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5 Calendly Alternatives That Are Too Good To Ignore


Another possibility is that it makes scheduling easy for you and your team, but you’re looking for a tool that offers more than scheduling meetings. 

You might have many reasons to move on from Calendly. And my sole intention in creating this informative article is to help project managers and working professionals by providing them a valuable insight into some of the best Calendly alternatives available today. 

Let’s get started and know what Calendly is, what it offers, and its glaring drawbacks that make users switch to another tool.  

What Is Calendly? 

Calendly is a simple online appointment scheduling software that enables you to avoid the hassle of back-and-forth emails. Calendly simplifies the complex scheduling process by only offering times that sync with your availability across all your calendars. The tool caters to freelancers, institutions, organizations, and businesses of all sizes across various industries. 

What Does Calendly Excel At? 

Calendly excels at automated scheduling. You can set your availability, and Calendly helps you connect all your calendars, so you don’t have to face the situation where two or more of your meetings collide simultaneously. Calendly aligns, syncs, and integrates everything around your meetings. 

Some of the best features of Calendly are: 

  • Custom meetings
  • Custom workflows
  • Automated reminders and follow-ups
  • On-demand scheduling 
  • Modern scheduling 
  • Integrations with other tools 
  • Simple, intuitive interface 
  • Automatic notifications
  • Mobile apps, integrations, and browser extensions 
  • CRM integrations

Pricing: The most popular Pro plan is priced at $12/month/user. 

Where Calendly Misses Out – Major Drawbacks 

Calendly is quite a handy tool for scheduling and taking appointments, but is it all you want when managing in-office/remote teams and keeping all your team members on the same page? Can you rely solely on this tool to manage other aspects of your project management? Is it affordable for small project teams and startups on a limited budget?

No, is the answer. While Calendly comes with several useful features that allow you to set schedules easily for all types of events, the tool does have some glaring drawbacks that make it pretty-much one-dimensional software. 

Let’s take a look at some of the most significant drawbacks, which is the main reason why you’re looking for Calendly alternatives. 

Drawback#1. Basic Plan Lacks Important Features 

Calendly offers a free basic plan, which provides bare-basic features to users who are getting started with the tool. If you want to use advanced features, you will have to upgrade to paid plans, which might not be cost-effective for individual users and small businesses with a limited budget.

Drawback#2. Expensive Per-User Fee

With Calendly, you are charged $8 and #10 per month for Premium and Pro plans, respectively. If the team size is more extensive, you’re staring down at increasing costs for using an online appointment scheduling software. Other scheduling tools charge a fixed price for a certain number of users, making them worth considering by large-sized teams.

For example, ProofHub offers two pricing plans at fixed price ($45, $89) for a fixed number of users. 

Drawback#3. No Desktop Software Available 

Calendly offers both web and mobile apps, but no desktop software is available. Even though many users use mobile and web apps, some prefer to have their booking system on their desktops. 

Drawback#4. Lack Of Dashboard Customization Options 

Some Calendly alternatives offer users to organize social media and content management in a single dashboard, which is impossible with Calendly. 

Drawback#5. Mobile App Not Up To The Mark

One of the main drawbacks of using Calendly is its mobile app, which tends to crash occasionally. 

Drawback# 6. Poor Customer Support 

Many users are left unsatisfied with the below-par customer support services of Calendly, and users are left to wait long before their problems are resolved.  

5 Calendly Alternatives You Cannot Afford To Ignore In 2021 

The market is flooded with highly functional Calendly alternatives that offer more features at competitive pricing. We have conducted extensive research and compiled a list of powerful tools that you can easily replace with Calendly.  

Let’s explore these tools. 

  1. ProofHub 

ProofHub is an all-in-one project management and team collaboration tool that empowers project managers and project teams to have greater control over their projects.

ProofHub as Calendly Alternatives

ProofHub offers a range of powerful features, including Project Scheduling Calendar, in a single place, eliminating the need to use multiple apps for time management, task management, file management, chat, etc. ProofHub brings all team members on a common platform to coordinate tasks, lead discussions, and stay updated on all project-related activities with a Bird’s eye view. 

Unlike Calendly, ProofHub is a comprehensive tool that enables project managers to manage straightforward and complex projects efficiently. Since every team member can track their work progress, ProofHub improves job accountability and ensures everyone sticks to their deadlines. 

An intuitive interface, fixed pricing plans, minimal learning curve, and a robust list of features under one roof make ProofHub a must-have in every project team’s arsenal. 

Salient Features Of ProofHub Are: 

  1. Project Scheduling Calendar

ProofHub’s Scheduling Calendar helps project managers and team members organize and schedule events, tasks, and milestones in one place. Automatic reminders ensure you don’t forget your crucial work and see all calendar data across all projects in one place. 

