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9 benefits of cloud based project management software

cloud based project management software
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Cloud-based technology has taken the world by storm. An increasing number of organizations are storing their applications and data in cloud-based management software. Thus, enabling it to become a worldwide phenomena.

According to this report, more than 60% of the businesses utilize cloud-technology in the world. The number is staggeringly high.

Ever wondered what makes it the most sought-after thing in the business today? And more importantly, why it must make it to the list of the requisites for your business or not?

What is cloud-based project management?  

A cloud-based project management software coordinates the planning, collaborating, monitoring, and delivering of a project. It allows project managers and teams to get work done using a network of tools available within the software, rather than using a plain old whiteboard and sticky notes. The use of project management software scales from business to business—and team to team. But, in all, it is designed to make managing projects and deadlines easier and more effective.

What are the advantages of a cloud-based project management tool? 

Cloud-based solutions have been a dominant trend in the business industry for the last few years. New and improved software solutions have been entering the market on a regular basis, making it difficult for organizations to find the right tool. But before you start looking for a project management tool, it’s important to explore the many advantages a cloud-based project management solution has to offer. 

Speaking of which—Here are the benefits of using project management software for your business. 

Benefits of using  cloud-based project management software for your business

1. Easy access

First and foremost, cloud-based project management software allows you to access the information from any part of the world, provided you have an internet connection. Also, you can access content from multiple devices – mobile phone, laptop or tablet. Whether you are in a meeting room, a conference room or at living room in your house – you can  have access to  all your  information right at your fingertips. It successfully eliminates any requirement to be linked to a particular server at your workplace or any specific platform (Windows, Mac, Linux etc). Thus, it provides a lot of flexibility and ease in accessing information from anywhere in the world.

2. Easy to get started with

The best part of having a cloud-based project management tool is the ease it provides the people to get started with it. It does not require any rigorous training, knowledge of extra tools or installations. Unlike conventional methods, which would require you to have specific training about that tool, these software are designed to be used in the most simplest ways. You can link it with any of your social media handles and you are good to go.

3. Highly cost-effective

These cloud-based management software are very easy on your pocket. You don’t need to spend millions on buying servers, additional installations or buying additional storage. Additionally, most of them provide high-standard customer experience and technical support to the buyers. Thus, it is highly cost-effective making it a technology worth investing in.

4. Improved collaboration and productivity

Online cloud-based project management tools are designed to improve collaboration by ending email volleyballing at workplace. These provide a centralized place for communication and document sharing which results in high productivity for every team member without any financial costs. For instance, ProofHub a task management software provides a collaborative platform for effective communication and document. Thus, these tools create many avenues for improved collaboration and better productivity at work.

5. No additional installations and hardware

One of the many advantages these tools offer is that they do not require any hardware nor any additional installations. Unlike old-school technologies where you need to buy additional licenses for every computer with new settings. Cloud-based PM tool eliminates the need of this completely. Additionally, the vendor that allows you to have access of this cloud-related project management tool in a complete hassle-free manner.

6. Low maintenance technology

Cloud-based project management systems being highly cost-effective are also low on maintenance. You don’t need an army of IT people running here and there solving tackling software related challenges. Moreover, the vendors take care of any issues or requirements such as version upgrades and anomalies in the online cloud-based project management software.

7. Reliable and secure

All cloud-based project management software (like ProofHub) are made with world-class technologies and undergo several security measures. Thus, these software are very reliable and secure. There are several mechanisms such as data segregation, SSL certificates that are employed by vendors to secure customer’s data. Even if your laptop gets stolen or lost, you just need to login from your online account and change the password to protect your data.

8. Free monthly trials

About 99.9% of the online cloud-based project management software vendors provide free 30 day trial for the product. It gives the buyer an opportunity to test the features, understand its working and to judge if the tool is a right fit for them or not. Getting a free trial doesn’t hurt, right? So, make sure you try the software properly before investing in it.

9. Allows web-based integrations

To run a business effectively, one has to take help from the number of applications and services. So, it becomes a necessity for the cloud-based project management tool to allow various web-based integrations at one centralized place. It allows users to manage a plethora of tasks and services simultaneously at one place. This, consequently, helps in saving a lot of time and improving productivity.

