Trello vs Jira vs ProofHub – Which Tool is Best of Them All?

Trello vs Jira vs ProofHub-Which Tool is Best of Them All

Trello vs Jira Vs ProofHub – Which One’s Best Of Them All? If this question is already on your mind then I am sure you are already doing a lot of research on some of the best project management software available in the market today. 

One constant worry that continues to chase project managers day in and day out is how to simplify project management in their respective organizations. This is where project management tools come in handy.

However, as a project manager, you need a team collaboration and project management tool that can be termed as a true “ all-rounder”. The reason why I have emphasized this term (all-rounder) is because a lot of time of project managers is wasted on using multiple tools (designed for specific purposes) to manage projects and teams.

For example, using a time tracking system, team communication software, Kanban Boards, Gantt charts, File Organizers, and Proofing tools separately can consume a lot of valuable time for project managers. 

When searching for a good project management system, one comes across so many software solutions, with each of them having its pros and cons. Wouldn’t it be great to have an all-in-one tool that can do it all from a single location?

You need one power tool to manage all aspects of project management

Projects can be small or large, moderate, or complex, but due to lack of collaboration and round-the-clock supervision, they can so easily veer off the track. Meet any project manager and he will tell you how cumbersome it can get to keep everyone in the loop to keep the project moving in the right direction. 

I know that you, like any other project manager, want the best product while sticking to your budget. I also understand that it’s easy to get overwhelmed and confused considering the vast array of project management and team collaboration tools available in the markets today. 

When you browse a few software comparison websites, you’ll see that hundreds of project management tools are listed there, with each one of them having its unique set of features. 

However, the million-dollar question is which tool meets most (or all) of your project management requirements and offers you the best features that help to make the task of project management easier.

In this informative piece, I have chosen three of the best project management software systems today. These tools are used widely across different industries to keep things organized, productive, and professional. 

I am sure after you finish reading this article, you’ll have the right information to choose the tool that works best for you. Read on to know more about it. 

Let’s Start With a Brief Introduction Of Each Tool (Trello vs Jira vs ProofHub)

What is Trello?


Trello is considered one of the most popular “lightweight” project management tools available out there. The main reason why it is labeled like this is that it is designed for short, temporary projects or teams with relatively straightforward or moderate processes.

Launched in 2011 Trello is more of a visual workflow management system that is quite similar to the digital Kanban board. The software lets users manage multiple projects simultaneously through visual ticklers.

The basic interface of Trello has boards, columns, and cards with drag-and-drop functionality. Team managers and members can see who’s working on what and the current status of assigned tasks and projects.

Trello is simple, flexible, and easy-to-use project management software that is used by varied users across different industries.

What is Jira? 

Jira Software

Jira is a popular project management tool that helps users plan, prioritize, and delegate their tasks. It is typically used for bug tracking, issue tracking, and project management. The basic use of this tool is to track bugs and issues related to your Mobile apps and software. 

Jira can be utilized by larger companies to coordinate between multiple complex projects and need to customize task workflows. Jira Software has different versions – Jira Core, Jira Software, and Jira Service – which can be used according to your usage needs. 

This tool is highly configurable and flexible (thanks to its support for Scrum, Kanban, and Scrumban methodologies), so it can be used in a diverse range of environments and processes. The software is easy to extend and mainly used in finance, IT/Technology, Healthcare, retail, manufacturing, professional services industries, and more.

Jira is available on both cloud-hosted platforms and on-premises deployment. 

What is ProofHub?

ProofHub Logo

ProofHub is an award-winning, top-rated, widely popular, the only all-in-one” project management tool that is considered as one of the most effective Jira and Trello alternatives available today. 

ProofHub provides all the powerful features your team needs under one roof. Be it online proofing, task management, scheduling, time tracking, or visualizing workflow, ProofHub lets users manage every aspect of a project with amazing ease and efficiency. 

This cloud-hosted project management solution gives you ultimate control over teams and projects from one place. It has scalable features and offers a complete value for money” package for teams of any size and businesses of any type and scale. 

Project managers can add team members and clients to be on the same page for better collaboration and timely feedback. They can track the project progress at every stage; from planning to organizing, to managing and delivering results. 

From online proofing, creating custom roles and tasks to assigning them to tracking time, setting task dependencies to modifying schedules as deadlines shift, ProofHub can do all of this and more. 

Communicate with teams and clients in the language you want. You can set a language of your interface from English, French, Polish, Portugese, Spanish, German, Polish, and Italian languages.  

You can start quick conversations, keep files organized at one central place, and keep an eye on activities and updates across each project with activity logs. Seamless user experience keeps everyone in the loop and focuses on what’s necessary with little to no learning curve. 

