A solution to all your project management troubles!
Are you using Airtable for project management? Are you not satisfied with tools performance?
Looks like you can use something better—like Airtable alternatives. No doubt, Airtable is a popular data and project management tool, is trusted by many companies for it’s simple, intuitive interface.
But seems like being popular among the masses doesn’t make Airtable the best choice. Time and again, users have been complaining about not being satisfied with Airtable due to its limited functionality.
Having second thoughts about Airtable? Let’s take a look at some of the best Airtable alternatives that can help you run things better in terms of business.
Airtable is an online project management solution designed to target data organization and collaboration within companies. Airtable uses a known-to-all spreadsheet format and is compatible with multiple devices. In addition to that, it integrates services such as Dropbox, Box, Evernote and Google Drive.
With Airtable, you can put together the best aspects of spreadsheets and databases to organize anything, with anyone. You can the intuitive, easy-to-use software application use for customer-relationship management (CRM), task management, project planning, and tracking inventory.
The popularity of Airtable, a user-friendly spreadsheet app, has been significantly improving since 2012. Unlike other databases, Airtable offers a centralized database to help teams work together more seamlessly, unified location for ideas, projects, file attachments, photos, checkboxes, barcodes, and notes, to name a few. However, like most databases, Airtable isn’t perfect. That is why many businesses are considering the idea of using Airtable alternatives.
Plan, collaborate & track projects better. Start using ProofHub!
Here is the problem: Customers who have been using Airtable across various professional domains have said that the software is too generic. When it comes down to the modern-day project management, collaboration or data organization, Airtable doesn’t serve as an ideal tool for any business. Why? Well, here are a few reasons why Airtable might not work for you and why you should look for an alternative to Airtable.
If you’ve been relying on Airtable and you’ve been searching for a better all-in-one alternative at the same time, not to worry. Below is the list of Airtable alternatives you can switch to today without worrying about your data or your work process getting messed up.
Yes, an all-in-one software should be simple and intuitive for all users—but that’s not it. Airtable has a simple and intuitive interface, yet teams won’t consider it as an ideal PM tool. And that’s because teams today aren’t just satisfied with simplicity, they need more features… and more features… and more features.
An ideal project management software should be packed with features that can help an individual, a team and even an entire organization plan, work, collaborate, deliver results faster and more effectively. ProofHub does the same.
ProofHub is a cloud-hosted project management solution that comes packed with scalable features that make it a perfect alternative to software like Airtable.
|ProofHub – Essential Plan||Airtable – Plus Plan|
|$45 per month for unlimited users (billed annually)|
$50 per month for unlimited users (billed monthly).
|$10 per user per month (billed annually) = $50 per month for 5 people.|
$12 per user per month (billed monthly) = $60 per month for 5 people.
|ProofHub – Ultimate Control Plan||Airtable – PRO Plan|
|$89 per month for unlimited users and unlimited projects (billed annually)|
$99 per month for unlimited users and unlimited projects (billed monthly).
|$20 per user per month (billed annually) = $100 per month for 5 people.|
$24 per user per month (billed monthly) = $120 per month for 5 people.
Here’s the thing—ProofHub and Airtable almost have the same set of project management and team collaboration features but what’s different is that ProofHub’s features are more advanced, and more likely to meet your growing business needs. Below is a brief comparison between the two software solutions to help you get a better idea of which one is better and why.
|Gantt Chart / Project Map|
|Collaborative Project Planning|
|Chats and Discussions|
|Documents and Uploads|
|User, Role, and Access Management|
|Time Management/Time Tracking|
|API / Integrations|
|Reporting and Dashboards|
|Proofing and Feedback Sharing|
|Performance and Reliability|
|Nonprofit organization management|
Collaborate and get projects delivered, faster. Switch to ProofHub!
Smartsheet is a SaaS, enterprise-ready work management and collaboration software. The software is trusted by over 80,000 businesses and teams in 175 countries. Smartsheet is regarded for its amazing project management, collaboration, and file-sharing functionality. It’s an intuitive application with which businesses and teams can track and manage everyday work-related stuff like projects, tasks, task lists, customer information, sales pipelines, event schedules, and more.
Smartsheet feature highlight:
Fusioo is an online app for building and managing a custom online database. The app is designed to make it easier for teams to manage their projects, events, ideas, clients, workflows, store relevant data, create custom dashboards, visualize data, plan projects, track deadlines and more. One of the best things about Fusioo is that it can be easily tailored to meet the specific requirements of a team or an entire organization.
Fusioo feature highlight:
Document management isn’t just about being able to save all the data in one place. Today, the real value of document management and project management comes from being able to share and collaborate on the data with others. Notion is the kind of app that is perfect for such a job. With Notion, teams and businesses have got multiple ways to connect to their data. They can make dashboards in minutes, publish live reports in seconds and invite your team to collaborate on them with in-app comments and a slack integration.
Notion feature highlight:
If you are looking for a straightforward and simple alternative to Airtable, then Quip is the perfect option for you. It’s an easy app that allows teams to create living documents. It offers tools to create and edit documents, spreadsheets, and lists in the cloud. In addition to this, the app integrated well with chat, docs, task lists, and spreadsheets. No more endless chain of emails and overly-complicated document versions, Quip makes it super easy for you to simplify communication, collaboration, and document management.
Quip feature highlight:
Zenkit is one of the most project management apps with simple, user-friendly, and clutter-free design. The app is designed to help project managers better handle various aspects of projects. Whether its task management, scheduling, resource allocation, budgeting, and/or reporting—Zenkit is streamlines everything so that your projects are delivered to the exact specifications while enhancing both individual and collective productivity.
Zenkit feature highlight:
ClickUp is a simple and intuitive platform for project management and productivity. It’s basically a hybrid PM solution that comes packed with tools and capabilities for all user/business types—sales, marketing, design, and development. ClickUp also offers a number of customization/modification options for teams and businesses to tailor it to work as per their specific needs.
ClickUp feature highlight:
Procore is a centralized hub for teams to connect and share information seamlessly. Procore offers a unified platform where teams can easily gain insights for most critical decisions and empower standardized operations. Procore facilitates unlimited, seamless collaboration, allowing people to work with anyone, from anywhere, in real-time. It is a super collaborative, all-in-one platform designed to streamline project management. Furthermore, it provides reliable customer support that adds more value to the product.
Procore feature highlight:
Evernote is undoubtedly the best of its kind. It’s a web-based application for professionals who need a better way to get their job done. The application offers plenty of features for project collaboration, scheduling, and task management within one suite. It allows you to create project task lists, assign tasks, collaborate on them with others, share updates when required, all in one place. Evernote supports multiple devices, thereby allowing you to stay connected to work on any device (such as laptops, tablets, and smartphones).
Evernote feature highlight:
Basecamp is an online communication and information sharing tool that makes it easier for teams to stay on the same page while working on a common project. The tool provides a simple interface in which managers can create projects, assign tasks, document progress, and manage teams the way they want.
Basecamp feature highlight:
You shouldn’t expect Airtable to be the best solution because it still has a long way to go in terms of project management functionalities. What we have given you is the list of tools and apps that could easily replace Airtable from your work process and offer you something better in return. Study each of these Airtable alternatives carefully to find what’s best suited for your projects, teams, data, and business.
Do you need a good alternative to Basecamp? Well, if that’s the case, then you’ve come to the right place.
Basecamp has been one of the most popular project management software since its inception. From more than thirteen years people have been vouching for Basecamp’s simplicity and collaborative approach for managing projects.
However, with the changing times and needs of the customers, many new project management software have entered the management landscape and made a name for themselves. Most of these software and tools are similar to Basecamp but have more features and benefits to offer. You can call them the best Basecamp alternatives.
A lot of people try Basecamp for project management and collaboration, but then most of them come back looking for alternative tools that work better for their needs. There’s a reason for that.
The reason is, Basecamp is far from perfect. It didn’t do anything different. It just picked and offered features that every other project or team management software was offering. As a result, organizations soon realized the many limitations of Basecamp, including:
1. Limited insight
With Basecamp, information is not only scattered all around the project dashboard, but it’s also limited. Project start date, budget allocation, task dependencies, etc—there are a lot of project details that you won’t be able to find in Basecamp.
2. No recurring tasks
There are tasks and deliverables in your to-do list that are often repeated daily. Sadly, Basecamp does not allow to set recurring tasks.
3. No time tracking
A major part of the project and task management depends on time management. However, the option of time tracking is available in Basecamp only through third-party integrations.
4. Lack of customization
No templates, no color schemes, no personal interface—Basecamp has little to no customization features available.
5. No instant messaging
A team can never deliver projects without effective collaboration. But Basecamp does not offer any in-built chat or discussion feature for instant conversations. It requires you to sign up for Campfire to avail chat services.
Luckily, there’s still hope. There are Basecamp project management alternatives (free and paid) that offer far more compelling features and really meet your needs.
In this article, we detail some of these alternatives to Basecamp—and why you may want to consider them. Read on if you want to check out some of the best Basecamp alternatives for your business/team in 2019.
All the project management tools listed below are absolutely worth a look if you are looking for an alternative to Basecamp. They come with a bouquet of powerful features and an easy-to-use interface. Without much ado, let’s take a look at these Basecamp alternatives and competitors for project management.
The first tool in the list is ProofHub, leading project management and collaboration tool for professionals who want all their project management miseries to end. Remember the time when you needed too many tools and apps to run a business or a project successfully – well, ProofHub is the kind of advanced tool that is designed to put an end to such traditional business practices.
It’s an all-in-one project management software that comes packed with many scalable features to match your growing business needs. The idea behind this tool is pretty straightforward and intuitive – it aims to help project managers, decision makers, and remote teams communicate better and manage every aspect of the project with greater efficiency. So far, the tool is successfully accomplishing what it aimed for by powering 85000+ small groups and large businesses across the globe, including some big names like Netflix, Google, Disney, NASA, Nike, Pinterest, TripAdvisor, and Taco Bell.
In addition to a long list of intuitive features, ProofHub also provides integration popular team collaboration and business productivity tools like Google Calendar, iCal, Box, Dropbox, Google Drive, and OneDrive. Plus, the platform shows compatibility with any devices and operating systems, including iOS, Android, and Windows. That means ProofHub makes it incredibly easy for you (and your team) to effectively manage multiple projects/tasks simultaneously – no matter whether you’re sitting together in the same office or a thousand miles away from each other.
Why is ProofHub one of the best alternatives to Basecamp? Let’s find out.
Price: ProofHub’s Essential plan starts at $45/month (if billed annually) and Its Ultimate Control plan starts at $89 /month (billed annually) – Heavy discounts on subscriptions for non-profits!
