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Everything You Need to Know About Managing Projects

April 27, 2018
7 min read
what is work management

For many years, managing work has been a challenge for everyone – be it for remote teams or in-house teams. People are usually trying to complete a team project before the deadline, struggling with managing work all through the day, knows it is actually akin to herding cats.

“The secret to winning is constant, consistent management.” Tom Landry

Work management applies to effectively working with teams to get things done – that includes managing individuals, workflow, and workload. It is analogous to the use of core principles of project management, with the difference that work management is done on an individual level while project revolves around teamwork.

What is work management?

Work management is a strategy that solves concerns like, “How to increase the success of the projects? How to improve the processes to better support business goals?”

What are the problems related to managing work?

In today’s tech world, managers need to deliver services that outperform their competitors in quality. Being a good manager is one of the most difficult responsibilities in the world. Managers get to hear a lot about management from people, but nobody realizes that it is not an easy job. With a complex approach to the modern workplace, there are many challenges that managers have faced over decades. Here are some of the major challenges.

1. Allocation of a task to teams
Work organization is the first step that comes up with a new project. It brings with it the possibility of skipping a step to make an efficient delivery system for fewer mistakes. The managers usually have to take care of the allocations to make sure that the work is being assigned to the right person at the right time and is completed in the right manner.

If you are struggling with unwanted tasks consuming your productivity, you need a work management tool. Switch to ProofHub!

2. Clearing the line between urgent and important tasks
With managing the work, comes the trouble of drawing a line between urgent and important tasks. When a new project comes up, it becomes difficult to always be a person who says yes to whatever comes up. And this happens when there is no proper work management system.

3. Defining a finish date for the task
Giving project tasks a finish date is the need of every project manager. Every team member needs to have a deadline attached to it so the task doesn’t get delayed. So, a manager should have the right experience and knowledge to set the right finish date for the task.

4. Having a clear conversation with clients
The managers usually fail to have a transparent conversation between clients and team members. They fail to update the client or the team members about the priorities every day. And, they happen to get their team into trouble.

In an attempt to better manage the work, it’s all about overcoming the challenges to create a task management system that promotes overall success of the team.

Why every team needs work management tool?

How do you measure your success? Managing projects from beginning to end? Probably, this is the definition of success for most of the project managers. They need to strike a balance in project requirements and managing resources in an effective manner. Well, no matter which business category you fall in, a work management tool will help you get your work done like a pro.

How? Let’s see.

1. Inspires collaboration across the team

team collaboration

Do you ever use email to communicate with your clients and teams, send documents and find it too difficult to manage? This is the case if you are not using an Agile project management approach. 75% employers rank collaboration as very high, only 49% of millennials support workplace collaboration tools and others rely on the traditional methods to collaborate with clients and across different teams.

Traditional collaboration methods fail to increase the success of teams leading to a loss in time, efforts, money and reputation, while with a collaborative work management software the teams can collaborate efficiently on assigned tasks, no matter where you are, your team will be updated on upcoming schedules or a new task.

2. Make project schedules visible to all

Make project schedules visible to all

What happens when your clients tell you to send the report of progress of the project before it goes into the final stage? You look for ways to generate a report and waste 1-2 days on the process and all through this, the clients get disappointed. If you have a tool by your side you will never get into this scenario. You can always have a schedule of your project that can be accessed by anyone you want from individuals to stakeholders.

Don’t ever lose control over your projects again. Just in few clicks, you can reach up to the demands of clients who may shift their priorities at any time and also keep your team members updated every day. Using a work management tool can let you have unlimited visibility into the project schedule to easily overcome delays.

Tip: Check ProofHub’s reporting feature to avoid delay on your next project.

3. Manage all the work in one spot from anywhere

Manage all the work in one spot

With task management tool, tracking tasks from start to end is a piece of cake. It empowers teams whether working on personal task lists or along with the whole team, to stay on their tab without the need of switching between tools and multiple browser windows. You will have the full advantage of managing your work items in one place.

Create tasks, attach files, set priorities, and track work progress – all by choosing ProofHub as your task management software.

Also, with cloud technology, you can have all your information secured at a place so you can access it on your fingertips from anywhere and anytime. Work across the globe in a different zone with the same usability.

4. Divide the team’s workload fairly

 Divide the team’s workload fairly

It may sound a little straight forward to delegate work to the team, but it is surely complicated to be fair with each of the team members. For a better work management, you can use the online system for workload management by delegating tasks to specific people as per their skills and availability.

Have a clear look at who is working on what and when. If you see someone is over occupied, reschedule work to ensure employees do not have to work overtime and are not stressed out.

5. Integrating multiple software solutions

Integrating multiple software solutions

Work management software gives you the access to integrate your favorite apps and use them from within the tools. The software can be integrated with customer relationship management, accounting and billing apps and many more. You can have all the necessary information at one place while you stay on your work. As a result, you can easily get rid of all the hassle of various tools and manage your life well.


Work management tool is one flexible solution to prioritize your tasks, to save yourself from wasting time looking for emails and figuring out what to work on and to manage your deadlines. It is best to use it when you are into a lot of operational work to support. The perfect solution for your team.

Are you ready to start improving your business with work management software? Get the most from every day and optimize your productivity with all the details of your work at one place.