“We can never fall short when it comes to recruiting, hiring, maintaining and growing our workforce. It is the employees who make our organization’s success a reality.” – Vern Dosch
Do you need to get better at managing the most valuable asset of your organization – the workforce?
Fortunately, using the best workforce management software can help you bring order to otherwise hectic, time-consuming, and often chaotic HR processes.
In this well-researched, informative article, I have listed ten of the best workforce HR software solutions that can help you efficiently carry out a multitude of complex HR processes.
“Always access your projects, wherever you are. Try ProofHub for free!”
Workforce management software is a digital tool designed specifically to help HR professionals plan, streamline, and automate day-to-day activities encompassing various aspects of employee management – payroll, attendance, performance tracking, onboarding, absence management, employee scheduling and much more.
According to the research firm Gartner Inc., workforce management software has the following core functions:
ProofHub currently reigns on the top of our list of the top workforce management tools. This SaaS-based team collaboration and project management tool offers a wide range of advanced features that help high-functioning to effectively work around job demands-resource model, strategic human resource management, HR analytics, and much more.
ProofHub is an easy-to-use tool with a clean, crisp interface that allows users to seamlessly navigate without any hindrance or effort. Be it tracking time, task allocation, file management, employee monitoring, or scheduling, ProofHub helps HR managers to manage various aspects of workforce management from a single location.
You can also easily stay on top of your core HR matters and manage employee documentation, create employee training courses and quizzes, and recognize your employees for their hard work–all with the click of a button.
You can also add docs, images, GIFs, and emojis to your conversations to make them more expressive and detailed.
Capterra Rating: 4.5/5
G2 Rating: 4.5/5
Pricing: ProofHub offers two fixed-rate pricing plans. The essential plan is priced at $45 per month when billed annually. The Ultimate Control plan is priced at $89 per month when billed annually. Both plans allow an unlimited number of users.
“Manage your workforce operations from one power tool – ProofHub. Book your DEMO now!”
Connecteam’s workforce management software is designed for companies of every size across various industries. The software projects itself as an all-in-one company app that allows you to communicate, train, and manage your non-desk employees. Connecteam is easy to use, customizable, and scalable, which makes it easy for HR professionals and new team members.
The tool boosts engagement, increases transparency, gathers measurable feedback, and offers countless communication features to suit every business need. You get an admin dashboard that enables you to add features to your employee app, create content, run and export reports, modify admin access, and supervise all employees from a single place.
Capterra rating: 4.7/5
G2 rating: 4.3/5
Pricing: The paid plan starts from $29 per month for the first 30 users. $0.5 per month for each additional user.
Bamboo HR is a popular workforce management software for HR professionals that helps you elevate employee experience and create a great work environment. This HR software accumulates and organizes all the information pertaining to the employee life cycle.
HR professionals can use Bamboo HR to achieve great things. Whether you’re recruiting, onboarding, making payroll, or creating culture, the tool provides you with valuable insights to focus on your most important asset–your employees.
Capterra rating: 4.6/5
G2 rating: 4.5/5
Pricing: Pricing is available on quote.
NICE workforce management software is a proven, industry-leading enterprise-grade solution to help HR professionals tackle contact center staffing and employee engagement challenges through effective employee planning, scheduling, and optimization.
This cloud-powered platform enables a multi-pronged approach to improve employee engagement through accurate forecasting with artificial intelligence. You can track the hiring of your employees, maintain their financial documents, monitor payroll, and reward them based on their performance.
Capterra rating: 4.5/5
G2 rating: 4.3/5
Pricing: Pricing available on quote.
People HR is one of the best cloud-based HR workforce management software that gives you ultimate control over numerous HR tasks. People HR is specifically designed for small and medium-sized businesses. The tool can support time and attendance management, recording all HR data as well as giving your staff the ability to self-serve.
People HR enables HR professionals to make smarter HR decisions by recommending the best, trending HR practices. You can learn from your peers by following their successful HR strategies and finding out which areas you can improve on. Its proven 4-step HR System Implementation Process makes it easy for HR professionals to get started with the tool without feeling intimidated.
Capterra ratings: 4.4/5
G2 ratings: 4.1/5
Pricing: The paid plan starts from $5 per employee per month.
Blue Yonder is an efficient workforce management software that makes work look easier and engaging through its intuitive interface and colorful outlook. This HR software focuses on improving the efficiency and productivity of employees through its robust set of features.
Its automating scheduling considers the unique needs of your business as well as your employee’s individual preferences, thus offering improved work/life balance to your workforce so you can retain and attract top talent.
Built on the secure Microsoft Azure platform, Blue Yonder includes built-in security controls and threat intelligence to keep your organization protected from ever-increasing cyber threats.
Capterra rating: 4.6/5
G2 rating: 3.9/5
Pricing: Pricing is available on quote.
Paylocity is one workforce management software that is regularly featured among the top HR software solutions. This HR+Payroll software helps you to automate your manual workforce management processes, drive connections, and enhance your workplace.
Paylocity’s web application allows users to easily access a unified HR and payroll dashboard with all employee details. Its self-service portal allows employees to complete HR tasks, access pays information, and read company news, all in one place.
Capterra rating: 4.3/5
G2 rating: 4.4/5
Pricing: Pricing available on quote
Manually creating payroll can lead to accidental or intentional mistakes, which can cost your business big time. Workforce management software accurately records employees’ work hours and attendance, which eliminates any chances of errors. HR professionals can create accurate payrolls and save a lot of time in the process.
When choosing an ideal workforce management software for your business, you will find that every HR tool offers a unique set of features. It’s easy for you to get confused as there are so many options available today.
We have made this seemingly overwhelming process a little simpler and easier for you.
Here are some key features that you should expect from good workforce management software.
Workforce management software enables companies and their HR professionals to align staff availability with customer demand alignment by up to 25%. The forecasting capabilities of WMS can accurately forecast labor demand for different tasks or multi-locations, increasing NPS scores and conversion rates too.
HR teams can use workforce management software to track the work performance of every employee in one place. You can track time, attendance, and special achievements of every individual as well as the organization, which further helps in performance evaluation, KPI tracking, and workforce analysis.
Workforce management software creates automated reports based on business data. HR teams can create individual and project reports to make well-informed business decisions.
Workforce management software digitizes the entire leave application process as HR teams and employees can keep track of everything; from sickness and compassion to jury duty and maternity/paternity. You can approve or reject leave requests by having the entire leave record of employees in one place.
Don’t choose a workforce management software solution that does not offer time and attendance tracking. A good HR software platform allows companies to record all time entries of every employee and also stores their daily arrival/exit timings.
Workforce management software optimized for mobile devices allows HR managers to manage employee scheduling on the go in case it’s urgent. This useful feature prevents unwanted delays in filling open shifts or making instant replacements.
Your chosen WMS should offer integration with other popular and widely used third-party apps. This feature helps HR professionals to manage all employee management processes from a single tool rather than switching various applications.
You should only choose a workforce management tool that is easy to use even for less tech-savvy employees and has a simple learning curve. The best way to find out how easy the tool is to use is by signing up for a free trial. This should give you and your employees adequate time to find out about the tool’s functionality and ease of usage.
Whether you run a startup or a well-established company, businesses of any type, and size, across all industries can benefit from implementing functional, efficient workforce management software.
Each WMS solution mentioned in the list has a unique set of features to offer to HR professionals. We suggest requesting a demo or signing up for a free trial of your shortlisted tools. This will enable you to understand if the tool fits your organizational requirements or not. The tool that offers ease of usage, useful features, and competitive pricing should make an ideal workforce management solution for you. Get started now with WFM software that offers it all.
Workforce management application is an umbrella term used to describe desktop and mobile applications that help organizations manage the operational deployment of their workers.
Top 5 Workforce Planning Tools
Workforce management platforms help businesses optimize their workforce efforts by forecasting labor demand, creating and managing employee schedules, tracking employee attendance, and reporting on workforce efficiency.
(Not So) Fun fact: According to a Gallup survey, nearly 88 % of businesses struggle to onboard new employees.
Whereas, companies with good onboarding processes, enhance new hire retention by 82% and productivity by 70 %.
In other words, a strong onboarding process leads to retaining employees in the long run.
When it comes to hiring new employees, providing an inclusive onboarding experience is a crucial component. The figures are concerning, particularly for businesses that have not invested in onboarding and training.
An inclusive workplace is one in which employees are involved with their work and their team, and where everyone in the room feels comfortable expressing themselves and is not hesitant to speak out about challenging subjects.
Sadly, despite popular belief, not many workplaces are like this.
1. Overburdening employees
We get it. You’re thrilled to have new hires and are working hard to get them up to speed as quickly as possible. Most onboarding programs, on the other hand, strive to offer too much knowledge in too little time. Onboarding is focused primarily on processes and forms, rather than the employee experience to make employees feel valued as part of the organization.
2. Communication exhaustion
Your new employee is trying to process all of the written and verbal communication. But, it becomes too much to consume so much in such a short amount of time. There’s a lot to learn and share, and it’s so simple to click and transmit documents digitally, that all departments bombard the newcomer with yet more information.
Some employees may be working in the office, while others may be working from home. For instance, an employee in a small sales office onboarded by the HR business partner will most likely have a totally different experience than an employee at corporate headquarters onboarded by professionals from each HR division. Furthermore, remote employees may be less informed about essential policies and interventions, which may have an impact on long-term retention and short-term productivity.
So, how does a fast-growing software development company (like ProofHub) that simultaneously wants to maximize revenue, approach onboarding?
From the administrative level to the team and individual levels, there are various strategies to make your onboarding process inclusive. Here are a few ideas for making employees feel like they belong at your organization from the start.
As a company grows, so must its onboarding process!
There must be procedures set to ensure things like what to include in welcome emails before a new team member joins your company, or when to allow a new team member access to the resources they need.
Giving a new recruit a ton of reading material and a few hours to learn about their new company or the equipment they’ll be utilizing isn’t enough! Include enjoyable onboarding activities that allow new hires to showcase their knowledge of new processes, software, and other topics.
You must first understand the most common onboarding pain points before you can address them, so let the people speak!
The calendar we use here helps us examine how meetings are spaced out with ample time between them to allow us to explore, begin projects, and, most importantly, breathe.
See all events, tasks, and milestones across all projects in bird’s eye view without having to jump through projects. Sign up & Start your free trial today!
By highlighting inclusion and diversity during the onboarding process, new hires can easily feel included. By demonstrating your organization’s dedication to inclusion, such as through a Diversity and Inclusion (D&I) onboarding session, you may communicate to new hires how valuable your organization finds their unique qualities.
“An inclusive onboarding experience is similar to adding a player to your musical chairs game: You can’t add a new player without pausing the music and adding a chair. Slow down, make modifications, and include your new hire if you want to create a meaningful experience.”Additionally, we advise sharing any resources you may have that detail how to contribute to making your workplace more inclusive. on how you can become involved in making your workplace more inclusive, including information on the resources accessible to all employees, resources for minorities, and resources for supporters.
Not all hires are extroverts!
Employees who received little to no one-on-one time with their manager were more likely to be disengaged, according to a Microsoft Workplace Analytics study.
I’m sure that’s not what you want.
When you’re working with a large number of new people at once, it can be difficult to adjust to a new position and culture—especially when you’re trying to meet your new coworkers remotely!
It’s where a one-on-one meeting allows you to get to know the colleagues you’ll be working with while also not feeling overwhelmed.
At ProofHub, one of the onboarding tasks is to just set up quick 1:1s to say hello and ask a few questions.
Being assigned to 1:1 conversations with team members (whether in-house or remotely) turns out to be the ideal warm-up for diving into true teamwork. New hires have a greater awareness of each other’s personalities, communication styles, and duties, which puts them in the greatest possible position to start engaging.
People must first understand the business in order to be an asset to it.
Recalling my previous onboarding experiences (including virtual onboarding), I felt that I was given a brief slideshow depicting a vision of the company that the CEO had for seasoned stakeholders, rather than a completely new team member. We appreciate hearing about how you started in a garage and walked ten miles a day to get staples, but we also enjoy learning about what makes you the company you are today and what role I have to play to maintain that!
ProofHub always makes sure to keep every employee clear about its policies, working culture, and other important activities. Recently, we did an exercise by asking new employees while onboarding about their queries regarding using the tool. Check top questions asked by new ProofHub users.
