How UPDOT® achieves 75% faster task delivery with ProofHub

UPDOT®, a digital engineering firm, faced confusion, miscommunication, and difficulty tracking progress while using Trello and other fragmented tools. This made it hard for teams to stay organized, leading to delays and inefficiencies.

After switching to ProofHub, everything came together in one place. Now, teams collaborate smoothly, track progress in real-time, and stay organized—helping them work faster and deliver better results.

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About UPDOT®

UPDOT® is a Bengaluru-based digital engineering and technology consulting firm. With a team of 11-50 skilled professionals, they specialize in application development, interface design, DevOps, and game development. UPDOT® focuses on creating user-centric solutions while keeping clients fully informed at every step. As part of their innovative internal project, they recently built BalanceFlow, an AI-driven accounting software.

Challenges: managing the flow of information

UPDOT® relied on Trello, spreadsheets, and other separate tools to manage projects. While these tools worked well initially, handling complex projects (rated around 4 out of 5 in complexity) became a challenge. Teams struggled to stay aligned, leading to:

  • Delayed timelines that caused client dissatisfaction
  • Communication gaps between departments
  • Lack of task clarity, which caused redundant efforts and wasted resources
Realizing they needed a better solution, UPDOT® looked for an all-in-one solution to simplify their operations, improve team collaboration, and, most importantly, deliver projects on time without disrupting existing workflows.

Solution: ProofHub centralizes work and communication

To address their growing challenges, UPDOT® selected ProofHub as their all-in-one workspace. Now, task management, and file sharing happen in one place- making work much simpler and more efficient, unlike before.

With ProofHub, UPDOT® stays true to its values of user-centricity and transparency. Teams can quickly gather client requests, maintain transparency throughout project progress while protecting sensitive data, and ensure faster delivery with a well-organized workflow.

Built-in communication tools and time tracking help manage complex projects, from start to finish, even with more efficiency. Moreover, the flat-rate pricing and unlimited user capacity make it easy to scale without hassle.

A one-stop solution to all our project management needs is what ProofHub has become. The team is much faster as their process has become streamlined, saving us 15-20 hours every week on task management, meetings, and more.
Sourab Pramanik, Chief Technical Officer

UPDOT’s transformation with ProofHub

UPDOT® started using ProofHub step by step. First, they introduced it to their core development team. Later expanding it across the company. Here’s what changed:
Before using ProofHub
With ProofHub

Relied on 3–5 separate tools for project management, creating inefficiencies

All-in-one project management platform

Everything in one place – No more switching between multiple tools.

Misaligned workflows led to delays

On-time project delivery

75% more project completed on schedule

Communication gaps across teams caused misunderstandings and project delays

Seamless team collaboration

Seamless collaboration tools reduce errors and miscommunication

Difficulty in tracking progress and deadlines, affecting proactive planning

Real-time tracking and planning

Clear visibility and tracking with gantt charts and progress reports, ensured timely project delivery

Using multiple tools made client updates messy

Streamlined client communication

Streamlined client updates – easy, centralized communication, keeps clients in loop

Lack of clarity led to duplicate work and wasted time

Improved task management

Efficient task management and clarity in responsibilities improved task management, saving significant time

Frequent check-ins were required to clarify project details and expectations

Fewer meetings with better transparency

Reduced meetings by 3–5 per week with better transparency

File sharing across platforms caused delays and confusion with version control issues

Easy, organized file management

Centralized file sharing keeps everything organized

Teams struggled to measure performance and identify bottlenecks

Actionable insights through robust reporting

Robust reporting features help track progress and address issues proactively

Fragmented tools led to high operational costs and inefficiencies

Cost-effective project management

ProofHub’s all-in-one solution saves money by replacing multiple tools

ProofHub has been exactly what we needed as a growing company. The flat-rate pricing, no per-user limits, and the range of features it offers! It’s everything we could ask for, all in one place.
Sourab Pramanik, Chief Technical Officer

Key metrics comparison

The transition to ProofHub delivered significant improvements across all key metrics:

Before using ProofHub

Missed 30–40% of project deadlines
Spent 20+ hours per week tracking tasks
Held 8–10 team meetings per week
Multiple revisions on half of all tasks
Relied on multiple tools for different processes

After using ProofHub

75% more projects delivered on time
Saved 11–15 hours weekly spent on sprint planning
Reduced to 3–5 meetings weekly
50% fewer revisions (more clarity, less rework)
All-in-one platform reduced overall costs by 40%
We'd recommend ProofHub to all sorts of organizations that are looking for an all-in-one solution which is cost-effective, highly performing, and easy to use.
Sourab Pramanik, Chief Technical Officer

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