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It’s Time to Decide: Is Asana Project Management Right For You?

It’s Time to Decide: Is Asana Project Management Right For You?

Do you know Asana is a yoga term, a 1000-year-old spiritual tradition, which is the name of a growing project management tool as well? Asana project management is getting popular because of its ease of use and powerful features for even complex projects. But is Asana project management right for you? 

We’ve got you covered with everything you need to know about Asana and decide if it is right for you. 

But, first things first, what exactly is Asana project management software

What is Asana? 

Much like other project management systems, Asana allows teams to collaborate, organize, plan, execute their work. It is a faithful companion to fight work chaos and deadlines. 

Asana is a web-based project management and collaboration software that cuts through email mess by bringing tasks together. Using Asana, teams can together keep track of all the tasks, coordinate them with team members, share related files, and more. 

To name a few, Asana helps businesses like Dropbox, Pinterest, Airbnb, Deloitte, and others stay on top of their game. Because of the many features for project management and collaboration, Asana is becoming a pick for many industry giants. It has about millions of people across 195 countries using it and is rapidly expanding overseas. 

But is it all overrated? We’ll find out… 

Asana for project management: How does it work? 

Asana helps both individuals and teams break down big tasks into manageable pieces. It is an all-inclusive work management platform to keep track of the progress you make on projects and tasks, exchange files, comments, and notes, keep track of your deadlines. 

It is a modern way to work together. Asana uses features like workspaces, projects, sections, and tasks to manage projects and work related to different clients or teams. Asana is built for teams so that they spend less time in meetings, writing status emails, and genuinely working on what is required to be done. With Asana, you can work faster and take on interesting goals.

  • Workspaces: How to make them work for you

Workspace is a shared work area for users to collaborate on projects and tasks. These are the big building blocks of your Asana tool. For different clients or teams, you can create different workspaces for each of them. 

  • Projects: Understanding different flows of activity

Next to workspaces is space where you will have your series of projects. They are a main organizational unit in Asana and can be both public and private. You can color-code them and have different filters in the projects section: priority, assigned people, and tags.

  • Tasks: Juggling with your work’s building blocks

Simply put, this level of organizing work in Asana is to-dos. You can create tasks, add a variety of information to them, and keep work balanced. 

  • Calendar: Alternative view for your tasks

The calendar in Asana lets you view all your tasks that are due to be done.  Using the Asana calendar, you can easily switch between ‘list view’ and ‘calendar view,’ so to see which tasks are due when.

Though Asana has got features that give you everything you need to stay in sync, there are teams looking for Asana alternatives because Asana project management is not becoming an ultimate solution because of their pricing and a lot of other valid reasons. 

Asana for project management: Pros and Cons

Pros: 

  • The design of the interface is really good-looking.
  • An easy-to-access calendar synced with all of your tasks.
  • Email integration.
  • Possible to view personal tasks in one place.

Cons: 

  • There isn’t an easy way to see all items across multiple projects that are due on the same day or week. 
  • The program is heavily text-based, so it is common to break structure, remove a task, or change its naming.
  • You cannot assign multiple people to the same task.
  • With so many tasks in the same place sometimes the process gets slower.
  • Asana doesn’t have time tracking features, so you’ll need an external time tracking app. 

Looking for better options than Asana? Try an Asana alternative

Asana for project management: Pricing

The free version of Asana is available for teams of up to 15 people. So, even if you are a team of fewer than 15 people, you still have to pay for 15. 

Asana’s free plan doesn’t provide access to all of the Asana’s great features, it provides enough for smaller teams. Where for individual users and small teams of 1-3 people, you still have to pay for a minimum of 5 seats. The pricing plan goes for ‘per user’ and it ultimately goes out of budget.

But is there any tool that gives the same features but at a price less than Asana? 

ProofHub is loved by its users because they can have ‘unlimited users’ on each ProofHub’s plan. Asana pricing is $19.99 per user, per month, billed annually. This means $99.95 for 5 users (whereas ProofHub’s plan is the same $89 per month for as many users).

Asana pricing not working for you? Try ProofHub’s all-in-one project management software

Asana for project management: Reviews 

A lot of people have been debating about Asana’s features, pricing, and usability. 

  •  The new list is frustrating because of the constant changes.

Asana new list view review

  • Assigning tasks to multiple users is a bit complex. 

Assigning tasks to multiple users is a bit complex. 

  • It is not possible to track time in Asana without using a third party “integration”. 

Time Tracking in Asana

  • It is definitely not a good idea to announce an increase in price when your tool goes through so many outages.

Asana project management

  • There are more powerful and yet lower-priced tools than Asana.

Asana pricing tweet

List of Asana Alternatives

1. ProofHub

ProofHub as Asana alternatives

When looking for an Asana project management alternative, ProofHub is a great option, and in fact one of the best to try as it is a project management tool that is loaded with functionalities and is easy to use. Let’s discuss why ProofHub is one of the best alternatives to Asana.

ProofHub: A Feature for Every Problem

This project management tool is one place for all your projects and team collaboration, to manage and run projects successfully. 

One place for all tasks

With ProofHub, you can create tasks and subtasks, assign them to multiple people, create recurring tasks, set their due dates and time estimates, attach files, add comments on tasks — all in one place.

Kanban boards for visualization

To solve the confusion of who will be working on which next, ProofHub gives a clear view of work in progress. Kanban boards allow seeing work moving through multiple stages in a particular workflow.

Gantt chart for planning

Timeline view to plan projects, set dependencies between tasks, and visualize tasks. Teams and managers can make changes in the project plan as the demand changes or deadlines shift with task dependencies in the Gantt chart.

Built-in proofing for smooth feedback and approval process

Back and forth tasks for feedback and approval results in long email threads. With ProofHub online proofing tool, you can speed up the process with markup tools, annotate files, collaborate on them and approve them right away. 

Custom roles for ultimate control

Create and assign custom roles, grant access levels, revoke access, and in a matter of seconds assign all the roles you need to your team members.

Track time smartly

Unlike Asana project management, ProofHub has a time management tool for time tracking. Add timesheets, set time estimates, track time manually or using timers.

Calendar to manage schedules

You no longer have to rely on multiple calendars with ProofHub. Organize your events, tasks, and milestones all in one place. 

Make announcements 

Add announcements to recognize the team’s achievements, ProofHub has got a quick and easy way to motivate teams, recognize good work, or share any information that may not be project-specific. 

Create reports as you want

In a single click, create custom reports, get detailed resource and project reports and visualize overall project progress to plan projects, and make the most of ProofHub’s online reporting tool.

ProofHub is a great alternative to Asana. Give it a try!

Let’s have a look at a detailed comparison between these two. 

ProofHub Vs Asana: A Detailed Comparison

Asana vs ProofHub: Pricing

Users have to pay for Asana per user. ProofHub, on the other hand, doesn’t make  you pay per user. Asana doesn’t let you scale. As you are scaling it becomes more and more expensive. 

Asana vs ProofHub: On boarding process

In Asana, as you sign up, you do not get a product tour, which in fact is quite necessary. Your questions will be answered, you can use the Asana guide by clicking the ‘(?)’ icon, but ProofHub makes you understand the steps that you have to take to get started with it visually. So, it has defined the way you can onboard. It lets you step by step add projects, set workflow, and gives a free quick walkthrough with the rest of the important things you need to set up to understand the tool after you sign up, so you can start working easily.

ProofHub top workflow

Asana vs ProofHub: Granular Email Notifications 

ProofHub is being loved by millions also because users can choose which emails they want to receive. For example, if you want to receive an email for a task assigned to you but do not want an email when a file is attached – you can have ultimate control over it. But Asana gives no ultimate control over email notifications. 

Email preference in ProofHub

How to Import From Asana 

ProofHub lets you import work stuff from Asana very easily. 

Imports Projects from Asana

If you’ve already got projects in Asana then our import feature will help you import all people, all projects, discussions, tasks, files, etc. You can easily access the workspace in Asana to import your project, giving you an option to select all or multiple projects. 

When you’re done with this, you’ll see that all your projects will be imported to the default category called Asana and all the people will be imported into a group with the name same as the workspace in Asana — making no confusion, changing nothing, and nothing will go away. 

Have more questions about how to import from Asana? For more details, check out this help page.

Ready to import your work stuff to ProofHub? Start  your FREE trial now

Let’s discuss about other alternatives of Asana now. 

2. Mavenlink

Asana project management alternative mavenlink

Mavenlink feels a lot more professional than Asana. This is modern project management to bring together people, projects, and profits. You can manage and organize all your projects, assign and plan tasks more effectively than before. The powerful cross-platform collaboration offers a flexible pricing scheme, used for any team size. 

Why is Mavenlink a great alternative to Asana?

  • It offers greater control
  • A fluid and intuitive experience
  • Robust support options

Mavenlink Alternatives and Competitors

3. Wrike

Wrike as asana project management alternative

If you’re looking for a tool to manage your work and projects, there is another alternative to Asana: Wrike. This tool is rapidly growing in popularity and features. It makes sure that the information you all need is available to its users with their unique three-pane workspace layout.

Why is Wrike a great alternative to Asana?

  • It allows proofing and approvals
  • Wrike has advanced integrations (500+)
  • Customizable dashboards and custom workflow

Compare Wrike & ProofHub

4. Workzone

Workzone alternative for asana project management

As an Asana alternative, Workzone is more powerful but it is as user-friendly as Asana. It takes a very sensible approach to project management. One of the best features of Workzone is that you can communicate with your team members easily. 

Why is Workzone a great alternative to Asana?

  • Workzone can display a portfolio view of all projects
  • It allows task dependencies, Gantt charts, and better reporting
  • It’s way simpler to use 

5. ClickUp

Asana project management aternative Click up

ClickUp is a productivity platform that is seen by managers and teams as a good alternative to Asana. It provides a fundamentally new way to work. This is fully customizable and user-centric as possible.

Why is ClickUp a great alternative to Asana?

  • Get multiple view options in the same folder with ClickUp
  • You can assign multiple people to a task right from your dashboard
  • You can reorder multiple tasks and projects in your Gantt chart

Have you found the right alternative to Asana yet? Give ProofHub a try

21 Best Project Management Apps Comparison and Reviews of 2020

21 Best Project Management Apps Comparison and Reviews of 2020

For years project management software have been helping people plan, prioritize, organize, and track tasks – both personal and professional. With a plethora of tools and project management app comparisons on the web, it’s overwhelming to select the right tool for your business.

To make it easier for you, we bring you an in-depth project management app comparison, review and checklist at one place. This post will highlight the basics of project management, key features, pricing, and customer reviews.

Without much ado, let’s first start with the definition of project management.

Definition of project management

According to Management Study Guide, “Project Management is the art of managing all the aspects of a project from inception to closure using a scientific and structured methodology.

An endeavor that involves planning, tasks, resources with a beginning and end in mind can be termed as a project – whether it is a product, service, or something else.

Project management software and types

According to Financesonline.com, “Project management application is a suite of tools that help improve production teams’ efficiency. They usually come as cloud-based, multi-user platforms that host features such project planning and scheduling, collaboration, advanced reporting, and project budgeting, among many others. They are meant to ensure that all project stakeholders are constantly in the know and that every project is delivered on time.”

Want to keep your team in-sync? See how ProofHub can make it happen!

Types of project management software

Project management tools are classified into the following categories:

  • On-premise software: The project management application is installed in your company’s office or servers and you pay a one-time proprietary license every year to use the software.
  • Cloud-hosted systems: These project management tool are web-based tools installed in the vendor’s server. You usually pay a monthly subscription fee to use the software.
  • Collaborative systems: Such software are designed so that multiple users can simultaneously work and collaborate on a project(s). 
  • High-end systems: These are systems created as central project management systems for large companies and organizations to deal with complex projects.

Key features of project management app

It’s the right time to talk about the most important thing while choosing a project management software for your business – features. Without going too much in detail, below down are some are some important features to keep in mind:

  1. Real-time collaboration: These days teams are large in size and projects are more complex in nature. It becomes the need of the hour to have a project management app that lets team members come together on a single platform and discuss tasks in real-time.
  2. File management and document sharing: Look for a tool that acts as an effective file-sharing system and works as a central place to store, organize, and share all your important files so that you can easily collaborate over them.
  3. Time-tracking: Compare project management app and choose that lets you make the most of your time. Also, it should enable you to set time estimates, track time spent on tasks and maintain a record of every minute you spend at work.
  4. Reporting: A project reporting software to get a clear idea of how things are progressing and the resources are being utilized so that you can get rid of risks and inefficiencies in a project.
  5. Workflows and boards: Having workflows and Kanban boards mean to have a streamlined task management process where every project task goes through stages and provides better visibility across tasks. It also brings more flexibility to your work.
  6. Third-party integrations: Make sure your project management tool easily integrates with other popular tools. These days every quality project management tool comes with multiple third-party integrations such as Google Drive, Pocket, Box, Evernote and many more.

21 Project Management Software – Features, Comparison, Pricing

Below is the list of 21 incredible project management app with features, pricing, customer reviews. Let’s take a look at them:

1. ProofHub

Project management software - ProofHubProofHub is one of those rare one-solution-fits-all type project management software. It makes project handling easier, faster, and better. The best part is that it comes packed with powerful features to eliminate the need of having too many different tools to run your business.

Top features:

  • Online proofing and annotation tools
  • Task management and file storage
  • Dynamic reports and time-tracking
  • Gantt charts and workflows

What customers say about ProofHub: Matt Cooper from InsideOnline says, “ProofHub has unified all our communications, brought our internal teams together and made everyone accountable for their time in order to work smarter.”

