If you’re reading this, chances are you’re on the lookout for Asana alternatives.
Asana is a powerful task management tool that has gained widespread popularity due to its user-friendly interface and flexible project views. It is important to note that while it is often classified as a project management tool, Asana is primarily focused on task management.
However, users often face issues with the user interface, encounter limitations in customization options, and experience communication challenges within Asana, primarily centered around task-oriented discussions. Additionally, the elevated pricing further adds to the reasons prompting users to explore alternatives to Asana.
In this article, we’ll explore some of the top Asana alternatives and evaluate the features and pricing plans of ProofHub.com and other tools. The goal is to assist you in making an informed decision on the software that aligns best with your team’s requirements.
Table of Contents
- 11 Asana alternatives to try for project management in 2024
- How to choose an Asana project management alternative
- Get started with ProofHub
- FAQs about Asana alternatives
When it comes to Asana, a few drawbacks might impact your experience.
1. Complex user interface
Despite its robust feature set, Asana has a steep learning curve. Users have this common complaint. The abundance of features and complex design can make onboarding challenging. Although Asana provides onboarding modals and tooltips, they may not be implemented effectively, leading to a less intuitive learning experience.
2. Doesn’t scale well
Many users agree that Asana excels in basic task management rather than enterprise project management. As a result, making it a good option for small teams but not for large teams where the complexity level is up. Work in Asana is limited to just four levels of hierarchy: portfolio, project, task, and subtask. However, the absence of folder options restricts users from effectively managing complex projects within these levels, requiring them to simplify and condense their projects.
3. Pricy plans
Asana’s pricing may not be suitable for everyone. The most basic plan starts at $11/month per user, making it one of the pricier work management tools available. For budget-conscious individuals or small teams, the cost may outweigh the benefits, especially when compared to other more cost-effective alternatives.
4. Reporting and visibility constraints
While Asana offers some reporting and analytics features, they are not as robust as some users may prefer. The colorful graphs are visually appealing but lack detailed insights. Additionally, Asana does not provide shared saved reports, which means that each user must rebuild or duplicate reports individually. The calendar view also doesn’t display subtasks, and it doesn’t offer Gantt chart but instead the Timeline view, so setting up dependencies can be manual and challenging.
5. Can’t assign tasks to multiple users
Assigning tasks to multiple users can be a hurdle in Asana. The platform doesn’t allow project managers to assign tasks to more than one user. This limitation makes collaboration difficult, potentially causing confusion around accountability and leading to duplicate tasks. However, it’s worth noting that you can adjust your notification settings to reduce email clutter.
6. Does not offer 24/7 customer support
If you encounter issues or have questions outside of business hours, you may need to wait until the next day for a response. Alternatively, you can consider upgrading to an Enterprise-level plan for more comprehensive support. However, this may not be feasible for bootstrapping startups or those on a tight budget.
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11 Asana alternatives to try for project management in 2024
ProofHub is an all-in-one project management tool that helps you manage your daily tasks with ease. It provides you with everything you need to stay on top of your work, collaborate with your team, and keep track of deadlines. With ProofHub, you can eliminate the hassle of juggling multiple tools and platforms and save time while staying productive.
- Simple interface
One of the biggest issues with Asana is that it doesn’t provide a clear overview of your tasks and projects. You may spend more time managing projects than actually working on them.
If you’ve used Asana, you know that managing your daily tasks can quickly become overwhelming. ProofHub solves this problem by providing a simplified interface that easily manages all your tasks, projects, and deadlines. With our intuitive layout, you can quickly see what needs to be done, who’s responsible for each task, and when it’s due.
- Multiple views
Gantt View: This view allows users to see their tasks on a timeline and how they relate to each other. Users can also adjust the duration, start date, end date, and dependencies of their tasks by dragging and dropping them on the chart.
Kanban boards: This view allows users to see their tasks on a board and organize them into columns based on their status. Users can also drag and drop their tasks from one column to another as they change their status.
Table view: This view allows users to see their tasks in a spreadsheet-like format and sort, filter, group, and edit them easily. Users can also customize the columns and fields that they want to see in this view.
Calendar view: The calendar view in ProofHub is a feature that helps you to organize and visualize your tasks, events, and milestones in one place.
- Work with Multiple People, Effortlessly
Asana can be tricky to use when you’re working with multiple teams or clients, as it can be hard to keep track of who’s doing what.