You can add recurring events and tasks without having to add them manually. You can select your calendar view from day, week, two weeks, or even a month and schedule work suitably. 

  1. Online Proofing 

ProofHub is a strong Calendly alternative because it offers much more than what you get from Calendly. ProofHub’s online proofing tool allows users to collaborate on files and documents, review, and proof them using annotation tools right where they are. 

Add clear, actionable feedback for specific regions, and mark suggestions or input as resolved once the changes are made. 

You approve all files with a single click of the button. Online proofing is highly popular among graphic designers, web designers, and video creators who otherwise had to spend a lot of time on old-fashioned pen and paper and email-based proofing procedures. 

  1. Task Management

ProofHub is labeled as “all-in-one” software because it offers a list of advanced features in a centralized location. Task Management software in ProofHub is a useful addition for project managers and team members who sometimes lose track of what work they are supposed to do and when. Using this feature, project managers can easily create, assign, and monitor projects and tasks from a centralized location. 

Not only this, you can also set time estimates, due dates, attach files, and add comments at one place. Add custom labels to differentiate, prioritize, and organize tasks. Time tracking allows you to record time spent on tasks and save it in timesheets. 

  1. Timesheets 

Many users who are looking for Calendly alternatives prefer to use a tool that offers them additional features other than online scheduling. ProofHub’s time management software empowers professionals to bring all your time data at one central place. You can add timesheets to record time data, use them for payroll, client billing, estimation, tracking, and even time management at the workplace.

Set time estimates for tasks and know which tasks are taking longer than usual to be completed. A Bird’s eye view enables users to see all time data of people across all projects, billable or non-billable, project progress, and status without needing to jump through projects. 

  1. File Management

Managing bundles of important files and documents is not easy. Paper docs and files take extra space, are prone to damage, and consume extra time when you have to search for required information, reports, or data. 

ProofHub’s File Management software eliminates the need to use paper files by allowing users to upload, store, and organize all your digital files at one central place that you can access from any device connected to the internet.  You can store multiple versions of the same file, access version history, compare with the older versions available, and restore if needed. 

  1. Kanban Boards

Kanban Boards in ProofHub allow project teams to move tasks through multiple stages as well as get notified for the same. This visual view of workflows makes it easy for project managers to check the status of the tasks assigned and who is working on them. Project teams can customize workflows as per their requirements by adding more sections than default settings. 

  1. Custom Fields

Every project is unique, which necessitates the need for a dedicated space to add the information that is unique to your workflow or project. The default fields in various project management tools might not always be adequate. So, ProofHub’s custom fields are important to suit the specific needs of your projects and teams. You can add the following fields: 

  • Text
  • Text area
  • Drop down
  • Tags 
  • Numbers
  • Percentage
  • Currency
  • Date 
  1. Table View

Seeing different tasks assigned to you in a listicle can confuse you; you have no idea about their type, det dates, priority, deadlines, etc,. Table view in ProofHub filters all your tasks so you can plan and organize projects in a way that’s best suitable for your team. Assign tasks, filter and view data based on priority, and keep essential details front and center. 

  1. Group Chat

Project teams end up spending valuable time and energy on scheduling and participating in video conference and audio conference calls. While such team meetings and discussions are important, frequent meetings can cut down on your team’s productivity. ProofHub’s Group Chat tool enables project managers and team members to have quick conversations by quickly sending/receiving direct messages. Users can also add emojis, attach files, ask questions, and receive answers instantly while working. 

  1. Stickies & Bookmarks

Use Stickies in ProofHub to quickly jot down and organize your key information, like new ideas, reference links, minutes of meeting, and use them anytime you want to. With Bookmarks, users can access frequently used stuff faster, like projects, task lists, discussions, file folders, notes, and timesheets. 

Why use one-dimensional scheduling software when you can utilize a fully-loaded ProofHub to have greater control over your projects and team from one place? Switch NOW!

  1. Chili Piper

Chili Piper is an advanced scheduling and revenue software that is designed for B2B revenue teams. This powerful scheduling software system works well not only for B2B, sales, and customer support teams but also for any individual and teams that need to schedule meetings online. The reason why Chili Piper is considered as a better Calendly alternative is because while the latter works well for individuals and freelancers, Chili Piper’s features are more suitable for teams that need high functionality. 

Chilli Piper as Calendly Alternatives

Main Features Include: 

  • Web Form Conversion
  • In-App Conversion
  • Marketing Campaigns
  • Process Automation
  • Individual Scheduling
  • SDR to AE Handoff
  • In-person Events

  • Easy-to-use Google Chrome extension
  • Reduces back and forth communication
  • Salesforce integration
  • Includes round-robin meeting distribution
  • Automated email reminders
  • Robust reporting feature

  • Lack of payment processing options
  • Complex features can be overwhelming for new users
  • The app can be slow at times 
  • Limited to scheduling only
  • Expensive pricing for teams with limited budget

Pricing: The paid plan starts from $30/user/month. 