Pricing: Essential plan for $45/month billed annually

2. Wrike

wrike -project management

Wrike is known to provide an extensive set of features to its users that simplifies project planning, streamlines workflow, and enables collaboration. Unlike other work management tools, Wrike is much easier to use and implement that completely justifies its 2nd raking in the list. Popular names like that of Google, Jaguar, Mars, and others use Wrike to manage work.

Top features:

  • Create goals and set priorities
  • Interactive Gantt charts, Resource allocation, and Templates
  • Customizable workflows and fields

What customers say about Wrike: Courtney Hatch from Verizon said, “Wrike is the solution that I found to be the best fit for how we work. It’s customizable enough for each person on the team to easily see the bigger picture and get things done.”

Pricing: Marketer’s plan for $34.60 per user per month

Read on: Wrike alternatives for Project Management

3. Monday.com

Monday.com

Formerly known as Dapulse, Monday.com is an organized way to manage tasks, content, people, and projects. It helps you plan, organize, and track in a collaborative place. Talking about the organizations using this collaborative tool, companies like Discovery, Carlsberg, McDonalds, Fiverr are using Monday.com.

Top features:

  • Customizable workflows and templates
  • Keeps files, conversations, checklists at one place
  • Visual and transparent

What customers say about Monday.com: Roee Adler from WeWork said, “Monday.com eliminates so many human errors from the process of planning and significantly speeds up our throughput as a department.”

Pricing: Enterprise plan starts at $118/month (billed annually)

4. Basecamp

Basecamp

Basecamp is a project management and team communication software that puts everything you need to get work done in one place. Interestingly, it is one of the first few project management app that made a name for itself much earlier than others. All in all, it is a great place to discuss ideas, plan marketing plans, share pet pics.

Top features:

  • Projects to manage multiple user’s work
  • Separate dashboards
  • In-context collaboration

What customers say about Basecamp: Tina Lannin from 121 Captions said, “We can see exactly what needs to be done and when. We were missing tasks and deadlines before we found Basecamp. We’re much more efficient now.”

Pricing: $99/month for unlimited users

If project management doesn’t seem to be in perfect order with Basecamp, you can pick any Basecamp alternatives.

5. FunctionFox

FuctionFox

FunctionFox is cleverly designed to track timesheets, simplify project management, stay on top of estimates, invoices, and every detail in between. In terms of usability, it is simple to set up, easy to use, and trusted by creative professionals around the world.

Top features:

  • Customize dashboards with features you use the most
  • Compare estimated budgets with actual figures
  • Utilize interactive charts with real-time data
  • Track projects from concept to completion

What customers say about FunctionFox: Joann Wood from WDG communications said, “FunctionFox has changed my life! At the click of the mouse, I can get information that previously had taken hours to generate on our manual system. I so regret not having initiated it sooner.”

Pricing: In-House plan starts at $15 per month per user.

6. LiquidPlanner

Liquid Planner

If you’re looking for a software that gives you a better way to plan and execute work, try LiquidPlanner. It treats projects as living and ever-changing constructs, so it implements a responsive approach to project management.

Top features:

  • Prioritized-based plans
  • Smart project schedules
  • Real-time project data and status updates

What customers say about LiquidPlanner: David Cantu from Redapt said, “We were new to project management and LiquidPlanner was extremely easy to implement and easy to adopt. It was really built on a next-generation platform.”

Pricing: Enterprise plan starts at $69/month per user

7. Clarizen

Clarizen

Clarizen’s cloud-based project management tool has a single goal – to move your business forward. You can centralize and share resources, develop strategies and align communications at one place. You can also create automated and repeatable processes, alerts, and workflows. Make accurate data-based decisions and share immediate project data.

Top features:

  • Configurable workflows
  • In-context collaboration
  • Automated business processes
  • Flexible UI
  • Dynamic reports and dashboards

What customers say about Clarizen: Debbie Collins, a PMO Manager said, “We’ve cut through layers of complexity, and the immense gain has been an increase in productivity.”

Pricing: Can be requested on the website

8. Smartsheet

Smartsheet

It is a leading work execution platform you need to move from idea to impact. The powerful work platform offers immense speed to the business value which results in more customers and revenue. From projects to grids to calendars to tracking, Smartsheet has got you covered with essential tools for project management.

Top features:

  • Visualize tasks in Gantt, card, grid, and calendar views
  • Attach files from Google Drive, OneDrive, Box and more
  • Control access with secure permission controls

What customers say about Smartsheet: Marzio Locatelli from Trafag sensors says, “With Smartsheet everybody knows at any time where the project is, and everybody is on the boat in case something goes wrong”

Pricing: Can be requested on their website

Read on: Smartsheet Alternatives: List of 9 Work Management Software for Ultra-Productive Teams

9. Quire

Quire

If you are someone who works best with to-do lists and goals, Quire is the right tool for you. It lets you map your thoughts in a dynamic way by encouraging you to tackle big goals with small steps. Quire lets you drive your inspirations forward without losing the big picture.

Top features:

  • Create critical tasks to kickstart a goal
  • Visualize and complete tasks in Kanban board
  • Clear progress statistics

What customers say about Quire: Massimo Zefferino from ZFACTOR said, “I’ve tried about 100 different project management tools… I LOVE the simplicity of this!”
Pricing: Can be requested on their website.

10. Zoho Projects

Online Project Management Software - Zoho Projects

Zoho projects is an online project management app that lets you create and manage your projects efficiently. You can plan your project activities, assign work, manage resources and collaborate with your team better to get things done on time.

Top features:

  • Milestones, task-lists, and tasks help you organize complex projects
  • Gantt charts provide a detailed visual on the schedule and progress
  • Log billable and non-billable hours using timesheets
  • Log issues and track them

What customers say about Zoho Projects: Paulina Mora said, “Zoho Projects has made running several projects in parallel really simple.”

Pricing: Enterprise plan starts at $125/month billed annually

Read on: Zoho Alternatives – 13 Tools Your Team Will Love

11. ProjectManager

project management software by projectmanager

Its award-winning project management system combines powerful project planning and scheduling features with collaboration tools for both remote and in-house teams. It works well with any project management methodology. So, plan in sprints or plan waterfall projects on its interactive Gantt charts.

Top features:

  • Adjust due dates with easy drag and drop scheduling
  • Attach files and comments to collaborate on tasks
  • Track hours with just a click
  • Powerful resource allocation and workload management

What customers say about: One of its users said, “Project Manager.com immediately improves the visibility of our projects. Our sales people can find out the status of our projects before speaking to customers, and we’re setting it up so that our managers can login online to see where projects are at, real-time.”

Pricing: Business plan starts at $25 per user/month

12. Scoro

Scoro

Scoro is designed as an end-to-end business management software solution for professional and creative services that help to streamline work and eliminate routine tasks. From the first ‘HELLO’ to the final invoice, it is a single place for everything you need to know and do. Be more organized, get more work done, and be in ultimate control with Scoro.

Top features:

  • Plan and track work with unlimited excuses
  • Manage quotes, contacts, and invoices seamlessly
  • Track time and bill for completed work

What customers say about: Roman Zahharov said, “The greatest benefit of Scoro is the visualized dashboard. It takes only a few clicks to see exactly what you need in detail.”

Pricing: Ultimate plan starts at $55 user/month

13. Asana

Asana - task management

Every project management app review list is incomplete without Asana. It is a popular work management software teams use to stay focused on goals, projects, daily tasks that grow business. It helps teams to get organized, stay on track, and hit deadlines all at one place. The best thing about Asana is that you can plan and structure work in a way that’s best suited for you.

Top features:

  • Assign tasks and share details
  • Set priorities and deadlines
  • Create visual project plans to see how every step maps out

What customers say about Asana: Ryan Bonicci from Hubspot said, “We use Asana to increase our team’s efficiencies and track our projects in each stage of the marketing funnel. It’s been invaluable to track all of our work and conversations in one place.”

Pricing: Business plan starts at $19.99 per user per month

Read on: 11 Powerful Asana Alternatives for Project Management in 2019

14. Mavenlink

Mavenlink

Every project management software checklist has a tool that unites project management, time tracking, resource planning and more into one place. If you have one like that in your list as well, choose Mavenlink. It connects your people, projects, and profits on the modern software platform designed for services professionals.

Top features:

  • Gain minute-by-minute control over projects
  • Allocate resources to projects at the speed of change
  • Advanced analytics and a powerful business intelligence engine
  • Contextualized @message feeds

What customers say about Mavenlink: Tim Pullen, a CEO of CloudTech Solutions said, “It’s just a great product that stands out above all the rest. The other project management systems just don’t understand me and my business like Mavenlink does.”

Pricing: Professional plan starts at $39 per month per user

15. ActiveCollab

ActiveCollab project management software screenshot of Kanban board

ActiveCollab isn’t just another organizational tool instead it is a state-of-the-art project management tool. It is your next logical step towards better project workflow. It comes with a plenty of neat add-ons making it a one-stop solution for all your business needs. It takes care of everything – task management, team collaboration, time tracking, and invoicing.

Top features:

  • Project info, project filters, starred projects, project templates
  • Task lists, subtasks, custom sorting
  • Time tracking, expense tracking, time estimate
  • Reminders, comments, mentions

What customers say about ActiveCollab: Mark Gjaltema, a digital creative said, “The extras that come with ActiveCollab give it so much power. For example, we used to pay $50 month on top of Basecamp for Harvest to track time, but not anymore. We’re happy with the switch.”

Pricing: Infinite member plan starts at $299/month

16. Trello

Trello

One of the biggest considerations for choosing a project management app is being able to see the big picture to the minute details. Trello keeps track of everything and lets you work more collaboratively and get more done. Trello boards, lists, and cards enable you to organize and prioritize projects in a fun, flexible, and rewarding way.

Top features:

  • Collaborate on Trello cards
  • Add comments, attachments to Trello cards
  • Integrate apps directly into your workflow

What customers say about Trello: Andreas Slogar said, “Trello is simple and intuitive and fits in perfectly with our agile way of working.”

Pricing: Enterprise plan starts at $20.83 per use/month

Read on: Top 17 Trello Alternatives: List of Project Management & Kanban Software

17. Avaza

Avaza

The next tool on our project management app comparison list is Avaza. It is a beautiful software to run your business. As a project management app, it provides a platform that deals for effective task handling, timesheet and expense management, quoting and invoicing, and resource scheduling.

Top features:

  • Visualize, filter & group tasks both within & across projects
  • Schedule and edit assignments with simple drag & drop
  • Track time directly on tasks
  • Gain real-time insight into business performance

What customers say about Avaza: One of its users said, ““Avaza is the only tool I’ve found which allows me to manage my finances and my clients all in one tool. I love the fact that there’s an app – which I can use, and my clients can use too.”

Pricing: Business plan starts at $39.95 per month

18. Teamwork

Teamwork Projects

Teamwork is known as an online project management, help desk & team messaging software designed to maximize your team’s productivity, communication, and overall customer experience. It comes as a suite of three world-class individual products that can work together to streamline your business. It is already loved by 40,000 creative teams, agencies and enterprise businesses.

Top features:

  • Real-time visibility into project status and progress
  • Robust levels of security, training, and support
  • Track every detail effortlessly

What customers say about Teamwork: One of Teamwork’s users Ashley says, “Finally, a project management/ task tool that can function across various departments and run my own. Teamwork is life!”

Pricing: Premium plan starts at $15/month

Read on: Teamwork alternative for project management

19. Workzone

Workzone

Looking for a project management app that is less complicated and more robust? If yes, you must try Workzone as it is the perfect project management solution in this category. It offers seamless visibility across an organization so that you know which projects are on track and what’s falling behind. It is loved and trusted by big brands such as Sephora, DKNY, Reuters, Wells Fargo and more.

Top features:

  • Easy and secure file sharing
  • Mark up images, manage file versions and secure approvals
  • Personal to-do lists and automatic reminders

What customers say about Workzone: Tamara from DKNY said, “If nothing else convinces you, the outstanding customer service will.”

Pricing: You can request demo and pricing on its website.

20. Paymo

Paymo is a full-featured online project management app with features such as time tracking, resource planning, Gantt charts, reports, kanban boards to make work less stressful. Whether you are a creative professional, web designer, marketer, business consultant, it is used by people from different departments all over the world.

Top features:

  • Advanced task management tools. Gantt charts, Kanban boards
  • See who’s overbooked and who’s available
  • Generate customizable time and work reports

What customers say about Paymo: Maia Mannequin, an administrative officer said, “Paymo helps us keep track of the hours put on the different projects. We use it on a daily basis to calculate our production costs and to manage the invoicing process.”

Pricing: Business plan starts at $15.16/user/month

21. Brightpod

Brightpod - Project Management Software Dashboard

Brightpod is the last web-based software on our project management app comparison list. It makes planning and collaboration a breeze being a unified system for all your projects, campaigns, content and website projects. It is simple, clean, intuitive and easy-to-use. Thanks to Brightpod that your business can now have its own marketing, communication, content planning, and project tracking system.

Top features:

  • See everyone’s tasks, content publish dates and events on the shared calendar
  • Track deadlines and recurring tasks
  • World-class hosting, zero downtime network
  • Integrated with Harvest Time Tracking, Google Drive, Dropbox & Box

What customers say about BrightPod: Stowe Boyd, a researcher said, “Brightpod is a simple application that delivers minimum functionality with maximum simplicity, clean & intuitive design.”

Pricing: Agency Plus plan starts at $199 per month

Got to finish projects on time? Plan, collaborate, deliver with ProofHub.

Conclusion

The aforementioned tips can be used to create project management app selection criteria for your business. If you’re working solo or as an entrepreneur, it can also be used as a beginner’s guide to select a project management software.

If you think we left out on important considerations for choosing a PM software, let us know about it in comments section.

