12 Email Alternatives & Competitors For Better Business Communication

Emails used to be the only mode of professional communication in offices a few years ago. Thanks to new-age email management tools that we no longer have to deal with those messy emails and business communication is easier, smoother, and faster than what it used to be. If you are looking for email alternatives to organize your schedule and ease your workload, you’ve come to the right place.

Here are 12 email alternatives you must try:

1. ProofHub

ProofHub as email alternative

ProofHub is a versatile proofing and project management software that eliminates the back and forth email volleyballing happening at offices while sharing files and getting feedback on them. It is a great solution to the time-consuming and messy email threads.

ProofHub acts as a central hub where you can search and store important files whenever needed. Collaboration becomes fairly easy with the email-in feature in ProofHub as you can perform important project activities even when you are not using the tool. It lets you post comments, add tasks, upload files, and do a lot more without needing to log in to your account.

2. Slack

slack office communication tool as email alternative

Since its inception, Slack has reduced email volumes by a large percent. Famously touted as an email-killer, many companies and small teams have switched to Slack and are collaborating without any glitches.

Slack effortlessly brings all your communications together. There is a channel for every conversation where team members can leave or join it as needed — unlike lengthy email chains.

When your team needs to kickoff a project, hire a new employee, deploy some code, review a sales contract, finalize next year’s budget, measure an A/B test, plan your next office opening, and more, Slack has you covered.

It’s time for a game changer, if Slack is not letting you win. Slack alternatives is your lucky move!

3. Hubsport CRM

HubSpot CRM is available as a mobile or desktop app

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HubSpot uses its customer relationship management (CRM) software to replace email and improve it. You can use the platform to communicate with secure chat options, call recording, and video calls. 

HubSpot CRM integrates with hundreds of other communication tools too. You can chat on Facebook messenger from within the platform or integrate with your Gmail account and keep client information up-to-date automatically.

The tools work wherever you do, with both desktop and mobile app versions available. HubSpot isn’t just for communicating with clients either. Its CRM helps your team organize their schedules better and communicate these changes with the team. 

HubSpot allows for document sharing, scheduling meetings, quotes, and closing deals, all from within the platform, but you can use your favorite tools while you get things done.

Because HubSpot recognizes the importance of email, it offers tools to track and improve your email open rate, compare changes to subject lines or CTAs with A/B testing, and help automate as much of the work as possible. 

All of these features are available for free on HubSpot’s CRM.

4. Google Hangouts

Google hangouts alternative

Google Hangouts is a communication platform developed by Google which includes messaging, video chat, SMS, and VOIP features. This is what makes it an awesome alternative to traditional Gmail.

You can have voice and video conversations from your computer through Hangouts and experience seamless communication. The best part is that it lets you make free video calls with up to 10 people and talk face-to-face.

Its comes with a free plugin and could be installed in just a few seconds. It also enables you to go from an email conversation to a group and start video calls from your computer, smartphone, or tablet.

5. Mail.com

Mail.com email provider

Mail.com is a web portal and web-based email service provider owned by the German internet company United Internet. It offers news articles and videos and a free webmail application with unlimited storage.

Mail.com allows you to choose from more than 200 domains when you sign up, thus giving it a feel of a personalized email account. Moreover, it collects all your emails from different accounts in one place.

Mail.com can increase your efficiency with its intuitive and user-friendly features. So, if you are looking for an effective email service, it fits the bill perfectly.

6. Yandex.Mail

yandex mail alternative

Yandex.Mail is a superb email alternative that comes with great features and reliable security. The smart software highlights important emails and sorts everything else into other folders.

It gives you more than enough cloud storage capacity of 10 GB to put your stuff at one point. You can also switch the appearance of your inbox to suit your mood in Yandex and join multiple Yandex inboxes under one account.

Popular for its superlative security features, it lets you log into the app with your PIN and fingerprint. Moreover, there is a built-in antivirus that checks every incoming mail for viruses and sorts suspicious messages into the Spam folder.

7. Zoho Mail

zoho mail alternative

Zoho Mail, the only email alternative which is designed keeping business users in mind. The biggest advantage of this cloud-based email is how easily it lets you exchange emails and communicate from any part of the world gaining the ultimate control of your inbox.

Zoho Mail’s extensive control panel makes it easy to manage email for your business as you can set up individual mailbox privileges, email policies and more.

The email alternative is integrated with products across the Zoho suite, from CRM to Projects. It also comes standard with apps to enhance your inbox and get work done faster.

Read on: Zoho Alternatives – 13 Tools Your Team Will Love

8. Outlook.com

outlook alternative

Whether it’s staying on top of your inbox or scheduling the next big thing, Outlook makes it easy to be your productive, organized, and connected self – at home, work, and everywhere in between.

It is an effortless email and calendar app that brings your email, calendar events, and files together at one place. With everything under reach in Outlook, you can easily manage work easily and make time for what matters the most.

Life is much more organized and schedules when you have a tool like of Outlook.com to manage your emails and other accounts at a single place.

9. Groove

groove email alternative

Groove is a popular email alternative that enables you to collaborate on all your customer emails, social media posts, live chats, and calls together in one helpdesk.

A help desk software that manages support emails right from your inbox and delivers impressive customer service via email. You can respond to a ticket, change its status, or even assign it to a teammate directly from your email and it’ll be automatically updated in Groove.

The Groove workflow is pretty similar to email but with added features that will definitely add to your productivity and give you a powerful email alternative.

10. Skype

skype alternative

For years, people have been using Skype as a primary method of communication for both professional and personal reasons. This free alternative to email comes with an impressive range of features for seamless communication.

You can text, audio, and video call regular phone numbers and Skype users from outside your company as well. Unlike other tools, Skype is more functional and less buggy. Even if you don’t have an internet connection at the moment, you can still access and send messages to users and they will be automatically sent when the connection is restored.

11. Fastmail

Fastmail email alternative

FastMail is the best choice if you are looking for a feature-rich email alternative with a simple interface. As an email-management tool, it lets you easily manage your emails and contacts with folders and labels.

You can also pin important emails to the top to access them without much effort. Apart from this, you can also define a customizable anti-spam filter to keep the inbox junk-free.

FastMail offers its users a Calendar application that automatically syncs with their account and also allows them to send automated Email invites.

12. Yammer

yammer alternatives

As an email alternative, Yammer connects people across your organization to enable better and faster decision-making. It lets you join meaningful discussions to move your work along faster. Get quick answers to your questions, and have productive, spontaneous conversations with experts and creatives across your organization.

With this email alternative, you can make sure you’re not repeating work that’s already been done and accelerate your productivity. Collaborate in a community to share ideas and solve problems in half the time. Keep docs, photos, and videos in context by adding them to conversations and staying connected with its iOS or Android mobile app.

Communicate, collaborate and manage all your projects on a single platform Try ProofHub for Free

Which email provider do you prefer?

These popular email alternatives are worth trying. Do let us know which email providers you use and which should have been mentioned in the above list in the comments below.

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