How Innovation Kite boosted team productivity by 50% using ProofHub

Innovation Kite manages client and internal development projects across diverse industries. Given the complexity of their projects, ensuring clear communication and seamless coordination was often a major challenge. After switching to ProofHub, the team gained unified task visibility and streamlined their workflows–boosting team productivity by up to 50%, and reducing project management time by 5–10 hours per week.

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About Innovation Kite

InnovationKite is a digital innovation company specializing in e‑commerce and system integration. They help organizations, from ambitious SMEs to large retailers, accelerate digital transformation through:

  • Human-centered co‑creation (KITE Thinking)
  • Robust integration infrastructure (KoneX™ iPaaS)
  • Modular, ready-to-deploy solutions that reduce cost and time-to-market
Their team of up to 50 experts has led digital transformation initiatives across several e-commerce, logistics, education, construction, health, and government sectors.

The challenge

Before using ProofHub, Innovation Kite depended on 3 to 5 different tools to manage their complex workflows. This resulted in:

  • Delayed project timelines
  • Communication gaps across teams
  • Lack of task ownership and accountability
  • Difficulty tracking project progress and meeting deadlines

Inefficient operations and delays in communication led to cash flow bottlenecks and reduced operational clarity. These issues weren’t just internal, they also impacted client experiences and project outcomes.
Veli Fidanci, Integration Engineer Innovation-kite

Why Innovation Kite chose ProofHub

Innovation Kite needed a single platform that could centralize operations without introducing complexity or excessive costs. Their primary reasons for choosing ProofHub included:

  • Simplified task management
  • Centralized team and client communication
  • Improved tracking of tasks, timelines, and project progress
  • Flat-fee pricing model that supports unlimited users
ProofHub stood out as a practical, all-in-one solution that replaced the need for multiple disconnected tools.

It is easy to use (no steep learning curve), and the flat fee for unlimited users is a major advantage.
Veli Fidanci, Integration Engineer Innovation-kite

Innovation Kite’s transformation with ProofHub

We asked Innovation-Kite’s team how their workflows have evolved since they started using ProofHub. Here are some of the key changes they have highlighted:
Before using ProofHub
With ProofHub

Teams relied on multiple tools for communication, task management, and reporting.

All-in-one platform

Centralized work, communication, and reporting in a single cohesive tool.

Important updates and coordination were often delayed due to scattered communication channels.

Unified communication flow

Team discussions, feedback, and updates are streamlined within one platform.

Task ownership, and deadlines tracking were inconsistent and hard to follow.

Clear task ownership

Task assignments, tracking, and responsibility are now clearly defined and easy to track.

Billable hours and project efforts were difficult to monitor, affecting invoicing accuracy.

Reliable time reporting

Accurate time logs support better invoicing and improved cash flow.

Real-time tracking of internal and client project progress was lacking.

Improved project oversight

Progress updates and reporting provide real-time clarity across projects.

Poor task tracking led to late updates and project overruns.

Faster project delivery

Better task tracking has led to more predictable and timely project completion.

Frequent meetings were required to stay aligned, slowing progress.

Reduced meeting overload

Communication and updates within ProofHub cut down on unnecessary meetings.

Using multiple tools with user-based pricing made scaling expensive.

Flat-fee, scalable model

Unlimited users at a fixed cost make team budget-friendly and predictable.

One of the most impactful changes was the improvement in time tracking, which directly translated into more accurate invoicing and better cash flow management. What used to be a major friction point in operations became a streamlined, value-generating process—thanks to ProofHub.
Veli Fidanci, Integration Engineer Innovation-kite

Innovation Kite’s transformation with ProofHub

Before using ProofHub

Manual tracking was costing the team an extra 10 hours/week
Using 3–5 separate tools for task management, chat and progress tracking
Unclear accountability slowed progress and caused confusion
Held multiple status update meetings weekly

After using ProofHub

6–10 hours saved each week through streamlined workflows
1 unified platform replaced all tools
50% increase in productivity,
3–5 fewer meetings/week, replaced by asynchronous updates
ProofHub is easy to use, and one of its biggest advantages is the flat fee—no matter how many users we add, the cost stays the same. It’s become our one-stop communication hub.
Veli Fidanci, Integration Engineer Innovation-kite

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