Top 11 Time Tracking Apps To Download in 2020: What’s Your Pick?

Top 11 Time Tracking Apps To Download in 2020: What’s Your Pick?

All types of businesses can benefit from time tracking app, no matter how large or small a business is. These apps are well worth the money because they can track all team activity, handle expenses, and more. Business owners who use this technology find increased productivity, which ultimately leads to increased profits, which is obviously the bottom line of any business.

Nothing scares employees and businesses more than time. It’s the one thing that everyone seeks in abundance, but we all have only a limited amount of time in a day.

So, what do we do? It’s simple – we just make the best use of what we have.

Have you ever heard of the term “time management”? Of course, you have. There are 24 hours in a day. When managed effectively, these 24 hours can be used to get a lot of things done. However, if wasted, it seems like time is running out of your hands really fast and nothing worthy is being accomplished. This is where using time management or time tracking app becomes necessary.

Need help understanding what time management app does and why it is important? Don’t worry, we’ve got you covered. In this post, you will find out everything you need to know about using a time tracking app before you actually start using one. Also, we’ve also outlined a list of best time tracking apps and tools so that it’s easier for you to find out what’s best for you and your business. 

Let’s get started, shall we?

What is a time tracking app?

What is time tracking app

Time tracking app is a type of software solution that helps people to keep track of the time they spent on different tasks and activities in a day. Time is an indispensable resource in today’s business world. There are professionals and freelancers working and billing their customers by the hour. Time tracking app is used stand-alone or in integration with other business productivity applications like a project management software or business accounting software for better efficiency.

In simple words, its an automated, electronic version of timesheets that businesses and individuals can use to track time spent on projects/tasks and get a better understanding of what wastes most of their time, allowing them to enhance accountability and productivity.

Thinking about the key benefits of time tracking app. Here are the top 10:

Top 10 Time tracking apps benefits:

key benefits of time tracking app

  • It provides an itemized breakdown of exactly where your time went.
  • It helps team members to keep track of what you’re doing, for who, and when.
  • It helps teams improve estimations and manage project costs in real-time.
  • It reveals exactly where team members are getting distracted and what’s slowing them down.
  • It helps bosses and leaders to coordinate better and balance the team effort.
  • It helps to ensure that you’re working to your priorities.
  • It gives you a quick check of your billable to non-billable ratio.
  • It helps to capture tasks that often go unreported.
  • It automates workflow and helps teams focus on productive work.
  • It aggregates time across similar tasks and helps to establish fair and profitable rates.

What is the best employee time tracking app?

What is the best employee time tracking app

Since you’re here to find the best time tracking apps for your business, you’re likely not interested in wasting time. So, let us help you speed up the process. Mentioned below are some of the top-rated time management software and time tracking tools that can help you track work hours and reach your goals faster.

Top 11 Time Tracking Apps For Teams In 2019

  1. ProofHub

ProofHub is an all-in-one tool designed to help managers and teams across the critical aspects of projects, including planning, organizing, managing, tracking, and delivering. It’s a versatile software solution with scalable features for efficient project management, task management, team collaboration, time tracking, workflow automation, and much more. This web-based project management system is currently being used by leading organizations like NASA, Disney, Taco Bell, etc, and is experiencing steady growth in its demand due to it’s highly intuitive interface, powerful feature list, and exceptional support services.

Best time tracking app - ProofHub LogoKey Highlights:

  • Focuses on making project management and time management less stressful.
  • Provides a quick visual picture of projects via Gantt charts.
  • Helps to create more fun, engaging workplace via white labeling.
  • Saves a lot of time during the feedback-sharing process via online proofing software.
  • Offers useful project insights via project reports.
  • Provides an intuitive mobile application for Android and iOS users.

Take care of your time at work and your work will take care of itself. Let ProofHub help you make the best use of your working hours. Try it now!

  1. When I Work

When I work is at the second spot on our list for a reason. It’s a time tracking application that enables professionals to effortlessly automate the process of monitoring and tracking their clock-in and attendance. The application allows teams to track each member’s productivity by seamlessly monitoring clock-ins which are later reflected in their payroll report. It’s an intuitive tool that makes real-time monitoring possible so that employees can easily adjust shifts and schedules without wasting any time.

When I work logoKey Highlights:

  • Mobile check-in that allows users to clock in for work from anywhere.
  • Check-in locks that allow users to check in during scheduled shifts and avoid any overages.
  • Mobile alerts and notifications to keep everyone on top of their schedule.
  • Offers Geo Pins for verification of check-ins by employees for payroll purposes.
  • It is free for businesses with only 75 employees or less.
  1. Timely

Timely is a fully automated time tracking app that monitors and logs time spent on work without the need of starting a timer. It keeps all your time tracking data in a highly-secure private timeline that you can easily access from any location and device. With Timely, project managers and teams can view their progress, budget use and direction of projects effortlessly, all in real time. Automatic time tracking, live activity feed, quick reporting, shareable report links, budget tracking, etc are some of the key features that the app provides. One thing is sure, choosing Timely is a decision that no manager or business would regret.

Time tracking app - Timely app logoKey Highlights:

  • Automatically tracks and records your working hours (no manual labor).
  • Integrated well with your to-do lists and work schedule.
  • Display all your project details, milestones, progress, and schedules in a centralized location via real-time project dashboards. 
  • Supports customized reports and generate visualizations that are easy to understand.
  1. Paymo

Paymo is a modern day project management solution that is designed to help small and medium-sized businesses manage their projects from end to end. The solution ensures a seamless flow through the project until its completion. It is equipped with a raenge of tools and features that simplify task management, team communication, resource management, project invoicing, Gantt chart, Kanban boards, timesheet reporting, time tracking, and much more. With Paymo, project managers and team members can accurately track every second they spent on projects or tasks, and explore ways to become more productive.

Paymo app as time tracking appKey Highlights:

  • Records time spent on projects or tasks in your browser via web timer.
  • Saves all time entries with start and end times for accurate time reports.
  • Provides a desktop time tracker that lets you track work time easily.
  • Has a rule filtering system that automatically links time spent to the right projects/tasks.
  • Visualizes timesheet data in a calendar style with days, weeks, months and agenda views.
  1. Toggl

Toggle is an easy-to-use time tracking app. It is one of the top 500 project management software products in the market that works well for both small and large teams. Toggle offers a handy overview of how your working hours are being spent across various tasks and activities in a day. The app provides multi-device support and can be used both online and offline. It also generates detailed reports and time graphs that provide more transparency over your (and your team’s) everyday productivity. 

toggl as time tracking appKey Highlights:

  • Starts and stops tracking time with a single click.
  • Works both online and offline (all tracking data syncs to the cloud after you are back online).
  • Allows users to build different third party integrations.
  • No sign-up or termination fees.
  1. My Hours

My Hours is a cloud-based time tracking software designed for small teams and freelancers. Track time on projects with tasks, generate insightful reports, export them or send them directly to your clients. You can add custom billing methods to specific projects as it best fits your needs. After finishing your project, customize and send invoices directly to your clients via email. My Hours also offers free mobile apps for Android and iOS so you can track time anywhere anytime. “Easy to use time tracker” is the most frequent phrase customers describe My Hours with since 2002.

My hours time tracking appKey Highlights:

  • Has simple time tracking with a low learning curve.
  • Offers unlimited projects and tasks without changing the price.
  • Generates insightful reports that can be exported and sent to clients instantly.
  • Customizable reports make invoicing accurate and fast.
  • Offers mobile time tracking for free for iOS and Android devices.
  • Allows you to manage billing rates (task, project and team member-based rate).
  • Features approval workflow for easy team management.
  1. Clarizen

Clarizen is an enterprise-grade solution that is designed to offer teams robust project management and high-quality social collaboration experience. This cloud-based software ensures project managers and teams to manage, execute, and deliver projects successfully, every time. It gives them a well-defined work structure from where they can manage their tasks, projects, and project conversations faster, more efficiently. If you are looking for a faster way to manage work, share project data, and track work progress in real time? Clarizen will definitely help.

Clarizen - time tracking systemKey Highlights:

  • Allows automated time tracking and real-time project reporting.
  • Provides configurable custom field for time entries.
  • Allows automatic association of work hours with the correct task.
  • Helps to streamline reporting and time approval.
  • Automatically assigning timesheets to the correct departments.
  1. Zoho Projects

Zoho Projects is a popular PM system for teams. The solution is designed to help teams make their work process more efficient so that they can execute and deliver projects within the desired time frame. It provides features that simplify processes like team collaboration, project monitoring, time tracking, and enhancing overall work productivity. Getting projects delivered is easier than ever with Zoho Projects. The platform is intuitive and it’s loaded with a variety of tools that ensure the smooth progress of your projects, no matter what.

Zoho projects logoKey Highlights:

  • Has a timer for tasks that automatically log data in your timesheet and helps to calculate actual working hours in a project.
  • Provides timesheets that include a detailed breakdown of active and accomplished tasks throughout the project.
  • Allows users to export timesheet in various formats and share them with clients, managers, and stakeholders for billing purposes.
  • Allows you to record billing hours and choose reports on the basis of users, billing, or period.
  • Helps to establish a process for approval and billing status for project timesheets.
  1. ProWorkflow

ProWorkflow is a software solution that is known for its ability to offer better visibility and control over projects. The solution comes packed with features and tools that are scalable to meet the requirements of remote employees, freelancers, small businesses and large enterprises. With ProWorkflow, you can get a quick overview of all your active, finished, and upcoming tasks, as well as a global view of your complete project via a Gantt style timeline. It keeps all the project related information organized so that everyone is updated and manage their work easily.

Time tracking app - ProworkflowKey Highlights:

  • Offers multiple methods for tracking time.
  • Has a built-in timer so that you can start or stop or add a new entry easily.
  • Offers editable and movable timesheets with drag & drop or traditional entry.
  • Has a mobile app that offers you full access to your time, projects, tasks, and reports on the go.
  • Allows you to create quotes and invoices based on budgeted and actual time spent on projects/tasks.
  1. Basecamp

Basecamp is one of the widely used online project management software solutions. It’s a solution that offers simple setup and lets teams organize projects, delegate tasks, and monitor progress from one place. The software provides an array of features and tools to help teams monitor projects and get things done on time and within the desired budget. The user-friendliness of this platform makes it even more reliable for tracking projects and keeping team members connected throughout the project management process, even if they are sitting oceans apart from each other.

Basecamp as time tracking appp as Key Highlights:

  • Enables time tracking functionality for to-do lists.
  • Offers integration with over a dozen time tracking apps and widgets.
  • Allows you to produce time tracking reports up to 6-month date ranges.
  • Provides you the ability to enter time tracking data for every project.
  1. Harvest

Harvest is a web-based business productivity application that offers extremely useful time management and time tracking tool to help you monitor productivity and send invoices more accurately. The application simply streamlines and smoothen the process of time tracking, allowing individuals and teams to stay on top of their projects and processes. It gives you a better understanding of where your time is going and how you can improve your time management strategy for good. Additionally, it provides a powerful project reporting tool that gives you real-time access to all the critical information related to time, projects, and budget. Need reliable and actionable insights? Use Harvest.

Harvest - time tracking appKey Highlights:

  • Provides complete control over time tracking process with just one click.
  • Eases the process of monitoring and updating time data on the timesheet.
  • Offers mobile compatibility so that you can track time anywhere at any time from any device.
  • Helps to manage and distribute hours efficiently across your projects.
  • Simplifies the process of generating and sending invoices, thereby boosting revenue.
  1. Mavenlink

Mavenlink is an online project management system that brings together advanced project management, resource planning, collaboration, and financial tools in one intuitive space. With Mavenlink, you can manage and track all team/project activities in one convenient location. The software offers task management capabilities that let you track time spent on tasks, create sub-tasks and integrate with Google Apps for seamless file management. It integrates well with many popular business productivity systems and applications, creating a fully extendable and scalable platform that matches the needs of companies of all types and sizes. Mavenlink is a great tool for project management, team management, team conversations, time and expenses tracking, project invoicing, file management, and financial reporting.

Mavenlink as time tracking appKey Highlights:

  • Online timesheets that ease the process of tracking billable and non-billable time.
  • Ability to record time as you work or log hours at the end of the day/week.
  • A mobile app that allows users to log time and expenses on the go and give managers instant visibility into where work hours are being spent.
  • Real-time reports let teams analyze time and expenses tracked across the organization.

You can’t make up for lost time, but you can start managing it better with ProofHub. Sign up today!

Did you find this post helpful? If so, then don’t forget to share it with your colleagues and clients.

Top 12 Project Management Certifications To Advance in Your Career in 2020

Top 12 Project Management Certifications To Advance in Your Career in 2020

About 97% of organizations believe that good knowledge of project management is critical to organizational success. Unfortunately, barely over half of the project managers are certified and skilled in their tenure and career in the project management domain.

Believe it or not, project management certifications can massively help you advance in your career. Not only organizations prefer to recruit certified professionals but they also get to helm better projects in the future.

Why you should get a project management certification

Whether you are a veteran or newbie trying to climb up the ladder, there’s a project management certification for you. If you’re still not convinced, below are some reasons describing the importance of project management certifications in today’s time and age.

Reason #1: Global acknowledgement

Global acknowledgement

There are famous institutes and online portals like the Project Management Institute (PMI) known to offer world-class education and certifications to aspiring professionals. Once you get a certification from a reliable institute, you become qualified to showcase your skills and expertise to companies all over the world. Being recognized and sought-after name in an industry, you get the global acceptance and acknowledgement to work wherever you want.

