Project management software for Real estate

Real estate

Being one of the biggest and fastest growing industries, real estate has many giants competing in it and contributes handsomely in the growth of a country’s economy. It is vast in every aspect, be it agencies, agents, sellers or buyers. Moreover, the developments made in construction industry has majorly contributed to its progress.

As a construction firm involves large investments in buying land, developing the area, constructing buildings, it is critical for them to ensure that the property offers a good return. This is where a real estate agent or firm comes into the picture. The job of the real estate agent or firm is to create demand by appropriately positioning the property, finding and attracting probable buyers, etc.

Besides big construction firms, realtors work for individuals as well which creates the need of a methodological approach for handling such wide variety of properties. I say so because they just can’t go doing mass marketing for all sorts of properties, as it would backfire in a real bad way and can have a detrimental effect on their reputation. Thus, a real estate agent needs to portray and position different properties appropriately, to ensure that for each property the right kind of audience is targeted.

So to do it, they have some criteria on the basis of which they can segregate each property. If one visits any real estate agent’s website, he can find all properties that they handle clubbed in different categories like size, independent houses, apartments, price. Each category shows the relevant information for every property like location, price, size, info about nearby area like school, hospital, shopping complex, photographs. Also, one is able to compare various properties in them.

Now, to ensure that users are able to retrieve desired property information without any difficulty, it is important that data should be collected and displayed correctly. There are property listings in the real estate industry. These listings have a lot of information, which makes the real estate business a tedious task.

Following is the use case on how real estate agents can collaborate with team and client and make things simpler using ProofHub. In this use case, we will study Ben’s home listing. We will see how different people are involved in this project and how they completed the listing of this project using ProofHub, a project management and collaboration software for properties.

The first step is to add people and divide them into their respective groups. By doing this, we are able to predefine the role and responsibility of a person. Moreover by dividing people into groups one gets another advantage i.e. while adding them to projects one doesn’t need to search through the entire list of people, one can easily go to the group to select the required person.

Here is the screenshot of adding people to the project:

Real estate2

In the above screenshot people have been added to different groups under the project “Real Estate Listing” and segregated them into four groups.

1. Owner: This group contains the owner. He has been added, so that he can supervise all the progress and can give feedback wherever needed.

2. Clients: In this group client has been added, so that he can be contacted any time and he is always involved in the progress of the project.

3. Photographer: Photographers have been added and the task of shooting the site from different angles has been assigned. These photographs will be uploaded along with the home listing.

4. Presenter: These are the people to whom the listing has been assigned. These people will present the different aspects of Ben’s house which has been listed.

5. Property Evaluator: These people will evaluate the actual property rate and then they will negotiate with the customer.

Once everybody has been added to their respective groups, the next step is to create a task list for a proper workflow. Tasks will be assigned in this step and due dates will be set. Here is how it looks:

Real estate3

Above screenshot has four to-do’s list. First list which is “Pictures of the house” has been assigned to photographers. They will shoot some photographs for the online listing of the house. Similarly, there are tasks for property evaluator, and presenters. Everyone has a due date to finish the task.

Once the tasks have been assigned the next step is to track the progress. This can be easily done by using Gantt charts. They are automatically created when a start and end date is assigned to the task, simple yet effective. Gantt charts provides insights about the project and tell whether the project is on track or not. Here is a screenshot:

Real estate4

ProofHub also has intuitive calendar where milestones and events can be created. Monthly schedules can be easily planned using ProofHub calendar. Projects can be organized by creating milestones so that no stone is left unturned regarding the important dates. Here is a screenshot of calendar from Ben’s home listing project:

Real estate5

In above screenshot various milestones have been created which show the completion of various task.

This is how ProofHub is of great use in the real estate industry, making the management process smoother, simpler and faster. Begin your trial today!