Scoro is an end-to-end business management software solution for professionals and creative services that help them to streamline work and eliminate routine tasks. It combines project planning, time-tracking, and invoicing into one platform, and that’s what makes Scoro a great alternative to Basecamp.
Price: Scoro’s Premium plan is for $33/user/month.
#3 in the list of Basecamp alternatives is Workzone. Workzone is a reliable web-based project management tool that has made a name for itself as one of the most powerful and easy-to-use online project management software. It is trusted by popular brands like Adidas, Verizon, Wells Fargo to name a few.
Price: It offers three plans: Team, Professional, Enterprise. You can request pricing on the website.
The next one in the list of Basecamp alternatives is Huddle. Huddle is an industry-leading collaboration software that offers secure collaboration for teams, enterprises, and various government organizations. What distinguishes it from Basecamp is whether you’re working on an internal project or collaborating with clients, Huddle can be easily customized for an ‘on-brand’ experience.
Price: Huddle plans start from $10/user/month.
JIRA is a strong Basecamp alternative developed by Atlassian. Various software development, project management, and agile teams use this tool to plan and track projects.
Price: Small Teams plan is available for $10/month.
It won’t be wrong to say that ClickUp is the most beautiful alternative to Basecamp that provides an intuitive way to get more done. Whether you are a developer, manager, or anyone getting things done, there is a perfect view for you in the tool.
Price: Available for free (100 MB storage and unlimited projects) and $5/user/month (unlimited storage and projects).
Mavenlink is a modern software platform designed for service professionals. It helps you deliver effortlessly by offering more connectivity, transparency, and a boost in your performance with its advanced features.
Price: Teams plan for $19/user/month
LiquidPlanner is one of those Basecamp alternatives that are known to provide a better way to plan and execute work. Interestingly, it offers a responsive approach to project management by treating projects as living and evolving constructs.
Price: Professional plan is available for $45/user/month
#9 in the list of Basecamp alternatives in Workfront. It is a cloud-based work management tool widely used by marketing and IT teams to manage projects in one place. This web platform combines project management software, intelligent work automation, and in-context collaboration to empower teams to do their best work.
Price: Pricing not listed but reviewers say plans start from $480/year.
For all those who live and swear by Gantt charts, TeamGantt is the best alternative to Basecamp in the market. You can plan and manage projects with this super-easy software. Inviting team members, co-workers, clients to view and edit your Gantt chart is simple and fun!
Price: Standard plan for $7.90/user/month
Podio is a cloud-based collaboration service that was founded in 2009 and acquired by Citrix in 2012. Podio supplies a web-based platform for organizing team communication, business processes, data in project management. It boasts clients like that of Volvo, Deloitte, Sony, NFL to name a few.
Price: Basic plan starts from $9/user/month.
If you are a creative professional and looking for an amazing Basecamp alternative then FunctionFox is the tool for you. It is a project management and time-tracking software that is simple to set up, easy-to-use, and trusted by creative professionals around the world.
Price: Classic plan starts from $35/month.
Microsoft Project is an effective project management software and Basecamp competitor that helps you get started quickly and execute projects with an absolute ease. Streamline project, resource, and portfolio management with Microsoft Project & Portfolio Management. Integrated planning tools help you keep track of projects and stay organized.
Price: Project Online Essentials starts at $7.15/user/month.
Teamwork is an effective Basecamp project management alternative that provides world-class solutions to streamline your business. Believe it or not, Teamwork is loved by 40,000 creative teams, agencies, and enterprise businesses.
Price: Premium plan starts at $15/user/month.
It is a project management software that lets you manage work, automate processes and collaborate across the enterprise—all from a single, intuitive solution. All in all, it is a great Basecamp competitor that gets everyone connected.
Price: Enterprise and unlimited edition both require quotes for your organization.
Zoho projects seem like a nice option if you’re looking for a free online project management software that lets you create and manage your projects effectively. By allowing you to plan, track, and collaborate, it makes project management as easy as it can be.
Price: Standard plan available for $20/month.
Asana is free, simple to get started, and powerful enough to run your entire business. It promotes collaboration by allowing teams to create and move projects forward to help to know who is doing what. Companies like Airbnb, Red Bull, Allstate and NASA use Asana for their project management.
Price: Basic version free. Premium starts at $9.99/member/month.
If you’re looking for a simple yet powerful project management tool that helps your teams to stay organized, this is the tool for you. ActiveCollab comes with plenty of neat add-ons that makes it a one-stop solution for all your business needs.
Price: Paid plans start from $25/month (5 members).
If you and your team use spreadsheets to manage work, you would love the sheet-based interface of this Basecamp alternative. It provides a powerful platform for the way you work today and take real action on ideas, not just talk about them.
Price: Business plan starts from $25/user/month.
Trello’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible way and that’s what make Trello a great alternative to Basecamp. It lets you work more collaboratively and get more done.
Price: Free. Business plan available for $9.99/user/month
Read on: Top Trello Alternatives List
What makes Hive a worthy alternative to Basecamp is how effortlessly it puts the needs of a team at a single place. Apart from providing a Kanban-style status view, you can also track the progress of your projects with Gantt charts in Hive.
The next on our list of Basecamp alternatives is GoodDay which is a modern work management platform. It brings together the best tools for high-level planning, task organization, and project management. It lets you visualize work like no other Basecamp alternative as you can understand current priorities and see your overall workload easily at any time.
Price: Professional plan starts at $5 per user per month.
Whether it’s about leading a complex task or planning an event, Freedcamp can easily help you get everything done. It is loaded with amazing features – project templates, white-labeling, task boards, CRM to name a few. Freedcamp offers everything your team needs to successfully complete any project. It is a true-blue collaboration and collaborative tool that makes life more productive and enjoyable.
Price: Starts from $3.49 per user per month.
Monday was formerly known as Dapulse. The collaborative software is visual and quite intuitive in nature. It is used to create tasks that can be assigned to team members. Further, you can attach files, mark deadlines, and track along the way to see if things are on track or not. Plus, it can be customized to fit your exact workflow. It comes with many templates, so you can use it the way you want.
Price: Pro plan starts at $59/month
Backlog is an online project management tool designed for developers that could help them deliver high-quality web projects faster. It has everything you might need for a development workflow – project management, bug tracking, task management and version control. Backlog’s visual approach to project management offers greater visibility, higher productivity, and easier tracking.
Price: Get Standard Plan for $100/month
Airtable is one of those Basecamp alternatives that are known as great task management tools. It offers multiple views for tasks at hand – Grid, Calendar, Kanban, Gallery, and Form to view project boards and schedules. It easily integrates with third-party applications like Dropbox, Google Drive in addition to different project management tools like Asana, Basecamp, GitHub and more.
Price: Pro comprehensive collaboration plan is available for $20 user/month
If you’re looking for a Basecamp alternative that is built around your needs, nTask might come to your rescue. It is a smart project management tool that comes with a simple and easy-to-use taskboard. It also offers meeting management module to help teams stay on the same page.
Price: It charges $2.99 per month per user with an annual billing plan
For starters, Allthings is used by names like that of North Arizona University, Logicnow, Harper Macleod LLP among other. It helps you take control of all your tasks, teams, and time by helping you quickly plan, organize, and share work and visualize overall progress and performance. If that’s not enough, it enables you to manage work from anywhere at any time on any device.
Price: Team plan starts at $9.95 per team member/ month
Avaza is project management, task tracking, and time tracking in one software. Also, it is a seamless, productive platform teams use to collaborate on projects, schedule resources, track time, manage expenses & invoice customers. It can do everything – from resource scheduling to time and expense management to quoting and invoicing.
Price: Business plan starts at $39.95/month
Quire is a visual collaborative platform that works best for creative teams. The task management software helps you break big goals in hierarchical lists by letting you map out your thoughts, and tackle them with small steps. In Quire, you can also streamline your to-dos visually letting you arrange, prioritize, and focus on what is most important each day. Unlike other tools. It is up and running from the first moment you’ve set it up.
Price: Pricing can be requested on their website
Paymo is the last Basecamp alternative on our list that is a full-featured online project management app. The long list of features include time tracking, resource planning, Gantt charts, reports, Kanban boards, invoices and expenses. Paymo helps your team work better by getting everyone on the same page. It is catering to the needs of over 100,000 small business and freelancers with their project management needs.
Price: Business plan $15.16/user/month
WorkBook is an agency management software for agencies and in-house teams to boost productivity. It is designed to help teams with project management, resource management, customer relationship management, team collaboration and file sharing, and accounting. The software clearly understands the fact that not every business/team has the same needs. Therefore, it lets you select modules that suit your needs and only pay for what you use.
Pricing: WorkBook’s Basic plan starts from $19 user/month.
WorkflowMax is an all-in-one project management software with a variety of useful features such as project tracking, timesheets, reporting, invoicing, job monitoring, just to name a few. Since WorkflowMax is a Xero-owned software solution, it flaunts seamless integration with Xero’s long line of accounting and business software – a key reason to call it one of the best Basecamp alternatives available out there.
Pricing: Individual plans starting from $15 month/user and it also offers optional upgrades as per business needs.
Output Time is the type of project management software that puts emphasis on effective team collaboration. In addition to key project management features like time tracking, invoicing and expense tracking, the software also has an instant messenger feature. Moreover, it provides instant notification on each action of Projects/Tasks in real-time, thereby keeping everyone up-to-date and avoiding any kind of unnecessary confusion.
Pricing: Free, paid plans starting from $4 user/month.
WORK[etc] is a business management platform that includes features for CRM, billing, help desk, project management, customer portal, social media and much more. It serves as one place for the entire team to collaborate, sell, support, and deliver.
Pricing: Starter plan starting from $78 user/month, team plan starts from $195 user/month, and foundations plan starts from $395 user/month.
Another one in the list of Basecamp alternatives is Copper Project. This is a state-of-the-art software solution for collaboration, communication, and knowledge management. It allows teams to simplify and optimize their workflow so that they can manage projects seamlessly from start to finish. Project templates, task timers, task views, and file sharing are the key highlights of this all-in-one project management tool.
Pricing: Studio plan available for $49 per month, Corporate plan for $69 per month, and Premium plan for $99 per month
Tom’s Planner is an online project planning software that allows you to create, collaborate and share Gantt charts with drag and drop simplicity. People often get overwhelmed by the term “Gantt chart”, but with Tom’s Planner, Gantt charts can become the easiest part of your job. With Tom’s Planner, you can create project schedules online, share them or collaborate on them with the team, and then publish them without any hassle.