Reason #2: Dramatic salary hike

salary hike

Another inviting reason to consider getting a project management certification is a steep hike in salary. In a recent study, it was found that you can expect up to 20% increase in your PMP salary if you are PMP certified as compared to a project manager who isn’t certified. It indicates that a quality project management certification could give a straightaway 20% of salary growth.

Reason #3: Challenging projects and better job opportunities

Challenging projects and better job opportunities

A project management certification helps you gain the trust of managers to handle challenging projects. As you develop the right skill set, they aren’t afraid or have any second thoughts before handing over a plum project to you. Also, a certification equips you with both knowledge and experience enabling you to get better job opportunities from great organizations validating your credibility to lead and manage projects in a better way.

Reason #4: Better project performance

Better project performance

Certified project management professionals tend to perform better than someone with no certification at all. A certified PM manager is well aware of the processes such as initiation, planning, execution, monitor, closure along with risk management and best project management practices. Such valuable information helps you take the right steps that lead to better performance and boost in overall productivity.

Reason #5: A smart future investment

A smart future investment

Considering the fact that these certifications aren’t that expensive as compared to other specific exams or courses, one should never neglect the impact they could have on your career.

For example, you can take the PMP exam for $555 and if you are a PMI member, then it’s for $405. It won’t burn a hole in your pocket. On an average, the passing rate is around 60%. You don’t need formal training to pass the test. Taking everything into account, it does seem like a smart investment for your career. The best thing is that certified professionals are secure even during an economic crisis.

“Become a better project management professional. Start using ProofHub.”

12 top project management certifications

Let’s talk about the various project management certifications that can take your career to the next level.

1. PMP: Project Management Professional

The PMP is the most important industry-recognized certification for project managers. It is recognized as the gold standard in project management all over the world. The certification is very global because as a PMP, you can work in virtually any industry with any methodology and in any location.

Prerequisites

  • A secondary degree (high school diploma, associate’s degree or the global equivalent)
  • 7,500 hours leading and directing projects
  • 35 hours of project management education

OR

  • Four-year degree
  • 4,500 hours leading and directing projects
  • 35 hours of project management education

Price

  • Member: US $405.00

Non-member: US $555.00

2. CAPM: Certified Associate in Project Management

If you’re looking for a certification that could distinguish you in the job market and enhance your credibility to manage projects, CAPM is the right choice. It demonstrates your understanding of the fundamental knowledge, terminology, and processes of effective project management. CAPM is valid for 5 years and doesn’t require any Professional Development Units (PDUs) to be renewed.

Prerequisites

  • A secondary degree (high school diploma, associate’s degree or the global equivalent)
  • 1,500 hours of project experience

OR

  • 23 hours of project management education by the time you sit for the exam.

Price

  • Member: US $225.00
  • Non-member: US $300.00

3. CSM: Certified ScrumMaster

With the increasing use of agile methodologies in IT organizations, professionals are looking for certifications that help them become certified Scrum masters. As a certified ScrumMaster, you will learn the Scrum framework and gain an understanding of team roles, events, artifacts and rules and enable the Scrum Team to perform at their highest level.

Prerequisites

  • General familiarity with Scrum
  • Attend an in-person, two-day  (16 hour) CSM course
  • After you pass the CSM exam and accept the License Agreement, complete your Scrum Alliance membership profile

Price

  • Approximately $995 to $1,395

4. CompTIA Project+ certification

The CompTIA Project+ examination is designed for business professionals who coordinate or manage small-to-medium-sized projects. It is an entry-level certification appropriate for people having one year of project management experience and manage less complex projects. Project+ is more versatile than other certifications because it covers essential project management concepts beyond the scope of just one methodology or framework. The certification helps you learn about the project basics, constraints, tools, documentation, and change management.

Prerequisites

  • One year knowledge of project life cycle
  • Ability to manage resources and stakeholders
  • Communication skills
  • Project documentation

Price

  • $285

5. PRINCE2 Foundation/PRINCE2 Practitioner

Many government agencies and organizations in the UK are well aware of the Projects in Controlled Environments. The PRINCE2 certifications are globally recognized and highly sought after by potential employers. There are two major certifications namely PRINCE2 Foundation and PRINCE2 Practitioner. They can help you to quickly improve your skills and capabilities across a number of key business disciplines, in turn driving strong business performance. They mainly focus on managing and delivering projects from start (initiation) to finish (delivery).

Prerequisites

  • PRINCE2 Practitioner requires one of the following: PRINCE2 Foundation; Project Management Professional (PMP); Certified Associate in Project Management (CAPM); or an IPMA certification.

Price

  • Foundation: $200; Practitioner: $340

6. CPMP: Certified Project Management Practitioner

The EC-Council is an organization formed after 9/11 attacks to deal with cyberterrorism and the information security. Certified Project Management Practitioner (CPMP) is an ideal course for project managers or for anyone who wants to get hands-on experience in project management and learn about various tools and techniques to better manage projects in real-time. The main intent of this certification is to help professionals build technical, leadership, and management skills to be able to handle every project successfully.

Prerequisites

  • No requirement, but it is recommended that candidates attend a three-day preparation course

Price

  • $199

7. APM: Associate in Project Management

The Associate in Project Management (APM)™ certificate is an entry-level certification in the field of Project Management Framework. It is an important globally recognized credential in the field of project management that demonstrates that the candidate has a required knowledge in the field confining to the entry level of project management. The exam comprises of 50 Multiple Choice Questions out of which the candidate needs to score 70% (35 out of 50 correct) to pass the exam and the total duration of the exam is 1 hour (60 Minutes)

Prerequisites

  • No formal education or experience requirements.

Price

  • $300

8. MPM: Master Project Manager

The American Academy of Project Management (AAPM) issues the Master Project Manager (MPM) certification to applicants who meet their commission requirements of education, training, experience, industry knowledge, ethics, and continuing education. Not just project managers, in fact, individuals with business and technical responsibilities can also appear for this certification.

Prerequisites

  • Three years of project management experience and training.
  • Fee waivers are available for professionals holding a master’s degree, with other qualified training and experience, the military or project management instructors.

Price

  • $300 for application, review, processing, review, initiation, and certification

9. PPM: Professional in Project Management

The Global Association for Quality Management (GAQM) conducts Professional in Project Management (PPM) course. The mid-level certification comprises project management modules including – how to plan, execute, control and complete projects. It also trains you to develop project schedules, project measures, and different approaches of leading and managing projects. It focuses on making experienced project managers who can work well in risks and handle crisis and motivate teams to perform at their best.

Prerequisites

  • A mandatory E-Course completion requirement
  • Candidates should have at least some project management experience

Price

  • $300

10. CPD: Certified Project Director

Conducted by GAQM, the Certified Project Director (CPD) is a globally recognized and is considered to be the most prestigious level of project management. It is designed for senior and experienced folks who wish to go beyond the usual PPM and become a project management expert.

Prerequisites

  • The Certified Project Director (CPD) Certification requires a mandatory E-Course completion requirement.

Price

  • $300

11. CPM: Certified Project Manager (IAPM)

The International Association of Project Managers (IAPM) is a global certification body that offers certifications which provide clear competitive advantages to professionals. The Certified Project Manager (IAPM) certification is for people who want to effectively manage and implement projects. The certificate is proof of theoretical project management knowledge.

Prerequisites

  • No requirements as such but it offers workshops for self-study
  • A candidate can take a self-test once he feels prepared
  • Candidates must achieve a 65 percent on the exam to pass

Price

  • Examination fee depends on a candidate’s nationality

“Looking for a project management software to better plan your work? Try ProofHub now!”

12. Project Management Training Certification (30 Courses)

Project management is where an individual has to handle the project as per the rules of the organization in a standard format. No specialization is necessary in this area, but the knowledge of each field is a must. A project manager’s basic need is to complete the project within the given time and accomplish the target.

Prerequisites

  • The applicant from the area of project management should be graduated. If there is no graduate stream, this project management training will operate.
  • It’s nice if he has his small business then he can also use these skills to develop his company.
  • He should be workaholic as he has to work more than regular hours in this stream candidate.
  • The online exam looks like this:
    • 175 multiple-choice questions scored
    • 25 multiple-choice questions pre-test
    • 4 hours for the review to be completed

Price

  • $99

Conclusion

These top project management certifications are in great demand and having them will separate you from the rest of your uncertified counterparts. Enroll yourself in one of these project management certifications and get ready to reach the next level in your career.

All the best!

7 Must-Attend Project Management Conferences In 2020

7 Must-Attend Project Management Conferences In 2020

Each year has its own experiences, opportunities, and failures and 2018 is no different. As this year ends, it’s time to look back at the milestones you have achieved and the mistakes you have made. It’s time you contemplate your successes and look forward to repeating those wins with more efficiency.

With project management constantly evolving and bringing new trends with each passing day, a project manager needs to come up with a way to keep pace with the latest changes and improvements in the field. Now, if you’re thinking about some kind of project management training, it’s better to get the thought out of your head and consider looking at the larger landscape.

Have you ever thought to attend a project management conference? Well, believe it or not, these conferences are quite insightful when it comes to learning more about the tools, technologies, methodologies, and opportunities available in the industry. They provide you with the opportunity to connect and learn from the best experts in the field. In this article, we’ve mapped out 7 best project management conferences to attend in 2019. So, If you want to improve your project management game, here are a few dates that you need to mark on your calendar.

Project management conferences to attend in 2020

1. Change Management 2019

Date: April 28 to May 1, 2019

Location: Orlando, Florida., USA

Change Management 2019 is one of the most awaited annual pm conferences organized by the association of change management professional. Its designed to support professional growth and goals and involves over 1000+ participants from every corner of the world. The participants of this event are given the opportunity to attend a range of project management conference sessions, connect with fellow practitioners, and most importantly, enhance their overall expertise. Furthermore, they get the chance to learn from the experts in their field. Best books for project managers, trending practices, and the latest project management methodologies are a few trending topics that will be discussed during this conference.

2. Global Scrum Gathering Austin 2019

Date: May 20-22, 2019

Location: JW Marriott Austin, Texas

Scrum Alliance Gathering offers project managers and project management enthusiast a chance to gather around and share their passion for popular project management practices like Agile and Scrum. This semi-annual global gathering features expert from every field in the industry. Global Agile practitioners come together in this gathering to create impactful experiences, exclusive opportunities, and innovative strategies that will shape the future of the project management industry in the coming years. If you are looking for a high-quality learning experience, Global Scrum Gathering 2019 is a must attend for you.

Wondering how modern project management works.

3. APM Project Management Conference London 2019

Date: 2 May 2019

Location: Park Plaza Westminster Bridge London

APM is a chartered body for project profession that is known for its award-winning pm conferences. These conferences bring together the world’s most influences and experienced speakers from the project profession to share their thoughts on the development of the profession. They explore the countless ways in which the profession is delivering value and transitioning from facilitation to influence. If you decide to be a part of the APM Project Management Conference London 2019, you will get to learn about the ever-changing work environment, effective leadership, and skills that are desired to be successful in the project profession.

4. PMI EMEA Congress 2019

Date: 13-15 May

Location: Dublin, Ireland

PIN EMEA Congress 2019 is all about the concept, skills, and behaviors that can help to make a difference. The conference goes on for about three days, featuring innovative keynotes and cutting edge global perspectives on the continuously evolving project profession. As a participant, you will get to learn and share experiences with your peers. And once the conference is over, you’ll leave with key insights that will help you solve the challenges in your profession. If you are a project manager and you want to learn more about a manager’s roles and responsibilities, it is a must for you to attend this conference.

5. The PMO Conference 2019

Date: 13th June 2019

Location: London, UK

The PMO Conference is an event organized by the most recognized and respectful project management community. The event is designed for PMO practitioners around the world and it focuses on the portfolio, programme, and project offices. The PMO Conference is all about digging deeper into your profession.  It features sessions for global expert speakers, dedicated PMO exhibitions and a lot of time to make new PMO contacts. A key advantage of this conference is that it exhibits all the trending project management projects and services. So, if you are up to attend this conference, be ready to learn a lot about project management methodologies, trends, and practices.

6. PMO Symposium 2019

Date: September 2019

Location: TBD, TBD, United States

The PMO Symposium is an annual event where project managers and industry professionals exchange insights on the latest industry trends and technology. The people who are planning to attend this conference have a rare opportunity to explore professional development opportunities, seek career transition, and match their skills and expertise to meet their needs. If you are an active member of the project management community, make sure that you don’t miss the PMO Symposium 2019.

7. Running Remote Conference 2019

Date: 29-30 June 2019

Location: Bali, Indonesia

If you’re working with a remote team or planning to work with one soon, this is the conference for you. The Running Remote Conference 2019 is a popular event that focuses on teaching project actionable strategies and tactics on how to conduct project resource management and develop a team that operates outside the office walls. Mariano Suarez-Battan, Andrew Dumont, Zack Onisko, and Adii Pienaar are a few leading remote work experts that are expected to appear in the Running Remote Conference this year. As an attendee, be ready to learn a lot of new project management tips, approaches, and strategies.

There you go, these are the top project management conferences that every project manager and entrepreneurs must attempt in 2019. Considering the fact that the project management conferences held in 2019 were a great success, we can definitely expect more from what’s coming ahead.

Now, remember, whatever conference you choose to attend, make sure that you document all your learnings and put them into practice in the most efficient way possible. In the meantime, don’t forget about the importance of project management software. Look for a cloud-based solution that compliments all the future project management trends. ProofHub is an all-in-one project management software that keeps your projects, tasks, and teams under one roof and helps to deliver project faster, regardless of the methodology you applied. Sign up for the free trial today!

Project management vs Task management: Which one is the best for you?

Project management vs Task management: Which one is the best for you?

To manage tasks is part of managing a project. 

So, broadly speaking, task management is a subset of project management. 