ProofHub takes the stress out of managing multiple teams by providing an all-in-one solution that makes it easy to assign tasks to multiple team members, track progress, and communicate with everyone involved in the project. No more jumping from one app to another, ProofHub has everything you need in one place.
- Custom Workflows
One of the biggest advantages of ProofHub is its ability to streamline your workflow.
With our powerful project management software, you can create custom workflows that match your team’s unique needs. From simple to-do lists to complex projects with multiple stages, ProofHub has you covered. With easy-to-use features like Gantt charts, calendar, kanban boards, time tracking, and more, you can keep your projects on track and ensure timely completion.
- File sharing and proofing
ProofHub simplifies file sharing and collaboration. Users can share files within the platform, markup and review documents, images, and designs, and maintain version control for efficient document management.
- Time Tracking
The platform includes time tracking features, allowing users to monitor time spent on tasks and generate timesheets for accurate project billing. This feature aids in tracking team productivity and project costs.
- Collaborate in Real-Time
Asana allows team collaboration, but it lacks real-time editing capabilities which makes the experience less engaging. ProofHub lets you collaborate in real time, which means you can work together with your team on the same project, and you’ll see updates as they happen. You can also chat, comment, share files, proof files and more all in real-time, making collaboration seamless and productive.
- Get More Control Over Your Team’s Access
ProofHub makes it easy to give different team members the right level of access to the tools they need. You can customize roles and permissions based on each person’s job responsibilities and security clearance. This is important because not everyone on your team needs access to everything. With ProofHub, you can control who can view, edit, and delete tasks, files, and discussions. Asana has pre-set roles that might not work for your team, which can be a problem if you have a larger team or need to keep certain information secure.
- Stay on Top of Everything
ProofHub helps you stay on top of everything that’s happening with your projects. You can set up custom reports to track project progress and identify any roadblocks in your workflow. With time zone capabilities, you can ensure that deadlines are always set accurately and everyone is on the same page, no matter where they are in the world. Additionally, you’ll receive notifications for everything from new tasks to completed projects, so you’ll never miss a beat. Whether you’re using the app on your desktop or mobile devices, ProofHub helps you stay productive and connected to your team.
Asana’s pricing can be a significant factor for users on a budget. Its pricing plans can be expensive, especially for small businesses and freelancers.
Whereas ProofHub offers the most straightforward and suitable- flat fee, no-per-user pricing plans for all types of businesses and budgets- without any hidden fees or surprise charges.
ProofHub offers two plans: Essential & Ultimate Control
With ProofHub’s Essential plan, starting at just $45/month, you get unlimited users, projects, and tasks. This is way cheaper than Asana’s Basic plan, which costs $99.99/month for the same features.
If you’re looking for more advanced features such as Gantt charts, time tracking, and custom roles, you can upgrade to ProofHub’s Ultimate Control plan for only $89/month.
What’s even better is that ProofHub doesn’t charge you extra for adding more users to your account, unlike Asana. So, as your team grows, you won’t have to worry about the cost skyrocketing.
Overall, compared to Asana, ProofHub offers more features and more control, making it the smarter choice for your project management needs without breaking the bank.
Experience ProofHub’s full potential, with all its features unlocked. Sign up now to start your 14-day free trial! (No credit card required, No per-user fee).
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Wrike is a top choice for handling complex projects with multiple teams and workstreams. Wrike outdoes Asana when it comes to handling complex projects of a larger scale. Additionally, Wrike offers a range of benefits, including customizable dashboards, automated reporting, and integrations with various other tools. However, Wrike’s user interface can be overwhelming for new users, and its rigidity in agile project management may not be ideal for some teams.
- Flexibility and Scalability: Wrike offers a range of views, including Kanban boards, Gantt charts, task lists, and time tracking, allowing teams to work faster and stay on track.
- Real-Time Collaboration: Wrike provides a space allowing real-time collaboration, accelerating approvals and ensuring everyone is on the same page.
- Project Visibility: With Wrike, project managers can easily track progress and identify bottlenecks, making it easier to adjust timelines and make informed decisions.
- Learning Phase: Despite the broad range of features that Wrike offers, it has a relatively better learning phase compared to Asana, allowing users to navigate between sections seamlessly.
- Real-Time Reports: Wrike’s intuitive user interface makes it easy to access real-time reports, providing valuable project insights that can inform decision-making.
Pricing for Wrike paid plans ranges from $9.80 per user, per month for the Team plan up to $24.80 per user, per month for the Business plan.