Pricing: Professional plan for $7.50 per month and Unlimited plan for $15 per month
TeamWave is a web-based software solution and one of the best Basecamp alternatives for CRM, project management and HR management. This Basecamp alternative provides a comprehensive set of tools that help you, your team, and your business move forward. From collaboration, sales, marketing, as well as time tracking, TeamWave help businesses handle every known business process there is
Pricing: Starting price $3.00 per month per user.
Before you bite the bullet and choose an alternative tool from this list, we would like to make one thing very clear – there is no such thing as ‘perfect tool’. There are more than a dozen project management solutions out there – each of them have a unique set of strengths and weaknesses. The question is – Which tool will meet the needs of your projects and teams?
You need to find criteria for selecting the right project management tool. Understand that there are many Basecamp project management alternatives and you get to choose only one. Try focusing head on the basics i.e. “What does Basecamp lack?”.
We’ve created a small checklist that will make it easier for you to choose the best alternative to Basecamp for your team.
Here, when you choose a tool to replace Basecamp, you must expect:
Note: This checklist doesn’t include all the features of project management software. It is a list of features that leads you to apps and tools like Basecamp for project management.
It’s easier to spot the right kind of Basecamp alternatives or project management software when you’re clear about your requirement. We hope this post helps to put an end to your search.
Do you know what differentiates a failed project from a successful one? The answer is one word – Planning. No matter whether it’s your first project or 111th one, at any point, the kind of plan you create contributes towards the “success” or “failure” of a project. Having a good project plan is crucial as it provides a better understanding of the project – inside out. With effective planning, managers and teams get better control over every aspect and activity so that you can ensure that everything is completed and delivered as scheduled. But is it that easy? Of course not.
Project planning is a broad term in itself. From identifying the specific needs of every stakeholder to setting expectations for every team member and finally, creating a clear roadmap for when and how things will be done – there are certainly a lot of things that need to be taken care of during the project planning phase so that you are more likely to succeed in delivering the project objective. It’s complicated, but it is needed to be done. Fortunately, we have Gantt chart and Gantt chart template.
Most of you have already heard of Gantt charts. In fact, many of you are either using or are planning to use Gantt chart templates in your projects. Gantt chart is an exclusive tool that any team or project manager can use. It’s a visual timeline of projects and all the associated tasks and resources over time. Typically, teams and individuals across industries use Gantt chart for planning projects and staying on top of every task scheduled. Here are the details of the project that a Gantt shows in the simplest, visual form:
To kick off a new project, you must kick off the planning process. But every time a new project comes in, you have to start the same project routine from scratch. In fact, the initial planning, scheduling, and information gathering are what takes up most of your (and your team’s) time in project management.
Now, you can track your project tasks visually with a Gantt chart. It certainly brings a level of simplicity and efficiency to the whole process, but wait! You would have to create a new Gantt chart for every new project? Back to square one, right? Well, this is where using Gantt chart templates seem like an excellent idea.
You can think of a Gantt chart template as a pre-build bar chart that makes it easier for you to define and implement your project strategy. Gantt chart templates allow you to capture all of the key activities that need to be completed or included in the project and bring down your project delivery time. These templates are great for agile teams and agile project management. They make it easy to plan and keep track of everything that needs to be completed. Moreover, with Gantt templates, you get the option to make your pick from an array of visual timelines.
Downloading a free Gantt chart template and using it for one of your own projects give you better control over your projects. It allows you to manage your work faster and with more efficiency.
Gantt charts can be a useful visual to add to the project management process. You can use them, for example, to break down who’s responsible for what project activity and how some activities are dependent on each other. It can also be used by managers to set the order in which tasks and milestones should be completed, offering a realistic view that allows team members to stay organized and coordinated.
There are plenty of tools available out there to help marketers create Gantt charts, especially for marketing campaigns. ProofHub is one of them. It offers templates with predefined tasks, subtasks, and milestones. It aims to help marketing managers and teams to not let their tasks get messy. It helps to ensure that the project/marketing campaign doesn’t take the wrong development path. In all, using a Gantt chart for marketing projects can bring your campaign’s goals to reality.
From initial outreach to “Thank you” emails, planning an event requires some serious levels of the organization. Using a Gantt chart (like the one shown below) to keep track of the event strategy, planning, progress, and key actions—before, during, and even after—of the event is a great idea. A project for event planning or event management is made up of several tasks. With Gantt chart, event marketing teams can organize and group tasks together. They can also set task dependencies between tasks that are dependent on each other and associate milestones with them too.
Gantt charts are a real-life savior for software development teams. In the given example, you can see how a Gantt chart can be used for a software development project using the agile approach. Software developers who frequently use Gantt charts to manage their projects can keep their tasks organized into groups based on sprints, with milestones for sprint planning and deployment.
Construction teams will find Gantt charts useful while managing moving parts across projects. Using Gantt chart, each phase of the construction process can be easily broken down into its own group of tasks that may or may not be dependent on each other. They might also have milestones associated with them that may help the manager and team monitor progress and identify delays ahead.
Now that you know the basics of Gantt chart and Gantt chart template, it’s time to ask the most important question—why would you or anyone else use a Gantt chart in project management? Well, learning more about its benefits will definitely help you find the answers you are looking for. So, here are some of the key uses of Gantt in project management that will help you understand why a project manager should have a Gantt chart template in his toolkit.
A Gantt chart is like a road map to successful projects. It divides complex projects into small, manageable chunks of time that make it easier to meet the scheduled deadlines. It allows you to visualize the overall tasks of the project, their percentage progress, and the total duration they will take to complete. With all the dates and details brought together on one bar chart, it becomes easier for you to keep an eye on project progress and finish it on schedule.
If anyone in your team fails to understand their or anyone else’s role in the project, things won’t look so good for the progress of the project. Luckily, with Gantt, you can view the interrelationships between various tasks and allow everyone to meet their strategic objectives with ease. It gives teams the much-needed clarity and motivation so that they can schedule their work accordingly and ensure overall progress of the project.
It’s no secret that Gantt is one of the best ways to make sure the teams work together collaboratively towards a common objective. It provides a visual representation of your project that makes it easier for managers and teams to analyze key project details and share information smoothly to keep everyone on the same page and ensure the success of the project.
Accountability is an obligation to accept responsibility. As Gantt charts make present and next task visible, these charts define roles and responsibilities for everyone. It shows how a delay in one activity will impact the progress of the whole project, thus creating better accountability. With this, the chances of the entire project getting derailed are decreased and you are on the way to sipping up success.
A key advantage of using Gantt chart for any project manager is that it ensures their better control over resource management. It creates a timeline for progressing of each task which gives you a clear estimate of how much time it will take to complete the tasks while keeping things moving at the desired pace. At any point, if there is some task that is likely to get delayed or is taking more time, managers can reallocate resources to ensure its timely completion. In all, Gantt allows you to manage resources more efficiently in project management.
A major reason why many teams often get lost in the project management process is lack of clear direction. However, Gantt charts create a clear picture that makes it easier for teams to identify and manage project activities. It allows them to identify potential bottlenecks, track progress, and keep things constantly moving forward towards project completion as planned.
In addition to strategic project planning and scheduling, Gantt chart also brings in better time management for all team members. Everyone involved in the team can see their own activities with their respective start dates, due dates, and end dates. This gives them the ability to better manage their time across all the assigned tasks and improve their efficiency in the most efficient manner.
A critical path is defined as the longest distance between the start and due date of the project. It basically gives project managers and teams a clear picture of the entire project schedule. It shows how completion of one task in a project can trigger the start of another task that is either dependent on the present task or is scheduled next in the pipe.
There is no doubt that a Gantt chart is a useful tool for planning and scheduling projects during project management. But every project manager and business uses Gantt in their own specific way. For example, some use it for strategic planning, some use it to keep everyone in sync, and some use it to keep track of their resources in real-time. Let’s just say that if there are 10 different teams using Gantt chart templates, then there are 10 different ways for using Gantt charts. If you have been using Gantt charts before, you probably already know about the Gantt chart template in Excel and PowerPoint. They’re pretty impressive, but obsolete.
Today there are much better, affordable options available out there that can make it easy for you to visualize what has to be done and when in real-time. ProofHub is one such option.
If you’re looking for a more powerful, collaborative Gantt chart tool, we encourage you to give ProofHub a try. In ProofHub, you can create project timelines in minutes using an easy drag and drop interface, invite others to collaborate on it, and make changes to it in real-time. Interested? Let’s show you how it works.
With ProofHub’s online Gantt chart tool, you can:
Planning your next project? Do you think using Gantt chart templates will help you get a better understanding of your project timeline? If so, then make sure that you pick the best Gantt chart software and templates. There are hundreds of choices available out there, make sure that you pick the one that is easy-to-use and can help you get more productive and effective with project management.
Being a project manager is one of the toughest jobs in the world. You have to keep yourself updated, manage your team, take care of deadlines, and also keep up your pace with clients. This is a big challenge especially in such a technologically advanced era. But there are a lot of project management resources and tools and that can make your job simpler. Following is a compilation of useful and helpful tools and resources for project managers.
ProofHub blog is the best place to get the daily dose of inspiration for yourself and your team. It offers you a lot of content on topics concerning your daily work life like managing your team, effective leadership, team collaboration and a lot more. A project management software, ProofHub helps project managers to manage their teams easily. There is also a mobile app for iOS and Android to manage your projects on the go.
Simplify the way you manage your projects and teams. Switch to ProofHub
This is another useful project management resource where you have access to thought leadership articles by industry experts at Project Management Institute. They cover a wider number of practical project management topics from cost control, deadlines to risk.
Using Project Management techniques, you can understand the way information is gathered, communicated and done in an efficient way. These techniques are basically wiki pages full of useful and practical information. You can also add your own information and edit the pages which will then be edited under your username.
This useful online resource gives you access to project management terms in an alphabetic order making it easier to search. You can easily find explanations and definitions of terms related to project management.
Project Times is unlike any traditional project management blog you have seen. It’s more like an online magazine dedicated to what’s trending in the project management world. From the current trends to key insights from PM gurus, Project Times has so much to offer to improve your knowledge base—especially if you’re a project manager looking for ways to start a success streak and stand out from the rest. There are many types of resources in project management, Project Times is the one that will certainly provide you with something to think about
Project Management Institute runs an online series, which helps project managers understand the foundational concepts of the industry along with a lot of other things like key terminology, project constraints, project lifecycle, Project Management Body of Knowledge (PMBOK), and an overview of 47 project management processes. It will help you prepare for the Certified Associate in Project Management (CAPM) exam. In all, it helps you grab knowledge about the basic concepts of project management and prepares you for challenges ahead.
