Every project requires a detailed project planning and when it comes to planning a project, we are confused with exactly where to begin. There are lots of things on the plate: how long the tasks will take? Do we have the required resources? Will be able to meet the deliverables? Will client be happy? Creating a project plan will help us to form the basis of better understanding with do’s and don’t of our project. It will help us to identify better the needs of the project and what all needs to be done for the success of the project.
A project plan, also known as a project management plan is something that makes the life a manager easy. It is basically a document that contains a project scope to take you from the current state to a desired future state. And how do you learn that? Keep reading to learn the steps to create a project plan that your team will completely love.
A well crafted project plan will answer most of your questions that would revolve around;
Keeping a project on track is just not easy. In order to keep a project on track, project management plan is essential. Here are some big reasons depicting the importance of a project plan.
A project plan is important to get everything and everyone on the same page. Before you start with creating a project plan for you need to understand the brief of what are the steps to create a project plan.
It is simple but true: Research is the first first ultimate source that comes up with a new project. When you start with a new project, make sure you know all the facts and figures, the past and future of the scope of the project. Create a project plan by looking into the documents that related to the project. Read all the details, follow all the instructions and collect everything at a place. A good project management plan has all the information from stakeholders and clients that might be an important part of the project. So, plan it in a methodical way so you cover the following things when doing your homework;
Get started with a clear direction for your project.
Then comes the roles and responsibilities of everyone working on the project. Clearly define the work of your team members, who will be doing which tasks, and who on the project needs to approve which parts of the plan. The organizational structure should be kept simple and clear. Here is a checklist for different roles for your project;
A project planning software has got everything you need to plan a project, execute it and iterate as and when needed. To achieve great things at work, a project planning tool will move your plan ahead and get work done faster. It will simplify the process of planning and bring teams together. With a tool, you can do the following things;
Creating a project plan also includes finding the right mode of communication with your remote and in-house team. It makes a big difference between a strong team and a failed project. Find what you team expects, daily standup meetings and group chats through project management tools. Communication plan is important for every project as it collects such things;
Just remember that each project has a different communication impact, so have a good idea of the content of your plan.
Obviously, project scope is another important part of any planning as it has direct impact on time and resources of a project. The scope statement discussed the basics of a project plan that includes product description, objectives (deliverables), constraints, cost estimates and some others. It describes the project and is used to get common agreement among the stakeholders about the scope. The Scope Statement describes what the outcome of the project will be. The Scope Statement should include:
Thus, a scope statement establishes good communication between stakeholders and eliminates any risks of misunderstandings.
Deliverables and milestones are defined in a project to give the desired project results. It is specified by a due date and is tangible. Creating a project plan includes defining the deliverables to plan the timeline, budget and scope of a project. In order to meet the project goals, identify the deliverables you need to produce for your project.
Project plan is crucial to successful businesses. It gives the right vision, the right skills, and ensure projects are completed successfully. If you need a project plan for your new project, be ready with the above steps for the success of your project. Have a reasonable understanding of what the project intends to deliver. You will no longer face suffer and deliver what will be required of you.