring efforts.
With powerful analytics in the tool, you can make more informed decisions and build more effective hiring processes. You also get permission controls to stay on top of everything that’s being done in this wonderful recruitment tool.
Top GoHire Features
- One-click Job Posting
- Templates For Job Descriptions
- Job Widgets
- Applicant Tracking System
- Reporting Tools
- Data Import
- Advanced Reporting System
- Candidate Ratings
SmartRecruiters is the all-in-one recruitment tool that takes care of everything from attracting the right talent to selecting and hiring them for your business. Going above and beyond the simple talent management systems, the software leverages technology for seamless collaboration, assessments and Artificial Intelligence.
It also recently acquired JobPal, a leading recruitment chatbot for enterprises. The software also possesses advanced employee monitoring and mobile recruiting capabilities, making it one of the best recruiting software options available in the market.
Top SmartRecruiters Features
- Candidate Sourcing
- Candidate Assessment Tool
- Applicant Tracking
- Hiring Software
- Cloud and Mobile Recruiting Software
- Recruitment Compliance
- Recruitment Analytics
An innovative tool that helps you assess candidates based on job-related tasks, Vervoe is a must-try tool if you are looking to hire the right candidate. From skills assessment to AI – you will find everything in Vervoe that you need as a recruiter.
By replacing the traditional hiring process, Vervoe works perfectly for both the recruiters and the person looking to get hired. The best part is that it comes with a free trial, so you can take it for a spin before you actually take the paid subscription.
Top Vervoe Features
- Customizable Assessments
- AI Customization
- Personalized Candidate Messaging
- Automatic Grading and Ranking System
- Team tools for collaborative hiring
Every company is unique and to meet its unique needs Pymetrics provides an AI-based system. Making hiring fun, it uses a unique set of games for gathering their data about cognitive and emotional attributes.
From funnelling potential candidates to identifying the ones with the highest potential, and Insights, Pymetrics has got a number of functionalities to make your hiring efforts more focused.
Top Pymetrics Features
- Candidate Assessments
- Talent Acquisition
- Talent Management
- Digital Interviews
- AI-based analysis
How To Select The Best Recruitment Tool?
After going through the list, I’m sure that you would have thought this in mind – the list is pretty exhaustive, how can I select the best one amongst these?
To answer this question, I would like to say that you need to assess your hiring requirements. Get your HR team together to discuss the challenges they are facing, since they are the ones who are actually going to use the tool.
The good thing is that a majority of these tools come with a free trial opt
Like everything else, recruitment strategies have also changed, rather evolved, over the years. In fact, if we look at the scenario post the pandemic period, a lot of emphases has been given to remote hiring. This has increased the need for businesses to invest in the right recruitment tools so that their human resource teams can continue to function without any limitations.
If you are looking to make your recruitment process more effective, and boost effective collaboration in your organization, you can select a combination of the tools from the list mentioned above.
What are the tools for recruitment?
Anything that helps you better your recruitment process and efforts can be considered a recruitment tool. There are plenty of modern recruitment tools available in the market.
What are the best recruitment tools?
ProofHub is a fantastic tool that can help recruiters. Besides ProofHub, BambooHR, GoHire, Yello, Harver and Pymetrics are some of the other popular tools.
What are the common types of recruitment tools?
Job portals, talent management systems, screening tools, communication software and onboarding tools are the five most common types of recruitment tools.