It’s a three-day project management workshop offered by American Managers’ Association which will help you understand the core project management concepts and terminology including Gantt charts, critical paths, project timelines, stakeholders, budget, risk etc. It will also help you define project scope and define project deadlines accordingly.
SkillPath offers a two-day course designed for project managers who have just stepped into their role and learning to manage projects. You will learn how to manage deadlines, handle common project problems, estimate cost, allocate tasks and resources and manage multiple projects at a time. In short, it helps new project manager keep pace with a lot of projects and also their team members while tracking every single activity happening around.
Guhtrie-Jensen, a training and consultancy firm based in the Philippines, created a visual list of the most common project management approaches. It describes how each approach differs from each other based on structure and outcomes; and what industry commonly uses a specific approach. They also illustrated each approach to help Project Managers visualize each phase or activity.
Scrum, as we all know, is an Agile framework used for product or software development processes across businesses. This popular framework splits work into sprints depending on team and company. Within the Scrum approach, Daily (or weekly) stand-up meetings are held to review what has been done, what’s next, and what delayed (and why). Now, Scrum.org offers a comprehensive set of training, assessments, and certifications to help teams and managers improve product/software development based on Scrum principles. Here is the list of courses offered:
Corporate Education Group provides a lot of project management courses and certificate programs for topics like project scope, PMP exam prep and risk management. They also offer a variety of delivery methods including traditional classroom, virtual learning, and webinars. The syllabus is covered over a period of few weeks with three-hour sessions.
Global Knowledge also offers training in a variety of project management areas like IT project management, Microsoft Project, Project Management Professional (PMP)® certification preparation. They also offer a lot of teaching modes through their certified instructors. They can help you in combating real-world scenarios related to project management, learn about methodologies to reduce risk, meet project specifications, manage budget and deliver quality results.
This is another versatile platform that provide project management resources for project managers where they have access to a wide variety of learning modules for PMP exam prep, PMI-RMP exam, PMP/CAPM exam, and an accelerated PMP “Exam Cram.” This platform gives you an opportunity to be with some of the most experienced and highly qualified and certified instructors as well.
The very famous web resources Simplilearn is known for its amazing online learning options and courses. It offers you two modes of online learning which is self-paced and instructor-led. You can learn about several aspects of project management and earn Agile and Scrum certification as well. You can improve your basics and skills with practice tests and also interact with other students in online discussion forums.
If you really want to pamper yourself with great learning and certification then University of Waterloo is the place to be. It offers online courses for project management applications and fundamentals and PMP certification courses as well.
This eBook has been written by Brett Harned in partnership with TeamGantt. It offers a practical guide about the technicalities of effective project management which helps managers to combat routine problems.
The Ultimate Guide to Project Management is a 230 page eBook written by the Zapier Team. It provides a comprehensive overview of project management including Agile methodologies like Kanban and Scrum, essential soft skills and a lot more resources for project managers.
This ebook by Netguru will help budding project managers learn about the inside out of project management. Also, it is a useful resource to manage IT projects in a fast-paced environment and teaches you various strategies and processes to communicate and collaborate with your team.
This is written by Brad Egeland and published by project smart. The book describes seven common missteps that can prove to be harmful for a project. The book guides you on methods and strategies to avoid making mistakes if you download it for free.
If you belong to the category of project managers and professionals who are handling a project for the first time, Project Management JumpStart is for you. It’s a project management ebook that covers project management basics and the project management lifecycle that you need to get familiar with before you start working on a project. It’s a free project management resource that you must consider accessing to get a broad high-level understanding of project management. It includes examples, case studies, as well as solutions that will give you a better idea about how to go about your first project the right way (and of course, the upcoming ones)
Another YouTube channel with over 100 short videos of duration 30 seconds covers events like International PM Day, expert conversations and practical advice on project management.
This podcast is hosted by Andy Kaufman and consists of a wide variety of project management topics to enhance your knowledge base. The episodes are of 30-60 minutes duration and are released every three to four weeks.
A high-volume project management podcast hosted by Cornelius Fichtner features 300+ episodes. It offers you access to interviews of project managers and also the PM PrepCast which can help you prepare you for the PMP exam for earning PDUs.
The Productivity Show is a show about time management, life hacks, productivity, and getting things done (GTD). This podcast has been featured in Forbes, Fast Company, Yahoo!, and The Guardian and has over thousands of loyal listeners. And that isn’t it—if you’re interested in free training, premium courses, and blog content, you must check out its website. Want to quickly boost your productivity? Know what productive people do differently by listening to The Productivity Show.
The Side Hustle Project is one of the most popular podcasts for project managers, entrepreneurs, freelancers, writers, and consultants. The host of this podcast has been featured in Fast Company, Forbes, Business Insider, Entrepreneur, and Inc. On The Side Hustle Project, Ryan discusses practical tips, common challenges, and proven strategies with other hustlers. Tired of daily PM grind? If you answer yes (and it certainly will), then The Side Hustle Project is a must-listen for you.
What project management tools and resources do you use at your workplace? Help us add them to our list.
If you liked this post, you are going to love these as well —
When you’re juggling multiple deadlines, you can’t simply rely on memory or manual labor to keep things in order. It would be burdensome on your (and your team’s) schedule and mental sanity to manage everything without any technological assistance.
The good news is that it doesn’t have to be that way. There are many productivity apps to help you with your everyday work-related troubles.
A quick search on Google brings you all kinds of tools and apps – and not-so-surprisingly, half of the list seems to be an exact match for your business. This is where all the confusion begins. And with all due respect, this is where most of us make the wrong choice.
However, with this article, you may easily be able to spot and pick the platform that is a best-fit for your needs.
A productivity app, in simple words, is a software that is designed to make your work life more efficient. It is the category of software applications that play a prominent role in helping you reach your deadlines and goals faster and with greater efficiency.
From a simple browser plugin to a feature-rich project management app, there are different kinds of productivity apps depending on the kind of work (professional and personal) you do. Find the right productivity app for the right job and you will be able to maintain a perfect work-life balance.
Since you’re looking for ways to boost your productivity at work—Here are 20 of the best productivity apps for Android you should get your hands on in 2019.
Let’s get rolling!
Being overwhelmed and disorganized at work is one of the key factors that contribute to not being productive. ProofHub is an app that lets you manage your projects, teams, and communication—no matter whether you’re sitting on your office desk or a cruise ship. This intuitive app is designed to take the pain out of everyday work processes. From collaborating with your team/clients, assigning each team member a specific role in the project to tracking the amount of time an individual spends on a specific task—ProofHub’s mobile app is all you need to make more room for productivity in your organization.
Here’s how it works:
ProofHub made task management easier and smarter. Sign up!
TickTick is a to-do list and task manager app that comes with a neat interface. With TickTick, you can add tasks, subtasks, set deadlines and reminders, and even share them with other members of the team. The application is designed to make the management of tasks clutter-free and organized. It supports various parameters (like lists, tasks and subtasks, priority level, and tags) to help you organize your tasks in a better way, keeps your priorities clear and achieves better results, no matter what.
Trello is a fun, flexible, and free way to organize projects, tasks, and more. From a simple shopping list to a multi-person group project, Trello offers a range of scalable project management and task management features that let you organize just about anything. On top of that, the Trello app looks super cool and has a list of powerful features that are entirely free—for now.
If you are one of those professionals who seek the help of a dedicated to-do list app, then Todoist is worth checking out. Todoist, as the name suggests, is a to-do app with which individuals and teams can set up new tasks, assign priority to the task, as well as add it to a group of similar tasks. When you complete a task using Todoist, you have to check it off the tasklist—and there is a certain unique satisfaction to it. We won’t consider Todoist as the perfect to-do app, but it certainly has all the features that you would want to pay for in a to-do app.
Wunderlist is an excellent choice for those who find Todoist a bit complicated. Wunderlist and Todoist have many things in common—however, on the one hand, where Todoist saves many of its features for the premium user, Wunderlist offers more generous feature list for its free users. In fact, Wunderlist has no such thing as a premium option, all of the features available in Wunderlist are available for free. Plus, it works for your iPad, Mac, Windows, Kindle Fire, as well as Web.
Google tasks is Google’s own task manager. It is a great to-do list app for those who are looking for simple, minimal design and straightforward functionality. It seems like a basic to-do list management app, but its integration with Gmail and Google Calendar makes up for a compelling tool. With Google Tasks, you can create tasks within the email and then link them with your calendar. Moreover, you can track deadlines by adding due dates and reminders.
Ryver is similar to Slack. It’s a collaboration app that aims to give organizations a better, faster way to talk over tasks and meet every deadline. What makes Ryver stand out in the market is the option to create as many teams as you want within the app. The platform can be used to set up chats with groups and individuals. Furthermore, you get the option to control who sees the things you say and post in the app, and teams that seem most relevant to you.
Podio is a flexible and customizable application for work and communication among teams. In simple words, Podio makes it easier for organizations to keep large stacks of work organized and to delegate work between teams. Just like many collaboration apps, Podio provides tools to share files, view project status and get instant feedback. But in addition to these functionalities, it has an easy-to-use interface, plenty of integrations (Dropbox, Google Drive, Evernote, and Zendesk) and a quality mobile app for when you’re out and need to use your smartphone or tablet.
RescueTime is a time management app for tracking computer activities, active windows, websites visited, and programs used so that you can evaluate how you spend your time at work and take necessary actions. In addition to its basic time monitoring function, RescueTime offers advanced features like measuring breaks, phone calls, and meetings. It even has on-screen reminders and a website blocking feature to help you stay focused and on top of your tasks.
Forest is an app that helps you put down your phone and focus. The app brings a little gamification to your time tracking efforts. With Forest app, it’s fun keeping yourself focused. It encourages you to stop getting distracted and keep your head in the task at hand. You plant a seed (set a timer within the app) and the tree will keep growing unless you exit the app to check something on your phone. And when you exit the app, the tree dies. Your goal is to build an entire forest and keep yourself focused.
Add time to tasks and track them with ease using ProofHub. Start a free trial!
FocusList is a daily planner and focus app. The app is basically based on the Pomodoro technique. The idea behind this app is to help you better plan your day, stay focused and keep track of your time. It is certainly one of the best ways for a professional to keep track of his/her plans for the day. With FocusList, you keep all our tasks in one place, split bigger tasks into smaller ones, mark your best estimate for each task, and do everything else that makes you successful.
There are lists of websites (Social media, shopping, videos, games, etc) that you consider to be the most distracting—yet you can’t resist yourself from visiting them again and again. Freedom is the kind of that allows you to keep such distractions away as long as you want. It allows you to block certain websites on a daily basis throughout varying times of the day, keeping you productive and focused at work.
