Team collaboration and organization

team collaboration organization

Collaboration is the lifeline of teams in today’s competitive and timeline driven business scenario. Teams that fail to collaborate efficiently simply fall flat on their face, and the business has to suffer loss.

As simple as it might seem, the fact of the matter is that there are some common challenges that teams have to face when it comes to collaboration at work. What are those challenges? Well, here is a look at the list -

  • Emails thread can be confusing
  • Remote teams can easily be lost in the time lag
  • Global clientele makes it even tougher
  • Instant chats can take hours to complete because of time gap

Apart from all this, there is always this problem of relying on multiple apps to collaborate with teams and clients - simply because you cannot expect anyone and everyone to use the same app.

However, with ProofHub’s team management app all these problems come to end. Wondering how does our tool help? Well, here is a look at how -

Quick discussions, for easy collaboration

Meetings - no one can deny that they are the most time consuming activity in an office. Whether you are a multinational corporation or a budding startup, meetings can eat-up quite a big chunk of your productive time. However, seldom do companies realize this fact before it’s too late.

Online discussions in our team collaboration software works as just the perfect tool you need to bring end to these time consuming meetings. Here’s how online discussions work -

For example, you need to collaborate with your marketing team in which there are a couple of remote employees as well. You don’t need to wait for them to come together for a meeting. Simply create an online Discussion topic in ProofHub and add your team members to it. They will receive instant notification and you can start the discussion right away!

Fast communication to clear all the doubts

Relying on emails to get a quick thumbs up can turn out to be a highly time consuming process. At the same time, using one app for emails and another one for office communication and another one for group chat can be full of hassle.

ProofHub brings end to all this! With the in-built Group chat app ProofHub makes sure that teams are always connected no matter they are working from the safe office or working remotely.

The Group chat feature in ProofHub allows you to have one-on-one conversations as well chat in groups. And, there are hundreds of beautiful emojis to make your office conversations interesting.

Simplified collaboration on files and business collaterals

ProofHub makes collaboration on files and business collaterals fairly easy. Here’s how -


With files in ProofHub you can bring together all your files at one place and share them with collaborators with a single click. As a matter of fact, you can access third party apps like Google Drive, OneDrive, DropBox and Box from a central location using ProofHub. You don’t need to shuffle across multiple apps for the same.

For example, suppose you have all your design files stored in DropBox. And, your corporate documents stored in Box and documents in Google Drive. Rather than accessing them individually, you can use ProofHub to access files stored across all these platforms. So, you can get rid of the trouble of having to switch from one app to another while trying to access different files.

Online proofing

Another great collaboration feature that you get in ProofHub’s team organization tool is to get instant feedback and approval on creative files using our online proofing tool. Simply upload the file in ProofHub, add collaborators on it and get them to share their feedback using threaded comments and handy markup tools.

For example - if you have to get the feedback on a design mock up, rather than playing the email volleyball with clients, you can simply upload the file in ProofHub. Add collaborators to it and they will receive instant notification for it. So, collaborating over files to get feedback and approval becomes easy, quick and efficient.


You can also jot down your thoughts, ideas, conversation and important information in Notes and share them with anyone and everyone with a single click. So you can say goodbye to those old school ways of taking notes using a pen and paper, which you always end up misplacing.

For example, suppose you just had a quick meeting with the team and want to share the minutes of meeting with them. Rather than drafting an email and sending it to everyone, you can simply create a Note in ProofHub and share it with everyone. While there is a good chance that people are going to miss that email in the constant bombardment of corporate emails, the probability of missing out on a desktop notification in ProofHub is much lower.

ProofHub organizes all your files and documents by bringing them together at one central place.

So, what are you waiting for? Sign up for our free trial!