According to a Bamboo HR survey, new workers who have had a positive onboarding experience are 18X more devoted to their firm.
Having known this, it makes sense for other companies to follow ProofHub’s lead and do the same for new hires. As part of our onboarding process, we help them understand the genuine ins and outs of the entire organization so they have insight and motivation for how they must not only perform their responsibilities but also take charge beyond their everyday remote work.
Our developers redesigned ProofHub’s onboarding experience by ensuring that the majority of it took place fully within the app, allowing new hires to get to know the product while also learning about its history and future.
Sign up for ProofHub today to learn how to be a part of the team!
Remember how it felt to be a new kid.
Finally, what makes people feel accepted in a new environment is being around people who are humble, pleasant, and supportive– the workplace is no exception.
“According to Forbes, 96 percent of employees believe that demonstrating empathy is a key method to improve employee retention.”
Inclusivity does not imply assimilating new employees into an existing organizational culture. Rather, it broadens the culture to include the new ideas your new recruit will bring. That’s why it’s critical to collaborate with your current team to ensure a smooth transition for your new hire, and empathy is a huge part of that.
We want to know how our recent hires feel:
“Small Acts of Kindness” was one of ProofHub’s key beliefs as a company, and the company offered concrete examples of how it displayed this to its customers, workers, and the rest of the world. It was fantastic to see it in theory, but it quickly became apparent to me how welcoming managers and coworkers were to new hires during their onboarding process.
Yes, we may be a little biased, but ProofHub is a truly useful tool for onboarding new employees.
With ProofHub, you can create a collaborative onboarding process that will help more of your new hires become productive faster. Its workflows help lay out the procedures involved in interviewing and recruiting, inform all parties involved of new information and actions to take, and enable comments and task delegation at every stage.
Additionally, the solution assists HR professionals in automating repetitive tasks and ensuring reliable team coordination.
Let’s look at some of the features that assist HR professionals and project managers providing new employees a smooth onboarding experience:
Make ProofHub a part of your onboarding program and connect with your new employees instantly. Book a demo.
It’s all about first impressions. Onboarding is a critical time for new workers. It’s also a natural place to start if your organization has made diversity, equality, and inclusion a focus moving ahead.
New employees are already worried about whether they made the appropriate job choice and whether they’ll be able to make friends at work. Help alleviate such concerns by creating an inclusive onboarding experience where diversity is not just welcomed, but embraced.
In today’s day and age, project management is all about using the right tools and techniques. Having these two things in order can help you manage your projects in an easier and effective way. It has been found in many surveys that using the right project management techniques and tools can increase your overall performance, productivity, not to mention, happiness levels at work.
In this article, we hope to enlighten you with the knowledge of all the popular and helpful project management techniques that are working really well for organizations all over the world. And, further, we would elaborate on how managers can put these techniques to use with the right tools that have the ability to fit their exact needs.
So without further ado, let’s move on to find all the project management techniques that can work for your team and ease your work processes.
Project management techniques play a significant role in defining the structure, work allocation, utilization of resources, and at times, deciding the fate of a project as well. There have been several project management tools and techniques that a project manager and their team can abide by. Today, we have assembled the best of the best for you, so you can understand what these are all about and how exactly you can go ahead to implement them.
We have categorized all these techniques into various categories, the first of which is:
Classic project management techniques include the more traditional methods of project management where a sequential and upfront approach is adopted to execute project management strategies. You plan, prioritize, and execute—as simple as that.
Here are some of the most commonly used classical methods of project management:
What is Critical Chain Methodology?
The idea of Critical Chain Methodology was introduced in 1997 in Eliyahu M. Goldratt’s book, Critical Chain, where he described the methodology as a technique of planning and managing projects that strives to keep resources leveled. It is different from other methodologies in a way that it focuses on resources rather than on the method itself and makes sure that the project plan is feasible enough and completed on time.
How does it work?
The main aim of Critical Chain Method (CCM) is to eliminate project schedule delays brought on by uncertainty, overestimating work length, and idling internal buffers. This project management technique goes into effect after the original project schedule is created, that involves creating task dependencies. Based on the Critical Chain Method, the developed critical path is revised. The technique makes this assumption based on constraints specific to each activity.
What is the Waterfall methodology?
This is one of the most simple, not to forget, oldest project management techniques and tools known to manage projects. It is also referred to as Software Development Life Cycle (SDLC) that focuses on making a solid plan and effective execution. The Waterfall methodology is sequential, which means one task has to be completed before the next starts in the pipeline. Here, all the requirements must be defined in the beginning so that there is proper planning and organization of a project plan.
How does Waterfall methodology work?
The Waterfall methodology employs a sequential process that is based on predetermined deadlines, specifications, and results. With this approach, the individual execution teams are not required to be in continual contact and are typically self-contained, until particular integrations are necessary. In contrast to the Agile model, team members tend to work individually and aren’t required to deliver progress updates as frequently. Typically, one phase doesn’t start until the last one has ended.
Every project is made up of various small and big tasks that can overwhelm both project managers and team members at first glance. This is why planning is essential and more essential than that, is project breakdown before the execution process starts. This project management technique makes bigger, complex tasks organized by breaking them into smaller, more manageable chunks.
How does Work Breakdown Structure?
WBS is a key project deliverable that defines a detailed cost or time estimate to help managers have a clear understanding that your estimate will exceed the intended budget or deadlines. The WBS’s main objective is to plan the project’s timetable. The length of each work is planned in relation to its necessary predecessors and subsequent tasks. The WBS then offers a comprehensive plan so the project manager may understand how the project should develop and effectively manage the workflow.
Plan your projects in a streamlined manner and make way for effective work breakdown structure. Switch to ProofHub.
What is the Critical Path Method?
It is another one of the most important project management techniques and tools. The Critical Path Method of managing projects and visualizing the project plan includes mapping out all the sequential steps that are going to help you achieve the end result. While figuring out the smartest way to the ultimate goal, you will realize that there might be more than one pathway leading to the resulting goal. While pursuing this method of project management, though, we always choose the shortest path. Therefore, in the Critical path method, you take up the plan that has the least amount of milestones and also takes the least amount of time for project completion. It is an extension of PERT where the emphasis is placed on strategic scheduling and smart decision-making.
How does the Critical Path Method work?
The critical path method (CPM) is a method used for determining schedule flexibility and identifying tasks required for project completion. It looks after the longest series of tasks that must be completed on schedule for the project to be concluded. This project management strategy ensures that no important activities are delayed, making sure that the rest of the project is on time. It is one of the best project management tools and techniques. Finding the most crucial activities in the project timetable, determining task dependencies, and computing task durations are the core tenets of CPM.
What is Srum methodology?
The Scrum framework is a part of the Agile methodology. Scrum helps teams focus on real priorities and the immediate requirements of the clients. This technique helps you leverage effective communication, teamwork, and speed of development in a project.
How does Scrum methodology work?
In Scrum methodology, a team is often led by a scrum master that is also called Subject Matter Expert (SME), who is responsible for inculcating the values of the Agile methodology within the team. This way the team is able to make way for seamless collaboration and a goal-oriented mindset where the team members are easily able to deliver results accurately and quickly at the same time.
What is Agile methodology?
Agile methodology is one of the most popular project management tools and techniques. It uses the ‘sprint approach’ where you can break a project in the form of sprints or cycles. As the word ‘agile’ means the ability to move quickly and respond swiftly to changes, likewise, this methodology makes way for flexibility and collaboration. It is extensively used in software development and is best suited for small software projects that require frequent communication and the need to work together for working on innovative projects.
How does Agile Methodology work?
It is a method for project management that entails ongoing communication and iterative development. Agile project management is based on the idea that a project may be improved upon continually throughout its life cycle with changes being made swiftly and appropriately. Agile project management is among the most widely used methods because of its adaptability, flexibility, and emphasis on client feedback. Agile project management is a word that can be used to refer to a variety of frameworks rather than a specific methodology.
What is Kanban Methodology?
Kanban methodology is a visual way for controlling the flow of work through a process. Kanban shows both the workflow (the process) and the actual work going through it. Kanban aims to locate possible bottlenecks in your process and eliminate them, allowing work to move through it efficiently and cost-effectively at a high throughput. The first Kanban system was introduced by Industrial engineer and businessman Taiichi Ohno for Toyota automobiles in Japan. It was developed as a straightforward planning system with the goal of efficiently controlling and managing work and inventory at every step of production. It is one of the best project monitoring tools and techniques.
How does it work?
The main focus of this method is to ensure continual delivery without overburdening a team. In this method, Work items are visually represented on a kanban board so that team members can always monitor the status of the project. It is intended to improve team collaboration. It enables you to break down your duties into stages and gain a bird’s eye view of your overall development. You can visualize both the process and the specific activities involved in the process using this project management technique. The basic goal of Kanban is to manage work efficiently and cost-effectively at a steady pace. Hence, it is one of the most important project management techniques and tools.
Visualize your workflow in an easy and intuitive way using ProofHub’s robust Kanban Boards. Sign up for a free trial today!
What is Adaptive Project Framework?
Adaptive project framework (APF) or adaptive project management (APM) is a cross between Agile project management as well as change management. It allows the team to set fallback systems and fail-safes so that the project keeps running smoothly with one successful iteration after the other.
How does Adaptive Project Framework work?
Just like the Agile methodology and everything that the Scrum framework entails, the Adaptive Project Framework works around the theory that improvements must be made as soon as a setback is discovered. This project management technique and tool helps to implement changes faster than possible and to bring change to the game plan the moment a roadblock is identified.
What is Extreme programming?
Extreme programming is an approach to project management where every principle of Agile is put into motion, every practice of the Scrum framework is practiced, and beyond that, every great coding practice is followed as well.
How does it work?
In this project management process, the emphasis is made on the user requirements and the coding and deployment aspect of the project as a whole. If you follow this approach you will get to deliver on the various software requirements of the clients and the stakeholders at the end of every week. These are known as “small releases”, which will, in turn, help you gather and work on feedback much more swiftly.
What is Extreme Project Management?
No, extreme project management is not named after extreme sports like motocross or the various snowboarding competitions. These types of project management techniques and tools are used in highly complex projects where uncertainty is high. It takes a more casual and optimistic approach for planning a project and emphasizes less formality in the company’s culture. The extreme title is owed to an opportunity for flexible planning and unorthodox tactics.
How does it work?
XPM is designed to assist you in managing the variables that alter and emerge as a project moves forward. It focuses on delivering the desired outcome, rather than just the outcome that was initially expected. In this project management technique, people have the freedom to change the strategy if they decide midway through a project that the first outcome isn’t ideal.
What is Event Chain Methodology?
While following the Event Chain Methodology, the team works identifying events, milestones, tasks, and more. Furthermore, the team works on determining as well as defining the relationship between said tasks. This helps simplify everything. It is like setting a risk management plan that has been set into place by the project manager.
How does it work?
It helps ensure that every aspect of the project, every deadline, and schedule is well taken care of. It is a technique that is mostly used for network analysis and for risk mitigation.
What is Prince2?
PRINCE2 is an acronym for Projects In Controlled Environments. It is a project management methodology that is made up of principles and processes. Originated in the UK, Prince2 is an articulately stated methodology in which a project is divided into multiple levels and stages, each having its own set of steps to be followed.
How does it work?
This standard enables the plan to be implemented in any organization irrespective of its nature, enabling them to take the appropriate action for the successful completion of projects.
What is Process-based Project Management?
Process-based project management is a systematic and strategic strategy that recognizes the project’s goal and aligns it with the mission, vision, and core values of the company. This methodology emphasizes better collaboration between various departments within the company to achieve common goals.
How does it work?
Process-based project management helps project managers to view all the activities within an organization as a collection of standardized processes, which are managed to achieve the desired result.
What is PERT?
PERT is a project management technique that helps with calculating the estimated time it will take to complete a project. Both scheduling and budgeting are essential components of any project.
How does it work?
PERT charts are tools used to schedule tasks in a project, which makes it easier for team members to coordinate to accomplish the work. With PERT, you get three different time estimates for the project: the most optimistic time estimate, the most probable time estimate, and the most pessimistic time estimate.
What is PMBOK Method?
The PMBOK, or Project Management Body of Knowledge, published by the Project Management Institute is not truly a methodology. The PMBOK “methodology” is actually a framework of established project management industry standards for standards, conventions, processes, best practices, terminologies, and recommendations.