Dropbox is a cloud-based productivity tool that minimizes distractions and lets you focus on things that drive productivity. Dropbox is so far one of the world’s leading file sharing and storage systems. Powered with cloud technology, Dropbox makes accessing, storing and retrieving files easier and faster. It also allows you to manage from anywhere and share them with anyone in any corner of the world.
Google Drive is a reliable office suite for business collaboration and information sharing. That means with a single Google account, you can manage all your contacts, files, and other aspects of your business using a variety of handy tools—Google Calendar, Hangouts and more. All you need is a strong internet connection. Nothing else.
Evernote is a note-taking application equipped with tools that help you capture ideas, create to-do lists, and even prioritize tasks. The application works for both individuals and businesses. If you need a way to keep your thoughts organized and execute them efficiently, Evernote can be a great help. It helps you keep everything in sync. Whether it’s notes, files, web clips or images, no matter what you’re working with—Evernote can make things easier and faster for you.
Google Keep is an online note-taking and to-do list app that allows you to categorize/label/color-code notes, search them by keywords when needed, and even set reminders for notes at a particular time. Google Keep also makes it easier for you to share ideas with friends and colleagues. Moreover, you can also record a voice memo and the app will transcribe it so that it is retrieved later.
Google Analytics is a popular freemium web analytics service. This software is used worldwide by thousands of companies. It works with a number of funnel visualization techniques and summarizes data on high-level dashboards. From budget allocation to marketing optimization, Google Analytics data includes almost every aspect of your business’s workflow. The insights Google Analytics provides play an important role to ensure the commercial success of any business.
Hootsuite is a social relationship software application designed to empower teams and businesses to strengthen their social media strategies and activities. With Hootsuite, you can post updates, connect with your customers, and even review their responses across popular social networks like Twitter, LinkedIn, Foursquare, Facebook, etc.
Grammarly is one of the world’s best online grammar checker software. The software goes beyond any traditional grammar checker you’ve ever used—it not only fixes spelling errors but also highlights mistakes that are often overlooked. It even identifies words, albeit spelled correctly, in the wrong context to make sure that your content is clear and easy-to-read. This AI-powered tool is a handy add on. It easily embedded in your Chrome or Firefox browser. It even supports Google Docs so you can write and deliver error-free content.
Pocket is one of the best read it later app. The application allows you to save articles, videos, or shareable material from other apps so that you can view them later. The application focuses on utilizing the concept of sharing content socially. However, it provides much more competitive support for embedded multimedia. It’s a great app for casual as well as professional readers. If you need a way to store and read content anywhere/anytime, Pocket is for you.
What’s your pick?
Managing projects is hard work. We hear a lot about the project management challenges that project managers commonly face. Here I have created a list of project challenges that become a reason for project failure. Let’s have a look.
As I started ProofHub and began to grow, I have worked with and hired a great number of project managers. Throughout the years, I have noticed the many challenges project managers are facing in project management.
The right mix of planning, controlling, and monitoring can make a difference in how project managers complete the project on time, on budget, and with high-quality results.
A project manager is supposed to be a leader, not only for the project, but also for the team. Only 2.5 percent of companies successfully complete their projects. Aren’t the numbers staggeringly disappointing? They are, for sure.
Managing projects is no less than running a small city. You have to take care of the projects, resources, deadlines, manage the budget, ensure proper communication, foresee potential risks and what not.
Taking care of so many things can be nerve-wracking and it’s not surprising if something slips out of your mind. Every day we hear the same stories, common challenges and issues in project management. Yet we fail to learn our lesson out of those stories.
Being a project manager, have you ever wondered why only a handful of companies manage to deliver projects successfully whereas you struggle to even meet the deadlines?
It’s because besides having the ability to plan, manage resources, and meet deadlines, one must possess the ability to foresee the challenges that may hamper the progress of the overall project.
A solution to all your project management troubles!
How do you identify project challenges? As a part of today’s article, we have researched the typical challenges a project manager can expect to meet while a project is in motion. Let’s see what these challenges are:
Managing a team that is widely spread out is one big challenge for project managers. Keeping your team on the same page will make things happen interactively. Each team member will know exactly what’s going on, what they need to do, and what each of them is working towards.
We have a growing team at ProofHub, but it has never been a challenge for me to keep track of teams on the same page and ensure no missing tasks, because we have everything under control with ProofHub.
Solution: Here’s a breakdown of how ProofHub can help and how many teams are using this tool:
Now you can ditch Trello, JIRA, Asana or other messy tools and have a simplified team management around ProofHub. It’s all you need.
Poorly defined goals or goals without objectives pushes a project in danger. An important step in a project is to define goals and objectives—and that becomes a major challenge.
The project managers and team members might not be knowing what exactly to expect from the project. If the goals and objectives are not clearly defined, the project is doomed to fail. When no one is aware of the whats, whys and whens of the project, what will follow is a lot of confusion and chaos.
Starting a project without clear objectives, a specific direction and a prepared plan; it’s like going on a road trip with no idea where you’re going and how to get there. You will waste gas, time and effort. Likewise, your business suffers when there is no clarity and forethought before starting a project.
Hey, have you tried ProofHub lately? Try it for free!
Do you always impose a deadline on your project members that they possibly can not meet? A big thing that most teams or project managers struggle is unrealistic to project deadlines and expectations clients and stakeholders have from them. Most project timelines do eventually slip due to the unrealistic ‘initial deadlines’. As we live in a world, where competition is getting aggressive and targets are set either unrealistic or unachievable rather than driven by calculated business requirements. From then, what begins is a desperate attempt where the team tries to fit the requirements in the already drawn boundaries.
Solution: First, talk about the concerns with your client or manager and look if there are any unknown factors that drive the project deadline. Although it may seem that the deadlines are foolishly imposed that you can’t meet, that surely needs a quick look over.
Project managers can take care of the project deadlines and other related issues with impeccable planning, alternative analysis and proper communication of the real-time progress to project participants and other key decision-makers. Plan your events, manage your schedule, and keep track of important dates with a project calendar.
It can be tedious to identify the right technology for your project team that is within your budget, to implement your projects. A well-designed project management software will ensure that projects are progressing as planned and allow you to get visibility into all your projects. At times, it can be difficult to find such a tool, especially those that meet your needs.
ProofHub is a feature-rich, versatile, and collaborative tool for your teams. Don’t believe us, take a word from others. ProofHub was recently named in Top 10 Best Project Management Software
Whether you’re a manager or team member, it has all the features to make sure you complete projects with ease. Let’s take a look at them:
Planning: It simplifies the planning process by bringing teams together and getting them brainstorm over ideas faster.
Tools for planning in ProofHub: Gantt charts, Custom roles, Task management, Workflows and Kanban boards, Calendar.
Collaboration: ProofHub gives agility to distributed team members to come together and achieve great things at work.
Tools for collaboration in ProofHub: Group chat, Online discussions, Notes, Email-in, @mentions.
Organization: Keep your files, documents, images, PDFs and other important information together and save yourself from the hassle of scattered information.
Tools for the organization in ProofHub: Folders, Notes, Quickies, Calendar, Advanced search third-party integration with Google Drive, OneDrive, Box and DropBox.
Feedback: Makes the review and approval process quick and easy.
Tools for online proofing in ProofHub: Markup tools to highlight sections and mark annotations on files.
Deliver: Lets you allocate and manage resources efficiently to deliver projects on time and within budget.
Tools to deliver projects in ProofHub: Timesheets, Multiple timers, Workflows and Kanban boards, Custom Reports.
Scope creep arises naturally and it becomes a challenge – sneaking up suddenly and hitting your project. For example, at times when the project takes a different shape because the client wants more functionality for the same price and this is the fear of every project manager. Many clients don’t know how to define their project needs, and “I’ll know it when I see it” is tough to meet. This can put project managers and team members in a difficult spot as unpredictable or new changes can often lead to the project failure. Remember, a lot of little changes are as bad as one big change.
Solution: If you are a project manager you know that avoid scope creep will definitely increase the chance of delivering the project on time and budget.
A team is as good as its team members. If team members are not smart or are not trained enough to perform assigned tasks, it can put the development in a risky spot. But most of the times, the team members are assigned on their availability, not for their expertise for many projects. If team members are not skilled or trained enough to meet the challenges and perform assigned tasks, it can put the development of the project in a risky spot.
Some projects are challenging or demand a certain level of knowledge and expertise, so it is up to project managers to decide whether team members need to be trained or to add someone with the required skills. Besides this, qualities like the lack of accountability, blaming each other, and finger-pointing can also halt a project.
“Constantly missing deadlines? Sign up now for PoofHub free trial.”
How many times have you heard of communication issues as an excuse or explanation to unfinished tasks, projects don’t meet deadlines, conflicts or not working together? Miscommunication, poor communication, is one of the biggest project management challenges that get in the way to deliver projects successfully.
Communication skills are the project manager’s greatest asset. No matter if you are giving instructions, asking questions or seeking information, there’s always a challenge to provide clear and open communication.
There’s a reason why project managers emphasize a lot on effective communication. Because, most often, successful communication translates into successful projects as 57 percent of projects fail due to breakdown in communications.
Solution: Determine proper communication flows for project members and develop a way to inform what information needs to be informed to project members. You can also use collaboration software such as ProofHub to ensure that project members are in the loop of the recent developments in the project.
ProofHub makes it simple and quick to find any document that has been uploaded anytime in the past. Furthermore, you can take care of your communication by having conversations on the same page.
According to Wikipedia, “Risk management is the identification, assessment, and prioritization of risks followed by coordinated application of resources to minimize, monitor and control the events.”
Oftentimes, projects don’t go as planned so risk management is one of the major project management issues that project managers have to deal with. Management experts can tell how seasoned a project manager is with his ability to oversee risks that might creep up in a project anytime. These risks can be an uncertainty in the financial market, hidden flaws in the project plan or unknown factors that can impact the success of a project.
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In a study published in The Harvard Business Review, we learn that ‘‘over the past two decades the time spent by managers and employees in collaborative activities has ballooned by 50 percent or more.”
Teamwork isn’t really teamwork unless the team actually works. A team consists of multiple members, each having a different personality, managing and catering to their needs can be a daunting task at times. With so many people working on a project together, there can be disagreements and differences in a team that can have a negative impact on the project and work environment.
Issues and incongruities amongst team members is often a challenge for project managers to deal with. They have to constantly look for ways to take everyone in a team together for the betterment of the project.