Excellent customer support  promptly helps users with their queries and does not keep them waiting, unlike some other service providers. Furthermore, ProofHub’s affordable, simple pricing makes ProofHub a tool that is too good to be overlooked by someone who wants to get things done smartly, easily, and efficiently. 

Now that we have had the basic introduction, let’s take a more in-depth look at these tools to see which one emerges as the winner in the battle of Trello Vs. Jira Vs. ProofHub. To simplify the comparison, I’ve created a few set parameters, which are highlighted below: 

Introduction to Parameters

Introduction into parameters: Trello vs Jira vs ProofHub

All-in-One (Trello vs Jira vs ProofHub)

  • Why choose ProofHub over Trello and Jira?

When you look at the number of features offered by all three project management systems under one roof, ProofHub wins hand-downs here, no doubt about that. 

ProofHub is like a complete project management solution that helps team managers improve team collaboration and accountability to keep projects running on the right track with the help of timely feedback, better organization, and powerful tools.

While Trello is essentially a Project and task management tool that organizes your projects into boards, Jira is used for issue and bug tracking. Both of these tools have limited functionality and do not offer other useful features like online proofing, instant chat, Gantt charts, scheduling calendars, and time tracking, which are also essential parts of any project management process.

ProofHub not only offers features of both Trello and Jira combined but also has a range of additional tools in one centralized location for users to utilize. This eliminates the need for businesses to invest in different tools, which saves a lot of valuable time and money.

Stop using multiple tools for managing teams and projects. Try Best Trello and Jira alternative available.

Who Can Use It? (Trello vs Jira vs ProofHub)

➡️ Why Choose ProofHub Over Trello and Jira?

Trello is primarily designed for short, temporary projects, and used by teams with lightweight processes. It is not the best fit for every team as it is not considered suitable for large-scale projects. 

Jira has a complex interface and the tool is not intuitive. It lacks features and cannot be used effectively. Limited functionality is not what project managers managing large, complex projects want. 

They want a tool with diverse functionalities that works equally well for both small and large teams as well as can be used for both simple and intricate projects. 

ProofHub is for any team — small or big, any industry, any department, remote or in-house, or cross-functional. Anyone with tasks, projects, teams, clients can use ProofHub to manage work. The user-friendly interface takes little time to get used to. 

ProofHub is not just designed just for software teams, but it can be used across a range of businesses from different industries.

Which One Gives Ultimate Control Over Teams, Projects, and Communication? (Trello vs Jira vs ProofHub)

➡️ Why Choose ProofHub Over Trello and Jira?

You cannot have complete control over teams, projects, and communication if you do not have access to all the right tools under one roof, which is exactly what ProofHub does (and Trello and Jira do not).

Unlike Trello and Jira, tools with a limited set of features and functionalities, ProofHub gives ultimate control over teams, projects, tasks, and collaboration with custom roles that let you define what clients or team members can see and what they cannot.

Custom workflows make ProofHub flexible for any kind of team and their specific workflow. Custom reports decide what parameters you want to keep in reports, white-labeling to have a custom domain, theme, and color of your brand, etc.

Features (Trello vs Jira vs ProofHub)

  • Why Choose ProofHub over Trello and Jira?

ProofHub offers so many inbuilt features under one roof that a potential buyer will find it hard to look beyond this project management software system. Jira and Trello miss out on some useful features that make project management and team collaboration that much easier. 

I am listing down some innovative features of ProofHub that are missing in the other two tools. And these features are what separates the best project management tools from the rest. 

  1. Online ProofingReview, proof, and annotate files with markup tools. Collaborate on designs and documents and approve them right where you are. Review and add comments to share feedback in one place. 
  2. Custom RolesCreate custom project roles and choose who does, sees, and manages what easier and smarter. Create custom roles, assign them, and grant access levels to stay in ultimate control of who gets to access what according to your organizational workflow. 
  3. Gantt ChartsVisualize, plan, and schedule tasks on Gantt. Set task dependencies, highlight critical paths, associate milestones, track progress, drag and drop tasks as work changes, export or print Gantt charts, and see all your Gantt data at one central place. 
  4. Discussions Create discussion topics focusing on a particular matter and share ideas, files, and documents in one place without having to go back and forth in lengthy email threads. 
  5. Group Chat Have one-on-one chats, group chats, use emojis, attach files, and have a quick team and client conversations on the go using one internal communication tool. 
  6. Custom ReportsAn online reporting tool with the detailed individual, custom, and project reports that help you analyze project progress and adjust plans accordingly. 
  7. TimesheetsBring all your time data at one central place with a time tracking software. Add multiple timesheets to record time data. Use them for payroll, client billing, estimation, tracking, and even time management. 
  8. Workflows and Kanban BoardsPlan, create tasks (and subtasks), and assign them individually or to a group with flexible Kanban boards. Visualize tasks moving through every stage, who’s working on what, and ensure clear distribution of responsibilities. 
  9. Project ManagerAssign a project manager for each project so they get real-time project updates and view project progress reports. This division of responsibility also alleviates the workload of other individuals who have to manage multiple projects.