How does it work?
PMBOK is more of an industry framework than a project management methodology. Systems, techniques, procedures, and regulations make up methodologies, whereas the PMBOK is a reference manual on how to finish a project to the highest standard. It is a collection of rules, recommendations, procedures, and project management tools. The Project Management Institute created this widely accepted standard to lay out the foundations of project management. Project management approaches examples include the waterfall methodology, critical path method, Lean, kanban, and six sigma. They are also compatible with more recent methodologies like agile and scrum.
What is Rational Unified Process?
Rational Unified Process (RUP) is an agile software development method, in which the life cycle of a project, or the development of software, is divided into four phases. These phases include modelling, analysis and design, implementation, testing, and application, among other activities. These types of project management technologies and tools are agile and iterative, which means they are repeated. Iterative because the entire project repeats the process’ fundamental steps.
How does it work?
In this method, the life cycle of the programme is subdivided into different cycles. Each cycle represents, for instance, the time when a new iteration of a product is being developed. The four subsequent phases of development are separated by the Rational Unified Process (RUP) as follows:
Each phase ends with a milestone. A milestone is basically point where impotant decisions are made. In order to be able to make those decisions, there are a few objectives that need to be accomplished first.
Every Batman needs a Robin, every hero needs a sidekick, and yes, every manager needs a reliable project management tool. Well, we have one that will help you implement any and every project management technique in this list to some if not full effect.
The tool in question here is ProofHub.
ProofHub is a versatile project management tool used by leading organizations like NASA, Disney, Taco Bell, and many more. This all-in-one tool comes jam-packed with powerful features to eliminate the need to have too many different tools to run one business.
The best part about using a tool like ProofHub to simplify your work processes is that you will experience the convenience of visualizing and managing everything under one roof.
Consolidated data helps to keep you ahead of schedule and manage time better. It provides connectivity through team discussions and chats and transparency through uploading files and putting up as much information as you can regarding the tasks.
Interestingly enough, ProofHub helps declutter everything from tasks and subtasks to discussions and notes in more than one way.
From Gantt charts to Kanban boards and from those confusing emails to a neat and clean calendar view, ProofHub comes through with providing you a clear view of tasks, deadlines, and goals simultaneously in many ways.
Here are some exceptional features of ProofHub:
ProofHub is an amazing project management and online collaboration tool because it helps you create, review, deliver, plan, and organize like no other tool. With its comprehensive bells and whistles, it comes forward as a very adaptable tool for project management.
Not only does it help with project management, but it also comes with numerous features that help the team stay connected. Exclusive communication features such as the following give ProofHub a definite edge over other project management tools:
Figured out the best project management technique for your business and still can’t decide how to begin? Look no further! Sign up for ProofHub and get started today!
It can be overwhelming to choose the right project management tools and techniques for your business, especially when you have too many options out there in the market. We hope this list of techniques and our expertise of project management tools will help you make a great decision that works out for your team as well as your business.
Project management tools and techniques help in defining the entire work process which also explains how the project will shape and aid in the elimination of project bottlenecks.
A project management software helps you ensure that your PM techniques are moving in the right direction. It helps you execute plans, communicate, track budget, resources, and time.
PM techniques can be used to monitor task completion, work evaluation, and meeting deadlines. These methods are also used for an effective visual representation of projects.
The technology and methods used to manage projects, tasks, teams, and other aspects of work seamlessly are known as project management techniques and tools.
Are you overwhelmed by the enormity of the glossary of Agile terms?
Even though Agile has barely been around for two decades, it’s had a significant impact on software development.
Trust, we have all been there when none of it made sense, and the only thing all the big words did was elevate pressure and not decrease it.
The agile methodology has only been around for the past twenty years. Nonetheless, its impact on every aspect of modern-day “work” from software development to project management, is undeniable.
Don’t believe me?
71% of all organizations worldwide have said they used the Agile methodology approach to their work at least once.
Millions of people use Agile from their physical offices or remote teams. The methodology has evolved with time and, over the years, has given rise to a multitude of Agile principles, practices, approaches and methods.
Ergo, the exponential increase in Agile vocabulary was expected as the next logical step to managing all these principles and practices.
And since nothing in software development is ever easy, these words can sometimes sound like they’re from another language entirely!
Nonetheless, just because you didn’t anticipate it doesn’t mean you can’t catch up now. These words might sound alien, but remember that they can be understood.
In this comprehensive guide, I’ll go through all the relevant Agile terms that will aid you in understanding the world of Agile methodology.
So let us dive deeper into the Agile terminology, shall we?
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ATDD or Acceptance Test-Driven Development is a collaborative method that involves team members from several viewpoints (customer, development, and testing) working together to write acceptance tests before implementing the relevant functionality.
An acceptance test is a formal explanation of a software product’s behavior in the glossary of Agile terms, usually given in the form of an example of a usage scenario. For such cases or circumstances, various notations and techniques have been offered. In many cases, the goal is to use a software tool to automate the execution of such tests, either ad-hoc for the development team or off the shelf.
Antipatterns are the standard solutions that are ineffective and may result in an unwanted result to their shared problem.
Within the confines of software development, a “build” refers to converting files and other assets under a developer’s responsibility into a cohesive software product in a final consumable form. So when we say the build is automated, we mean that the steps are repeatable and require no human interaction or intervention. It also means that the build can be performed with no information other than what is already stored in the source code repository.
When the product owner and some or all of the team refine the backlog constantly to ensure that the backlog only contains the correct type of items is known as Backlog Refinement. It must also be understood that those appropriate items are prioritized and are on top of the backlog as they are ready for delivery.
Behavior Driven Development or better known as BDD, is an agile practice where you have team members deliberate the usually anticipated behavior of a given system to create a collective understanding of expected functionality.
Burndown and burnup charts show how much output (in hours, narrative points, or backlog items) a team has produced during an iteration or project and is one of the critical terms in this compilation of Agile terms.
Business agility refers to an organization’s ability to detect and adapt to changes within and outside to provide value to its customers.
Collective code ownership is the express agreement that any team member can make changes to any code file as needed to fulfill a development task, fix a problem, or improve the overall structure of the code.
The goal of continuous deployment is to shorten the time between developing a line of code and making it available to users in production. The team relies on infrastructure that automates and instruments the many phases leading up to deployment to achieve continuous deployment. The live application is updated with new code when each integration meets these release criteria.
Continuous Integration is the process of merging code changes into a shared repository numerous times per day to release a new version of a product at any time. This necessitates a repeatable and automated integration approach.
CRC, or what is more commonly known as Class Responsibility Collaborator, is an object-oriented design tool that teams can use to talk about what a class should know and do and how it interacts with other classes and other Agile terms.
Customer development is a four-step strategy for validating assumptions about your product and business using a scientific manner.
One of the most widely used Agile strategies is the daily meeting, which allows a team to get together regularly to coordinate their efforts.
The definition of done is an agreed-upon list of actions that the conclusion of a sprint must complete bringing a product increment, usually represented by a user story, to a finished state.
The definition of Ready entails establishing specific criteria that a user narrative must achieve to be accepted into a subsequent iteration. Typically, this is based on the INVEST matrix.
An “estimate” in software development calculates the effort required to complete a specific development activity, which is usually stated in terms of time.
Exploratory testing is a style or technique for testing software typically contrasted with “scripted testing.” It is more than just a “practice.”
A facilitator is a person who chooses or is assigned the responsibility of leading a meeting.
An Agile team frequently releases its product into the hands of end-users, listening to feedback, whether critical or appreciative.
The Given-When-Then formula is a template for building acceptance tests for a User Story: (Given) some background, (When) some action is taken, (Then) a specific set of observable outcomes should be attained.
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In an Agile setting, incremental development is when each consecutive version of a product is functional and builds on the preceding version by adding user-visible features.
Any of a number of visual displays that a team initiates in an obvious location so that all team members may see the most up-to-date information at a glance is referred to as an “information radiator.”
“Integration” (or “integrating”) refers to any remaining work required for a project team to deliver a functionally complete product.
INVEST is an acronym for a set of criteria used to evaluate the quality of a user narrative. The team may want to rewrite the story if it fails to fit one of these requirements.
An iteration is a period in which work is completed. The duration of a project can vary from one to the next, but it is usually set.
Iterative projects are those that allow for “repeating” software development activities and maybe “revisiting” the same work products (the term “planned rework” is sometimes used; refactoring is a good example).
The Kanban Method empowers teams to start where they are to drive evolutionary change by designing, managing, and improving the flow of knowledge work.
The time between a customer’s order and delivery is lead time. It can also refer to the time it takes to fulfill a requirement in software development.
A Milestone Retrospective is a detailed examination of the project’s significant events conducted by a team after a predetermined time or at the project’s conclusion.
A Minimum Marketable Feature is a minor, self-contained feature that can be quickly built and provides considerable value to the user.
A Minimum Viable Product is “a new product version that allows a team to collect the most amount of verified learning about customers with the least amount of effort.”
Mob Programming is a method of software development in which the entire team works on the same project at the same time, in the exact location, and on the same computer.
Mock Objects are created by instantiating a test-specific version of a software component (often used in writing automated unit tests).
Each team member’s mood for the day is recorded in a Niko-Niko Calendar. The calendar illustrates patterns of change in the team’s or individual members’ emotions over time.
Participants establish and manage their schedule of parallel sessions around a specific theme during Open Space meetings, events, or conferences.
Pair programming is a technique in which two people work together to Two programmers sharing a single workstation in pair programming (one screen, keyboard and mouse among the pair).
Personas are made-up biographies of hypothetical users of a future product.
Agile teams employ this method of estimation. Each team member “plays” a card with a numerical value corresponding to a user story point estimate.
Agile teams frequently use units other than the time-honored “man-hours” to communicate estimations. “Story points” are probably the most common unit.
A product backlog lists new features, improvements to current products, bug repairs, infrastructure changes, and other tasks that a team can deliver to meet a given goal.
The product owner is a Scrum Framework role tasked with ensuring that the team achieves the desired result.
A flipchart-sized sheet of paper with a high-level description of the project’s major success elements is displayed on one team room wall.
Quick Design Sessions is what is meant when “simple design” decisions have far-reaching repercussions, two or more developers gather at a whiteboard for a fast design session.
Refactoring improves the internal structure of the current source code while maintaining the program’s exterior behavior.
The agile term “relative estimation” refers to estimating jobs or user stories by comparing or combining things of similar difficulty.
The team meets regularly to discuss the most important events since the previous meeting and identify areas for development.
Rules of Simplicity is a set of criteria, in priority order, proposed by Kent Beck to judge whether some source code is “simple enough.”
Scrum is an agile process framework that teams use to operate and manage a product development process along with other knowledge management work.
One of the most interesting Agile terms, as the name already suggests, Scrumban is a mixture of the two words Scrum and Kanban.
The scrum master is in charge of ensuring that the team adheres to agile values and principles and the practices agreed upon by the team.
Scrum may be scaled up to big groups (over a dozen individuals) by breaking them into Agile teams of 5-10 persons.
Rather than being allocated work by management, members of an Agile development team typically choose which tasks to focus on.
The software design strategy of a team using the “simple design” practice is based on a set of “simple design” principles.
A sprint backlog is a subset of the product backlog that a team aims to deliver during a sprint to meet the sprint goal and advance toward the desired end.
Sprint planning is a meeting at the start of a sprint to identify which product backlog items the team will work on during that sprint.
Story Mapping is the process of arranging user stories along two distinct dimensions.
Splitting is breaking down an extensive user narrative into smaller ones while maintaining the condition that each user story has demonstrable business value on its own.
This is one of the Agile terms that refers to means the team aspires to work at a rate that they can maintain indefinitely.
A task board in its most basic form is organized into three columns: “To Do,” “In Progress,” and “Done.” To reflect the current status of that work, cards are placed in the columns.
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“Test-driven development” or better known as TDD is a programming technique in which coding, testing (in the form of creating unit tests), and design are all intimately intertwined (in the form of refactoring).
In the Agile definition, a ” team ” is a small group of people who are nearly all assigned to the same project or effort full-time.
For the project’s duration, the team (preferably the entire team, including the product owner or domain expert) has access to a dedicated area that is separate from the operations of other groups.
The formula “Card, Conversation, and Confirmation” captures the components of a User Story.