But, is it really? Or are they the same? 

Let’s unfold the difference and similarities one by one. And then, decide which will work best for you. 

Project management vs Task management: The difference 

What is the difference between project management and task management? 

Consider this example: 

In case the project is about product development, the tasks could be around ideation, features requested by clients, analysis of the requirement, development of the features, testing, launch, etc. 

In the above example, a project has been divided into smaller manageable chunks called tasks. So, when you divide your project into tasks, it is easier for your teams to understand the workflow, deadlines, and timeline of the work. Eventually, everyone becomes part of something bigger. 

Project management in the above example requires team effort. The tasks, however, are to be completed at an individual level. And the outcome of everyone’s task management will be a finished project or could be any other goal, depending upon the type of the project. 

Clearly, task management here is part of project management. 

Here is another example: 

Kanban Board Tool

In the above example, the project is about marketing. The tasks are around social media following, outline promotional messages, gather feedback from clients, research, etc. 

This is how you can view and manage tasks with ProofHub’s task management features

There are individuals assigned to these tasks. So, the marketing project is an accumulative effort of the team. 

Further, some of the tasks may also have subtasks. 

Chances are some tasks are dependent on the others. This means that you can only start them if the previous tasks are completed. You may also need tools like Gantt chart to manage dependencies, which we will discuss later in this article. As soon as the tasks are completed in the defined timeline, the team achieves bigger goals related to the project.

Want to explore all task management features? Sign up for FREE now

From both examples, it’s also clear that finishing a project might not be the only goal. Some projects are ongoing. For example, in a marketing project, you sure have goals like better rankings on search engines or more engagement on social media, but they are ongoing. In the product development project, however, the goal is feature development — once developed, it is a finished project. 

Project management vs Task management: The similarity 

People often use the terms project management and task management interchangeably. It probably is for a reason that in some cases these two terms can also be considered the same. 

Are you confused?

Let us explain. 

There are times when tasks are independent of a project. 

Consider this example: 

When you are a customer care executive, you have to reply to a lot of emails and make several calls. Your task is to reply to the next person on your list. 

The project, in that case, would be you following up with say 100 contacts that you have received queries from. 

Some of them you’ll call (tasks), others you may email (more tasks). 

Projects, on the other hand, often involve more than one person, with every individual playing a different role towards the accomplishment of the defined goals. 

That’s exactly how product development is a project that requires task management as it involves more than one person and tasks of various kinds. 

Why is task management important? 

So, why is task management important in project management? When do you really need it? 

1. Task management is important when you need to divide a project into smaller and manageable chunks. 

2. It also enables you to leverage the art of delegation as there are different individuals involved. 

3. It helps you prioritize tasks.

When you manage projects you are bound to manage tasks, but when your tasks are independent of a project you can manage tasks independently.

Task management software vs Project management software: What is the difference? 

Task management software aims to provide help with specific tasks. It enables you to add tasks, name them, categorize them and also offers the ability to define the start and due dates. There are endless options of task management software available in the market. Some of them are Todoist, Evernote, Trello, etc. The software of this kind are not really focused on planning, time tracking or reporting. 

A task management software may or may not be a project management software.

Project management software is a collection of tools that help you plan, collaborate, organize and deliver projects, all under one roof. It offers all the abilities that a task management software offers in addition to planning, resource management, task dependencies, file management, time tracking, milestone and event settings, reports, etc. The popular project management software list includes ProofHub, Wrike, Microsoft Project, Asana, Atlassian Jira, etc. 

The best project management software is also a task management software. 

A project management software replaces multiple tools with one. It has chat, Kanban boards, projects, task management, time tracking, reports, request forms, etc., under one roof.  So, instead of spending on Slack for chat, Trello for tasks, and maybe Dropbox for files, you can spend on one software and save both money and time. Well, how chat tools like Slack can kill your productivity is a discussion saved for another day.

ProofHub: Used for both project management and task management

FACT: 89% of the people signing up on ProofHub ask us if we are a project management software or a task management software.

The answer? We are both. 

Why? Because, as mentioned earlier, the best project management software is also task management software. 

ProofHub has all the task management features that help individuals finish their tasks, such as: 

1. Tasklists and tasks in list view to add your to-do lists, mark them complete, label them, prioritize them and mark them complete as soon as you finish them 

2. Quickies to jot down personal ideas and take notes 

3. Me-view to have a look at everything that you personally are working on, at one place 

It also has all the powerful project management features to help teams get work done: 

1. Kanban boards to view tasks boards and let everyone on the team move tasks from one workflow stage to the other 

2. Gantt charts to set dependencies among tasks and get a timeline view of the project 

3. List view of tasks 

4. Calendar to schedule events, milestones, and tasks 

ProofHub is available in multiple views: list view, board view, Gantt view (timeline view) and calendar view. Try them all now!

5. Chat to send quick messages and get quick replies 

6. Multiple assignees to collaborate over tasks and divide part of tasks among team members 

7. @Mentions to mention people in comments, grab their attention, address them or keep them in the loop 

8. Workload reports to visualize the work capacity of your team

9. Resource reports to track individual progress 

10. Project reports to track project progress 

11. Time tracking to track time manually or even using multiple times that you can pause and start as you switch between tasks

12. Request forms to streamline the way your team accepts work requests from multiple sources, with work requests directly being added to ProofHub in the project of your choice

13. Discussions to have project-specific, driven conversations around topics that don’t get derailed which is more likely to happen in the messy email threads 

14. Announcements to announce company-wide matters, give birthday wishes, congratulate on promotions or maybe on work achievements 

15. Custom roles to define who on the team or clients gets to access what part of the account 

16. Proofing tool to help you proof and review files and images while annotating them with markup tools and add comments for specific regions

17. Notes to jot down project-specific ideas, meeting minutes, collaborate over them 

18. Project manager to define who is in charge of the project and is receiving all the important notifications for the missed deadlines and overdue tasks and stay accountable

19. Real-time in-app, desktop, mobile and granular email notifications for the activities you choose to receive updates of 

20. Project templates to save them and create similar projects without having to fill details from scratch 

Apart from these, it also has core personalization tools, such as: 

1. The multilingual feature allows you to choose from more than half a dozen languages which include English, German, French, Russian, Portuguese, Polish, Spanish 

2. White-labeling to personalize your account according to your brand’s identity with a theme, brand logo and custom domain of your choice 

3. Integrations to continue working with the apps you like. You can access FreshBooks, Google calendar, iCal, Box, Dropbox, Google Drive, OneDrive and Outlook 

4. ProofHub’s API is a key unique to your profile that allows you to access information from other apps through a scripting interface.

ProofHub has a feature for every problem. 

Join over 85,000+ teams who are managing tasks and projects under one roof. Sign up now

Conclusion

Project management and task management go hand in hand when the tasks are dependent on planning, collaboration, organization and delivery of successful projects. At times, tasks are independent of projects and can be completed at an individual level using task management software. Choosing the right project management software, one can not only manage projects and tasks, but also get access to reports, request forms, time tracking, multiple assignees, access roles and much more. A project management software gives managers an ultimate control over projects, tasks, and teams. Read here how to choose the right project management software. 

Top 30 Collaboration Software 2020

Top 30 Collaboration Software 2020

With the rise of a sophisticated system of new technology, computers, and mobile technology, the process of automation to implement the right tools to boost productivity and stay ahead of the competition is widely increasing. Whether small or large business teams, there is a need for solid project collaboration software to get more time on getting real work done. Collaboration tools of better quality are increasingly making the businesses to rely on the simplicity of software available in 2018. This collaboration software help in communicating and working on tasks with real-time co-workers.

In this article, we have an updated list of top 29

collaboration software for small and large businesses. We have divided into categories for faster research:

  • Project management
  • Communication & collaboration
  • Time tracking
  • File sharing tool
  • Video conferencing tool
  • Organizational chart tool

Project management

1. ProofHub

ProofHub - Project management software

ProofHub is a simple online project management software that manages teams with small and big projects, freelancers, remote teams and large enterprises to deal with any problem they come up. ProofHub helps in managing post updates in discussion topics, create notes and to-do lists, group chat, share documents, and timesheets with remote teams and clients. Moreover, it serves as a simple business management software with task management features. 

What’s unique about ProofHub?

  • Excellent interface:  ProofHub offers a fresh take on project management with its sleek user interface, reduced number of clicks and an interface with the great user experience. The interface is too easy to understand and the dashboard looks super clean and uncluttered to manage the tasks.
  • Proofing tool: ProofHub online proofing software helps teams save a lot of time during the review and feedback sharing process.
  • White-labeling: ProofHub lets you incorporate your branding into the account by adding little more personal touch to your brand by choosing your custom domain name. 
  • Multilingual interface availability: You can convert the ProofHub interface into the language of your choice by choosing from more than half a dozen of languages.
  • Task management: Online task management feature offers a transparent way of assigning tasks, adding labels, time estimates, subtasks, files and private task list.
  • Gantt charts: Gantt charts help to plan projects like a pro by creating project roadmaps for resources, set task dependencies, and plan & iterate projects effortlessly.
  • Calendar:  ProofHub reminds about deadlines tracks events and schedules in a single space in the app calendar, so you will always stay a step ahead in scheduling.

“Choose the right project management software for your business.” Switch to ProofHub!

 

Communication & collaboration

2. Slack

Slack is the foundation of teamwork and shared understanding across your team. It helps you communicate and collaborate without emails by setting a standard for online team communication. Millions of people are using Slack to bring their teams together and drive their business forward.

What’s unique about slack?

  • Find answers you need: Slack builds a platform to have team conversation, make decisions and putting knowledge in everyone’s hands.
  • Streamlines your workflow: Slack has an open API to keep your team coordinated and working faster within the context of your conversations. Slack apps go where you like to work: in a web browser, synced to your desktop, and portable on a smartphone or tablet.
  • Search: You can search for all Slack content from one search box including conversations, files, links, and even content that’s integrated with Google Drive or tweets.
  • Integrate Slack with other services: Connection with other services like Google Drive, Google Hangouts, Twitter, Asana, Trello, and others can be pulled into conversations.

Image Source: Slack

3. Flock

 

Flock team communication softwareFlock is a communication and collaboration platform for modern teams to drive efficiency and boosts the speed of execution. It has a beautiful interface that helps make faster decisions and lets you bring your team together.

What’s unique about Flock?

  • You can add a to-do right to your account. To-do lists can be personal or collaborative.
  • Flock gives you read-only channels which allow for certain kinds of organizational information, such as HR rules or updates from a legal department to have a dedicated place in a team messaging app.
  • You can migrate a Slack account to Flock without losing a history of conversations just because you want to use a different tool.
  • Flock helps you connect to apps those are not supported by turn to IFTTT or Zapier.

Image Source: Flock

4. Fleep

Fleep

Fleep is messenger built for ultimate project collaboration. It keeps away the countless threads of email and makes chatting with team members easy. You should give Fleep a try as it supports dynamic communication with your colleagues from other companies, or within your company, share files and make audio and video calls.

What is unique about Fleep?

  • Task management — Fleep has lightweight task management built into the software for ultimate project collaboration.
  • Pinboard – Pin important messages to the side of each conversation
  • Sharing files and integration with Google Hangouts
  • Audio video calling and screen sharing – you can discuss things on a call.
  • Set yourself a reminder – You can do this with the IFTTT integration

Image Source: Fleep

5. Stride

Stride brings all forms of team communication together — from group chat to video conferencing to task management.  It helps in communicating clearly and expressing yourself in the right way.

What is unique about stride?

  • File sharing – Stay in context by sharing your work in Stride.
  • Message editor – Format and edit the messages you send.
  • Powerful search – Search and find anything in Stride, anytime.

Image Source: Stride

6. Chanty

Chanty

Chanty is a simple business messenger that enables you to stay up to date with what’s important. It has powerful features to boost your productivity with no more limited searchable history, no more lost data. It has an intuitive inter

What is unique about Chanty?

  • Chanty integrations transform a simple team messenger into a powerful business tool
  • The artificial intelligence powering Chanty team messenger uses machine learning to predict responses.
  • Super fast desktop and mobile apps with a clean and intuitive interface.
  • Chanty lets you communicate with your team via high-quality audio and video calls that will be available in the public beta.

Image Source: Chanty

7. Loop email messenger

loop email messenger

Loop email messenger is very effective to bring your teams together. It helps your team work better by adding messaging to your email inbox.

In this messenger, you can create teams on your email network so you can share emails, files and exchange quick messages. Your work stays in one place, away from the noise of social media.

What’s unique about Loop email messenger

  • Reach out to people anywhere in the world
  • Faster responses and light-weight conversations
  • Sign in with existing accounts and upgrade inboxes to Loop within seconds.
  • Available on all devices, except Android (coming soon)

Image Source: Loop email messenger

Time tracking

8. Toggl

Toggl is one of the best time management tools with a no-hassle time tracking software. You can better take control of your time, boost productivity and increase revenue with Toggl. It integrates with tens of different project management tools and makes the project manager’s life a lot easier.

What’s unique about Toggl?

  • Log time anywhere on the web – Connect your timer more than 100 web tools via browser extension and track time anywhere.
  • Instant overview of your billable time and team progress
  • Real-time time entries and collaboration
  • Automatically notify your team when they’ve forgotten to log hours, schedule their reports straight to your inbox
  • Offline time tracking & mobile functionalities
  • Integration with your favorite productivity tools

Image Source: Toggl

9. Clockodo

Time tracking with clockodo

Clockodo is an online time tracking software for small and medium enterprises that records user’s work and provides reports. Your employees can track working hours online, quickly, simply and reliably.

What’s unique about Clockodo?