Customer Support (Trello vs Jira vs ProofHub)

➡️ Why Choose ProofHub over Trello and Jira?

No matter how wonderful and awesome your product is, if you don’t offer top-notch customer support then you are doing your clients (or your business) no good.

Another area where ProofHub has the upper hand over Trello and Jira is its excellent customer support. Its professional and knowledgeable customer support team is always eager to help customers get the most out of ProofHub as per their workflow. Chat messages are replied to promptly, without any delays that add to your frustration.

Every query of customers is answered timely, to their utmost satisfaction. The customer support team is patient and friendly with clients. You can expect your problem to be resolved in the shortest time possible.

Get instant customer support to resolve any type of problem as soon as possible.

Trello vs Jira vs ProofHub: Pros, Cons & Review

Trello vs Jira vs ProofHub: Pros, cons & review



  • Flexibility
  • Familiarity
  • Collaboration
  • Very lightweight
  • Intuitive interface
  • Easy to set up and maintain


  • Not the best tool for large-scale projects
  • No Gantt charts for task dependency management
  • Limited activity log and search capabilities


Trello is a simple, web-based project management tool that can help teams organize small and simple projects they are working on. The most specific thing about Trello is its board and card system; projects are marked with boards and tasks are marked with cards.

It’s a quite straightforward and easy-to-administer tool that works well for Kanban-like projects or task control. However, it is not well-suited for large, complex Agile projects or multi-teams.



  • Highly customizable
  • Multiple integrations
  • Scrums and sprints
  • Enables teams to find, record, and track bugs
  • JIRA Kanban boards give users full visibility
  • Engaging workflow


  • Long setup time
  • Complex interface 
  • Reports are not reusable
  • Limited file size upload 


Jira is rated as one of the most popular issue and bug-tracking software available today. It offers thousands of plugins to extend its features. Using Jira software, you can plan and organize tasks, workflows, and reports for your agile team more efficiently. 

It helps you create unlimited projects and focus areas, and set your own rules to support custom workflow steps for each project. However, there are more cost-effective and feature-rich alternatives to Jira for smaller teams or temporary projects.



  • All-in-one project management and collaboration software
  • Has all the tools you need under one roof
  • No per-user fee
  • Eliminates the need to use multiple tools 
  • Little to no learning curve
  • Simple, easy-to-understand user interface
  • It can be used by any team, small or big, from any industry 


  • Has limited integrations as they are under development


ProofHub is branded as an all-in-one project management software and it lives up to its tag perfectly. Unlike Trello and Jira which are designed specifically for organizing projects into boards and bug tracking respectively, ProofHub offers a complete, feature-rich package for project managers to simplify project management and team collaboration.

With all the right tools under one roof, the software helps managers across the critical phases of a project: from planning to organizing, to managing and delivering outcomes on time.

It offers a centralized location for teams, clients, and contractors to communicate, share feedback, and discussions for a more efficient collaboration and timely response.

The final verdict – which tool wins?

Different projects call for different tools. It can be that Jira might be an ideal tool for one project and Trello not suitable for the same project due to the difference in complexity and requirements of the team.

When it comes to choosing the best project management and collaboration software of the three (Jira, Trello, ProofHub), the tool that offers users the most flexibility and best value for money has to be a clear winner. In other words, the tool that ticks all the boxes of project managers, teams, and clients.

You might be used to Jira, but Trello might be a good choice for short and straightforward projects. It can also be that you are currently using a particular tool but feel the need to have more tools to have ultimate control over teams and projects.

If you want to expand your team, have access to powerful features in one location, and avoid paying per-user fee then ProofHub ticks all these boxes (and more). This project management software offers a comprehensive solution to varied and complex project management needs.

New features are added regularly and current ones are updated to ensure that project managers can easily manage their projects in a dynamic work environment.

That said, every tool has its pros in particular situations. Assess and discuss your requirements with your team and choose a tool that works best for you. At the end of the day, it is about which tool gives you more than what you paid for it.

If you can figure out which tool offers you more features, is easy to use, and gives you ultimate control over projects and teams, then picking the best one is as easy as a walk in the park!

Switch to ProofHub and get ultimate control over teams and projects.

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