This is definitely one of our favorite Agile terms. The term “three amigos” refers to the three essential viewpoints used to evaluate a piece of work before, during, and after creation. Business, Development, and Testing are the three perspectives.
A timebox is a set amount of time during which a person or group works consistently toward a goal.
Attempting to apply the vocabulary of a specific business domain in discussions about software product needs and design and down to “the product’s source code itself.”
A unit test is a small program fragment generated and maintained by the product team’s developers that exercises and tests a specific section of the product’s source code.
Usability testing is a practical, exploratory technique for answering issues like “how would an end-user respond to our program in real-world conditions?”
The team breaks the work into useful chunks called “user stories” in consultation with the client or product owner.
User Story Template is one of the more interesting Agile terms as it refers to the user story template that is recommended to a given scenario to aid in the writing process for user stories.
The team adds up effort estimates connected with user stories that were finished at the end of each iteration. This sum is referred to as velocity.
In the sense that it is now widely used across the industry, version control is not strictly an Agile “practice.” However, it is mentioned here for a variety of reasons.
Extreme Programming (XP) is an agile software development approach that attempts to deliver better software while improving the development team’s quality of life. XP is the most detailed of the agile frameworks in terms of proper engineering methods for software development.
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Phew, that was a lot.
Don’t sweat about it too much; learning Agile terms can be a little overwhelming, but once you get the hang of it, everything falls into place.
This glossary is there to help you navigate the complicated world of Agile terminology by giving you definitions that you need to better understand Agile and how everything works together.
I know that with enough exposure to Agile, you’ll have all these terms and their functions by heart in time.
If everything still feels a little scary, don’t worry. You don’t have to do anything alone. As you’re in luck, we have an Agile project management tool like ProofHub that has everything you need to implement Agile in your organization.
Hybrid work is supposed to provide benefits like flexibility and autonomy to employees, but is it really as comfortable as we think?
According to a survey report, more than 80% of human resources executives believe that hybrid work is exhausting for employees. Hybrid work was also said to be more emotionally draining than purely remote work and more taxing than a full-time office job.
Following hybrid work is equivalent to maintaining two workplaces, one at the office and one at home. It requires forethought and a stop-start pattern, such as taking your laptop to and from work every day and remembering where you left important items.
This psychological shift and the frequent change of environment, this constant sense of never being settled and anxious is super exhausting. It makes you emotionally drained and you end up being unproductive.
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Employees say they desire hybrid work arrangements, which businesses are increasingly giving, but they’re proving to be more difficult to handle emotionally than first believed.
Most employees who are not obliged to be in person for their job want their workweek to include a mix of remote and in-office work.
A rising number of businesses are now providing such services. They want to make changes to their employment policies to be more flexible.
However, new evidence suggests that hybrid work can be demanding, contributing to the specific problem that workers hoped it would solve: burnout.
Hybrid work necessitates constant adjustments to daily routines. There is no regularity or rhythm to a worker’s week; one day, they are at the office, and the next, they are working from home. All of the back and forth might be taxing when a firm tells you which days to do it on.
Also, building out new daily habits can be challenging and deplete cognitive resources. Switching to hybrid could also throw a wrench in someone’s home-working schedule. Hybrid practices necessitate more effort, organization, and forethought. You’ll need to develop new methods, such as hot-desking and commute planning, that you wouldn’t require if you were remote or in-person.
Carrying work back and forth between home and the office might have a psychological impact on certain people.
It’s challenging to define hybrid work because everyone’s hybrid configuration is different, and it can change from week to week. Some organizations enable employees to return to the office for “hybrid work,” but for the most part, no one does, and everyone continues to work from home. This also means that all employees have their hybrid work schedules, but they must come into the office at least twice a week.
In many examples of hybrid work, there is additional ambiguity about who is supposed to be making specific decisions. Hybrid work can also bring in a lot of confusion if things are not managed correctly. Since some people work from the office and others work from home, it may get challenging to be on the page.
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The hybrid work approach will almost certainly result in diluted business culture. One issue with remote workers is that they don’t always feel linked to their company’s objective. This may lead to their dissatisfaction with the organization or the “office life” becoming the only emphasis of the corporate culture.
According to a current survey, over 60% of employees are unaware of their company’s values. This may make it more difficult for them to feel like a valuable member of the team and relate to the company’s distinctive mission. To prevent losing more bright employees, CEOs are rethinking and redefining their corporate cultures in response to new work arrangements.
When you claim you want to make your company more flexible, make sure you talk to your employees first and find out what they want from you. What might work for one employee might not work for another. The concept of hybrid work is fantastic if your employees are comfortable with it and want to work that way, but it’s pointless if they aren’t.
When you try to understand your employees, you can easily collect information and have the power to address their needs better. And, in a world where our employees’ needs are becoming increasingly diverse and demanding daily, understanding them is more important than ever.
Finally, putting yourself in your employee’s shoes demonstrates your concern for them. Speak with them about what you can do to make hybrid work more bearable for them. Inquire about what works for them and take the necessary steps. You may show your employees that you understand how difficult hybrid work can be and that you care enough to come and assist them. A little act can have a significant impact!
As mentioned before that, when it comes to hybrid work there is literally no consistency. You have to go through different processes and procedures every day. There’s also a potential that if you go to work once or twice a week, you’ll forget crucial items at work, or vice versa if you work from home a few times a week.
Therefore, it is super important to provide your employees with a platform where they can keep all of their important information safe and readily accessible whenever they need it. Using a work management system like ProofHub comes to your rescue in that case.
ProofHub may eliminate the need for your hybrid team to use several tools and streamline the entire process. It brings together all of the tools you’ll need to improve team cooperation and keep on top of your duties.
ProofHub is ideal for both in-house and remote teams, as it can manage a large number of projects and facilitate team collaboration. It helps you with practically every project and team management function, including task management, progress monitoring, time tracking, file management, communication with your team, project reporting, etc.
Here are some of the core features of ProofHub that help you make hybrid work as easy as a breeze.
Kanban boards from ProofHub are the most efficient method to plan your tasks and projects. They’re a visual depiction of your project’s and team’s progress.
The board view gives you a clear picture of your team’s workflow, verifies status and progress, and allows for open team communication.
ProofHub Table view allows you to organize data in one place and see the overall picture of your entire project at a glance. It enables you to prepare and systematically present project-related data.
Assign tasks, communicate crucial information, and make sure all critical data is in the appropriate place. The table view allows you to filter data by importance and organize your work in whatever way you want, ensuring that you never miss out on vital information.
A Gantt chart is a time-based visual representation of projects, related tasks, and resources. It shows you who is allocated to which task, the duration of tasks, how long it took the individual to finish a certain assignment, dependencies, and overlapping tasks by displaying tasks against time.
The Gantt chart is an excellent tool for planning, scheduling, and organizing projects in order to meet deadlines.
You can’t always keep video conferencing with your hybrid team members for minor problems. It’s critical to have a platform where people can communicate swiftly and get things done.
ProofHub’s built-in chat tool allows you to receive immediate responses and facilitates direct interaction with your team and clients. You can speak with your coworkers individually or in a group chat using the chat feature.
ProofHub generates thorough bespoke reports for each team member or the entire project, allowing you to track project progress in real-time.
It allows you to see all of the details of your project as well as the general development in one location. A thorough burn-up chart allows you to rapidly compare the quantity of work accomplished to the total work.
Since your workforce is dispersed across different locations, it’s more critical than ever to maintain track of their time.
Team members can use time tracking to improve their personal performance. It also allows you to monitor the productivity of your team members and analyze overall work hours. It gives you visibility, transparency, and effective resource management.
You’d agree that managing a hybrid team when you have creative initiatives in the works might be difficult. You sometimes have to rely on guesswork when you don’t have the convenience of face-to-face input, and things may get quite confusing.
ProofHub integrates all of the necessary proofing features to help you and your team streamline the design approval and review process. You can easily proof a file using the markup tool and annotate changes without any sort of confusion.
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Many employees find it challenging to manage hybrid work because it lacks consistency. It is not easy to work from home one day and go to the office the next day. Your mind and body need a similar environment on most days in order to perform well.
However, hybrid work can be a fantastic form of work if correctly managed. It all relies on the needs of your company and employees. Here’s hoping that these pointers will help employees and businesses avoid pitfalls and come up with efficient solutions in order to make hybrid work less taxing for everyone.
Modern leaders must cultivate a culture of experimenting and learning in their organizations and an environment where employees can make errors without fear of being criticized. Collaboration between employees at all levels has been critical, especially during these times, and everyone is working towards the same goal. Employees must work with a clear purpose, strategy, and priorities for long-term growth and success.
The best way to achieve this kind of success is by developing a working system where teams have more autonomy to think and act, which ultimately helps them deliver a great customer experience.
That is why today’s corporate environment necessitates inspirational agile leadership.
With unforeseen barriers and changes around every corner, leaders must be able to adapt and modify quickly and efficiently while still motivating and empowering their teams. Agile leaders stand out at every level as a significant asset to the entire business and are essential to the continued success of their team in our highly complex, fast-moving, and often volatile times.
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Agility has enabled software teams to take a more experimental and iterative approach to product development, starting with a minimum viable product and adding features as needed, rather than the traditional practice of planning and building a hegemonic product that will hopefully meet customer needs by the time it’s released.
In this article, we shall discuss how you can be an inspirational Agile leader and push your team to give their best.
Agile’s success in numerous industries can be attributed to leaders passionate about using the Agile methodology. These leaders can build trust among their followers and increase organizational transparency. They mentor and assist budding minds interested in adopting Agile methods to create meaningful products. Agile leaders are willing to accept constructive criticism to develop excellent products. Their primary goal would be to realize the consumers’ vision.
In conventional project management systems, the project manager had complete access to the project, while the developers were unaware of the project’s vision. This process was not transparent, and most of the time, the developers had no idea what they were working on.
However, with the introduction of Agile methodologies, a new concept of transparency has emerged. Because the workplace changes frequently, industries are more agile than ever before, corporations communicate their product plans with everyone participating in the project.
Encouragement of feedback and constructive criticism is another key Agile leadership trait. The project’s leaders are open to pivoting and restarting the initiative, ready to adapt to any change.
Transparency and communication are essential factors for effective product development and delivery, so a leader must always encourage them. Agile leaders must develop a vision for what they want the team or business to accomplish in a specific time frame, such as six months, and utilize it to motivate team members.
In the last few decades, the world has seen more technological progress than in all previous centuries combined. This would not have been feasible if someone had not trusted the freshly discovered innovations and procedures. As a result, as an Agile leader who seeks to provide value to people, any concept could set a new record in the future.
The trait of agile leadership has an open mentality that accepts suggestions from all people in the organization. An Agile leader agrees with the situation without resistance and makes the best of their resources and abilities.
Scrum Masters operate as Agile leaders, promoting confidence within the team and leading projects based on market needs and changing circumstances. Scrum, Kanban, Lean-Agile, and SAFe are examples of agile approaches that do not require a person to prepare everything before starting a project. It encourages the organization to work on various ideas and helps develop ideas into something useful with the support of internal and external feedback.
As a result, this product development process necessitates the Agile leader to retain an open mindset and embrace the product’s potential.
One of the most important Agile leadership traits is facilitating self-organization. A leader is someone who can help others comprehend their obligations and guide them in their actions, rather than someone who tells them what they must do and how they must do it.
Self-organization means that an Agile team does not require direction from a superior. This Agile team works well together and distributes work appropriately without any disagreement or disorder, and they complete their tasks without the need for supervision. To get to this point, the Agile leader should begin by emphasizing the value of self-organization by developing critical thinking and decision-making abilities.
In the Scrum framework, the Scrum Master assists the team in aligning with the organization’s overarching purpose and strategy, as well as making difficult project decisions.
Scrum Masters do not supervise their teams all of the time. They begin to hold every one on the team accountable. They regard the Scrum team as an intelligence unit capable of independent thought and action. This will allow the Scrum team to become more self-sufficient and function more quickly because they will not have to wait for managerial approval every time they have a project concept.
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Cross-functional collaboration is essential in the present times as teams work together to develop a valuable product in an Agile organization. Developers, quality analysts, Business Analysts, marketing personnel, and others make up these cross-functional teams. One of the most important duties of Agile leaders is to promote and empower teams to have all of the necessary skills to complete the project.