  • Oversee resources – You can evaluate your scheduled and actual working hours.
  • The faster issue of invoices – Use automatically generated time sheets to bill your projects faster and more accurately.
  • clockodo does not divulge any data to third parties and complies with German data protection regulations.
  • SSL encryption is used in all communications.

Image Source: Clockodo

10. TimeCamp

time tracking report - TimeCamp

TimeCamp is equipped with quite a considerable amount of features. It has timesheet integration to track and bill time spent on projects.   Teams all over the world can easily track without the headache of timesheets.

What’s unique about TimeCamp?

  • Easily billable hours tracking
  • TimeCamp is equipped with quite a considerable amount of features
  • TimeCamp is integrable with PayPal, enabling users to track their payments for issued invoices on an ongoing basis.

Image Source: TimeCamp

11. Timely

Timely

Timely is an automation time tracking tool that is of great value for individuals in project development. With Timely, your schedule is your timer.Timely is beautifully designed to lay out your scheduled activity next to your actual activity.

What’s unique about Timely?

  • Timely different combines scheduling and time tracking in one place
  • Timely allows you to set budgets for your projects and automatically deducts employee hours from that budget.
  • Memory aims to ensure you know exactly how you spend your time, with the goal of maximizing efficiency.

Image Source: Timely

12. Harvest

Harvest Collaboration SoftwareHarvest is a web-based time-tracking tool that harnesses the power of time-tracking in the most effective manner. It is a robust and easy-to-use time tracking application that easily integrates with iOS, Android, and even Apple Watch. It also supports a resource planning tool that helps you schedule future projects and assign team members based on capacity.

 

What’s unique about Harvest

  • Harvest makes it easy to track time and expenses
  • Submit timesheets, track billable, non-billable hours and send invoices
  • Intuitive visual reports to keep projects on track

Image Source: Harvest

13. ClickTime

 

 

clicktime

ClickTime is one of those time tracking tools that will be particularly helpful for programmers, engineers, and professionals working in IT department. With timesheets in ClickTime, you can increase project visibility, reduce costs, and stay on projects. They also help you reveal new insights, understand patterns, employee performance – all from a simple timesheet!

 

What’s unique about ClickTime

  • On-demand reports surface key-metrics and progress against organizational goals
  • Instantly know which projects are over or under budget
  • Approve timesheets, time off, and billable hours with ease
  • Easily uncover what’s working, what’s not and where things can be improved
  • Track time on your phone and laptop to manage budgets and plan employee time

Image Source: ClickTime

14. RescueTime

rescue timeWith so many distractions around, RescueTime helps you to prioritize your work so you can focus and be more productive. It is a personal analytics service that shows you how you spend your time and provides tools to help you be more productive.

 

What’s unique about RescueTime

  • Gives you detailed reports and data based on your activity
  • Lets you block distracting websites for a certain period of time
  • Log highlights about what you accomplished during the day
  • Runs securely in the background on your computer and mobile devices

Image Source: RescueTime

File sharing tool

15. DropBox

Dropbox

Dropbox is an online storage service with over 500 million worldwide users. It boosts productivity with secure file sharing that IT admins and employees trust.

What’s unique about DropBox?

  • Share files and folders with others in order to collaborate.
  • Send links via email or chat messages and access your documents easily from anywhere on any device.
  • Safely sync them across all your devices.
  • Dedicated live support.

Image Source: Dropbox

16. Google Drive

Files on Google Drive displayed on multiple devices

Google Drive is the most popular cloud storage service to access all your stuff in the drive app. It keeps all your files in one secure location and has all your files within reach from your smartphone or tablet.

What is unique about Google Drive?

  • It gives you space for collaboration with people.
  • Google Drive works with Gmail and Google Photos.
  • Share files and work with others with Docs, Sheets, and Slides apps.
  • Google Drive offers apps with offline capabilities for Windows and mac OS computers

Image Source: GoogleDrive

17. ShareFile

 

sharefile file sharing softwareSharefile is a good solution for storing and sharing files that are built for businesses. There is no file-size restrictions and allows to share files with clients and colleagues professionally.

What is unique about ShareFile?

  • ShareFile has an interface that is simple and very intuitive.
  • Roles & Permissions for organized access.
  • ShareFile organizes files and tracks changes.
  • Bulletproof security and the compulsory SSL/TLS connection and 256-bit encryption.
  • Applicability in various industries for both SMBs and enterprises.

Image Source: ShareFile

18. OneDrive

Get started with OneDrive

OneDrive is one place for everything in your life. You can share and work together with anyone with OneDrive.

What is unique about OneDrive?

  • OneDrive has a program that organizes your information and puts you in control of Versioning, Content Approval, Workflows and other.
  • OneDrive supplies users with up to 1TB of storage space for a very affordable rate.
  • With OneDrive you can use it as a cloud storage system
  • OneDrive offers Android and iOS apps to ensure agents can use it even when not in the office.

Image Source: OneDrive

19. Wimi

Wimi

Wimi is a online collaboration software that enables powerful team collaboration in full-featured dedicated workspaces.

What’s unique about Wimi?

  • Centralize documents, calendars, discussions, and tasks. Keep all your business processes in sync.
  • Enhance productivity, improve internal communication, and collaborate in real time.
  • Have your own personal space in the cloud and configure it with your colors and brand.
  • keep control over each team member accesses with Wimi advanced access rights management.

Image Source: Wimi

20. SugarSync

SugarSyncSugarSync is a cloud file sharing, file sync and online backup service that is simple, powerful and easy to use. It makes it easy to access all your folders across any of your devices, making it easy to get things done while giving you the peace of mind that your important files are always protected.

 

What’s unique about SugarSync

  • enables you to backup your existing folder structure
  • Access folders instantly from other PCs or mobile devices
  • Secure and quick file sharing

21. Box

Box is a file-sharing service that helps you create, edit, review, and share documents from anywhere in real-time. As files are stored in the cloud so you can access, edit, and share them from any device. In Box, you get 10 GB of storage and 250 MB file-upload limit. It is trusted by more than 50,000 organizations across the world.

What’s unique about Box

  • Secure file-upload, viewing, and sharing
  • Uses protection measures like customer-managed encryption, granular permissions, and mobile security
  • Complies with data retention and regulatory policies
  • Easily integrable with third-party apps such as Slack, IBM, G Suite and more

22. Hightail

hightailHightail is a great collaboration tool that supports seamless file-sharing, project management, and team creative collaboration. It lets you send large files, preview visual assets, collect precise feedback and keep creative projects moving in one easy and secure solution.

 

What’s unique about Hightail

  • Recipients get notified whenever a file is shared with them
  • Send and track delivery of files up to 100GB
  • Collect precise feedback in one place
  • Sync files from Google Drive, OneDrive, and Dropbox

Video conferencing tool

23. Skype

Skype

Skype is the best-known collaboration tool that facilitates online video calls and is fairly inexpensive compared to other communication tools.

What’s unique about Skype?

  • Stay in touch with people all over the world for free with voice and video calls, text messages and screen sharing.
  • Group calls. Get a group of people together on one call – you can add up to 25 people.
  • Notifications based on mentions
  • With voicemail, you record a personal greeting in your own voice

Image Source: Skype

24. Hangout

Google Hangouts makes all types of group collaboration super easy. It lets you connect with up to 10 people from all over the world. You can hold video conferences and live-stream meetings and events.

What’s unique about Hangout?

  • Register your call or conference on YouTube
  • Manage your Circles to launch calls quickly
  • Collaborative working via Hangouts and Google Doc

Image Source: Flickr

25. GotoMeeting

GoToMeeting Schedule

GoToMeeting also comes with dozens of useful tools, easy-to-use Web-conferencing solution, to get you started immediately.

What’s unique about GotoMeeting?

  • Screen sharing, Web audio, a dial-in conference line, drawing tools and the ability to record meetings.
  • With GTM your remote team has no need to go anywhere for meetings.
  • HD-quality video is perfect for conducting webinars and hosting conferences.

Image Source: GoToMeeting

26. WebEx

WebEx

WebEx is for businesses that rely heavily on meetings that need a full-featured communications software solution. It offers much secure team workspaces in the cloud.  With WebEx, businesses can streamline their businesses and help solve real human problems.

What’s unique about WebEx?

  • HD video conferences with collaboration and file-sharing capabilities.
  • WebEx mobile app for iPhone, iPad, Android, and Blackberry.
  • Get your own personalized meeting room

Image Source: WebEx

27 Join.me

Join.me

Stay connected anywhere with Join.me by hosting a free meeting or joining a meeting. Join.me has a modern interface that’s very easy to use and plenty of features to enhance your online meetings.You will completely get value for the money you are investing.

What’s unique about join.me?

  • Share your screen with participants on audio and video at the same time.
  • Customize your meeting link to whatever you want.
  • Meeting scheduler with Outlook plugin and Google Calendar Plugin

Image Source: Join.me

28. Zoom

Zoom Collaboration SoftwareZoom is a leading modern enterprise video communication software with a reliable cloud platform for video and audio conferencing. This video conferencing tool enables you to attend a meeting from your desktop, mobile device, or conference room.

What’s unique about Zoom

  • Loaded with features like high definition sound and visual quality, voice detection, seamless screen sharing, group collaboration and much more
  • applicable across various platforms such as Windows, Mac, Linux, iOS, Android, Blackberry, Zoom Rooms, and H.323/SIP room systems
  • Up to 100 interactive video participants can engage with an unlimited audience in live virtual events

Image Source: Zoom

29. ClickMeeting

ClickMeetingClickMeeting is a browser-based web conferencing tool that comes along with dynamic features. It is mainly used to make webinars more effective and online meetings more collaborative. You can connect seamlessly with others regardless of location and operating system. Overall, ClickMeeting is a perfect tool that fosters effective communication and collaboration.

What’s unique about ClickMeeting

  • Easily engage your audience and allow more room for interaction.
  • Offers high-quality and live seminars
  • View and export detailed info and derive useful predictions and trends
  • Share screen and videos with other attendees
  • Getting started is hassle-free and only takes a moment

Organizational Chart Software

30. Organimi

Organimi is organizational chart tool

Feeling disorganized? Organimi is the perfect organizational chart tool to help organize your workplace structure. Their focus is to help ease the creation of organizational charts by helping customers map out teams or project-based structures. You can choose from existing templates or start from scratch. It integrates with Active Directory, GSuite, and any other system that provides a excel file or CSV to allow for a seamless import for extensive contact lists. Features such as custom fields, colour-coding, and their legendary SmartChartTM legend allows you to jazz up your org chart so it fits in with your branding strategy.

What’s unique about Organimi

  • Format & brand your chart with extensive colour & customization options
  • Print and share your organizational charts without a hitch
  • Keeps everyone across the organization readily updated
  • Drag & drop functionality

Choose the best collaboration software

You are probably reading this because you might be looking for a collaboration software for your business. So, the above-mentioned tools are mentioned to provide you a guide to make an easy choice for the best tool. Thanks to collaboration software for helping employees be more productive. When your team uses solid collaboration software in 2018, you will have more time to get real work done.

Asana Pricing 2020: Here’s The Breakdown (Is it Worth It?)

Asana Pricing 2020: Here’s The Breakdown (Is it Worth It?)

Asana—(no, it’s not asana yoga)—it is a project management solution for teams to track project workflow and collaborate to keep the team’s work on schedule. Much like other project management solutions, some of its features include communication, one-on-one or group chats, assigning tasks and automated reminders. 

Teams are using Asana to organize their work, focus on team collaboration and usability. Though Asana has seen several successes, but is it worth it? Lately, Asana pricing is a lot in the picture. 

Here’s how Twitteratis have reacted to constantly rising Asana pricing: 

1. Apparently, Asana pricing is directly proportional to your team’s growth.

Asana pricing feedback Twitter

2. It’s definitely not a good idea to announce increase in price when your tool goes through so many outages.

Taylor Ipsen review on Asana pricing

3. And here comes the absolute truth!

Asana pricing reviews

4. There definitely are more powerful and yet lower priced tools than Asana. 

Asana Pricing tweet

 5. There, somebody said it; the whole concept of charging per user is flawed. 

Asana Pricing feedback

Amidst the tweets, somebody also took over Asana’s forum and expressed their worry about the constantly rising Asana pricing: 

Asana pricing hike september

Image Source: https://forum.asana.com/t/new-price-hike-september-2019-how-often-and-for-how-much-can-we-expect-the-price-hikes/57162

Let’s understand the Asana pricing to know what it offers and what others can offer. 

What is Asana for?

This little-known startup has been successful in raising money as the founders come from big name-brand tech companies. It has reached a high profile after it reached the 50,000-paying-customers mark building a unicorn territory. It has increased its revenue to the north of $50 million. But is it just all-bark-and-no-bite? 

From managing the work of a whole team to handling your personal daily tasks, Asana gives you everything you need to stay in sync, hit deadlines, and reach your goals. But, as discussed earlier, there are teams/individuals becoming disinterested in Asana and approaching Asana alternatives.

ProofHub, a well known Asana alternative is much more affordable. Let’s first have an overview of Asana pricing and plans, and then compare ProofHub and Asana.

If Asana pricing doesn’t justify, switch to ProofHub. Pay for unlimited users. Try now

How Much is Asana – Asana Pricing Plans as of August 2019

Asana plans and pricing have changed many times since it started in 2008. There are 4 tiers of Asana: Basic, Premium, Business, and Enterprise. You can always upgrade and downgrade as needed.

The free version of Asana is available for teams of up to 15 people. So, even if you are a team of less than 15 people, you still have to pay for 15. The primary or say most basic purpose of planning projects, delegating work and see WHO’s doing WHAT by WHEN  is all supposed to be fulfilled by the free version. 

