7 Top Annotation Tools Businesses Can Use In 2024

Top Annotation Tools Businesses

Looking for top annotation tools to make your professional content more appealing?

Simply put, your customers buy with their eyes. 

Who doesn’t like a beautifully rendered illustration or a visually appealing image with additional information strewn about by well-written text. 

But how to go about it? It is not an easy task to keep your creative team on the same page when you’re working on designing an image or creating a document where everything is supposed to be at the right place. 

There are instances when you’ll need more information than what’s included in the initial statement in any written document. Or maybe you want to highlight a specific word or phrase for further reference, or you might want some changes on a graph or image.

Yes, this can be done manually but it will be very time-consuming and may lead to a lot of confusion as well. You can’t afford to waste time on anything in today’s fast-paced world, and why should you when technology makes everything so simple for you?

Switch to an online dynamic proofing tool to avoid getting stuck in the never ending feedback loop. Sign up for ProofHub.

Top Annotation Tools

Here is a list of the top annotation tools that you can use in 2024 to improve the appeal and intuitiveness of your content. 

1. ProofHub

ProofHub as top annotation tools

ProofHub is one of the top annotation tools that is used by more than 85,000 teams all across the globe. This is due to ProofHub’s excellent built-in annotation features, which may assist you with all of your annotation requirements. 

You may use it for more than simply annotation duties because it’s a complete project management solution. 

Creating, producing, and finishing a document or image is a lengthy and iterative process that necessitates numerous modifications. ProofHub’s powerful proofing tool eliminates the need to sift through extensive email threads for input because you can provide feedback immediately on the image or document.

It facilitates the assessment of designs and documents by providing a simple way to provide feedback via markup tools.

The best thing about ProofHub is how it brings teams and clients together under one roof and streamlines the review and approval process.

Key features

  • File Proofing

Individuals can save a lot of time using ProofHub because it allows them to preview and proof files on the same screen. It offers everything in one spot, so you don’t have to switch screens to proof and evaluate your work.

  • Collaboration

You may collaborate on designs and files in real time with ProofHub. You’ll be able to provide feedback, evaluate it, add numerous individuals, and leave comments all in one spot.

  • Multiple file versions

ProofHub allows you to see the various versions of a file that has been shared for proofing. You can view all of the different versions in one go, but the default version will be the most recent.

  • Comments

This aids in the better understanding of the adjustments that need to be made in the design by those participating in the project.

  • People management

Proofing on ProofHub is straightforward since it allows you to bring everyone involved in a project together. You can easily send emails, generate PDFs, or other documents to keep others informed of the modifications or obtain approvals right from ProofHub. You simply need to add people to the proofing window, such as clients, stakeholders, and team members.

  • File Sharing

You can easily share your files within ProofHub or even with someone who doesn’t have a ProofHub account, you can send them the file’s link. Even if none of your stakeholders are currently using ProofHub, they can still see your feedback. These are just a few of the amazing capabilities of the proofreading tool that will save you a lot of time, effort, and money.


ProofHub has a flat pricing policy with two pricing plans.

  1. The Ultimate Control Plan is priced at $89/month/billed annually that includes unlimited projects and users, 100 GB storage, and all the advanced features.
  2. The Essential Plan is priced at $45/month/billed annually that includes 40 projects, unlimited users, 15 GB projects, and basic features
Try ProofHub for free

Switch to an online dynamic proofing tool to avoid getting stuck in the never ending feedback loop.

2. Filestage

Filestage as top annotation tools

Filestage is one of the most popular annotation tools for reviewing the content you want to share with your peers or colleagues. In the organization model, marketing firms, media production companies, and marketing teams all use this platform.

It can also be used to obtain content proofed within your team, or even from internal and external stakeholders who are involved in the operation of your business or project development process. 

Core Features

  • Collaboration Tools
  • Commenting
  • External Review Process
  • Internal Review Process


Filestage’s Pro plan is priced at $249/month that includes 35 active projects, 10 team members, project templates, and more advanced features.

3. Annotate

Annotation tools - Annotate

Annotate is a document collaboration platform that can be used from the beginning of your content annotation process until the end, when you need to project your information to your intended audience.

Although it provides you with all the annotation features to support your first draft until it is finally done, one significant disadvantage of using this tool as your daily annotation driver is that you cannot work on your documents while on the fly. As a result, if you’re a professional who needs to access your applications on the road, this app might not be for you.

Key features

  • Text and image annotation
  • Task assignment
  • Freehand notes
  • Communication features


Contact Annotate’s sales team to understand the standard pricing plan that includes minimum 3 users, freehand annotation, notifications, tagging, and more.

4. Markup

top annotation tools - Markup

Markup is an ideal annotation software for business professionals, as well as students who need to quickly revise and summarize their work. You may work on nearly anything, from PDF files to website content.

You can easily work with your entire team at one place using Markup. It also makes your document reviewal process a breeze. Markup features an AI Auto Summary tool that allows you to rapidly summarize all of your work.

Summaries can be saved on your device for when you wish to evaluate and make adjustments to your workflow.

Key features

  • AI automation summary
  • Collaboration tools
  • Advanced PDF editing tools
  • Personalized annotation


Markup Pro is available at $5.99 Per user per month billed monthly with features like unlimited highlights, 500 gb cloud storage, highlight colors, and more.

5. Doccano

doccano as best annotation tools

Doccano is another top annotation tool that specializes in in-text annotation and is used by machine learning practitioners. The tool also works with machine translation, which allows you to swiftly translate texts into the languages you want. It allows you to annotate your text files in multiple languages. Doccano is a superb text tool for web developers that helps them finish projects quickly and efficiently.

Key features

  • Text analysis
  • Sequence labeling
  • Text summarization
  • Entity recognition


Being an open source, Doccano is a free annotation tool. 

6. Drawboard 

Drawboard as annotation tools for 2022

Drawboard is a fantastic PDF markup tool that lets you mark up many different aspects of your project or content using smaller tools like the polygon and text tools.

Using digital ink, you can annotate various types of papers that you’re writing and showing to clients, peers, or coworkers.

However, one disadvantage of this annotation tool is that it is not intuitive, and users have stated that they had difficulty comprehending the tool’s functions. However, if you stay with it and push through, the programme contains enough capabilities to help you finish your work quickly.

Key features

  • 2D drawing
  • Markup
  • File sharing
  • Document management


The Premium version of the application is priced at $16.99/month that includes advanced features like document builder, standard cloud, and more. 

7. PDF Annotator

PDF Annotator is suitable annotation tool

PDF Annotator is suitable for individuals who seek a simple application that can handle a wide range of PDF document needs. There are numerous options that can help you edit, examine, and enhance PDFs.

The PDF Annotator allows you to highlight text, add photos, symbols, signatures, and page numbers, among other things. All of your PDF edits and additions are kept within the program.

You don’t have to be concerned about your annotation in the document not being seen to you or others. Any PDF software can be used to see your altered PDFs.

Key features

  • Freehand annotation
  • Text Highlighter
  • Markup
  • Image Editor


The PDF annotator licensing option is $69.95 per year, minus VAT, for regular business tasks with 1-4 people.

Say goodbye to the confusion by giving your clients an easy way to explain their requirements and design files accordingly.


Finding the best annotation tool for your business might be difficult, but with this guide, you can make an informed decision based on everything you or your company requires to run smoothly.

When it comes to these tools, there is no right or wrong pick; each has its own set of advantages and disadvantages. Here’s hoping that you will find the ideal suit for your business.

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