One of the difficult responsibilities that are critical to project success is managing a cross-functional team. An Agile leader must create a workplace climate in which all cross-functional teams can easily communicate with one another.
Cross-functional teams help organizations cope with issues such as delays, defects, paperwork, partially completed work, task switching, hand-offs, and unnecessary features, which are considerably minimized when all cross-functional teams can readily interact.
It is important that scrum masters and product owners have faith in their staff and treat them as rational people. Agile team members should be free to make their own decisions in order to improve work quality.
You can constantly analyze their work as a Scrum Master and provide input on how they can improve their work, but as a leader, you must not micromanage the team members‘ tasks. You should believe in their talents and assist them in gaining confidence in them.
Trusting team members and correcting them when necessary is a key Agile leadership quality. As a leader, you may find yourself over-managing Scrum team meetings and providing details on how team members should approach their tasks. This should be avoided, and only tasks should be examined, with outcomes provided to identify areas for improvement. You should never get tired of motivating your teammates as a leader. Observing what your colleagues are doing all of the time may make them nervous, lowering their drive and team spirit.
The processes and practices of the many Agile frameworks would overwhelm a fresh professional entering the Agile business. An Agile leader is responsible for mentoring and guiding the professional in Agile principles and approaches. Teaching professionals how to use Agile tools and techniques and implementing them in real-world circumstances would be a wonderful place to start learning about Agile.
Mentoring necessitates patience, which is one of the most valuable qualities an Agile leader should have. A Scrum Master or other Agile leader should create confidence and trust in team members and help them realize their full potential.
The team leader should encourage team members to ask good questions and assist them in becoming better professionals. The leader improves as a person as a result of this process.
An Agile leader should be informed about new discoveries, inventions, and upgrades. They are modest enough to confess that they don’t know everything and are always learning more about Agile and other methodologies would provide the leader an advantage in dealing with a variety of obstacles and challenges.
Agile leaders should be willing to learn from anyone with information to share. They should never think of themselves as superior to others and should always be humble enough to accept what they don’t know. A leader should never stop learning and should always push their team members to learn, adapt, and keep up with current developments.
Since the Agile process is based on accepting frequent changes and adapting them along the way, an Agile leader must be able to cope with them on a regular basis. They can’t have a clear product path and meticulously plan the product before it is developed. They must constantly monitor the market and respond to changes in their product.
An agile leader must be comfortable with discomfort at all times, which means they should not be afraid to try new things in the future. The leader and team members would be uncomfortable if they were to adapt to the existing situation. They must, however, overcome their unease and build trust in their teammates.
There may also be times when clients are continually altering timeframes to trigger events and often communicate about various ideas that may disrupt current work. This kind of disturbance should be handled smoothly, and the Agile leader’s goal should be to thrive rather than merely survive in this setting.
The best way to become an inspirational agile leader is by listening to team members and valuing their opinions.
You will not succeed in making an impact in the business if you do not listen to your team members, the market, your partners, and so on, no matter how much confidence and expertise you have as a Scrum Master.
Most of the executives will already have a vision for the product and the company. This vision must be shared with all organization members, and their feedback must be gathered. If you are a leader who only gives monologues and does not listen to the worries of others, your organization’s chances of success are slim.
While agile leaders must maintain a high level of attention, there must also be some flexibility. You’re in charge of people, and everyone has their own views on how to get things done. Be on the lookout for and accept regular input, listen to others around you, and be willing to pivot if you feel you’re on the wrong track. You must also be willing to push others to make the change.
When you ask a team member if their leader is flexible, they typically examine how that leader listens to and considers others’ opinions, as well as how that leader shares authority when making decisions—or does not.
Leaders may not be able to be flexible about what must be done all of the time, but they can strive to be flexible about how it is done. Flexibility does not mean compromising on our responsibilities. It means understanding that the majority of complicated challenges necessitate collaborative, or social, solutions just as much as technical or operational ones.
Employees must trust their leaders and the people with whom they work during times of crisis. Employees may be more likely to cooperate on projects or work in shared locations if community values are nurtured.
Focusing on inclusive recruitment tactics and creating a community that fosters diversity and inclusivity are the best ways to create a culture of trust. The agile leader understands that it all begins with recognizing and celebrating employee uniqueness, fostering employee engagement, and encouraging collaboration.
Agile leaders must be able to dream big and take risks. Such an entrepreneurial attitude supports and encourages change, embraces experimental thinking, and is unafraid of failure and uncertainty.
Agile leaders understand that their and their organization’s success is contingent on their willingness to be pioneers. They define themselves not by their mistakes but by what they learn from them, as this allows them to innovate even more.
To overcome the obstacles, hurdles, and setbacks within a team, a leader must be able to take a step back, envision an alternative way, and re-calibrate. As a result, influential leaders are tenacious, and they take on projects where they can’t guarantee success and concentrate on getting things done quickly.
Agile leaders must foster a welcoming climate that encourages good face-to-face communication while reducing the use of needless paperwork, emails, and other low-bandwidth communication.
Agile leaders communicate with their team members openly and transparently. Their top priority is to remove impediments so that team members may accomplish their daily goals. Agile supervisors can foresee and remove obstacles to success by communicating effectively.
Communication is critical in every project, but it is essential when using Agile Methodology. The Agile Manifesto, which specifies the basic components and concepts of Agile, recognizes and emphasizes the importance of communication and cooperation throughout the process.
Lifelong learning is crucial to success for individuals, teams, and organizations. Agile leaders must believe in the human urge and need for knowledge, and they understand that they must periodically unlearn and re-learn to progress.
In today’s times, we see a focus on developing cultures of curiosity, cultures that value time spent learning over preserving traditional ways of doing things, across organizations with greater degrees of agility. These organizations question, rethink, and reimagine as part of their daily operations.
Time spent learning can feel like a luxury in a busy organization. However, learning is an ongoing process for agile organizations. Leaders may encourage others to adopt a growth mindset by sharing fascinating content and making learning simple, quick, and available to all.
Everyone in an organization must be on the same page when working together and be aware of the goals they are pursuing. Individuals can become so engrossed in the minutiae of daily labor that they lose sight of the big picture.
An excellent Agile leader should ensure that everyone participating in the project’s delivery, including scrum teams, customers, and stakeholders, understands the organization’s goals and mission.
Ascertain that all work has a clear purpose and progresses toward the vision. It’s also critical to define the work’s bounds and scope so that teams don’t take on more than they need.
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By becoming more agile and expanding their horizons, businesses can benefit and make more revenue. However, a corporation is only as good as its leaders, and the organization’s leader must be Agile and comprehend its meaning.
An agile leader must have an open mind to new ideas and possibilities. They should mentor and guide other team members through the Agile process. This style of leadership, on the other hand, should not micromanage the teams but rather lead them with a collaborative spirit, allowing them to determine their own paths to completion. Instead of making decisions for the team, the leader should function as a coach and assist them in making their own judgments.
An agile leader should possess all of the qualities of critical thinking, problem-solving, and decision-making. These values should also be instilled in the members. As a result, having a great leader in the organization ensures that the company will continue to expand and prosper in the future.
The year is 2022 and your schedule is probably packed. With that, you need to keep your emotions in check, but also remain calm and on point with your work. You can do it if you are a project manager because there are so many options out there that help you manage projects efficiently and effectively.
You have a list of tasks related to your service that need to be completed. The list is long, but making sure it gets done is important. Where do you begin?
🏆 Best All-In-One Solution: ProofHub
🗒️ Best for Task Management: Evernote
💬 Best for Team Communication: Slack
⏱️ Best for Time Tracking: Timely
💨 Best for Agile: Wrike
📑 Best for Kanban: Trello
Project management software is used to help project managers and their teams manage projects from start to finish. It provides a way for everyone involved in the project – from executives down to individual contributors—to view important information, work collaboratively and communicate effectively with one another.
There is an incredibly wide range of project management software, from personal to-do lists to comprehensive “all-in-one” applications (like ProofHub—a user-friendly tool that facilitates the production work for businesses of any size and shape)
Most users find that these software programs help them gauge a project’s timeline more accurately (60%). The second most common benefit is the ability to use project resources more effectively (55 percent of respondents). This means project management tools are helping businesses better schedule and assign work.
Infographic Source: https://www.capterra.com/
Project management can be a complex and multifaceted endeavor, requiring careful coordination of deadlines, budgeting, and resource allocation. This is true when choosing any project management tool or software. Here are the top 5 key features of a good PM tool to guide you in your decision-making process:
ProofHub is an all-in-one project management tool for managing projects in real time, no matter where they are. It makes collaboration easy and efficient, so you can manage all your projects in one place!
It offers various features that allow you to organize and delegate task with ease. It’s easy to use, offering an intuitive dashboard that anyone can navigate easily.
The tool also has great security features to keep your data safe. It can help you increase your productivity while reducing project timelines and costs. You can use this tool for everything from software development and event management. Besides that, it also has apps for iOS and android devices so you can use on-the-go and sync project with other devices. You can also collaborate and share files with your coworkers.
Best Features Include:
Pricing: The Ultimate Control plan, with all basic and premium features, is priced at $89 month/flat when billed annually.
|Review: “ ProofHub has been a one-stop-shop for all of our efficiency goals; honestly, there are no limits to what you and your team can accomplish with the ProofHub toolset once your team is accustomed to the level of control and diligence that ProofHub provides. I love how there is a format for everything you might need to do; I use it for tracking client projects, managing tasks, sharing files, proofing designs, taking notes, tracking time, checking progress reports, and much more. Also, ProofHub’s flat pricing is a cherry on top. “- G2|
Asana is a work planning and task management software that enables remote teams to collaborate on projects. Team members can create task lists for organizing their daily To-dos and work functions.
Pricing: Asana charges $10.99 per user per month for the Premium and $24.99 for the Business plan.
Mavenlink is used by professional service providers such as agencies, studios, and client servicing teams for managing everything from billing to team collaboration. The software makes it easy to track the performance of individual team members vis-à-vis the projects they work on. It also brings the team together with collaboration features.
Pricing: Mavenlink plans start at $39 per user per month billed annually. This includes Project Management with Financials. More plans are priced on a quote basis.
Confluence is a project management software based on the Knowledge management methodology. The software is collaboration-friendly, bringing multi-department teams together on one source of knowledge across projects.
Pricing: Confluence is offered at $5 per user per month for a minimum of 10 users for the Standard plan.
Clubhouse.io (awaiting a rebrand to Shortcut) is a project management software designed for software teams working on software products. It offers project tools such as the creation of Stories and Epics for development teams to track tasks using the Agile Development methodology.
Pricing: Clubhouse.io is offered at $10 per user per month billed monthly for the Teams plan and $16 per user per month billed monthly for the Business plan.
Celoxis a project and resource management software clubbed into one. It helps companies manage their work tasks as well as take care of project expenses, and employee schedules.
Pricing: Celoxis is offered at $25 per user per month billed monthly with 2 GB of space per user and free technical support from the company. The on-premise plan is offered at $450 per year including updates.
Jira is an Agile project management software that is built upon the Agile methodology. It powers agile software development teams or any team that uses an Agile process.
Pricing: Jira is priced at $7 per user per month for a minimum of 10 users in your team for the standard plan. The premium plan is offered at $14 per user per month. Both the plans are billed monthly.
Backlog is a project management software for IT teams that need to streamline and track the flow of software development. It features several useful features such as Kanban Boards, Gantt Charts, and Wikis.
Pricing: Backlog has plans starting from $35 per month including 35 users and 5 projects that go all the way to $175 per month with unlimited users.
MeisterTask is part of the Meister Suite that offers productivity tools for team projects. MeisterTask is a task management software that offers extensive features for tracking, dashboarding, planning, and reporting tasks.
Pricing: MeisterTask is priced at $4.19 per user per month when billed annually for the Pro version. This offers limited features. The Business plan has more advanced features such as Custom Fields and permission controls, priced at $10.39 per user per month.
Smartsheet is a highly customizable project management tool with a focus on workflow optimization. Users can build their own workflows, connect existing work apps with Smartsheet and achieve a harmonious flow of business data.
Pricing: Smartsheet’s Individual plan is offered at a flat fee of $14 per month including 10 licenses. The Business plan is charged at $25 per user per month billed annually and contains all the advanced features.
Monitask is an employee monitoring software that focuses on tracking employee activities for productivity insights. The tool records time sends back screenshots of employee screens and generates timesheets.