10. Support for remote teams

Today, more and more organizations are rooting for cross-functional and decentralized teams. They are building teams with a combination of local, remote and overseas talents. In order to make these teams work, each team member should be able to collaborate, share information, and access critical documents whenever and wherever they need to. That’s what cloud-based project management solutions are designed to help with. One of the critical benefits of using a project management tool is that it enables teams to become more mobile and remote. 

11. Super time saver

Being able to visualize the overall timeline for the completion of a project or deliverable is an important aspect of the project management process. With the help of a project management software, managers and teams can not only visualize or evaluate the project timeline, but they can also track the exact amount of time that needs to be spent (or has been spent) on a specific task, milestone, or project. Doing this makes it easier for everyone on the team to get a clear understanding of how long each task will take, how each task groups together, and what they can do to cut down the delivery time, thereby finding ways to save tons of time.

Which is the best cloud-based project management software?

Choosing the right project management software can often become a pain in the neck, especially when there are so many options to choose from. However, selecting the right project management software is important. The right tool enables communication, organizes the organization’s workload, and more importantly, it impacts the project success. Keeping that in mind, we’ve compiled a list of the best project management software that you might want to check out. 

1. ProofHub

 

ProofHub is a made-for-all solution. From freelancers to multinational enterprises from different business verticals – ProofHub is a project management and collaboration software that conveniently fits within any corporate setup. The software comes with integrated one-on-one/group chat, quick Discussions, Workflows, and Kanban boards, custom reports, custom roles, centralized files, notes, Gantt charts, proofing, timesheets, timers, and many more powerful features. The purpose of ProofHub is to enable teams to collaborate over projects in an easy, diverse manner and get them delivered as scheduled.

2. Wrike 

 

Wrike is a project management tool with a load of useful features like task management, task prioritization, real-time newsfeed, interactive timeline (Gantt chart), and workload management. It works for both distributed and co-located teams. With Wrike, teams can easily schedule, discuss, and prioritize their tasks, and track projects as they progress. Wrike’s Paid packages start from $9.80user/month (annual billing) for the Professional plan.

3. Clarizen

 

Clarizen is a project management software with a key focus on social engagement. It is designed to automatically prioritize projects, tasks, resources, budgets, and portfolios so that key resources and information are managed appropriately during the project management process. Other than that, templates, personal calendars, project portfolio management, workflows, dashboards, approval processes, and version control are some important features that make Clarizen a part of our top 5 project management tools. Clarizen offers two priced editions – Clarizen’s Enterprise plan starts at $45/user/month and Clarizen’s Unlimited plan starts at $60/user/month. 

4. ProjectManager

ProjectManager is a tool designed to elevate efficiency in project planning, budgeting, scheduling, execution, and reporting. It is one of the most trusted project management systems in the market today. The platform essentially focuses on the three major parts of a project management process—planning, monitoring, and reporting. Additionally, it offers advanced add-on features like real-time dashboards, automated emails, and quick report generation. If this interests you, then you can easily sign up for ProjectManager’s free trial.

5. Zoho Projects

Zoho Projects is a cloud-based project management platform designed to make your business projects more productive. The platform comes equipped with features that help to improve collaboration, facilitate monitoring, and enhance productivity and overall quality of the output. With Zoho Projects, teams can get work done and delivered on time. Zoho Projects pricing scheme is quite flexible. It comes with five plans, with a free plan for freelancers and small teams. 

Thus, cloud-based PM softwares are ground-breaking with the power to fast-track any organization onto the path of success. In today’s fast-changing business environment, cloud-based software are revolutionizing the traditional workplace. Thus, these software stands undeniably tall in fostering world-class collaboration and improved productivity at the workplace. They indeed have become an indispensable prerequisite at workplace to achieve tremendous success.

Thus, it’s high time for businesses to come under the cloud technology. If you are ready to take the leap. Start your free trial with ProofHub now and reap all the above-mentioned benefits.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Marketing Manager at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.


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