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8 Steps to Collaboration to Work in a Collaborative Environment


It sounds really awesome working with other business owners to grow your business simultaneously. Collaboration is a good deal! In the modern business world, collaboration is the buzzword. From CEOs to interns, lack of collaboration will lead to project failure. Richard Branson, a business magnate, said, “A business has to be involving, it has to be fun, and it has to exercise your creative instincts.” Nowadays, all leaders are committed to create a culture of collaboration to reap the full benefits.  

What collaboration actually is?

Have you heard that a pair of working horses can pull a higher gross weight each than one alone could. That’s the power of collaboration. Working in a collaborative environment simply means getting more work done faster. It is a process through which a group of people constructively explore their ideas and power to look for a way out that is far more extended than one’s own limited vision. With the growing trend of remote working and Millennials striving for flexibility to work, the teams must be able to communicate, collaborate and share ideas easily.

Importance of collaborative teamwork

Comics fans know it well! Marvel’s The Avengers, featuring Iron Man, Captain America, the Hulk, and Thor gives away a huge lesson about teamwork. It teaches the value of teams, one team is better than an individual. The magic happens when a group of people are working together with a trust towards a goal. When you’re part of a team, you can accomplish wonders. Let’s see the importance of collaboration in an organization.

  • Creates friendly surrounding for a smoother and looser structure
  • Motivates the workforce and creates a healthy environment
  • Encourages flexibility and thus allow the business to respond to change faster
  • Enhances problem-solving by developing a combination of various solutions and abilities
  • Supports empowered way of working to remove any constraints
  • Promotes leaner structure with less hierarchy
  • Encourage multi-disciplinary work
  • Maintains visibility in the slightest degree levels at intervals the organization
  • Fosters responsiveness for a better change
  • Defines accountability within the organization
  • Promotes the sense of achievement for a motivated workplace
  • Actively involves all project members in collaboration

All in all, team collaboration gives teams the authority to make decisions in the right way, because it is becoming more and more important in all fields of work.

How to build a collaborative working environment

The question is: How to build a collaborative team that grows? What should be done do to empower the collaborative teams? Read on for the tips to build collaborative workplace to perform complex collaborative tasks.

Step 1: Identify Their Individuals’ Strengths

In a collaborative environment, it becomes really important to be realistic about each one’s vulnerabilities. On your mission to start collaboration, start with building teams around individuals who do complement one another. One member compensates for the disabilities of others. You will be able to easily delineate which team member will be contributing to which part, pairing them with the appropriate tasks that suits their strengths.

Step 2: Establish Realistic Expectations & Clarify Goals

With clear realistic expectations in the team, they will be more able to focus on the tasks and take part in decision-making. All together the team gets an opportunity to share their ideas and get support for the same. How to clarify the goals to each team member?

  • Review their roles
  • Check their responsibilities
  • Clarify their expectations
  • Allow cross-learning

Step 3: Collaboration Tools

Companies like Bosch that employ online collaboration software create collaborative environment to collaborate better. Cloud-based collaboration technology allows companies to access data from any location to make sure people collaborate on a common platform. Teams can share files simultaneously, communicate in real-time, and have an interactive collaboration, bringing out more creativity.

Pro Tip: Interested in collaborating on projects from the start to an end? ProofHub can help you dive into a collaborative environment and better support teams, customers, and clients. Sign up for a free trial.

Step 4: Encourage Open-Mindedness

The modern workplace has people from various backgrounds, and life experiences. Give each of them a chance to be open minded about their ideas and behavior. Approach every situation uniquely with different perspective. With individuals sharing their experiences together, it creates a sense of security in the team. They give a respectful approach to work, thus positively impacting overall performance.  

Step 5: Reward Innovation

To create a culture of innovation, organization need to make innovation a human capital issue. You can prioritise innovation by linking it to the company’s reward system. Innovation is the key to maintaining the competitive edge in the growing industries. Therefore, encouraging teams to challenge the status quo simply means maintaining the right standards. It makes employees feel valued if you recognize their outside-the-box thinking.

Step 6: Celebrate teams success publicly

Don’t forget to celebrate your team’s success for improving team spirit and performance. Success primarily doesn’t involve money, it also counts whenever one achieves a goal. Take the team out for lunch or order in pizza. Motivate them to share their success story in ways to make a difference. This is more likely to boost their confidence, and make them more inspired to contribute more to the team. Show them their efforts are not taken for granted.

Step 7: Support a strong sense of community

It is really important to share a sense of community where the employees feel secure, nurtured and supported. Nobody wants to be a part of team where they are made to feel like an outsider. It destroys the whole meaning of working in a team and makes it impossible to get anything meaningful accomplished. Make them feel a strong sense of community, more comfortable, share the right knowledge appropriately and help to solve deep problems. Teams will be more committed and have a global perspective.

Step 8: Spread the Delegation of Tasks

You cannot do everything alone and of course you cannot have the same people showing up all the time. When you start delegating the tasks, individuals feel powerful as they will feel their actions will leave an impact on the organization. They’ll be more motivated to be there in the team and do their efforts. They feel valued, overwhelmed and feel they have an important role to play.

To get your collaborative environment to thrive, don’t let anyone be a bottleneck.

How do you collaborate with your team?

We hope that through these collaborative working environment tips you would be able to learn how to build your team. Empower your team to reach your business potential!

 Sandeep Kashyap
Sandeep Kashyap

Sandeep Kashyap is the Founder and CEO of ProofHub — a leading project management and collaboration software. He’s one person always on a lookout for innovative ideas about filling the communication gap between groups, teams, and organizations. You’ll find him saying, "Let’s go!" instead of "Go!" many times a day. That’s what makes him write about leadership in a way people are inspired to dream more, learn more, do more, and become more.

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