Pricing: Monitask is offered at $5.99 per user per month when billed monthly for the Pro plan. Further, more functionalities such as website tracking and APIs are offered in Business an
Zoho Projects is a project management system offering a wide array of project features for teams across industries. It’s a balanced blend of project tracking features such as Gantt Charts and Tasks, alongside resource management features such as timesheets and expense tracking.
Pricing: Zoho Projects is priced at $5 per user per month billed monthly with a limit of 50 users, for the Premium plan.
Metatask offers a framework for managing and automating tasks in an organization for better process handling. It comes with highly configurable process workflows with loads of automation features.
Pricing: Metatask is priced at $6 per user per month with a minimum of 5 users for the paid plan. All premium features are available in the paid plan.
GanttPro is a project management software built on the Gantt Chart methodology for visualizing project timelines and task dependencies. The software tool lays out the entire project in multiple project views such as Gantt Charts, Boards, Lists, and Workloads.
Pricing: GanttPro is offered at $15 per user per month for the Individual plan, and $8.90 per user per month billed annually for the Team plan.
Hubstaff Tasks is a project management software for Agile teams, who need to constantly collaborate and plan tasks in advance. It features several Agile-specific elements such as Sprint planning, automated Stand-up reporting, and Kanban workflows.
Pricing: Hubstaff Tasks is priced at $5 per user per month for the premium plan with a minimum of 5 users. There are no feature limits while each user gets 5GB of cloud storage.
Trello is a team collaboration tool that employs Kanban-style boards for displaying and managing team activities. Each board consists of several columns of cards that carry task information.
Pricing: Trello offers Standard and Premium plans at $5 and $10 per user per month billed annually.
Basecamp centralizes project activities such as Tasks, communication, project files, and calendars in a neat interface. Managers can set up a Basecamp board for diverse projects in the organization and easily track the updates across several cross-connecting team.
Pricing: Basecamp is priced at a flat fee of $99 per month which includes full software features and unlimited users.
Monday.com offers several avenues for managing work in a team environment. The key features that distinguish Monday.com are automation and customizable workflows. You can convert emails into tasks, and decide what happens when a task is done.
Pricing: Monday.com is priced at $12 per seat per month billed monthly for the Standard plan and $20 per seat per month billed monthly for the Pro plan. Both the plans differ by quotas and features on offer.
ClickUp is software for project managers that centralizes most of the work and team management needs in a unified interface. From emails to managing workload across team members, ClickUp lets you manage most things from its dashboard.
Pricing: ClickUp offers the Unlimited plan charged at $9 per user per month billed monthly, and the Business plan charged the same way for $19.
Wrike is purpose-built for offices and organizations that need to manage their professional workflows. It caters to the collaborative needs of cross-functional teams with its specific features such as Visual Proofing and Digital Asset Management.
Pricing: Wrike is offered at $24.80 per user per month for up to 200 users. It has other customizable plans also that are differentiated based on use-case and account quotas.
Microsoft To Do is an elementary project management tool that focuses solely on task management. It lets users create personal to-do lists that can be shared with multiple members of the team. The tasks come with segmentation into various categories.
Pricing: Microsoft To Do is freely available without any costs to all users on all platforms.
Todoist is a task management app that helps individuals and teams to manage the project’s tasks at scale. The team can actively track open tasks, create task lists, and ensure that all the tasks are handled on time.
Pricing: Todoist is priced at $3 per user per month billed annually for individual users for the Pro plan.
Microsoft Project is a project management tool that enables managers to track and optimize their projects. It strictly focuses on team projects and offers a host of features for the managers to better manage a critical project.
Pricing: MS Project pricing starts with Project Plan 1 which is for $10 per user per month and goes all the way up to Project Plan 5 which costs $55 per user per month.
Airtable is a workflow management software that is built on the lines of Excel spreadsheets. It offers a tabular interface consisting of several rows and columns that is completely customizable as per user requirements.
Pricing: Airtable is offered at $10 and $20 per user per month billed annually for its Plus and Pro plans. Both the plans differ from each other on the basis of quotas and features.
Samepage is a centralized application that brings team communication and project management under one roof. It allows team members to track and collaborate on the work tasks while also providing real-time video conferencing.
Pricing: Samepage is offered at $7.50 and $9 per user per month billed monthly for its Standard and Pro plans. Both the plans differ from each other on the basis of quotas and features.
Teamwork is an all-around project management software built to streamline the flow of activities in a team environment. It facilitates better teamwork with the help of collaboration, communication, and project management features.
Pricing: Teamwork is offered at a price of $12.5 per user per month billed monthly for the Deliver plan. Similarly, the Grow plan is offered at $22.5.
LiquidPlanner helps build processes backed with business intelligence for better clarity and efficiency. It features all kinds of project management features, right from task management to timesheets.
Pricing: LiquidPlanner is offered at 3 pricing plans – Essentials, Professional and Ultimate that are priced at $15, $25, $35 per license, per month.
Freedcamp is an intuitive project and works management software that offers a host of features for free. It has a functional interface, effective tools, and multi-stakeholder collaboration for managing all kinds of project.
Pricing: Freedcamp charges for additional features with plans starting from $1.49 per user per month billed annually.
Replicon caters to the time management needs of organizational projects that need accurate time accountability and tracking.
Pricing: Replicon has segmented pricing for each of its modules. The pricing starts from $5 per user per month and goes up to $60 per month.
Paymo offers remote teams and small businesses a smart way to manage their work and projects. It enables users to actively track their project work tasks for better productivity and generate billing invoices to get paid on time.
Pricing: Paymo is priced at $11.95 and $18.95 per user per month billed monthly for its Small Office and Business plans, respectively.
Favro is a project collaboration software designed for SaaS companies that have cross-functional teams and active collaboration needs. The software enables teams to track work tasks, schedule deliverables, and create product roadmaps for their SaaS offerings.
Pricing: Favro is available in 3 plans – Lite, Standard, and Enterprise, which are priced at $6, $8, and $15 per user per month billed monthly.
HoneyBook is a client management software that caters to the project management needs of client-servicing teams. It enables project managers to maintain effective communication with the clients on their project updates, invoices, and billing.
Pricing: Hank is offered under two plans – Unlimited Monthly and Starter Plan that cost $9 and $39 per month with unlimited projects and team members.
Aha! is a product management software that offers several tools for the development of marketable products. Users can create product roadmaps for planning out how the team will execute product tasks.
Pricing: The pricing model of Aha! Includes 3 plans – Premium, Enterprise, and Enterprise+ costing $59, $99 and $149 per user per month billed annually.
ActiveCollab is a collaborative project management software that meets the multifarious work and team management needs of an organization. It offers a wide range of project features such as Task Management, Time tracking, and Budget Reporting.
Pricing: ActiveCollab charges a flat price of $7.50 for 3 members and then $6.25 per user per month from thereon. Features and quotas are proportional to the plan pricing.
Notion is primarily a knowledge management software that extends several functionalities for team projects. It allows teams to build a centralized knowledge hub that can contain notes, Wikis, documents, etc.
Pricing: Notion is offered at a $4 per month plan for individual users and $8 per user per month for team projects.
TimeDoctor is a time management software that helps companies monitor how their employees utilize project time. It comes with a native time tracking application that records activities carried out by employees, creates time reports, and helps manage to bill for projects.
Pricing: TimeDoctor is offered in Basic, Standard, and Premium plans costing $6, $9 and $17 per user per month billed annually.
ProjectManager.com offers a generic project management suite that nearly covers all the bases when it comes to project needs such as tasks, reports, and visualizations. It has a solid set of project features that includes everything from Gantt Charts to Time Tracking and even Project Portfolios.
Pricing: Projectmanager.com is offered at $14 and $25 per user per month billed annually for its Team and Business plans.
Podio offers a rich interface for managing work activities in an organization with a focus on process streamlining. It features a handful of project features such as task management, team portal, and file-sharing options, that make it a great candidate for cross-functional teams who need a single source of truth for all their work functions.
Pricing: Podio is offered in three plans – Basic, Plus, and Premium, priced at $7.20, $11.20, and $19.20 per employee per month.
Workamajig is a project and works management software suited for agencies and in-house teams. It offers a centralized dashboard for tracking the various activities going on in the workplace such as tasks, client projects, billing, etc.
Pricing: Workamajig is offered at a price of $34 per user per month for an agency size of 50-99.
ProWorkflow is a work management software that allows managers to distribute tasks among the team while managing project dynamics. It has several useful project management features that help teams build a culture of productivity.
Pricing: ProWorkflow offers professional and advanced plans that are priced at $20 and $30 per user per month billed monthly. Both the plans differ on the basis of quotas available.
Taskworld is a project management app with a focus on task handling and team collaboration. It offers most of the project productivity features you’d expect from project tracking apps such as Kanban Boards, time tracking, and file management.
Pricing: Taskworld is offered in two plans – Professional and Business priced at $10 and $22, per month per user, billed annually.
Kanbanchi is a project management app available for Google Workspace users. It creates a neat project interface inside the Google Business account, making it easier for teams to meet their project needs. Kanbanchi offers Kanban-style task manager, Gantt Chart view, time tracking, and project reporting.
Pricing: Kanbanchi is offered in two plans – Starter ($9.95 per user per month billed monthly) and Professional ($24.5 per user per month billed monthly).
Ayoa is a project visualization tool that offers several customizable project views with creative freedom for managers. You can plan the project on a Whiteboard, Task Board, or Mind Map, with no restrictions.
Pricing: Ayoa is offered in two plans – Pro ($10 per user per month billed annually) and Ultimate ($13 per user per month billed annually)
Function Point clubs several management needs of an agency such as projects, clients, estimates, etc, in an all-in-one solution. It offers everything from project management to team collaboration for agencies in a neat interface, making complex workflows easier to execute.
Pricing: they offer Function Point at $38 per user per month billed annually for an agency size of 30-49 users.
TeamGantt is a project planning software with an inherent focus on Gantt Charts. The team can lay out project tasks in the Gantt Chart view for easy planning and dynamic updates. Each task contains options for team collaboration such as comments, file attachments, and @mentions.
Pricing: TeamGantt is offered in two plans – Standard ($24.95 per user per month billed monthly) and Advanced ($29.95 per user per month billed monthly).
Clarizen is a project management tool that offers a host of project features such as team collaboration, project portfolio management, and performance reporting. One of the best things about Clarizen is its highly customizable workflow process.
Pricing: Clarizen’s pricing is available only on a quote basis.
Scoro is a full project management suite that offers several modules for managing projects and related aspects at your organization. It has modules for Project Management, Sales & CRM, Time Management, etc.
Pricing: Scoro offers three monthly plans for users – Essential ($28), Work Hub ($42), and Sales Hub ($42).
Nutcache is a simple project management software that caters to the core needs of a team project. It lets you handle tasks using Kanban Boards, track the progress of projects and optimize project budgets with detailed charting tools.
Pricing: Nutcache is available in three plans, Pro ($6 billed monthly), Enterprise ($12 billed monthly), and Freelancer ($8 billed monthly).
Hive is a flexible project management app that offers some of the most impactful features for managing project work. It’s built around the ideology of wholesome project management, which has inspired the developers to take the features to new lengths.
Pricing: A basic plan costs $7.20, a plus plan costs $11.20, and a premium plan costs $19.20 per year per employee.
FunctionFox is a project management tool designed for creative teams that actively deal with client projects. It helps the team managers organize running projects, taking care of the budgeting and task management aspects.
Pricing: FunctionFox has three plans: Classic ($5 per month per user billed annually), Premier ($10 per month per user billed annually), and In-House ($20 per month per user billed annually).
IDoneThis is a task management software built on the lines of Agile management. It offers a neat interface for managing various activities going on in your team without the feature overload.
Pricing: IDoneThis is offered in three plans – Standard ($9 per user per month billed annually), Plus ($22 per user per month billed annually), and Enterprise ($35 per user per month billed annually).
Hygger is a project management and prioritization platform for software development tools that have several tasks with varying priorities. It brings various scattered development tasks, project plans, and product roadmaps onto a single platform.
Pricing: Hygger is offered in two plans – Standard ($7 per user per month billed annually) and Enterprise ($14 per user per month billed annually).
Nifty brings several project collaboration needs in an Agile environment onto a single, manageable platform. It offers task planning, goal setting, and knowledge management features in one tool, reducing dependencies on several work tools.