Everyone wants accountability but a few teams have it. I’m sure we are well aware of the challenge. A project manager has to make sure that the team is accountable throughout their daily workloads. Accountability is visible in the form of blame game when things go wrong but is rarely in the picture when the things are right.
Solution: To embrace accountability, make sure you begin it at the start of a project to build it into your workflow. The good news is that effective project management skills can be developed through project management training and skill development.
In fact, there are many online project management courses and certifications that can do the job for you. Whether you are a college graduate or experienced professional, such courses are helpful in expanding career opportunities and successful project implementation.
Tip: ProofHub is a project management tool that supports task visibility and time tracking so the employees are accountable for how they work and what they bring out.
“Interested in how ProofHub can help you solve your project management problems? Start your free trial today.”
Project management isn’t what it seems to be – it’s much more than that. It’s a skill that takes time, patience and perseverance. It requires you to constantly analyze setbacks and failures and implement the lessons learned from them. When you focus on each challenge and find ways to deal with them before even starting the project, that’s when you’d be able to helm project management successfully.
Are you looking for a project management tool that can help you manage your projects and team members in a better manner?
If the answer to the above question is yes, then you’ve come to the right place. It won’t be wrong to say that adopting new methodologies, implementing new technologies and tools has become the need of the hour to boost your standing in the current scenario
We have compiled the best project management tools list to improve your game. Before we take a look at them, let’s understand why it’s important to use them in the first place.
You might be living under a rock if you’re really not aware of the benefits that come along with project management tools. We’ve outlined some common benefits below:
Now that you know the advantages offered by online project management tools, let’s learn how to choose the right one.
Make sure to check if your preferred project management tool offers the following features or not.
ProofHub is a versatile project management system used by leading organizations like NASA, Disney, Taco Bell and many more. This all-in-one tool comes packed with powerful features to eliminate the need of having too many different tools to run your business.
Scoro is known as one of the most comprehensive business management software for professional and creative services. For those who wish to bring structure to your work, Scoro is the right pm tool for you.
Pricing: Premium plan starts at $33/user/month
Workzone is built by a highly dedicated team to help individuals and organizations gain better control and visibility in work management. It gives them a central place to manage and share work, so everyone stays on the same page.
Pricing: Starts from $200 per month
Without a doubt, Zoho Projects stands out as one of the best simple project management tool that can help you streamline your upcoming work and tasks with a click.
Pricing:$25/month for up to 20 projects
GanttPRO is one of the best pm software, appreciated already by 250k project managers around the globe. It helps build project plans and timelines, track workflow, control expenses, follow deadlines, and arrange productive collaboration in a single place. The solution offers ready-made templates for an easy start.
Pricing: Team plan starts from 7.90$ per user/month (billed annually)
New on the market, nTask is still in its burgeoning state of development, with new features and AI that are being introduced as the tool matures. Its intuitive software design that is easy on the eyes as well as easy to adopt, is one of the many reasons why start-ups, solopreneurs, and even enterprises will readily switch to this newcomer pm tool.
Functionfox is a timesheet tool trusted by creative professionals all around the world. It is both powerful and easy-to-use. You can track your projects accurately from conceptualization to completion, reduce admin time, and increase productivity and profits.
Pricing: From $5 user/month ($35/month for the 1st user)
Workbook is a grown-up software suite for project and resource management, CRM, collaboration, file-sharing, forecasting, and accounting. You can choose exactly as per your requirements and only pay for it.
Pricing: $19 user/month, minimum 30 users
Redbooth is an easy-to-use online task and pm software for busy teams. Moreover, you can keep your entire team organized, in alignment, and always on schedule with Redbooth.
Pricing: From $5 user/month
Celoxis is an award winning all-in-one pm tool. It helps organizations to plan and track their portfolios, projects, tasks, resources, timesheets, issues and risks from one place. It has extensive collaboration features including a customizable free client portal. It’s dashboards and reporting capabilities are superb and one of the best in the market. It is feature rich, intuitive and highly customizable.
Pricing: SaaS: $25/user/month & On-Premise: $450/user
10,000ft is a simple yet powerful pm software that helps you make confident operational decisions about your teams and projects. Apart from this, it has resource management and time-tracking capabilities as well.
Pricing: Basic plan starts from $10/month
TeamGantt is a refreshing pm solution that brings project scheduling software online. You can manage projects with this super-easy Gantt software. Inviting your co-workers, teammates, and friends to view and edit your Gantt chart is simple and fun!
Pricing: Standard plan starts from $7.90 /user per month (when billed annually)
Switch to a reliable project management tool to deliver projects successfully. Try ProofHub for free for 30 Days
Proworkflow is one of those project management tool your teams would love. It’s beautiful, versatile and extremely easy to use. Also, it integrates with all the tools you need – saving you time and streamlining your processes.
Pricing: From $22 month/user for team
Mavenlink is a modern software designed for services organizations to connect with people, projects, and make profits. In a world where connectedness, transparency, and performance matter more than ever, Mavenlink helps you deliver projects successfully.
Pricing: Professional plan starts at $39/month/user
Insightly is a powerful CRM with a project and business management set. It allows you to grow your business faster than ever by building strong customer relationships over time.
Pricing: From $15 month/user for teams
If you are looking for a cloud-based project management tool to help your business grow, Clarizen can come to your rescue. It is a single collaborative pm solution that could manage projects and help you connect with team members effortlessly.
Pricing: From $60 user/month
Comindware is a popular workflow and business process management software. The workflow management software provides key capabilities for task, data and document management.
Pricing: Starts at $29.99 per user
Easy Project is a professional project management tool for you, your team, and the whole company. Trusted by top-notch companies like Toyota, Lenovo, Bosch, it is a perfect fit for numerous industries be it IT or educational.
Pricing: $21/month per user Pro plan (60 portfolios, and 100 custom fields)
Crocagile is a simple agile project workspace designed to streamline communication and is focussed towards software development teams. It’s powerful pm tools and simple design is uniquely engineered for agile developers. It has all good stuff including collaboration and gamification feature giving a much-needed boost to agile practices with cutting-edge technology.
Pricing: Starting from $2.50 per user, per month with the 30-day free trial.
Producteev has been a task management solution for small and medium-sized teams. Project managers can easily access all their projects, tasks and other collaborators. With this pm tool you can easily plan any projects, map your route, organize files, delegate tasks, and various elements. Users can easily track the progress of each task.
Pricing: The Premium plan is available at $99 per month
Teamdeck offers a complete solution for companies to deliver projects faster. It is an essential pm tool for managing resources and monitoring time spent on tasks and projects. With Teamdeck you can book your employees on different projects and create accurate timesheets with one-click time tracking.
Pricing: Free startup plan limited to 6 team members. Business plan starts from $3.99 / team member / month, $1 / basic resource / month
Smartsheet is a portable project management tool to help teams collaborate, time-tracking, reporting, resource management, and planning tasks. The cloud-based software has some amazing features that brings it on the list of best project management tools.
Pricing: Individual plan starts $14 and business plan at $25 per user per month when billed annually.
This is an extremely simple and intuitive tool for large organizations including architecture, interior design, IT services, retail, telecommunication and many more. Freedcamp offer functionality to unlimited users making organizing details and tasks quick and super easy.
Pricing: Available at $3.99 for the owner and $0.99 for each additional user per month ( billed yearly )
Hive’s powerful project management and collaboration software put the needs of a team at a single place. The system lets you track project status, provide a Kanban-style status view, Gantt charts for project progress, and everything that a project team needs on a single page.
Price: Professional plan at $12/user/month
Freshdesk is a pm software with a comprehensive set of tools to help businesses support the need of customers. It’s simple to set up and offers the best value for money.
Pricing: Freshdesk offers four price points for various business sizes. You can sign up for Freshdesk free trial.
Flock is every team’s collaboration hub. Packed with tons of productivity features, Flock is a messaging and communication tool for project management. It drives efficiency and boosts the speed of execution.
Pricing: Flock offers monthly and yearly billing. Pro plan starts at ₹ 149 per licensed user, per month billed annually (₹199 billed monthly).
LiquidPlanner is a collaboration tool that combines project management and time-tracking. It has an interesting methodology for project management as it lets teams set realistic deadlines based on different scenarios.
Pricing: From $39 user/month, billed annually
The MoneyPenny Project Time Tracker is a smart and professional suite of online pm tools that
keeps projects and teams organized. By live-monitoring team performance against project deadlines, tasks, and budgets, businesses of any size can save more time and streamline
Pricing: After the 30-day free trial, from $15/month/1 user (Starter plan) up to $55/month for 30 users (Enterprise plan).
Basecamp is one of the most popular online pm tool today. It combines all the necessary features at one place helping project members to know what to do and make sure nothing slips through the cracks.
Monday.com is a simple but intuitive tool that enables people to manage work, meet deadlines, and build a culture of transparency. The solution is best for streamlining discussions, to see who is working on what, and keeping everyone in the know.
Pricing: Monday.com offers a free trial. The Basic plan is priced at $25 per month billed annually.
Wrike is a robust and versatile tool that helps team collaborate better and communicate with greater transparency. Wrike has plenty of best-in-class collaboration, communication and document management tools. The tool allows to set priorities and align your team to work faster and smarter.
Pricing: Professional Package – $9.80/user/month (billed annually)
Asana is a cloud-based project management tool that helps teams to map out every single detail of projects within an organization. Asana enables you to plan your work in a way that’s best for you. It is flexible enough to adapt to you.
Pricing: Asana offers three tiers of pricing: Free, Premium and Enterprise. The premium plan starts at $9.99 per member/month.
If Asana doesn’t come out to be your cup of team, you can pick any best Asana alternative.
Podio is an extremely versatile tool. More than 500,000 organizations use Podio to run projects. It is built with a series of app and tools that help teams organize tasks and track their work.
Pricing: Podio offers varying pricing tiers, which are priced per employee per month. Premium plan available at $24.
Project Insight is a simple and user-friendly interface that fits any team and project size. It offers notable integrations with Box, Microsoft Office, Microsoft Outlook, and Quickbooks. It comes with a simple and user-friendly interface. Users can track all steps of their projects from start to finish.
Pricing: Business plan starts at $45 per user per month.
Teamwork Projects is designed to work seamlessly with the tools to form smarter workflows. With a perky interface, easy-to-use toolset, users can create a project, and generate tasks and milestones. Teamwork Projects is available on iOS, Android, Google Chrome, and the Web.
Pricing: Free 30 day trial. Pro plan is available at $9/month per user.
Projectmanager.com is an online project management tool that helps users plan, track, and report on projects online. A powerful project planning and scheduling feature that allows users to manage a team of individuals, balance projects, and document effectiveness.