The Basic plan:

Manage tasks and personal to-dos:

  • Tasks
  • List view
  • Board view
  • Calendar view
  • Assignees and due dates
  • Collaborate with up to 15 teammates
  • Integrate with your favorite apps

Drawback: 

Asana pricing is complicated. Yes, they offer a free plan. Asana’s free plan doesn’t provide access to all of Asana’s great features, it provides enough for smaller teams on a budget to get something useful out of Asana (but not much). 

And of course, it allows users to collaborate with up to 15 members. Any guests will count as one “member” towards the limit. This seems like a crucial drawback.

The Premium plan:

It is $9.99 per user, per month when billed annually, $11.99 when billed monthly. In addition to the features offered in the Basic plan, Premium plan offers: 

Track team projects with features and resources like:

  • Timeline
  • Advanced Search & reporting
  • Custom fields
  • Custom Templates
  • Workflow Rules – Coming Soon!
  • Task dependencies
  • Milestones
  • Admin Console
  • Private teams & projects
  • Premium content in the Asana Academy
  • Customer success onboarding and training (starting for teams over 40)

Drawback:

Asana plan starts in seat increments of 5’s up to 30 seats (5 seats, 10 seats, 15, 20, 25, 30) and then in increments of 10’s (30, 40, 50, 60, and so forth). This is a bit annoying. For individual users and small teams of 1-3 people, you still have to pay for a minimum of 5 seats. 

And ProofHub gives ultimate control over unlimited projects for unlimited users and many features including Custom roles, White labelling, Custom workflows, API access for data transport, Project and resource reports, Advanced activity logs, Account transfer tool, and Priority support all in their Ultimate control plan, giving unlimited users and access to every tool. 

The Business plan:

Asana’s Business plan starts at $19.99 per user/month when billed annually,  $23.99 billed monthly. In addition to the features of the Premium plan, the Business plan includes:

  • Portfolios 
  • Lock custom fields
  • Ability to build an onboarding plan with Asana’s Customer Success team

Drawback:

Unlimited users, but you must purchase in blocks of 5 users. You can add unlimited guests (those without a company email), but the equivalent “Limited Access Members” now count as paid users for Premium Workspaces. The more plans Asana is adding, the more it becomes complicated to choose one. 

While, no matter if you have 30 or 300 users, every ProofHub package offers usage for unlimited people that is $89 /month billed annually. Asana is free for 15 users with limited functionality.

The Enterprise plan:

Asana offers its Enterprise plan for larger teams. It includes all the features of the other plans, plus: 

Everything in Business, plus:

  • SAML
  • User provisioning & de-provisioning (SCIM)
  • Data export & deletion
  • Block native integrations
  • Custom branding
  • Priority support

Pricing for the Enterprise plan is not publicly available, so you’ll have to contact Asana directly for a price quote. 

These features are part of ProofHub’s ultimate control plan that is available at a fixed price of $89/month billed annually for unlimited users. And never has users face a weird hike in ProofHub pricing.

Here’s a quick comparison of Asana and ProofHub features and pricing:

What’s best for you?

Asana pricing is a concern. What’s the best alternative to pay less? Here’s a quick comparison of Asana and ProofHub features and pricing:

ProofHub’s Ultimate Control Plan

  • $89 per month for unlimited users and unlimited projects (billed annually)
  • $99 per month for unlimited users and unlimited projects (billed monthly)

Asana’s Business Plan

Asana Pricing

  • $19.99 per user, per month, billed annually. This means $99.95 for 5 users (whereas ProofHub’s plan is the same $89 per month for as many users). 
  • $23.99 per user, per month, billed monthly. This means $119.95 for 5 users (whereas ProofHub’s plan is the same $99 per month for as many users).

Asana charges on a per-user (also known as per seat) basis. This brings a higher cost compared to flat fees, it allows companies to scale their service fairly between smaller teams and larger corporations.

Not convinced yet? Try ProofHub for yourself. Sign up for free

ProofHub and Asana: What’s the Comparison?

Best Asana Alternative _ ProofHub

1. Pre-built Project Templates

ProofHub: Using ProofHub create project templates and save them to create similar projects without having to fill details from scratch. You can convert an existing template to a project and make any changes. 

Asana: Asana provides templates, though with a few limitations. Choose from a set of eight different project templates. Only two of the templates are free.

2. Task and Subtask

ProofHub: Tasks and subtasks in ProofHub are to-dos that are added to the task list. Different due dates and assignees are added to the subtasks. 

Asana: Subtasks are like an independent task but in the parent task. Asana’s subtask does not take its parent task’s assignee, due date, nor is it automatically associated with the project. 

3. Task Dependencies

ProofHub: Gantt charts in ProofHub helps to plan projects, modify schedules, and visualize tasks in a timeline view. See overlapping tasks and task dependencies to make sure project deadlines are met. 

Asana: If you want the ability to create task dependencies with Asana, you’ll have to use the Premium version

3. Kanban 

ProofHub: Kanban boards in ProofHub allow to visualize workflow and add labels, set the start and due dates, set time estimates, track time spent, create recurring tasks, and attach files at one place.

Asana: Asana has Kanban boards that use columns and cards to visually plot projects and workflows and visualize the progress of each project as well as spot roadblocks.

Give Kanban boards a try. Sign up now

4. Custom Reports

ProofHub: You can create custom project status with parameters of your choice in your project using ProofHub. It gives a visual roadmap timeline of the complete and incomplete milestones and manages projects accordingly. Add project status easily with just one click. 

Asana: Asana and Google Sheets integration lets you use your Asana portfolio data to build custom reports. 

5. Request Forms

ProofHub: Managing your request for work can be done easily using ProofHub. You can send a customized request form to get the information required. Paste the link of request form anywhere and get requests directly added to ProofHub from support queries to tickets to any type of work request.

Asana: Asana forms can be used by external or internal teams. It comes with two default questions, name and email, to ensure you get the right information of the people who are requesting work.

6. Dashboards

ProofHub: ProofHub dashboard looks super clean and uncluttered letting users make work as simple and easy as possible.

Asana: Dashboard capabilities in Asana are available on the new portfolio feature, but it is only available for enterprise accounts and you’ll pay double the cost for it.

7. Charts And Visualization 

ProofHub: Gantt charts help team plan projects easily, modify schedules, and visualize tasks in the timeline view. Set task dependencies and highlight the critical path to see the status of tasks at a glance that directly affects the start and end date of a project.

Asana: A portfolio feature is available for paid accounts to have a 360-degree view of your projects. You can identify any risks and dig into specific projects’ details to make adjustments to meet deadlines

8. Proofing

ProofHub: Review and proof files easily and faster with ProofHub’s proofing tool. Collaborate in real-time on files and documents. Annotate files with markup tools. Reply to comments within a thread and upload new versions of the file for comparison. 

Asana: Make visual feedback by leaving specific, actionable feedback on images in order to finalize the work. 

Recommended reading: https://www.proofhub.com/asana-vs-proofhub

Should You Pay For Asana?

Why pay for Asana when you can pay less when using other project management tools. You can save many dollars with Asana alternatives and that will be worth paying for. 

So, whether you are a new user to Asana or a user who is done with all the hike in its price lately, you can give FREE trial, with no per user fee and fixed price plans, and sign up for ProofHub today

18 Best OmniFocus Alternatives to Use in 2020 for Task Management

18 Best OmniFocus Alternatives to Use in 2020 for Task Management

OmniFocus is the big tusker of task management, designed to help teams to manage tasks. Probably with the growing need, it is like a hunt to find the perfect task management system because everyone has different needs and expectations. It can be quite mind-boggling to pick a tool that is right for the teams. OmniFocus app is incredibly flexible, and the controls are easy to learn. It allows you to store, manage, and process your thoughts into actionable to-do items.

OmniFocus lets you create projects having sequential tasks, where one task must be completed before the next can be done. It helps to work smartly bringing task management to your fingertips but if you’re looking beyond the usual task management, here’s a breakdown of top 18 OmniFocus alternatives that possess the power to give your life a productive makeover.

Top 18 OmniFocus alternatives:

1. ProofHub

ProofHub - OmniFocus Alternatives

ProofHub is an advanced online task management software for remote and virtual teams. It gives you full control over your tasks and helps you manage projects effectively. Having an orderly interface, ProofHub delivers everything you need to manage a project.

Why use ProofHub over OmniFocus?

  • Visual representation of your project on Kanban board
  • Focus on one task at a time
  • Set time limits against each task
  • Proofing tool to discuss, comment and finalize a document
  • Collaborate frequently
  • A clear line between urgent and important tasks

ProofHub’s web browser platform is compatible with popular operating systems, including iOS, Android, and Windows.

“ProofHub empowers teams to stay productive. Sign up now for free trial.”

2. Airtable

Airtable - omnifocus alternative

Airtable has combined features of a spreadsheet with a database. It holds an interface with features to store and visualize. One easy but a powerful alternative to OmniFocus, Airtable works exactly the way you want. It allows users to organize content, ideas, projects and records into a centralized system. You can include images, checkmarks, tags, formatted text descriptions, and more in your tables to make a visual database that looks and work just like you want. Being fast and flexible, Airtable is trusted by over 30,000 of the world’s leading companies.

3. Wunderlist

Wunderlist - omnifocus alternatives

Tick-off all your professional and personal to-dos. Wunderlist is an effective task listing software for businesses and individuals who want to get things done in time. Assign deadlines, filter tasks,  add more items, due dates, in-app notifications, print your to-dos in one click, and display your schedule with this simple yet powerful too. Users can manage their tasks on mobile as well as desktop. A free version is also available but with limited tools.

4. Trello

Trello - omnifocus alternatives

Trello is an online system that has the concept of boards and within boards, there are cards (which represent tasks). It is a well-integrated and reasonably priced for teams to work collaboratively. Create a single board, then add lists to represent the different statuses of your project, and then add cards to the appropriate list. Trello simplifies planning. You can add comments, attachments, due dates, and more directly to Trello cards. It will fit your workflow so you can use any way you need to. With popular Kanban boards, users can use it for more productivity. Trello offers freemium plans.

5. Smartsheet

Smartsheet - omnifocus alternatives

Smartsheet is one of the best OmniFocus alternatives that increases speed and improves collaboration to fit different work preferences. It has a suite of project management applications, such as document management, reporting, resource management, and time tracking. You can manage work in real-time, set up automatic update requests, control access with smart permission, and keep everyone on the same page by attaching files from Google Drive, OneDrive, Dropbox, and more. The software is used in high-tech and nonprofit industries, and match the needs of business size from startups to large enterprises.

6. Zoho projects

Zoho projects - Omnifocus alternatives

Zoho projects is a task management software used in wide range of business from for small to medium-level companies. It is supported in 16 different languages. Teams and project managers can keep track of everything from simple to complex projects with Zoho Projects. Collaborate with your team better to get things done on time all in one place. Zoho platform is functional and intuitive, letting teams around the world work seamlessly.

7. Asana

Asana - Omnifocus alternatives

Asana is used as a personal productivity system just like people use OmniFocus, but you can also use it for group-based projects. Asana is a leading project management software to improve the task management system of teams. You can use it as a simple to-do list, or as a workflow management tool, track what needs to get done, view the status of projects at a glance, see a project in Gantt-chart, show all tasks assigned, and communicate with one another. Asana is available for desktop, Android and iOS devices.

8. Any.do

Any do - Omnifocus alternative

Any.do can manage both personal items and team projects. Team members can collaborate adding comments, take notes, or attach files to a particular to-do’s. Any.do is a productivity app designed to help people get more done. It lets users attach most file types to their tasks, including videos, audio recordings, photos, PDFs, and more. Any.do is an award-winning app that enables collaboration on various projects. It gives reliable to-do list options for data sync across applications for iOS and Android phones and tablets, web browsers, and Mac OS, X.

9. Daylite

Daylite - omnifocus alternatives

Daylite is a full-fledged CRM and project management tool with a web backend to sync your data. Daylite will sync and update your device and information in the system automatically. You can use it to organize all your notes, emails, projects, calendars, tasks, and contacts in a single platform. You can see a timeline of all communication, see your team’s calendar, create tasks on the go, and many more. Daylite stores your data on Mac, iPhone, and iPad so you can work offline.

10. Quire

Quire - omnifocus alternative

Quire is a collaborative project management alternative to OmniFocus for users to plan and organize tasks easily in a tree-like structure. Team members can work together, see updates in real-time, capture ideas and help break them into smaller tasks, and also allow offline mode. Quire task management features help in visual task management, real-time collaboration, file-sharing, and users can attach files from Google drive to their tasks. Projects can be shared publicly via a URL.

“Interested in task management for your projects? Start using ProofHub NOW.”

11. JIRA

Jira - omnifocus alternative
JIRA is the project management software for Agile teams. It lets Agile teams stay focused to deliver incremental value with customizable scrum boards. JIRA supports several Agile methodologies, including Scrum boards and Kanban boards. It combines workflow mapping and issue tracking with several Agile development capabilities. Available as a cloud-based or on-premise solution, teams can utilize various APIs. It also offers a mobile app.

12. Workfront

Workfront - omnifocus alternative

Workfront work management solution is a modern way of managing work with an easy-to-adopt solution for managing and collaborating on all types of work. With Workfront, teams of any size can streamline requests, plan and prioritize projects, digitally review assets, and report on their efforts. It supports intelligent planning, real-time reporting to optimize the work environment, and a flexible approach so organizations can adapt to today’s business challenges.

13. Hightail

hightail - omnifocus alternatives

Hightail is a secure way for you to store and share your company’s important documents. It lets you share files (large files securely up to 10GB), get feedback and with an intuitive interface take projects from concept to completion. With Hightail, you can also control who can see your work with password protection, identity verification, and other security options. Also, the software allows you to access your files via its mobile apps (Android, iOS) even when you’re offline.