Prices: IDoneThis offers four plans – Starter ($39 per month billed annually), Pro ($79 per month billed annually), Business ($124 per month billed annually), and Enterprise ($399 per month billed annually).
Pivotal Tracker is a specialized tool for managing agile software projects that focus on project tracking. It offers several tools for coding teams to manage their project progress and task distribution with the help of user stories that are highly configurable.
Pricing: Pivotal Tracker has two plans – Startup ($10 billed annually) and Standard ($6.5 billed annually).
GanttProject is a free Gantt chart software offered as an open-source project management tool. It is built upon the Gantt Charts methodology for managing project timelines. The software is available on Windows, OSX, and Linux. Teams can lay out their project timelines using the software and ensure that each project stage is completed within the deadline.
Pricing: GanttProject is free to use as it’s open-source software.
Redmine is another open-source project management app built using the RoR framework and is available for open usage. The app has a long list of features for managing multiple project aspects. Users can customize how they want to run using custom fields, workflows, email notifications, etc
Pricing: Redmine is offered for free under the GNU General Public License v2.
Brightpod is an all-in-one project management software for marketing teams. It centralizes many aspects of a marketing project such as project planning, file sharing, and time tracking.
Pricing: Brightpod offers four plans: Professional ($29 per user per month billed annually), Studio ($59 per user per month billed annually), Agency ($99 per user per month billed annually), and Agency Plus ($129 per user per month billed annually).
eXo Platform is a digitized workplace management solution that enables organizations to manage several aspects of work in one go. The platform lets employees communicate, collaborate, and share knowledge in the team while managers create employee recognition programs.
Pricing: eXo Platform is available in two plans – Professional ($5 per user per month billed annually), and Enterprise ($6 per user per month billed annually).
Quire is a project management tool that offers a wide array of team collaboration and task tracking features. It helps teams manage their tasks diligently, with a detailed task management system built for enhancing productivity.
Pricing: A professional plan is $8.95 per month billed annually, a premium plan is $14.95 per month billed annually, and an enterprise plan is $19.95 per month billed annually).
Toggl Plan is a multifarious project management tool that caters to project tracking, team planning, and task management. It features a number of useful elements such as task lists, timeline calendars, and task collaboration that make projects much more streamlined.
Pricing: Toggl Plan is offered in two plans – Team ($8 per user per month billed annually) and Business ($13.35 per user per month billed annually).
RationalPlan is a project management suite offering a wide range of capabilities for team projects. It caters to everything from task management to resource allocation, making it a comprehensive all-in-one product.
Pricing: RationalPlan offers three plans: Beginner ($4 per user per month billed annually), Master ($12 per user per month billed annually), and Production ($19 per user per month billed annually).
Orangescrum facilitates IT companies with the right software development and project tools for streamlined processes. It has everything from custom fields to analytics, offering an all-around Agile project experience.
Pricing: Orangescrum is offered in two plans – Startup ($8 per user per month billed annually) and Professional ($40 per user per month billed annually)
5pm is a project management tool offering a wide range of features for all kinds of projects. It caters to everything from task management to task automation, making it a comprehensive management product.
Pricing: 5pm is offered at a price of $96 for 40 users per month.
You can use ProofHub for many of the things you need spreadsheets for.
I can hear you now: ProofHub is a project management tool, not an Excel alternative! Yes, it’s true.
But I’m here to tell you that it can be used as one.
And if you’re anything like me, there are plenty of reasons why you’ll want to make the switch.
ProofHub has many of the features that have made Excel the go-to software for spreadsheets, but with a few upgrades.
Its clean interface and user-friendly tools make workflows easier than ever before. While some features may seem more geared towards project managers—like Gantt charts—all of them can be valuable additions to your spreadsheet arsenal.
For this article, I’ll share five easy steps for using ProofHub as your go-to spreadsheet software!
You can use ProofHub like Google Sheets and Excel to create a task list for different teams.
You can also create a task list for all team members, roles, stages of projects, and projects.
Task lists are helpful when managing multiple teams.
They let you share the workload with colleagues or team members and keep track of who is doing what.
You can also use them to delegate tasks, avoid unnecessary duplication, or make sure that each member has their own tasks to work on – which makes it easier to track progress and see if someone is falling behind schedule.
You’ve heard it before: divide and conquer.
The same principle applies to productivity as it does to military strategy—break down large tasks into small, manageable steps.
In any project worth doing, there are always going to be a variety of details you need to attend to, and having a clear sense of what’s next is the best way to avoid forgetting something important.
To do this effectively in ProofHub, use the “Add new task” feature at the end of every task you create.
Every task in life is broken down into smaller and smaller tasks.
We need to break down the core of a task into its smallest parts.
So, we need to do the same with the work that needs to be done daily.
If you want to work smart, then you must break down your daily tasks into smaller tasks and assign them to different people so that the sub-tasks will be performed by people who are better at it than you are and they won’t take too much time from doing what you do best.
You can also use subtasks for checking that all the steps have been completed by others. Sometimes, one person may forget something important and even though you checked the entire process before assigning it, there could still be things left which he/she forgot about.
Therefore, using subtasks is necessary as sub-tasks could be assigned again when a person forgets something again or re-checks if all the steps have been fulfilled.
It’s a great task manager that can be used to assign tasks to your team members with deadlines.
You can even access the dashboard view of your team members to track the time they’re spending on different tasks.
Once you start using ProofHub, you may never go back to manual time tracking or even spreadsheets. Start your free trial today
Sometimes we all need to visualize our data. ProofHub allows you to create charts and graphs to help you better understand your data.
With reports in ProofHub, you can easily create any sort of chart with your information and filter out the ones that are not useful for you.
Reports make it easy for you to create any sort of chart using the information from your tasks assigned in ProofHub.
The calendar view shows you a visual representation of all your tasks and when they’re due. You can view the calendar on a daily, weekly, or monthly basis.
You can create a central repository for all the documents using ProofHub.
Using this document repository, you can store and manage all your documents in an organized manner.
You can easily upload and share documents with the rest of your team members.
In addition to this, you can also review these documents using the proofing tool available in ProofHub.
Besides this, you can also set reminders on various documents so that they’re regularly updated by the respective people or teams.
It helps in creating a collaborative environment within teams while working on projects or tasks which involve sharing of documents.
If you have been using your own excel sheet or google sheet for project management, probably the biggest reason for not moving somewhere else is because of the huge data migration issue.
So, let me assure you once and for all that moving to ProofHub is nothing but a cakewalk.
Moreover, you will get a variety of features once you are moved to ProofHub that usually only existed in advanced excel sheets or word documents.
You will also be able to work on those projects effectively with your team members. You can easily send messages and share the links anytime and anywhere.
WFH burnout is, quite frankly, inevitable.
Because of the lack of communication and socialization. Owing to the loss of connection with the outside world, our teams are more than likely to head towards burnout.
However, the mundane routine and the lack of a much-needed social life may not be the only reasons that have led us to talk about such a critical topic today. There have been some factors that have been absolutely monumental to this fast-approaching remote work burnout – Factors like:
In fact, you might not see it yet, but things are getting worse by the minute for the employees working from home. Don’t believe me? Here are some facts:
And, let’s not forget most of which makes up a home – your family. The effect of running a family while also taking care of business has been especially hard on people working remotely, particularly for women. Upwards of 9.8 million women feel the effects of burnout as they struggle to balance family and work life.
Take care of your recurring tasks and map everything out using a Kanban board with ProofHub. Start your FREE trial today!
Excessive and sustained stress can lead to burnout, a state of emotional, bodily, and mental weariness. When you’re stressed, emotionally exhausted, and unable to meet constant demands, it’s called burnout. As the tension mounts, you begin to lose interest in and motivation for the role you took on in the first place.
Burnout saps your vitality and lowers productivity, leaving you helpless, bleak, cynical, and resentful. You may eventually feel as though you have nothing left to contribute.
Burnout has negative consequences in all aspects of your life, including your home, career, and social life. Burnout can also lead to long-term changes in your body, making you more susceptible to illnesses such as colds and flu.
Burnout in of itself is a very complex psychological condition that can befall a person. Burnout happens over time. It isn’t something that happens overnight, but it might sneak up on you. The signs and symptoms are mild initially, but they worsen over time.
Consider the early signs as warning signs that something is amiss and needs to be addressed. You can avoid a severe collapse by paying attention and deliberately reducing stress. You’ll eventually burn out if you disregard them.
If you have been working remotely for quite some time now, chances are that you are on the precipice of having WFH burnout as well. However, burnout isn’t a sudden occurrence. It builds up from certain practices over a significant period of time like water circling around a drain for some time before it is completely flushed out. So if you are wondering if you are encircling the career black hole, that is, burnout, here are some signs you must look out for:
Mornings are, for most people, the most productive time of the day. Everyone wants to kick off the day with some productive inputs and hence the first half of the day helps people come up with better outcomes as compared to the second half.
So if you reach a point when you have trouble getting started with your day, figuring out things to do, and kicking off with a new assignment, it might be time to implement some burnout precautions.
My friend Celine, who had been working from home for the better part of last year told me that one day she just didn’t have the motivation to get out of bed and prepare for the day. That’s when she realized that she was diving head-first into a potential burnout.
Here’s how you can be the driver of your own motivation every single day while you are working from home:
Keep Changing Your Setting
Breaking the monotony is how you can have a new start at the same old thing again and again. This will help you bring in an air of nuance to your work and help you put an innovative foot forward every time you begin a new day or any time you pursue a new project.
The change in scenery will be a good motivator for you to make sure that you start every day with a more motivated and more driven version of yourself.
Kick-off the day with some light workout
I know saying that workout helps with burnout sounds unrealistic. But if we focus on the problem at hand (the fact that we are having trouble starting off the day), this might actually be a great solution. I believe that to start your workday off on a good note, you need to start your day on a high note, do things that you know you will be proud of.
The loneliness and angst of being at home all the time can deprive you of happiness – working out will help replenish you with the lost serotonin and dopamine, which will help you feel better.
In my personal experience, going on a run, going on a bike ride every morning, or even playing badminton with my kids gives me the essential energy boost before I start working.
Therefore, I think, to get rid of this symptom one could try working out in the morning.
Another indicating factor of impending remote work burnout is that you are having trouble communicating with your team. Work from home is hard because there can be gaps in communication, there can be a lack in the clarity of assignments, there could be a very high chance of misunderstanding/miscommunication, and eventually, mistakes. And, these mistakes could, in turn, cause low morale and a significant dip in self-esteem.
You must have had experiences at your job wherein you made some kind of error, it might even have been a teeny tiny mistake, but it was enough to make you rethink your whole career path. Communication troubles will make this occurrence a vastly common one.
Here’s how you can deal with this communication problem:
>This is why teams need software solutions that can help them collaborate in real-time. For example, Google Docs helps teams build airtight content while providing transparency and clarity through task comments and file versions.
>And then there’s ProofHub, which helps you manage projects as a whole and share files on the go. But project management is just the tip of the iceberg. With proofing features, ProofHub helps teams collaborate through features like chat and discussion in real-time and safeguard all versions of the same file in one central location. It helps everyone provide valuable insight that is both actionable and time-efficient.
Another problem is when people cannot be held accountable while working from home. It is hard to hold people accountable for delays in the tasks when they fail to give a helpful response in time.
>Now this problem is fairly easy to resolve. All you need is a remote work guide to help your team understand the acceptable amount of time they could take to revert back to the other employees.
Another major factor that indicates that there is burnout coming is how much harder it has been for you to document and act on client feedback. Feedback from the clients is a stepping stone in the progression of work — it gives the team a direction to work with, valuable insight into the areas that could use some improvement, and an overall analysis of how the client or the customer is feeling about your product or service.
Here at ProofHub, client direction is invaluable for our team. The feedback is what shapes our goals and helps us prioritize work with certainty. So I can totally see how mixed-up, unclear, unmotivated client feedback can lead to project failure and the burnout of my employees.
Since client feedback is monumental to the working of the whole team and the success of your project, the absence of the same can lead to some frustrating outcomes.
Here’s how you can make sure that you receive helpful and actionable feedback from your clients:
Share files with clients and document their feedback on the go. Try ProofHub!