Pricing: business plan with unlimited features at $25 per user per month.
ClickUp is a high-rated productivity solution helping you better manage your tasks, notes, projects, and time. The project management tool helps you figure out who’s doing what and brings all your tasks, projects, and resources in one place. ClickUp lays special attention on views, statuses, features, and processes to give you a better user experience
Pricing: $4.99 per user per month
EventCollab is a web-based application which focuses on event project management and logistics tracking. Whether it is about contacts, data, tasks, schedules, calendars – you can securely manage everything in EventCollab. The interface is easy to navigate which makes managing complex tasks easier than ever. EventCollab uses a variety of technologies to create effective solutions for project and event management.
Pricing: From $20 per month
Advantage software is a management tool best suited for business agencies and marketing companies to manage the business side. It successfully integrates all agency roles into a single solution with robust modules, powerful features, and extensive reporting. It automates all facets of project management, proofing, billing, client relationship management. The good news is that it works well for medium to large agencies.
Pricing: Upon request
Redmine is an open-source tool which works cross-platform along with multilanguage support. It gives registered users the ability to create and manage their own projects meaning once you have registered, you are allowed to create your own projects and get access to their features. Being a free downloadable software, it is definitely worth a try.
Nutcache brings the best of Agile workflow to manage to plan, track, and organize your projects and tasks better. It provides you with all the tools required to complete the project delivery lifecycle. It is trusted by 1,30,000+ companies worldwide to meet their deadlines. With its agile planner which allows you to see at a glance what others are working on.
Notion is an all-in-one workspace where you can write, plan, and collaborate. Unlike traditional tools for project management, Notion has a modern feel both in its looks and features. It is being used to plan and discuss projects, communicate with teams and clients, and keep track of all the important stuff. Notion keeps records of everything and captures unique workflow in the best possible way.
Pricing: Starts at $4 a month
Paymo is a full-fledged task management software helping teams to work better with advanced proper planning, scheduling, task management and time tracking features. It’s a great tool to bring everyone together and on the same page. Whether you’re a part of a creative, marketing, web designing, business consulting team, Paymo lets you work in harmony and help you manage work faster and better.
Pricing: Business plan starts at $15.16/user/month
Cage is a media collaboration software best-suited for designers, creative agencies, and in-house teams. It lets you collaborate with your team directly on the work enabling you to deliver work on time. With its advanced toolkit, you get to gather, discuss, and act on feedback faster. You can also manage projects, teams, and communicate at a single place. It’s also quite effective to get a clear picture of ongoing projects and how your team is performing.
Pricing: Professional plan for $14 per user per month
Avaza is productive solution that teams use to collaborate on projects, schedule resources, track time, manage expenses for a more efficient business. It helps you get more done faster with quick file-sharing, activity feeds and more. You get to see a bird’s eye view on who’s working on what and manage work assignments and make smarter scheduling decisions.
Pricing: Basic plan starts at $19.95 per month
Dropbox Paper launched by Dropbox is a new way to collaborate, organize teamwork and work from anywhere. It is a collaboration app that runs on shared Dropbox space to collect ideas, create documents, chat, and keep everything together in one place.
When you’re planning a project, having all the information in one place makes it easier to keep things organized. Evernote is an app for all your needs of taking notes, making lists, reading content online, and having to look up something that you’ve written before. Keeping everyone on the same page will always make sure that you focus on what matters as projects from start to finish.
Todoist is a customizable solution to meet project management needs of small and midsize businesses. It is a powerful task manager loaded with great features to boost productivity as well as organize tasks and set schedules.
Time Camp lets you easily track the time spent collectively on each project to keep the team’s work under control and communicate with them efficiently. The tool allows its users to manage unlimited projects and customers without any additional costs.
Confluence helps you manage the details of all your projects. Atlassian’s Confluence provides powerful tools for teams to collaborate, complete projects, and review task.
With the changing times, the needs of businesses are changing as well. Spend a good amount of time to figure out if you need an invoicing tool, robust reporting software, or a holistic view of projects and processes at one place.
We hope that the above list would serve the purpose and provides you a list of top project management tools to be used in 2018. If you think, we have missed a tool that could make a difference in your life, don’t forget to drop your comment below.
One thing that is common across all projects is excessive planning. Nothing can be achieved at work (or in life) without proper planning, no matter how small or big your goal is. But plans are not always the same. Even if there are certain tasks that belong to the same project, completing those tasks in time requires you to plan them individually as well as from the project’s perspective. This is where timeline project management saves managers and teams a lot of time and effort.
Wondering what it is and how exactly does it help in project management? Well, you’re about to find the answers.
In this particular post, you’re going to learn all about timelines, what exactly they do, why would you need them, and how one creates a timeline while managing a project.
Ready? Let’s begin.
According to Wikipedia, “A timeline is a display of a list of events in chronological order. It is typically a graphic design showing a long bar labeled with dates paralleling it, and usually contemporaneous events; a Gantt chart is a form of timeline used in project management.”
To simply put, in project management, a timeline provides project managers and teams insights that help them to keep their projects on track.
With a timeline in project management, you can see the following details of a project:
Create project timelines and ensure you’ll hit every deadline with ProofHub. Sign up!
The key elements of a timeline vary from project to project. However, there are a few details that you would be able to see in almost any timeline of any project.
Here, have a look.
Sure, timelines are an important part of the whole project management life cycle. But how does that make a difference for you? If you’re like any other professional in the industry, you probably have the habit of leaving things as they are as long as you’re getting the expected outcome.
Do you think that’s right? Wouldn’t it be better if you deliver better than what was expected of you?
This is where you will find timelines most helpful. Sure, your current project management tips and approach are working successfully. But there is always room for improvement and timelines can certainly help you find that room and fill it with efficient work and peak productivity.
Still, need a reason to use Gantt charts and project timelines? Here, we’ll give you six.
As we discovered, timelines provide a great way for project managers and teams to stay up-to-date on everything that is happening across a project. But what is the best type of timeline for any project? Well, based on the choices of many managers and teams, we would say it’s an “online Gantt chart timeline”.
It is basically the most popular type of timeline that works for almost any project and business. Gantt chart timelines are popular for providing a clear project plan timeline or view that includes all events, actions, and tasks in the most creative way possible.
Now that you know what are timelines in project management and what kind of timelines are ideal for project management and task management, let’s take a quick look at some of the best options that are accessible to you.
Below is the list of best tools and apps that businesses can use to create a more accurate project timeline and increase your chances of conducting a successful project management process.
ProofHub is basically a project management software that comes packed with every feature that can make project management easier, faster—including Gantt charts that make planning and meeting deadlines effortless.
With ProofHub, you can:
Adjust project plans with task dependencies in ProofHub’s Gantt chart. Sign up for FREE.
Bitrix24 is a free project management timeline software for small businesses. Bitrix24’s timeline view (Gantt chart) is fully interactive, zoomable and supports all four dependency types.
With Bitrix24, you can:
GanttPRO is a web-based solution that uses a Gantt chart approach to help managers and teams manage their projects effectively. It’s an outstanding tool with an easy-to-use interface that makes even the most complex projects simple.
With GanttPRO, you can:
Wrike is a leading work management and task management tool that scales across teams and businesses worldwide. It organizes everything you need in one place and lets you communicate and deliver projects in the most productive manner.
With Wrike, you can:
Workzone is a web-based project management and document collaboration software that you can use to organize projects by tasks/subtasks, assign responsibilities and notify everyone associated with the project when a task is due.
With Workzone, you can:
Easy Projects is a multi-functional, cloud-hosted project management tool. This solution is quick to customize and has all the features that you need to manage your projects efficiently. Its features including interactive Gantt charts and time tracking for better project planning, along with complex ones like task dependencies creation, resource loading, critical path, and timeline view.
With Easy Projects, you can:
Celoxis is an easy-to-use and affordable project management app. The solution is designed for some serious project management and collaboration capabilities. It is a solution you can use to manage your projects, workflows, timesheets, resources, and team collaboration.
With Celoxis, you can:
Project Insight is one of the best solutions for project prioritization, resource allocation, collaboration, and reporting. The tool comes with an easy-to-use interface and a comprehensive set of features. It is designed to help project managers and teams streamline their operations, accelerate processes, and make better business decisions.
With Project Insight, you can:
Smartsheet is one of the leading enterprise collaboration solutions for companies that are looking for an innovative way to collaborate on projects and processes. The solution is accessible from any browser and device. It also effectively combines the ease-of-use of a spreadsheet with visual timeline management, collaborative file sharing, and automated workflow capabilities.
With Smartsheet, you can:
SmartDraw is a popular flowchart maker and diagramming solution that organizations and teams can use to document processes, manage projects, and plan strategies. SmartDraw is easy-to-use and certainly one of the top alternatives to Visio (a diagramming and vector graphics app by Microsoft). Using SmartDraw, you can make almost any type of diagram, including chart-based, graph-based, as well as a schematic.
With SmartDraw, you can:
Wrapping it up
Project management is difficult. Every project you and your team manage is somehow different than the one who delivered before. Now, if you’re looking for a creative way to manage and accomplish projects, then choose a good timeline project management software. Vertical bar charts of chronological order, using online Gantt chart timelines is definitely one of the most efficient ways to manage projects.
So what are you waiting for? Start working with timelines and experience project management like never before.
In the last several years, there has been a war of words around the term ‘team’ and ‘teamwork’. Surprisingly, every debate and discussion has always ended up highlighting the many amazing things that can be accomplished in an organization with the support of a great team and effective teamwork – #PowerOfWe.
But we are in the business world and everything isn’t all butterflies and unicorns, you know. When we say teamwork, everything is good until your team expands.
“There is strength in numbers” – Agreed. But sometimes, the only result you will get from a greater number is greater chaos. In project management, it is often considered that the bigger the team the better the job is done. However, we invite you to dig a little deeper and ask yourself: Is bigger really better when it comes to teamwork?
In this particular post, we will tell you what makes the size of team important criteria for successful team performance, why big is not always better when it comes to teamwork, why smaller teams really produce more productive results, and most importantly, what is the optimal size for a team. Further, we will share with you an idea that can make teamwork work in a team – whether big or small.
Do you need help to make your team work together more effectively? Try ProofHub!
Let’s get started.
Have you read Starbucks Corporation’s case study on motivation and teamwork? Well, it pretty much sums up our point that the size of a team is an important factor. According to the study, Starbucks prefers to have small teams of staff in each branch – “… the numbers of employees are usually from three to six.”
The important question is: Does it matter? As reading the case of Starbucks Corporation (#1 coffee shop in the world) – When it comes to teams, size matters.