🧐 Check out our comprehensive guide to the 21 Best Wrike Alternatives and take your project management to the next level.
ClickUp is a robust project management tool with immense popularity due to its versatile and all-in-one model.ClickUp’s success is attributed to not only its fun TikTok presence but also its exceptional onboarding resources.ClickUp offers more customization options than Asana, such as custom fields, automated workflows, and integrations. However, it lacks project management capabilities like resource management and budget tracking. Also, you might initially find the user interface overwhelming or confusing, and there is a learning curve to mastering all the features.
- All-in-one platform: ClickUp offers a one-stop-shop for managing tasks, notes, time tracking, and customizations all within a single platform, making it an efficient and effective tool for project management.
- Multiple assignes– Like ProofHub, ClickUp also provides the functionality of assigning tasks to multiple people, making it easier to combine individual and team-driven efforts under one task, resulting in improved workflow efficiency and productivity.
- Support: ClickUp’s 24/7 live support agents and consultants are always available to help users with any questions or concerns they may have.
- Mobile app: ClickUp has a great mobile app that allows users to manage their entire project on-the-go. It is user-friendly and offers all the features available on the desktop version.
- Extra resources: ClickUp provides a wealth of resources, including on-demand demos, live and recorded webinars, support documentation, and ClickUp University.
The starting monthly and annual prices for ClickUp’s paid plans are $9 and $5, respectively ($60 total), per user, each month.
🧐 Check out our list of the 9 Best ClickUp Alternatives & Competitors for Project Teams in 2023.
Basecamp is an excellent choice for those looking for a simple project management tool that is easy to use and navigate. With its straightforward interface and streamlined features, you can manage projects with minimal setup and training time. Unlike Asana, which can be overwhelming with its multitude of features, Basecamp is streamlined and easy to use. However, it may not be suitable for larger organizations with complex projects due to its limited customization and reporting capabilities.
- To-Do Lists: Create to-do lists for each project and assign tasks to specific team members for easy tracking and accountability.
- Automatic Check-Ins: Set up recurring questions for your team to keep everyone on the same page and address issues before they become bigger problems.
- Message Boards: Communicate with your team in one central location, share updates, ask questions, and share files without cluttering up your inbox.
- Document Sharing: Share documents and files with your team in one central location, making it easy to collaborate and ensure everyone can access the same information.
- Pricing model– Basecamp charges a flat fee for unlimited users and projects, while Asana charges per user, which can become expensive for larger teams
Basecamp’s paid pricing plans start with $15 per user/ month.
🧐 Upgrade your project management game today – explore our Top 42 Basecamp alternatives now!
Compared to Asana, Trello offers a more visual approach to project management, making it a great option for teams that prefer a more intuitive and customizable interface. However, Trello falls short when it comes to more complex project management needs. It lacks features such as dependencies and Gantt charts, making it less ideal for larger and more complex projects. Nonetheless, Trello’s visual approach and flexibility make it the preferred choice for teams prioritizing these aspects.
- Easy-to-use: Trello is intuitive and easy to use, making it a great choice for teams who may not have a lot of experience with project management tools.
- Visual Workflow: Trello’s kanban-style board provides a visual representation of your workflow, which can be easier to understand than other tools’ lists or tables.
- Customizable: Trello’s cards can be customized to fit your team’s specific needs, making it a flexible tool for managing different projects.
- Third-Party Integrations: Trello’s power-ups allow you to extend the tool’s functionality and integrate it with other tools your team may already be using.
- Mobile App: Trello’s mobile app allows you to stay connected to your work on-the-go, which can be helpful for remote teams or team members who travel frequently.
Trello’s Premium plan is the most useful for teams, which costs $10 per user per month when billed annually, or $12.50 when billed monthly.
🧐Discover better project management options in 2023! Check out our top 20 Trello alternative tools now.
6. ProProfs Project
ProProfs Project offers some of the best collaboration features in a project management tool. It allows you to share files, communicate with team members, and track progress in one place. ProProfs overpowers Asana with its range of customization options, including adding your branding, creating custom fields, and tailoring workflows to fit your specific needs. However, it falls short in its ability to handle complex projects management tasks, such as creating Gantt charts or tracking dependencies.
ProProfs Project features
- User-Friendly Interface: ProProfs has an intuitive and easy-to-use interface, making it easy for teams to get started quickly.