Another telltale sign that suggests that you are well on your way to a WFH burnout is that work will seem to be more monotonous by the minute. Same old surroundings, same old desk, the same old view out the window, and the same type of agenda for every single day, can mess with your head. And to that you add some drops of “non-existent social life” and you have a deadly cocktail on your hands.
The monotony and the loneliness make up for a perfect burnout recipe.
The best thing you can do to remedy this situation is to make efforts so that nothing gets to the stage of becoming monotonous in the first place.
These things are going to ensure that the people of your team feel connected to the organization, and hence, to the collective cause you are all working towards.
Once we stop seeing all our team members around us at the office, we start to forget who they were. Were they nice and warm, sharp and cunning, or soft and cuddly? It has been over a year since COVID-19 first came into our lives, and the lack of social life has been deadly.
When I talk about team culture becoming apathetic, I mean to make you realize that if the employees aren’t connected to an anchorage that can help keep them together, they would lose the grasp of the whole concept of collectivity and compassion.
What you need is to maintain an environment where everyone realizes that they are working towards a common goal. The connection I am talking about here is that of employee-to-work and not of employee-to-employee that we discussed in the last point.
I think these are some of the things you can do to ensure that your team feels connected to the work, and hence, help in preventing work from home burnout in the long run.
Setting short-term goals:
Setting weekly or daily goals will help your team become more focussed, more engaged, and hence more productive. These goals will help the team align themselves in a more goal-oriented direction which will help them be more interested in the job at hand.
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Communicating about work, discussing how things are going and how they are developing within the project is also one of the major drivers of motivation. It gives a message that everyone is putting their hundred percent in their jobs.
Working with transparency:
Transparency is what drives accountability and loyalty within a team which, in turn, brings the team closer to achieving collective goals. Therefore practice transparency by collaborating with your team through a project management software platform that helps you track activity and view progress.
I think all of these points above suggest that improving employee engagement might be all that is needed to keep WFH burnout at bay. Therefore, let’s discuss how we can work on that.
Employee engagement, as an academic definition would provide, is “a workplace approach resulting in the right conditions for all members of an organization to give of their best each day, committed to their organization’s goals and values, motivated to contribute to organizational success, with an enhanced sense of their own well-being.”.
This approach to building a team culture has to be worked upon while your employees work from home. Because staying at home will not only drive them away from their team. Here’s how you can mend that:
The best way to bring your team together is to have them be on the same page at all times. We tend to do that using ProofHub. Near or far, it does not matter where we are since we can see the comments being added, tasks making progress, and teams meeting milestones all through a small project management platform.
There are many collaboration platforms out there that will help your team work together through a planned workflow. Tools such as ProofHub, for example, helps us coordinate and provide insightful feedback on the go, which, in turn, makes remote work easier all around.
Even though we can’t really make elaborate announcements in team meetings anymore, that does not mean we should curb employee appreciation. In fact, while we work remotely, appreciation should be made a regular thing.
For instance, at our organization, we hold monthly events that are packed with fun activities. As we near the end of these events we appreciate all the people who have recently made some significant progress or those who have reached certain milestones.
Further Reading: Surprising Stats on Employee Recognition You Need to Know
Communication between the team is also a necessary factor when you consider executing employee engagement. People get to know each other, know how the other person clicks and how the other person thinks, only when there is enough communication.
Therefore, we must always have the appropriate tools to offer to our employees for effective communication within the team. For example, at our offices, we use ProofHub to ensure that everyone is always in the loop about everything. Since it offers one-on-one messaging and group chats, it solves the purpose of day-to-day communication very well.
Another thing you must enforce so that there is always a connection within your team is to have video meetings at least twice a week. Better yet, you could plan a daily 15-minute meeting in the mornings before anyone can start their work so that everyone gets to engage in a quick discussion about the agenda.
When a team is working out of an office, there are always some fixed days for fun activities and events. However, while people work from home, it’s all work and no play. Now that’s unfair. In fact, our team feels that events should be made twice as frequent while people are working remotely.
Events such as playing games on a team video call or trying to collectively solve puzzles online, or playing “skribbl” with your team can all be great options to keep them engaged. I have to say, I’ve tried this with my team, and all I’ve observed is that instead of losing focus, they start to gain more focus towards work after the fun and games are over.
There seems to be a clear disconnect within teams when people cannot collaborate, this often happens as a result of a lack of transparency and clarity. This can be made right by keeping everything organized.
A task management system or a project management tool could suffice for all your organizational needs with ease. We use ProofHub, quite religiously to:
Everything – all on the same platform. These few factors help us hold the team together and assure that everything stays in order.
Work-from-home burnout is a typical occurrence for remote workers. While working from home can reduce office stress, virtual employees must prioritize their health and strike a work-life balance. A recent study by researchers showed that nearly 58% of workers were burned out, with only one in every three people claiming the cause was the pandemic.
Hence, here are the top three tips that will help you prevent WFH burnout:
You need to demarcate the shift from work to non-work roles through “boundary-crossing actions” in a famous paper. Wearing work clothing and going from home to work are physical and social markers that something has changed. You’ve gone from being “home you” to “work you.”
When working remotely, try to keep these boundaries in mind. It may be a significant change not to have to catch an early train to work or to be able to spend the entire day in your pajamas in the short term. Still, both are boundary-crossing activities that can benefit you in the long run, so don’t altogether quit them.
Put on your work clothes every morning—casual Friday is excellent, but get yourself ready.
Cultivating and maintaining temporal limits is essential for happiness and productivity at work. This is especially true when so many employees—and their coworkers—are now trying to balance child care or elder-care duties with regular work hours. Thanks to mobile gadgets that carry our work with us at all times, it’s tough even for employees without children or other family responsibilities.
Maintaining a 9-to-5 routine may be impossible. Employees must devise work-time budgets that are most effective for them. They must also be aware of and respectful that others may work at different times than they do. It could be a child’s nap for some, or it could be their partner preparing dinner for them. Whether they have children or not, employees can set aside time for work.
This is not the time to be rushing around. Workers should focus their efforts on high-priority issues.
Employees who work from home often feel obligated to look busy, but this might lead them to focus on tasks that are more urgent rather than critical—a trend that research suggests is unproductive in the long run, even if it boosts productivity in the near term. Employees, particularly those juggling home and work responsibilities, should prioritize critical work.
Working nonstop, even on the most vital tasks, isn’t the solution. According to some estimates, the average knowledge worker only works three hours daily, and these hours should be uninterrupted.
This work-from-home period could be a real lull in the lives of your employees, with people losing their jobs left and right, our teams need to feel safe and involved. So, let’s give them an anchorage, a reason to believe in their work, a collective goal to look forward to.
I hope this article will guide you in the right direction and help you make some much-needed changes to the remote team culture to prevent the impending doom, that is, work from home burnout.
Working from home exposes people to a form of dual-stress. Prolonged exposure to such dual-stress can lead to isolation, exhaustion, and depression that can be categorized as burnout.
Take regular breaks from your work.
Ensure you get time to exercise.
Always take some time out to focus on yourself.
Build a routine.
Eat healthy food items.
It takes at least 11 weeks to recover from a period of stress or overwork that has developed into burnout. Burnout rehabilitation might take a year to several for most people.
Keep your mornings simple.
Set and manage expectations.
Always be organized.
Do not multitask.
Take regular breaks.
Control the need to be perfect
The isolation of remote work and added stress of home & work-related issues at the same time can cause remote workers to be more susceptible to burnout.
“There is no doubt that creativity is the most important human resource of all. Without creativity, there would be no progress, and we would be forever repeating the same patterns.” —Edward de Bono
When it comes to project management, team creativity is usually associated with website designers. They are people who grind it out to deliver stunning websites that draw in more visitors, keep them engaged, and positively influence their purchasing decision.
But wait. Can you imagine a set of challenges that website designers encounter, especially when companies switch to and from between remote work and in-office work?
Collaboration, I believe, is the biggest challenge as a large number of designers are working remotely. Many design teams, due to a lack of clear communication and feedback, are not able to deliver the desired results for their clients.
And that’s where the bad news ends. Ever heard about creative management software? Not yet? This application can be termed as a “go-to collaboration and work management solution” for all you creative souls out there.
Let’s find out more about some of the best creative management applications available today.
“Let your creative teams collaborate seamlessly on designs from anywhere, on any device. Subscribe to ProofHub! Book your DEMO NOW!”
In simple words, creative management software is an application that offers a wide range of tools to creative teams, which further enables them to organize and manage their creative projects, collaborate, and allocate resources effectively. This software is most commonly used by design, marketing, and advertising teams.
Creative management software enables users to collaborate and manage their work from a single platform. Most creative management software allows integration with tools users are already using, which further saves valuable time.
Many creative management products have features and functionalities that replace the need to use other software, so users can manage all aspects of their work from a single tool.
ProofHub is a top-rated creative management software that offers a suite of powerful tools under one virtual roof. Creative teams can use these tools to turn their stunning design ideas into awe-inspiring projects. Easy-to-use, simple to learn, and intuitive, ProofHub allows users to manage and collaborate on multiple projects with remarkable ease and efficiency.
Using ProofHub, creative and design teams can share innovative and fresh ideas, develop a robust design strategy, visualize design workflows, collaborate with outbound creative visionaries, and track client requests.
Standout features of ProofHub include:
Pricing: ProofHub offers two fixed, flat-rate pricing plans that allow an unlimited number of users. The Essential plan is priced at $45 per month when billed annually. More powerful, the Ultimate Control plan is priced at $89 per month when billed annually.
GoVisually is a simple-to-use creative management software that facilitates fast creative review and approval for creative teams. With GoVisually, you don’t need to use emails to provide feedback, which nearly saves half of your time. Users can upload and annotate PNG, JPG PSD, PDF and Video files in a few clicks to receive/give direct feedback.
Giving suggestions is as easy as pointing, marking up, and leaving comments on any part of your visuals. You can communicate with all project stakeholders on a single platform. Free, easy sign-in for an unlimited number of reviewers make it easy to get feedback and approval. Creative design teams can organize all their multiple revisions of your designs in one space. You can categorize and label them for easy differentiation.
Standout Features of GoVisually include:
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Trello is another popular creative management platform that serves as a visual collaboration tool that enables users to collaborate and manage projects in a fun and flexible way. Creative design teams can use Trello for meetings, projects, events, and goal-setting as the tool’s set of intuitive features gives them the ability to set up and customize workflows for almost anything.
Users can design and customize Trello to match their unique needs and working style. Trello allows you to organize your projects onto Boards. In one glance, you can visualize who’s working on what, and where something is under process. Lists and Cards on Trello Boards further make every task detailed and organized.
Standout features of Trello include:
monday.com ranks among the top-rated creative management software today. monday.com offers an intuitive work operating system to creative teams who can create their work processes within minutes to efficiently run their daily tasks and projects. Teams can create their workflows and projects, code-free, as the tool quickly adapts to varying needs. Creative teams can share a common space for collaboration on work and avoid manual grunt work.
Creative teams can centralize all their work, processes, tools, and files into a single working operating system. Easy-to-use automation and real-time notifications let team members stay in the loop while customizable dashboards give you a Bird’s-eye view of your organization.
Standout features of monday.com include:
Infinity’s unique structure makes it one of the most popular creative management software available today. Creative teams can use Infinity to manage workflow and organize all the documents in a way that makes them easily searchable and accessible. Infinity gives you access to all tasks within a project and lets you check their current status on a single platform.
This creative management platform lets you create different views and seamlessly switch between them within the same folder. You can create folders and subfolders to create an infinite structure within your boards and organize all your work neatly. Creative teams can customize workflows by filtering, organizing, and sorting data in different ways.
Users can even choose which attributes to hide and which ones to keep visible.
Standout features of Infinity include:
Choosing an ideal creative management software for your creative teams can be overwhelming as you have a lot of options to choose from. However, irrespective of how each tool markets itself, you should take into consideration the following factors that can help you make a well-informed decision.
From brainstorming design ideas to collaborating and sharing feedback on them, creative teams have a lot to manage simultaneously. They need easy-to-use and powerful creative management software that offers them all the right features under one virtual roof to easily keep a check on all tasks and projects.
ProofHub is one such tool that offers you high functionality at an affordable price tag. A comprehensive suite of features, flat-rate pricing, and ease of usage make it ideal creative management software for your marketing and design teams.
Subscribe to ProofHub and let your creative teams be at their efficient best.