“Team size is determined by the company/organizational task types, goals, and processes. The size of a team is clearly an important factor because a large team is hard to manage and sometimes it could be biased to some individuals than others. Also, it is difficult to know well and deeply every member of a large team. Whereas, smaller teams experience better work-life quality and work outcomes. The smaller team also may experience less conflict, stronger communication, and more cohesion”
Small teams and large teams are different in nature. They behave in vastly different ways. Now, there is no set number that every organization agrees is the best, but it is certainly something that every organization should take into account.
In a paper published by Nature, University of Chicago researchers analyzed more than 65 million papers, patents and software projects and found that smaller teams bring much more innovative ideas to the table while larger teams more often consolidate the existing knowledge.
Lingfei Wu, Postdoctoral researcher and co-author of the study says: “Small teams remember forgotten ideas, ask questions and create new directions, whereas large teams chase hotspots and forget less popular ideas, answer questions and stabilize established paradigms.”
Now, smaller teams tend to get better results for a number of reasons. Having a bigger team means having an overly complicated system while a smaller team comes with the following set of workplace benefits.
While team size isn’t the only factor that affects how a team will behave, it certainly is an undeniably important aspect of an organization that demands a logical answer.
But before we move any further, answer this – How much do you know about The Ringelmann effect?
Not much? No worries.
The Ringelmann effect is basically one of the earliest research ever done on team size and effective teamwork. The key highlight of this research (commonly referred to as social loafing) is the experimental process that analyzed people alone and in groups, as they pulled on a rope. During this experiment, Ringelmann deduced that for every member added to the team beyond 5-6 people, individual contributions to the team became smaller.
The research ultimately concluded that although larger groups of people might have higher rates of overall productivity than smaller teams, the individual members of the larger team have lower rates of productivity and creativity than those in the smaller team. Clearly, it’s the kind of scenario that a manager or company wishes for.
So how does one avoid The Ringelmann effect? How can you know the ideal size for your particular team? The question has many possible answers depending on the different goals and needs of a million companies out there. However, we can go for the widely accepted answer.
Katherine Klein from Wharton University says that the widely accepted optimal number to have on each team is five people. And According to Evan Wittenberg, director of the Wharton Graduate Leadership Program, while the research on optimal team size is “not conclusive, it does tend to fall into the five to 12 range, though some say five to nine is best, and the number six has come up a few times.”
Expert advice: Consider naming five or six individuals to each team in your organization. Make it your magic number.
The size question has been asked since the dawn of social psychology. But guess what? Size is not necessarily the first consideration when putting together an effective team.
Sure, striking the right balance in a team is a major advantage for any organization. However, there is something that poses equal importance to your team’s success. We’re talking about empowering your existing team with the right kind of resources and tools. While the study of team size should be one of the key areas of concentration for managers, they should also watch out for the latest business productivity and collaboration tools when putting together an effective team.
ProofHub is an advanced web-based software solution designed to work for teams of all types and sizes. It works as a centralized platform for managers, teams, and clients to bring every aspect of a project (planning, collaboration, execution, management, monitoring, and/or delivery) under one roof, thereby maintaining better control over processes and achieving higher levels of cohesiveness in the workplace.
The core idea behind this intuitive collaboration and project management software is to solve every problem a growing team faces. With ProofHub, working together becomes a lot easier, smarter, and faster.
Here’s how it helps.
We strongly believe that bigger teams aren’t always a better choice for an organization. Small teams tend to beat large groups when it comes to producing more innovative, productive results – especially when they have the right kind of productivity and collaboration tool in place.
Do you agree?
Managing a project successfully is a challenge, especially when unplanned scope changes and shifting priorities have become a natural part of working life. I, too, believe that today’s environment changes too often and too quickly.
However, despite all the disruptive pace of change, effective project management still remains a #1 priority for any manager or project team. That means no matter what sort of adversity or challenge you might face, you have to achieve unsurpassed results in managing your projects. Luckily, the year 2019 has brought new hopes of doing things in a better way.
According to the recent project management stats, the trend towards remote work, collaborative work management, and project management software continues. In fact, individuals or organizations using any type of work management tool are significantly better at delivering projects, staying on schedule and meeting expected quality standards.
Technology has made managing everything from project initiation to final project completion more effective and convenient. If you’re like the majority of project managers in the industry, you’re probably already looking for your first or next project management solution.
According to some recent surveys:
Clearly, things aren’t perfect in the world of project management. However, there is a similar survey that highlights a key solution to the problem.
This is exactly what ProofHub helps you with. It’s an all-in-one project management software that brings every aspect of project management in one place – be it project planning, team collaboration, task management, file sharing, time tracking, and/or online proofing.
Did you know that a regular employee wastes more than 20.5 hours a week reading and responding to emails? This accounts for more than 1,000 hours each year, which comes out to be 47,000 hours over the entire career. Just think of the time you could save if you had something simpler to manage your projects.
With ProofHub, instead of shooting emails to assign work, you can simply create task lists for team members and add their tasks to them. This way everyone knows what they are supposed to do and can begin working without any limitation of acknowledging and responding to emails.
The key to a successful project lies in proper planning. ProofHub gives you all the superpowers needed to plan your projects in the most efficient possible manner. Begin brainstorming on the projects using Online discussions, rather than wasting time on regular meetings.
Once the project is underway, you can keep a clear eye on everything that’s happening in the project using Gantt charts. Gantt charts let you set task dependencies between related tasks, provide a clear picture of task progress percentage, start and end date of each task and almost all the other important information you need to plan your projects and resources efficiently.
With the in-built Calendar app in ProofHub, you can keep your work life organized and sorted just the way you always wanted to. You can mark all the important events in Calendar. You can set milestones in projects as well. You can schedule your meetings, and even keep an eye on the start and end date of a task using Calendar.
The best part is that in case you want to keep these important dates limited to yourself, you can mark them as private so that no one else gets to see them. This way you can prepare a schedule for your day, week and so on!
Project management is not a solo job. It’s not just the project manager that makes effort to deliver the project, there are people who help the manager with the project. Now the success of the project depends entirely on the kind of team responsible for working on it.
In ProofHub, you, as a project manager, can get a quick overview of every individual’s work schedule – the projects they’re working on, the tasks they’re assigned (both completed and due), the milestones they’re supposed to achieve. In all, you can check each individual’s availability and assign the available resources to the new project accordingly.
For successful project management, it is important to find a faster, easier way to keep everyone in the loop to communicate effectively and share frequent updates. Weekly emails and email threads are not enough. You need something better – like the many collaborative features ProofHub offers.
Everything you need to stay on top of your projects and team members comes at one place with ProofHub. You can add comments on tasks, collaborate directly on files during the review/approval process, create Discussion topics for brainstorming and @mention people to grab their attention. Still, in case, you need to get a quick answer regarding something related to work from a specific person/group, just send a quick ‘Hi’ using the One-to-one/Group chat in ProofHub to keep doors of communication clear and open.
No project is problem-free. Be it a workplace distraction like a chattering coworker or a serious one like back-to-back missing deadlines, any obstacle that prevents you (or your team) from completing the project on time needs to be identified and eliminated as soon as possible. Lucky for you, ProofHub is just the kind of tool you need to tackle such situations.
In ProofHub, you have complete visibility across the project. You get to analyze the current workflow, spot key areas to focus on (like waning motivation, unclear instructions, or communication break down), refine your workflow to adjust to the changing work environment, and get things done as and when planned.
To make sure that you get to know the events happening in a project in their series, ProofHub gives you a project timeline. You can view the timeline to get a clear picture of what happened in the project, and who’s made an update in the project, and when was that update made.
The Timeline presents everything about the project in a neat and organized manner so that you don’t have to struggle or waste time looking for information regarding the project. You can break down tasks into stages, establish deadlines when you want a specific goal/object to be achieved, keep the project on track by knowing how each task progresses, and do (or see) everything else that makes your project gets delivered as planned in one single place.
Document management is integral to streamline your project management efforts. ProofHub has got inbuilt Notes which allow you to store all your documents in a streamlined manner. You can create beautiful Notebooks on different topics to keep all your documents segregated. Within each notebook, you can color code notes for easy access, and keep your documents organized.
In the same way, you can use Files to bring all your important project-related information in one place. Thanks to integrations with apps like Google Drive, OneDrive, DropBox and Box, you can access all the data stored in these third-party apps directly from within ProofHub. There’s no need to juggle between multiple apps. This way ProofHub brings sanity in the way you manage your documents and files.
Want to get a quick update on project progress? Instead of shooting an email, just go through Project reports. Who is doing what and how much workload ‘X’ team member has on his shoulders? Get a clear picture of this in Resource reports. Who is spending how much time on doing which tasks? Just browse through Time reports.
In ProofHub, you can even select parameters of your choice to create customized reports with the data you want. Just pick the details you’re interested in, create customized reports, download them, and analyze them in your team discussions to get a clearer view of your team’s performance and your project’s progress.
Time is money – it’s as simple as that. And, to help you keep track of how well your teams are utilizing this irreplaceable resource ProofHub gives you an easy to use time management tool. As a manager, you can set estimated hours for a task to give team members an idea about how much time they need to invest in a particular task.
Team members can then use the timer to track their working hours or make manual time entries to know how efficiently they have used the designated hours at work. The time data is stored in beautiful Timesheets, which can also be imported to third-party apps like FreshBooks for accurate billing. This way ProofHub not only helps in time management but also saves you from all the hassle of invoicing and billing your clients as well.
Focusing on the need for agility in today’s work culture, ProofHub gives you the option to divide tasks further into stages using Custom workflows and Kanban boards. You can divide a task into further stages, and the employees can further move them from one stage to another based on the progress made in it.
This way business processes remain agile, you get to see how swiftly tasks are progressing and easily identify bottlenecks, if there are any, in a project. At the same time, things become more transparent as everyone gets to see who is working on which tasks, and what’s the progress status on their task.
Celebrating success is a crucial part of the project management process. Your job, as a manager, isn’t done until you celebrate the milestone or victory you and your team just accomplished. Now, celebrating success isn’t always expensive. Like in ProofHub, you have got a dedicated space to make Announcements to recognize your team’s achievements, like completing the project ahead of schedule. And it’s not just for work-related stuff, you can also give birthday wishes, celebrate work anniversaries and even share an upcoming event/activity using ProofHub announcements.
Wait! There’s more!
That’s not all. There are plenty of other features as well that makes ProofHub the ultimate tool to manage your projects. To get the real feel of how the tool helps you can take it for a spin during the Free-trial – sign up here! In fact, as part of the festive celebrations, you can avail the Ultimate Control plan at just $89/month*.