In recent years, the modern office environment has changed a lot. The employee’s demands, expectations, policies, norms, rules, and working culture are all so different. The success of the project depends on a lot on your team, it should be strong and it can be strong only if there are effective communication strategies. So, the importance of flawless frequent communication has grown quite a lot in recent times. Frequent communication means to keep everyone in the loop both in person and via technology. Business leaders and experts should care how to keep employees stay informed through regular communication keeping in mind the importance of team communication.
Importance of effective team communication
The changing technology is bringing a change in the workplace by making a focus on communication very essential. It is becoming important for team members to clearly know what their fellow team members are up to, their ideas and their plans to carry forward the project. The manager or the team leader should delegate roles and responsibilities as per the interest of their teams. If there is any communication breakdown it can take a huge toll on the workload, leading to a whole new challenge to figure out. While communicating being the initial challenge. Ultimately, communication will lead to impressive overall adoption. The communication story can be used to accomplish a variety of organizational goals like trusting each other, getting things are done in better and a simple way and knowing what to say and when to say.
“Effortlessly manage your teams and clients from one place.” Start using ProofHub.
So, when it comes to team communication, organizations have a dozen of options to increase the overall communication across the whole team. Below are some amazing ways to initiate good communication. Good communication is an important factor for the success of a project, so give it a head start.
How to communicate with your team more effectively?
With good communication channels, your team can have a good support. Here are 7 ways to take your team communication to next level and achieve happier and more productive team.
1. Having One-on-One Interactions
Successful teams are made of team members who are purposeful in their interactions. One on one interactions is important with every individual you hire to make sure employee engagement doesn’t fall short in your workplace. During these interactions, set your expectations and needs. Tell them about what your project demands, what are the norms of your company for employees and give them adequate preparation time to maximize their potential. When having one-on-one interactions, make sure you know when to listen to what your employees have to say. The leaders need to put their best foot forward for their new hirings to get to the bottom of things.
2. Encourage two-way feedback
In order to have smooth work environment, it is important to have two way communication. In workplace, feedback is important to generate results, where the main objectives is to strengthen progress towards company goals. A common mistake that leaders make when offering feedback is turning into one way dialogue (feedback). They give no opportunity to employees to present their own comments and concerns. Encouraging two-way feedback is a sign of good communication in workplace that will give your team a chance to self-evaluate. Give detailed feedback to increase team communication and to coach your team members. You can keep a written record of feedback via your task management system which can help increase the overall communication and productivity.
3. Show appreciation
Tell your employees, coworkers and colleagues about how much you care and respect them. Showing appreciation is an effective way to deal with low employee morale and to make your team members feel like they matter. This a method to promote communication in team. Given a token of appreciation to your team members by congratulating them for great ideas, thanking a team member for finish a task and express gratitude even for small acts.
4. Conduct team building activities
Team building activities have a great impact on productivity and overall teamwork of your team. It can help your people to communicate better, and also help them to build good relationships with one another. Create structure opportunities for your employees to collaborate through activities like team lunch, ice breaker games in meetings, group meetings, fitness sessions, puzzle solving games or any outdoor activity. You can schedule these activities at the end of the month or weekly to get your team together in the room.
5. Use time wisely
Utilizing coffee breaks can keep team building spirit strong and giving everyone an opportunity to get to know each other better. Team bonding is a better way to improve communication channels. Coffee breaks is an ideal opportunity for informal meetings and discussions. It encourages healthy communications amongst colleagues and also promotes the exchange of ideas. Let your team members have coffee breaks at same time to create an ideal environment for team members to relax and discuss issues. And this art of conversation will often encourage the team to discuss work as well. Thus coffee will not only act as an energy booster through the day but also promote productivity with relaxed conversations.
6. Promote Communication and Collaboration
Your team members will eventually be able to communicate better if they are able to collaborate with everyone well. Encouraging collaboration will promote diverse skills to make sure everyone is aware of ongoing projects. Leaders can get their people to talk, to share ideas to complete the project. Employees should be given opportunities to ask questions, ask for help when they need it and use tools to collect information, feedback, and updates.
7. Use appropriate platform of communication
Every project needs an effective communication stream to reflect the progress of the project. The modern workplace is on its way to digital transformation. So, you need to invest on key systems and applications for productivity and communication. According to the needs of your project, communication tools can be an effective way for the whole team to meet up. With task management software, you can make communication streamlined between your team members. They can exchange messages about the tasks and all relevant information can be shared in the same place. It prevents long email threads that has long been one of the communication approach. With an understanding, the technology is evolving to support you always.
So, you want to get your team communicating better? The right path that will lead you to effective team communication begins with the above strategies. A team that doesn’t communicate well is like an engine that is broken into various parts. So, to let your engine work well, keep all the parts of your engine together. Watch your team spirits grow with better communication.