- Custom Branding: ProProfs allows you to add your branding to the tool, which can help reinforce your team’s identity and boost your brand awareness.
- Seamless Integration: ProProfs integrates seamlessly with other tools, such as Google Drive, Dropbox, and Trello, which can save you time and streamline your workflow.
- Dedicated Support: ProProfs provides dedicated support to help you get the most out of the tool, including live chat and email support.
- Reporting and Analytics: ProProfs provides reporting and analytics features, so you can track project progress and identify areas for improvement
ProProfs Project Pricing
Its monthly plan starts start at $49.97 per month or you can pay $39.97 annually (your total will be $479.64 billed annually).
GanttPro is the perfect tool for you if you’re looking for the best timeline planning. With its easy-to-use Gantt chart and timeline features, you can quickly plan and track your projects. GanttPro outshines Asana by offering powerful project scheduling and resource management tools that can help you ensure that your projects are completed on time and within budget. However, if you prefer agile project management practices or require extensive integrations with other tools, GanttPro may not fit you best.
- Advanced Timeline Planning: GanttPro’s Gantt charts and timeline features provide advanced timeline planning capabilities beyond what’s available in Asana.
- Resource Management: GanttPro’s resource management features give you greater control over your project resources than Asana.
- Customizable Templates: GanttPro offers a range of templates that can save you time and help you get started quickly.
- Resource Management: With GanttPro, you can manage your project resources, including team members and equipment, to ensure you have the right resources at the right time.
- Automated Reporting: GanttPro provides automated reporting features, allowing you to generate progress reports and other key metrics with just a few clicks.
GanttPro’s pricing plans start from $7.99/user per month.
If you’re looking for a project management tool with advanced automation capabilities, Monday.com is the perfect choice. Its custom automations allow you to automate repetitive tasks and workflows, saving you time and boosting productivity. monday.com stands out with its project automation and visual project tracking, as well as its time tracking and integrations. However, it has limited reporting and analytics features, and lacks agile project management tools.
- Custom automation: Automate repetitive tasks and workflows, saving you time and boosting productivity.
- Visual project tracking: Get a clear overview of project progress with easy-to-use visual tracking tools.
- Time tracking: Keep track of time spent on tasks and projects to ensure accurate billing and reporting.
- Robust integrations: Integrate with a variety of tools, including Google Drive, Slack, and Trello, to streamline your workflow.
- Customizable templates: Use pre-built templates or create your own to suit your team’s unique needs.
Their pricing plan starts with the Basic plan which costs $24 per month when you pay for the whole year upfront, or $30 per month when you pay monthly- for 3 users only. Upgrading to a higher pricing plan for more users or advanced features can be more expensive.
🧐Find your perfect project management tool! Try one of 27 top Monday.com alternatives now.
If you’re looking for a tool that excels in task management, Teamwork is a great option. Its task management features are among the best in the market, allowing you to assign tasks, set due dates, and track progress easily, giving Asana tough competition. Teamwork outperforms Asana with its powerful time tracking features, project templates, and invoicing capabilities. Although it lags behind Asana in analytics and agile project management capabilities, it’s still a top contender in project management software.
- Advanced Time Tracking: Track time easily and accurately, allowing you to keep projects on schedule and under budget.
- Project Templates: Utilize a range of customizable project templates that you can use to kickstart your projects and save time.
- Invoicing Capabilities: Create and send invoices directly from the platform, streamlining your invoicing process and saving you time.
- Customizable Workflows: Teamwork’s flexible workflows allow you to create and customize project stages, milestones, and tasks to fit your team’s unique needs.
- Robust Integrations: It integrates seamlessly with a wide range of other tools, including Google Drive, Dropbox, and more, making it easy to work with your favorite tools.
The pricing for Teamwork starts with its starter plan at $5.99 per month for 3 minimum users.
🧐Don’t miss out on the Best 16 Project Management Solutions for 2023 in our Teamwork Alternatives article!
Jira is the go-to choice for software development teams looking for a powerful and flexible tool to manage their projects.It’s designed specifically for software development teams and offers a range of advanced features that overpowers Asana. Jira is not just for software development – it’s got customizable workflows, advanced reporting and analytics, and integrations with tons of other tools to help your team work more efficiently. However, if you’re not a technical team, it might not have everything you need for project management.
- Customizable workflows – You can customize your workflows to fit your team’s specific needs and processes.
- Agile project management – Jira’s agile features allow you to manage and track sprints, backlogs, and releases.