  1. Sidekick.Ai

You can consider Sidekick.Ai as your smart scheduling assistant. This powerful Calendly alternative and feature-rich scheduling platform offers various ways to users to schedule meetings, like Forward to Schedule, Link Sharing, and Sidekick scheduling. Sidekick.Ai is also the first scheduling software that uses machine learning to process language for scheduling meetings. You never have to go through time-consuming tasks, like checking calendar, picking date and time, and sending it with a confirmation. Sidekick.Ai automatically emails your prospect with a list of your available times. 

Sidekick as Calendly Alternatives

Main Features Include: 

  • Automated Scheduling
  • Appointment Scheduling
  • Group Scheduling
  • Calendar Management
  • Meeting Room Booking
  • Online Scheduling
  • Payment Processing
  • Multi-location Scheduling

  • Easy to set up and use
  • Excellent customer support
  • Book group meetings instantly
  • Easy to navigate
  • Integrations & Automation
  • Sends out meeting invites to everyone
  • Sends reminders prior to meeting

  • Needs more integrations
  • Missing a few features
  • One-dimensional scheduling software

Pricing: The Paid plan starts from $10 per month. 

More than 85,000 teams and businesses worldwide bank upon ProofHub for hassle-free planning, collaboration, organization, and delivering projects of all sizes, on time. Subscribe TODAY!

  1. HubSpot Meetings

HubSpot Meetings is another Calendly alternative that is popular among small and medium businesses as a reliable and efficient scheduling software. The scheduling software makes it easy for potential customers and actual customers to schedule meetings with your team, which saves hours of time spent on tedious, unnecessary emailing. Prospects can schedule group meetings or round-robin meetings, and they’ll be added to your HubSpot contacts database. You can also integrate your scheduling software with your landing pages to your website so that visitors can effortlessly get access to your team. 

HubSpot Meeting as Calendly Alternatives

Main Features Include: 

  • Native integration with HubSpot CRM 
  • Direct integration with Outlook 365 and Google Calendar
  • Page design and Easy link functionality
  • Create round-robin or group links  
  • Calendar embedding
  • Appointment scheduler to automate sales processes

  • Fully built-in CRM
  • In-depth design functionality
  • Connects with apps your team already uses
  • Salesforce integration
  • Customizable reports and Dashboards 

  • Expensive
  • Contracts aren’t flexible
  • Limited reporting

 Pricing: Free plans are available. Paid plans start from $45/month. 

  1. Doodle 

Doodle is a Calendly alternative and a cloud-based appointment scheduling platform that is designed for both small and large-sized companies. The platform enables users to schedule and customize meeting requests. Doodle eliminates long email threads and schedule juggling, which helps you be more productive. Its simplicity and utility make it an easy-to-use even for rookies who are not tech-savvy. Privacy and security of Doodle is a notch above many other online scheduling software. The app is free to download, and there’s no charge to use the service. To use advanced features, you  would need to upgrade to a Private or Business account. 

Doodle as Calendly Alternatives

Main Features Include: 

  • Booking Page
  • Schedule time with anyone, on any calendar platform
  • Clear visual snapshot
  • Easy-to-follow interface
  • Seamless set up
  • Top rated for enterprise scheduling 

  • Effortless way to choose a time to meet for everyone
  • Confirmation and reminder functionality
  • No account required for one-off scheduling needs
  • The free account offers all the features to schedule a meet 
  • Automatic time zone adjustments 
  • Limit the number of events in a single day

  • Advanced features are available only with top-tier plans
  • Limited integrations
  • Simplistic feature set 
  • Not many people use it
  • Doodle page can be overwhelming with ads 

Pricing: The Paid plan starts from $6.95/user/month. 

The Final Word 

Even though many Calendly alternatives claim themselves to be the best, it’s more about what your team’s requirements are. Are you just looking for online scheduling software, or are you looking for a comprehensive tool for project management and team collaboration? 

If your team and organization are looking for an affordable solution that offers much more than just online scheduling, ProofHub is ideal. With a wide range of features in a centralized location, ease of usage, fixed pricing, and minimal learning curve, ProofHub can help you and your team to simplify complex project management and streamline workflow. 

The choice is yours. Do you want to continue to use one-dimensional scheduling software or move on to a more prominent tool with more capabilities? Hoping you will make a well-informed decision.

 Nandini Sharma
Nandini Sharma

Nandini Sharma is the Assistant Marketing Manager at ProofHub - a powerful project management software loved by more than 85000+ teams and businesses worldwide. She brings unparalleled expertise in digital marketing through her years of experience in the field; especially when in the area of brand building, targeting a large audience and building strong connections with them. When not busy in creating winning marketing strategies, she can be found involved in art and craft activities.

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