14. Hitask

Hitask - Omnifocus alternatives

Hitask removes the complexity from project management. Therefore it is one better alternative to OmniFocus. It helps to focus on team collaboration, getting tasks done and manage an entire project. With Hitask, you complete projects faster by organizing and categorizing your work, attach files to tasks and projects, track time spent on tasks, assign and share tasks, share a centralized file library and calendar, generate time reports, and get an overview of your team’s events in one calendar. Hitask can be used seamlessly on many different platforms including the iPhone, iPad, Mobile, and Desktop.

15. Nozbe

Nozbe - omnifocus alternatives

Nozbe is a to-do list app, inspired by the Getting Things Done (or GTD) methodology. When you add a project in Nozbe, projects work just like any other task list. You can add tashs, add collaborators, and drag-and-drop them into the order you want. It is a OmniFocus alternative tool that can be used by an individual or a team, in the office or on the go. Nozbe includes a Google Calendar sync as well as Evernote, Google Drive, Dropbox, and Box integrations. You can have app for the Mac, Windows, Linux, Android, iPad and iPhone.

16. Producteev

Producteev - omnifocus alternatives

Producteev is a team task management tool for getting things done. One of the best tools for teams, Producteev can be used on Windows, Mac, iOS, and even Android clients. Producteev supports labels, smart tagging, sort and filter tasks, due dates, assign and schedule tasks, cross-platform accessibility, and has some of the best email and IM integration. You can also export a task as a CSV file for use in other software. Producteev’s networks, projects, and lists help you keep everything organized.

17. Remember The Milk

Remember The Milk - omnifocus alternatives

Remember The Milk (RTM) is one of the best to-do list that is powerful and “light” feeling task manager. One of the fast approach to task management. RTM is free and has dedicated iOS and Android apps. Add your tasks, create or share your lists, and assign tasks to others with this web-based to-do app for busy people. Remember The Milk shows the tasks you need to do today, tomorrow, and your overdue tasks. It’s a web app that’s reliable even when the internet’s not. One smart todo list that understands what you need to do.

18. ClickUp

ClickUp - omnifocus alternative

ClickUp is one of the best options for multiple views (list, board, box and time). It is a productivity platform that is laser-focused to do your personal chores as well as complex team projects all in one place. ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. You can here set up different teams and space, use the same app to plan, organize, and collaborate.

“Let ProofHub help you get through messy project management. Sign up here.”

Conclusion
If you’re looking for another tool other than OmniFocus, it can be overwhelming. So don’t forget the list and your goal to get more done in a productive way. Think about a project management that will truly transform the way you work.

InVision Alternatives 2020 – You Should Switch to Right Now

InVision Alternatives 2020 – You Should Switch to Right Now

InVision is a prototyping tool created for designers, by designers. It simplifies the process of presenting your designs and is more effective than sending your files using a .PDF format. 

As a designer, you definitely can not imagine your life without this app. But now this is becoming a thing of the past. Designers are now looking for something more in a tool, something they can adore more, and hence, InVision alternatives. 

Why Look for InVision Alternative?

InVision is a popular prototyping and design feedback tool, so why look for an InVision alternative?

First, web prototypes are very primitive. It is basically a clickable slideshow, with little interaction options. Second,  its main and only focus is on design feedback. If you want to get design feedback on HTML prototypes or websites, InVision is not the right solution. 

Third, the team plan of InVision app is limited for up to 5 team members. Fourth, if you’d like to connect your design drafts with your prototypes and get user feedback from people outside your department, InVision might not be the right choice. 

Also, designers are complaining about its limited customer support services, no responsive features, and it doesn’t support wireframe creation or elements modification. 

Further reading:

Now when you are looking alternative to InVisionapp, it’s time to try out the top alternatives. 

Top 9 InVision Alternatives

  1. InVision vs ProofHub

ProofHub as inviosionapp alternative

When comparing InVision with ProofHub, designers have found that InVision makes them go crazy when they need online feedback on their designs. ProofHub is a great InVision alternative as it is super fast and easy-to-use. Designers can collaborate easily to share feedback on their designs from clients and team members. 

Can ProofHub Replace InVision?

InVision is well suited to create clickable prototypes using design files you’ve already made but not for new designs. You can easily share the prototype using a link, but it is not a standalone fix for gathering feedback from users and internal stakeholders. While ProofHub has been one of the most preferred project management software for designers to review their designs and collect feedback. 

Read more: ProofHub makes feedback and approval process faster and easier than ever!

How is ProofHub Different From InVision?

It’s a robust proofing method along with project management and that makes it different from InVision. 

Key features:

  • Real-time collaboration and quick feedback sharing
  • Markup tools to highlight sections and mark annotations
  • Threaded comments for concise feedback
  • One-click approval process to save time
  • Loaded with project management features such as Gantt charts, Kanban boards and Workflows and much more  
Features InVision  ProofHub
Collaborate in real-timeGreat for collaborationGreat for collaboration
Project managementNoYes
Markup toolsNoAnnotate files with markup tools
Threaded commentsNeat and organized commentsReply to comments within a thread
Design approvalNo quick processOne-click approval
Version controlSelect different versionsReview new versions of file
Users limitUp to 5 membersUnlimited users

“Two ladies, one website & lots of collaboration. ProofHub helps us improve coordination, communication and project execution. You don’t realize how much time you waste everyday proofing via email until someone shows you a better way. I almost pulled out my credit card before even testing it. ProofHub is the way to go!” – Delia Jalomo

See how teams are using ProofHub for collaboration. Sign up now!

  1. InVision vs Adobe XD

Adobe XD as best invisionapp competitor

I started using Adobe XD, a designing and prototyping tool, which is a part of Adobe’s Creative Cloud, and I found that prototyping, design, and animation all can happen in one space when using Adobe XD. The design process is effortless, interactions and animations all happen in the context of each other. 

How is Adobe XD is Different From InVision?

When using InVision, designers will have to first make their wireframes in either Illustrator or Sketch. After choosing the right screen size, the files need to be imported into the interface. InVision does have the option of a downloadable plugin called Craft that directly syncs with Photoshop and Sketch.

On the other hand, when using Adobe XD, you can design and prototype in the same program simultaneously without extra time. You’ll save time as you will not have to import or sync your files after the initial design stages. The designer will just have to go from the menu options at the top clearly labeled Design and Prototype and then click on the play button to preview the work. 

Other Adobe XD Features That Cannot Be Ignored:

  • Designers can open Photoshop and Illustrator files in XD
  • Sketch files can be opened in XD
  • Creating a list of items is simple with “repeat grid” 
  • Open XD files in After Effects 

“As we started working across more design teams and needed to share files more broadly across Microsoft, XD became the tool of choice to be able to do that.”— Christina Koehn, Principal Design Manager

  1. InVision vs Sketch

Sketch as invisionapp alternatives

Sketch is certainly one of the cleanest and most intuitive UI design tools. It literally transformes UI design, bringing whole new features like artboards, symbols, and exporting.

How is Sketch Different From InVision?

Sketch is used to design your interface, while InVision is used to link the interface elements to other screens that you designed. Sketch is used for making a design, InVision is used to showcase a design.

But Sketch doesn’t offer any design handoff features, whereas InVision does. Right now, Sketch doesn’t have the kind of prototyping ability that InVision does, and InVision doesn’t support the kind of designing you’d do in Sketch. 

Other Sketch Features That Cannot Be Ignored:

  • Shared styles and symbols
  • Multiple artboards exported in one image file
  • Smart distribute to speed up your workflow
  • Smart layout and more announcements from layers

“Sketch very quickly allows designers to capture their ideas in a simple but powerful interface. The true power of Sketch is in the extensibility it has to other tools and workflows like InVision.” – Eric L ( https://www.g2.com/products/sketch/reviews )

  1. InVision vs UXpin

best inviosionapp alternative - UXPin

UXpin is a full-stack UX design platform in one place: design systems, prototyping, and documentation together. InVision and UXPin are labeled as “Interactive Mockups” and “Wireframing” tools respectively.

How is UXpin Different From InVision?

UXPin is great for wireframing and simple to get going but becomes really messy after that. When using the interactive tools and uploading mockups, it becomes buggy. I’m not a big fan of their pricing, especially for teams. InVision is ranked 4th while UXPin is ranked 12th for prototyping mobile interactions. 

Other UXpin Features That Cannot Be Ignored:

  • Create responsive design wireframes and prototypes
  • Real-time collaborative design, editing & chat
  • Easily shareable online & offline previews

“When clients are focusing on under­standing wireframe annotations, they’re not focusing on the business problems you’ve solved for them. Not to mention, our email chains were out of control.”- Nate Ginesi, UX ArchitectLookThink

  1. InVision vs Asana

Asana is best inviosnapp alternative

Asana keeps you on track and helps you prioritize projects and to-do. Users like this tool because they get to see what they have previously worked on and accomplished. It’s less appropriate for teams who are very active inside their email, like Outlook. 

How is Asana Different From InVision?

Developers describe Asana as “The easiest way for teams to track their work”. On the other hand, InVision is labeled as “Prototyping & Collaboration For Design Teams”. Asana enables teams to move work from start to finish, InVision lets you create realistic interactive wireframes and prototypes without hazarding your creative vision.

Other Asana Features That Cannot Be Ignored:

  • Updated in real-time
  • Multiple workspaces
  • To-do list tracking
  • API reference

“Asana has become the cornerstone of the project.”  – Air France KLM Group

ProofHub is a great alternative to Asana. Sign up now

  1. InVision vs Axure

Axure as best invisionapp susbtitute

Axure is a wireframing and rapid prototyping tool that allows designers to create web/app prototypes with rich details, animations, and transitions. It provides libraries with common UI elements, whereas, users cannot build or create UI elements directly in InVision. 

How is Axure Different From InVision?

Team collaboration: In order to make a web/app project collaboratively, Axure allows users to create a Team Project on Axure Share. Users can invite other team members by entering emails and set permissions.

InVision also supports team collaboration and allows for 5 team members at most. And designers can set two roles for team members (including “Team Plan Owner” and “Team Member”) with different permissions. 

Project sharing and commenting: Axure supports sharing a project. Whatever you want to share to collect feedback and suggestions, just click the “Share” button and send the automatically generated URL to your team partners. You can also protect the privacy of the project you share by setting a password. 

InVision also enables users to share a project by clicking a “Share” button and allows designers to directly comment for better communication and higher efficiency.

Project templates and samples: Axure has no prototype templates. If you need any template to save your efforts, you’ll have to search and download one from the internet.

InVision has a special website that enables designers to easily search and download different prototype templates but since some of them are shared from other resource websites, they can not be downloaded for free. 

Other Axure Features That Cannot Be Ignored:

  • Create interactive prototypes, wireframes, and diagrams
  • Annotate prototypes and diagrams
  • Organize notes for different audiences
  • Publish to Axure share
  • View prototypes and diagrams from mobile devices
  1. InVision vs Figma

Figma - best invisionapp competitor

Figma is an Interface Designing & Prototyping App for collaborative design and to have your designs accessible on the web. Figma is a browser-based UI and UX design application with robust features that support teams working on every phase of the design process.

How is Figma Different From InVision?

Figma is ranked 7th while Invision is ranked 10th, therefore used as an InVision alternative by many designers. If you are starting a completely new design, it is sure that Figma’s prototyping tools are much more powerful than InVision and have design tools built-in.

Other Figma Features That Cannot Be Ignored:

  • Switch between designs and prototypes in real-time
  • Automatic sync feature to keep all changes saved
  • Easy-to-use import options 
  • Supports real-time editing functionality among team members

“Figma is like a tidy bookshelf, where you can find exactly what you need, whenever you need it.” – Femke Van Schoohoven, Product Designer at Uber

  1. InVision vs Balsamiq

Balsamiq as invisionapp competitor

Balsamiq Mockups is a tool to sketch out user interfaces, for websites and web/desktop/ mobile applications. Users can come up with mockups and easily share them with their clients. 

How is Balsamiq Different From InVision?

Developers consider Balsamiq because of the key factors like “Useful mockups”, “Easy-to-use” and “Very useful & simple”; whereas “Collaborative”, “Simple” and “Pretty” are the primary reasons why InVision is chosen.

Other Balsamiq Features That Cannot Be Ignored:

  • Low-Fi sketch wireframes
  • Click-through prototypes
  • Quick wireframing
  • UI components & icons

“You guys are amazing. Your dedication to open source, as well as charities is astonishing. Thank you, Balsamiq for caring!” – Justin

  1. InVision vs Marvel

MARVEL - Best alternative to invisionapp

Marvel is a super simple alternative to InVision that turns any image (including PSDs) or sketch into interactive prototypes for any device. It helps teams take their designs (made either in Sketch or Marvel itself) from sketched ideas to initial to the tested concept. 

How is Marvel Different From InVision?

The Marvel App vs InVision App has become a point of interest for many, although the functionality is nearly the same. But Marvel gives a good user experience as after the preparation of mockups and links, it takes only 40 seconds to build a prototype. 

Meanwhile, InVision needs 65 seconds. And Marvel with its simplicity is a great choice for a single designer or a small group of experts while InVision’s functionality is for big teams that need a hassle-free collaboration.

Other Marvel Features That Cannot Be Ignored:

  • Create interactive mockups
  • Validate designs at speed
  • Export code as CSS, Swift and Android XML

“Everybody likes Marvel because it’s very simple, it’s straightforward. I can update it, share a link and boom, it’s there. That’s a gift”- BuzzFeed

These are the tools you can try as an InVisionapp alternative that might be the best for your design workflow and collaboration. Keep going!