- Robust issue tracking – Jira’s issue tracking capabilities help you stay on top of bugs, tasks, and other issues.
- Integrations – Jira integrates with a wide range of tools, making it easy to connect and collaborate with your team.
- Reporting and analytics – Jira offers robust reporting and analytics features, allowing you to track progress and make data-driven decisions.
Jira’s paid plan starts with its Standar plan at $7.75 per user ($77.50 per month). But, when you need more than 10 spaces for users, a lot of storage, and customer support during business hours, you’ll have to choose the paid plan, which costs $15.25 per user (estimated) $152.50 per month.
🧐Don’t settle for Jira! Discover 23 superior Jira alternatives for superior agile project management in 2023.
Airtable is a powerful database management tool that offers a range of benefits for businesses of all sizes. With Airtable, you can easily store, organize, and manage your data in a centralized location, making it easy to access and collaborate with team members. Airtable beats Asana with its customizable views, filtering and sorting options, and powerful data analytics capabilities. However, it’s not the best option if you’re looking for advanced agile project management tools or automation features.
- Customizable views: It allows you to create customized views of your data, making it easier to track your projects and collaborate with your team.
- Advanced filtering and sorting options: With Airtable, you can filter and sort your data in a variety of ways, allowing you to quickly find the information you need.
- Powerful data analytics capabilities: Airtable’s data analytics tools make it easy to track your project metrics and make data-driven decisions.
- User-friendly interface: Airtable has a user-friendly interface that’s easy to navigate, making it a great option for teams of all sizes and skill levels.
- Integrations: It integrates with a variety of other tools, including Slack, Trello, and Asana, allowing you to streamline your workflow and improve productivity.
Airtable’s most popular pricing plan is $24 per user per month.
Boost your productivity with 14 Airtable alternatives for 2023.
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How to choose an Asana project management alternative
Are you on the lookout for an Asana alternative but not sure where to start? With so many project management tools available in the market, it can be overwhelming to choose one that fits your needs. Here are some criteria to consider when selecting an alternative to Asana.
✔️Ease of use
When choosing an Asana alternative, one of the most important criteria is the ease of use. You want a tool that is intuitive and user-friendly, so you don’t waste time trying to figure out how to use it.
Another important factor to consider when choosing an Asana alternative is collaboration features. Look for a tool that allows you to assign tasks, communicate with team members, and share files easily.
Look for a tool that allows you to customize task views, project fields, and other settings to fit your team’s specific needs. This will allow you to tailor the tool to your workflow and make it more efficient.
✔️Pricing and value
Consider the cost of the tool and the features you get for that price. Look for tools that offer a range of pricing plans to fit different budgets and needs, and compare the features and benefits of each plan to determine which one offers the best value for your team.
✔️Integration with other tools
Finally, consider the integration options of an Asana alternative. Look for tools that integrate with other tools your team is already using, such as email, calendars, or project management tools. It will help streamline your workflow and reduce the need to switch between different tools.
Get started with ProofHub
In conclusion, while Asana is a popular choice for project management and team collaboration, and it comes with its own set of challenges. It’s expensive pricing, steep learning curve, and lack of complete project management tools make it difficult for teams to work efficiently.
However, there is an alternative that solves all of these problems – ProofHub. With its most suitable flat pricing, user-friendly interface, and comprehensive features including custom fields, workflows, and reporting, with no limitations on tasks, projects, or users, ProofHub makes project management and team collaboration a breeze.
FAQs about Asana alternatives
What is the best Asana alternative for teams of all sizes?
ProofHub is a good alternative to Asana for teams of all sizes due to its comprehensive features, flexibility, and pricing plans.
Do big companies use Asana?
Yes, many big companies like Uber, Salesforce, and Deloitte use Asana for project management.
Is Trello better than Asana?
It depends on your team’s needs and preferences. Trello is more visual, while Asana is more structured.
What is better than Asana?
Some alternatives to Asana include ProofHub, Monday.com, and Basecamp, depending on your team’s specific needs.
Is there a free version of Asana?
Yes, Asana offers a free version for up to 15 users with limited features.
Why are people looking for Asana alternatives?
Some people may be looking for alternatives to Asana due to pricing, complexity, or a need for specific features.
What are some alternatives to Asana for managing tasks and projects?
Some alternatives to Asana for managing tasks and projects include ProofHub, Trello, Monday.com, and Wrike, depending on your team’s needs.